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HomeMy WebLinkAboutFCMeetingMinutes_02.25.10 TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date:ebruary 2010 25 F Meeting Location: Meeting Called to order: Town Hall, First Floor6:35 PM Conference Room I. FinCom Members in Attendance Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB X X Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW X X Ben Osgood-BO Carlos Bielicki-CB X Jean Sullivan-JS Thom Dugan-TD X X Alan LeBovidge-AL Herb Cunha-HC, Minutes X X Non FinCom Members in Attendance OTHERS: Lyne Savage, LS-Town Accountant Christopher Hottel, CH-Supt. Schools Stan Limpert, SL-Vice Chair. School Committee Chris Nobile, CN-School Committee William Martineau, WM-Chief Fire Department Bruce Thibodeau, BT-Director DPW Joe Piantedosi, JP-Director Facil.Mgmt Andover Note: All FINCOM votes are subject to change upon receipt of new information. II. Previous Minutes Approved DATE: 18 Feb 2010 Approved with change, pg 2, line 1, 150e. Vote: Motion MR, Seconded AL, Yes-Unanimous III. New Business A. Facilities Discussion with Joe Piantedosi AGENDA ITEM: Discussion -JP: He presented power point charts showing his Organization, Benefits, Organization background, Obstacles he overcame, Focus Areas, Town Projects and Accomplishments, Comparison of Personnel rates for his members and subcontractors, and a School Maintenance Report for FY 2009. He has a very broad background relating to his areas of responsibility. Town fields and school space is available on a rental fee basis. His materials management person orders all of the materials for plant and facilities work orders, selects materials and trains maintenance members on proper use via manufacturerÈs Material . A. Facilities Discussion with Joe Piantedosi, continued AGENDA ITEM: Discussion: Safety Data Sheets, and orders on a JIT (Just in Time) basis to minimize on hand inventory and for timely use on pending work orders. All work orders with schedule and labor requirements are tracked in an online maintenance system. He also uses software to track work orders and materials for the schools, called School Dude. Completion of work orders is also tracked for accurate accounting and planning. Individual schools are responsible for their own custodians. Joe has talent to do maintenance tasks with his own personnel, cross-trained members to do more than one discipline and uses subcontractors as required. He has his own budget, which includes budget articles on a Five-year plan. His total budget is $4.4M. He has put in energy monitoring systems as well as sensors for carbon dioxide control that have improved the system safety as well as reduced energy costs. Savings for energy have been $100k per year. His digital control of HVAC has supported these savings. He indicated that a Facilities Manager has to be certified, knowledgeable, a team player and able to work successfully with all town department to perform this assignment. Details of his activity are on the Andover Town Website. B. CIP-Senior Center Roof Repair AGENDA ITEM: Discussion: -BT: This roof is flat and will be stripped down and replaced. Vote Taken: AL made a motion to approve CIP funds of $26k for the Senior Center Roof Repair. Seconded by CB. Vote: Yes- unanimous. C. CIP-Kittredge Sprinklers AGENDA ITEM: Discussion: -CH: change in State Law requires that a plan be in place by 1 Dec 2010 and installation of sprinklers by 1 Dec 2011. The modular building currently being constructed will have piping installed for later installation of sprinklers. Building is planned to be in place for 2011-2011 School Year. Vote Taken: PB made a motion to approve CIP funds of $450k for installation of Kittredge School sprinklers. Seconded by CB. Vote: Yes-8, No-1 (AL), A-0. D. CIP-Fire Department Radios AGENDA ITEM: Discussion: -WM: Fire Department radios are currently on the 800 band along with public cell phones. There are also areas in Town where transmission is limited. MEMA performed a study of the present transmission system and recommended replacing the repeaters, which will help with dead spots. The Motorola radios now being used have not been replaced for close to 20 years, and are they are no longer servicing these portable and mobile radios. Vote Taken: AL made a motion to approve CIP $452k for Fire Department communications equipment that includes radios, repeaters and transmission equipment. Seconded by RB. Discussion-RB inquired about life as being at least 10 years, WM indicated, yes. Vote: Yes- 7, unanimous. Note: PB had already left meeting prior to this vote. AGENDA ITEM E. New Business-None Discussion: III. Old Business/Non-Agenda Items None NON-AGENDA ITEM: Discussion: IV. Next Meetings Thursday, 2 Mar 2010 Town Hall, 6:30 PM V. Adjournment Motion: AL Unanimous Seconded: CB Time: 9:45 PM C=Complete ACTION ITEMS ITEM # ACTION ITEM INDIVID. COMPL. STATUS DATE 1 Send out financial assumptions model, update with MR 19 Nov C actuals, 2009 model 2 Contact Art. and Wellesley for their financial modelsMR 19 Nov 3 Check on website for financial forecasting documents PB 19 Nov 4 Contact M. Rees to invite Andover Facility Manager to MR 19 Nov C come to North Andover 5 Email Rick Nardella, BOS, about vacant Bradstreet MR 19 Nov C School for planned action 6 Revise forecast and CIP in analysis MR/TD 7 Jan C 7 Bring binder with budget for BW to review MR 7 Jan C 8 Convert minutes and Agenda to PDF format and sent MR/HC 11 Jan HC to format-C to Peter for posting. 9 Email a request to Matthew Killen and Sch Comm. to MR 4 Feb requote the IT proposal with alternative equipment and also look for the same products at different vendors with the intent of lowing the price of the project. 10 Provide a format for a position list, with columns such TD 25 Feb as FTE levels, salaries, etc. He will send to MR and MRees. Entries can then be made. 11 Prepare schedules for CIP Articles/voting A/R and MR 18 Feb Department visitations to FINCOM. 12 Schedule a Warrant Article on contracts for a vote. MR 18 Feb 13 Send email to MRees and Bruce about possible MR 25 Feb directing lower cost for Waverly Road project.