HomeMy WebLinkAboutFCMeetingMinutes_03.11.10
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:2010
11 March
Meeting Location: Meeting Called to order:
Town Hall, First Floor6:38 PM
Conference Room
I. FinCom Members in Attendance
Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB
X X
Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW
X
Ben Osgood-BO Carlos Bielicki-CB
X
Jean Sullivan-JS Thom Dugan-TD
X X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X
Non FinCom Members in Attendance
OTHERS: -Stan Limpert, SL-Vice Chair-Schl Com. -Matthew Killen, MK-Director IT
-Mark Rees, MRees-Town Manager -James Mealey, JM-School Finance
-Christine Allen, CA-School Committee
-Christopher Hottel, CH ÃSupt Schools
Note: All FINCOM votes are subject to change upon receipt of new information.
I. Previous Minutes Approved
DATE: 9 Mar 2010 Approved, unanimous
III. New Business
A. CIP Schools Technology Upgrades
AGENDA ITEM:
Discussion MK: Explained comparisons among CISCO, HP and Extreme. Schools wanted to
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add new systems to fiber optic network which was not very well documented.
Looking to install a turnkey system, i.e. will be pre-built with minimum IT staff
required on sight. Current software will plan on using this hardware architecture
from vendor. Project includes training of School talent, follow the Municipal
training. Additional training is estimated at $40k because of equipment changes.
-MRees: Spoke about bringing in an expert to assess IT in Municipal and School
for commonality.
-MK: 911 calls are not supported by CISCO. Core equipment will be located at
Town Hall.
-MR: Discussion about can we borrow funds for training, up to $40k not in budget
for Extreme or HP.
.
A. CIP Schools Technology Upgrades, continued
AGENDA ITEM:
Discussion: TD: Discussion about system longevity.
-
-MK: Most are edge switch, CISCO system 5-7 years, core equipment 7-10 years,
Extreme 3-5 years, core 5-7 years.
-Discussion about bonding to 10 years. MRees: Want to tie user debt to equipment
longevity.
-BW: Asked about strategic plan to be prepared by MK.
-MK: Fiber optic is now up to date throughout. Plans equipment change out
incrementally so that we donÈt have one massive replacement.
-BW: Expressed desire to get reassessment report by the weekend before FINCOM
votes.
-MR: He will invite MK to Tuesday meeting, 16 Mar, when vote is to be taken.
B. CIP Transfer of unexpended funds to School Modular
AGENDA ITEM:
Discussion: -JM: Discussion about Article L-Transfer $164k early childhood to Kittredge. Claimed
that he got the go-ahead.
-MRees: Funds can be used for like project use.
-MR: Spoke of left over $164k from $4M project.
-Discussion: Funds would help fund roughing in sprinkler system into modular now in
construction at the provider. Total project would be $545k + $164k, awaiting bid
review. Mentioned $450k for sprinklers at Bradstreet. If Town doesnÈt vote on
sprinklers at Bradstreet then modular building will be detached and require toilets.
Vote Taken: Motion by RB to recommend favorable action to transfer
unexpended bond processed 2010 for preschool funds of $164k to Kittredge
modular. Seconded BW.
Vote: Yes, unanimous, Approved.
C. Facilities reorganization
AGENDA ITEM:
Discussion: -MRees: His option B on this topic includes consolidating Facility Management,
Purchasing. Made reference to Payroll and IT. FY11 Payroll, IT and Purchasing to be
ready for consolidation. Plans to establish Working Group of Municipal, School and
Citizenry members to view Facility Management to include job descriptions, pay class,
with an estimated $50k by 1 January 2011 when report will be done and can hire
Facility Manager.
-Discussion about energy where the New Facility Manager can extend whatÈs been
done for cost efficiency. Data will be provided on school electricity billing.
-MR: Spoke of leveraging other towns.
-MRees: Mentioned that Reading is doing lighting for other towns.
D. Municipal/School Budget % Split
AGENDA ITEM:
Discussion: -MRees: Referred to Budget Book update, which includes $330k State Aid cuts. For
2009 School understated funds that we put back in. Town Manager recommendations
have been put in for 2010 and 2011. Mentioned available funds for Operations from
2006 to 2011. $114k Municipal and $244k School, at Town Meeting have to cut
budgets, State received.
-Discussion: $37758 for level services, $36520 for level funded, School is still short
$1.250M.
E. Warrant Article write-ups
AGENDA ITEM:
Discussion: -MR: He will generate new articles listing for next meeting.
F. New Business-other/none
AGENDA ITEM:
Discussion:
III. Old Business/Non-Agenda Items
None
NON-AGENDA ITEM:
Discussion:
V. Adjournment
Motion: RB Yes Unanimous
Seconded: BO Time: 9:05 PM
IV. Next Meetings
Thursday, 16 Mar 2010 Town Hall, 6:30 PM
C=Complete
ACTION ITEMS
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-8 Completed items are shown in FINCOM Mtg Minutes C
of 4 Mar 2010 for review.
9 Email a request to Matthew Killen and Sch Comm. to MR 4 Feb C
requote the IT proposal with alternative equipment and
also look for the same products at different vendors
with the intent of lowering the price of the project.
10 Provide a format for a position list, with columns such TD 25 Feb
as FTE levels, salaries, etc. He will send to MR and
MRees. Entries can then be made.
11 Prepare schedules for CIP Articles/voting A/R and MR 18 Feb C
Department visitations to FINCOM.
12 Schedule a Warrant Article on contracts for a vote. MR 18 Feb C
13 Send email to MRees and Bruce about possible MR 25 Feb C
directing lower cost for Waverly Road project.
14 Send mtg notes of 2 Mar to Herb to format MR 4 Mar HC did format-C
15 Add description column on Master Articles List which MR 16 Mar
are boiler plate articles and will assign Articles to
FINCOM members.
16 Provide members copies of last yearÈs articles. MR 11 Mar C
17 Correct current formula issues with the forecaster. MR/TD 11 Mar
18 Email Charlie about compensation for NA Planning MR 16 Mar
Board to determine potential financial impact
19 Email planning Board for Article to amend Sec 16.2 as MR 16 Mar
to their position as favorable or unfavorable action.