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HomeMy WebLinkAboutFCMeetingMinutes_03.25.10 TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date:2010 25 March Meeting Location: Town Hall, First Floor Meeting Called to order: 6:40 PM Conference Room I. FinCom Members in Attendance Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB X X Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW X X Ben Osgood-BO X Jean Sullivan-JS Thom Dugan-TD X X Alan LeBovidge-AL Herb Cunha-HC, Minutes X Non FinCom Members in Attendance OTHERS: -Stan Limpert, SL-Vice Chair-Schl Com. -Matthew Killen, MK-Director IT -James Mealey, JM-School Finance -Lyne Savage, LS-Town Accountant -Christine Allen, CA-School Committee -Joyce Bradshaw, JB-Town Clerk -Curt Bellarance, CB-Dir Comm Devel. Note: All FINCOM votes are subject to change upon receipt of new information. I. Previous Minutes Approved DATE: 11 Mar 2010 Approved, unanimous 25 Mar 2010 Approved with changes, unanimous III. New Business AGENDA ITEM: A. Finance Committee Report-Joyce Bradshaw Discussion JB: She explained the procedures for Warrant preparation and printing with the - associated timing. She plans to put Warrant up on line, in addition to having some locations where Warrant can be picked up. This will reduce mailing. Question raised about motions that might be worded different than the Warrant after printing. She can provide copy of motion or changes on separate sheets for citizens to have. AGENDA ITEM: B. CIP School Tech purchase vote Discussion: -BW: -Report that was provided is not sufficient, didnÈt include new information as expected, author indicated that report had gaps. Suggestion is that report not be paid for. Vote Taken: BW made a motion: FINCOM recommend favorable action on CIP for replacement of network infrastructure so long as equipment is compatible with existing equipment and systems in the amount not to exceed $863k. Seconded by RB. Vote: Yes-unanimous, passed. AGENDA ITEM: C. Warrant Article Discussion Discussion: -MR: Voting on remaining Articles to take place by 6 April 2010. -Discussion took place about Steven Estate regarding NA Zoning Change and that more information is needed. There may be a financial impact since there would be a need for a parking area. -MR: Asked Curt to attend next FINCOM meeting to discuss this matter and that there is a question regarding the $225k. -BO: He pointed out that there is a uniformity provision that is a question. Reference was made to the 50 acres, usually 1 acre, and what are the economic benefits to do this. Also, asked about a funds transfer. -LS: Transfer in 2010 $120k deficit actually about $90k. To fund $40k only need to come up with $12k. -MR: He will ask Trustees to come in to discuss their business financials at next FINCOM meeting, 30 Mar. -MR: He asked about getting the financial worksheet/spreadsheet for the Warrant. -LS: She will provide the worksheet and will add Finance columns for FINCOMÈs use. -MR: Mentioned that items can be reviewed on 30 Mar, 1 Apr or 6 Apr. Pointed out that a budget has to be prepared before the Warrant closes. In the past FINCOM took Mark ReesÈs budget and adjusted. -LS: She will provide copies of budgets. -Discussion about Article EE, deals with żallowing Housing Trust Fund to sell property.Æ -CB: Buying or selling needs BOS approval, do not need to go to Town Meeting. If having to borrow, then must go to Town Meeting. -MR: Asked BO to provide his questions so that they can be forwarded to John Simons, Chair Planning Dept. to respond. AGENDA ITEM: D. Warrant Articvle Write-Up review Discussion: -Articles were reviewed. Vote Taken: Motion by PB: Move to dispense with FINCOM rules to approve articles. Seconded by BW. Vote: Yes, unanimous, passed. Vote Taken: Motion by RB: To approve final draft of Article L (ÅAmend CIP Appropriations from Prior YearsÆ). Seconded by PB. Vote: Yes, unanimous, passed. Vote Taken: Motion by BO: To accept Article EE (ÅAmend Town Bylaw Chapter 28, Sec. 5C to allow Housing Trust Fund to Sell PropertyÆ) as amended. Seconded by RB. Vote: Yes, unanimous, passed. Vote Taken: Motion by RB: To accept write-up for Article S (ÅReport of the Community Preservation Committee and Appropriation from the Community Preservation FundÆ) with changes. Seconded by BW. Vote: Yes, unanimous, passed. -Article Q-regarding CIP items, will use previous write-up and update CIP listing. -Article M-TD will revise for vote at next FINCOM meeting. -Article CC-MR will email Mark Rees for Fire Department to provide costs for 3 year contract. Vote Taken: Motion by RB: To accept write-up for Article CC (ÅFire Department Contract AwardÆ) as revised. Seconded by BW. Vote: Yes-6, No-0, A-1 PB, passed. -Article Y: RB will email wireless write-up to AL. -Articles DD and GG: MR will address. AGENDA ITEM: E. BCG update (Thom & Peter) Discussion: -TD: A brief BCG meeting was held, with BOS, School Department and FINCOM in attendance. There was a question about State Revenue forecast to revise the Budget. The next meeting scheduled for 6 April may be pulled up. AGENDA ITEM: F. New Business-other Discussion: -MR: FINCOM public meeting is scheduled for 15 April 2010. -MR: Carlos Bielicki has indicated that he will no longer be on the FINCOM committee. III. Old Business/Non-Agenda Items NON-AGENDA ITEM: None Discussion: V. Adjournment Motion: RB Yes Unanimous Seconded: BW Time: 9:44 PM IV. Next Meetings Thursday, 30 Mar 2010 Town Hall, 6:30 PM C=Complete ACTION ITEMS ITEM # ACTION ITEM INDIVID. COMPL. STATUS DATE 1-8 Completed items are shown in FINCOM Mtg Minutes C of 4 Mar 2010 for review. 9,11-Completed items are shown in FINCOM Mtg Minutes C 14,16 of 11 Mar 2010 for review. 10 Provide a format for a position list, with columns such TD 25 Feb as FTE levels, salaries, etc. He will send to MR and MRees. Entries can then be made. 15 Add description column on Master Articles List which MR 16 Mar are boiler plate articles and will assign Articles to FINCOM members. 17 Correct current formula issues with the forecaster. MR/TD 11 Mar 18 Email Charlie about compensation for NA Planning MR 16 Mar Board to determine potential financial impact 19 Email planning Board for Article to amend Sec 16.2 as MR 16 Mar to their position as favorable or unfavorable action.