HomeMy WebLinkAboutFCMeetingMinutes_02.04.10
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date: 2010
4 February
Meeting Location: Town Hall, Second Floor Meeting Called to order: 6:40 PM
Conference Room
I. FinCom Members in Attendance
Mark Rodgers-MR, Chairman Ramsey Barely-RB
X
Peter Besen-PB, Vice ChairmanBonnie Wilkinson-BW
X X
Ben Osgood-BOCarlos Bielicki-CB
X X
Jean Sullivan-JS Thom Dugan-TD
X X
Alan Lebovidge-AL Herb Cunha-HC, Minutes
Non FinCom Members in Attendance
OTHERS: Mark Rees, MRees-Town Mgr
Note: All FINCOM votes are subject to change upon receipt of new information.
onvert minutes and Agenda to PDF format and sent to PB for posting.
AI: MR: C
II. Previous Minutes Approved
DATE: 28 Jan 2010 Approved, Unanimous
III. New Business
CIP Facilities Master Plan Consulting
AGENDA ITEM: A.
MR: Why is this research considered capital?
Discussion -
-MRees: Mass. laws allow borrowing for this type of study. If I had this money in
my budget IÈd like nothing more that to use it instead of borrowing.
-MR: Why should we study uses for the police station when it was given
to the town as part of the value proposition for the police station borrowing?
-MRees: We had made it part of using the Bradstreet school but not part of the
proposition for the credit union.
-TD: Do we have a building condition database?
-MRees: We are proposing a facilities director who would build this but we donÈt
have one now.
-BO: IÈd spend more $Ès and give the facilities director a budget to use.
-BW: Before we get a CIP proposal I think we should see a scope of work that
accompanies a real price quote, and that the SOW should match the price quote.
CIP Facilities Master Plan Consulting
AGENDA ITEM: A. , continued
Discussion: -MRees: Before buying items with CIP monies we follow the state bid
requirements, which include statements of work and competitive quotes. The
difficulty is that there is considerable time that lapse between initial proposal, town
approval, competitive bids, borrowing and purchase. This makes the initial quote
process more difficult.
: MR:Email a request to Matthew Killen and the School Committee to
Action item
requote the IT proposal with alternative equipment and also look for the same
products at different vendors with the intent of lowing the price of the project.
(Note: this email was sent the following day)
Peter Discussion on amending Town Bylaws to accommodate greater transparency
in labor contracts and more clearly comply with state law regarding funding of
labor contracts. Peter passed out copies of the Mass Law regulating the funding of
labor.
IV. Next Meetings
Thursday, 11 Feb 2010 Town Hall, 6:30 PM
V. Adjournment
Motion: BO Unanimous
Seconded: BW Time: 9:15 PM
C=Complete
ACTION ITEMS
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1 Send out financial assumptions model, update with MR 19 Nov C
actuals, 2009 model
2 Contact Art. and Wellesley for their financial modelsMR 19 Nov
3 Check on website for financial forecasting documents PB 19 Nov
4 Contact M. Rees to invite Andover Facility Manager to MR 19 Nov C
come to North Andover
5 Email Rick Nardella, BOS, about vacant Bradstreet MR 19 Nov C
School for planned action
6 MR/TD 7 Jan C
Revise forecast and CIP in analysis
7 MR 7 Jan C
Bring binder with budget for BW to review
8 Convert minutes and Agenda to PDF format and sent MR 11 Jan HC to format
to Peter for posting.
9 Email a request to Matthew Killen and the School MR 5 Feb C
Committee to requote the IT proposal with alternative
equipment and also look for the same products at
different vendors with the intent of lowing the price of
the project.