HomeMy WebLinkAboutFCMeetingMinutes_03.30.10
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:2010
30 March
Meeting Location: Town Hall, First Floor Meeting Called to order: 6:40 PM
Conference Room
I. FinCom Members in Attendance
Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB
X X
Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW
X
Ben Osgood-BO
X
Jean Sullivan-JS Thom Dugan-TD
X X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X
Non FinCom Members in Attendance
OTHERS: -Stan Limpert, SL-Vice Chair-Schl Com. -Mark Rees, MRees-Town Manager
-Christine Allen, CA-School Committee
Note: All FINCOM votes are subject to change upon receipt of new information.
I. Previous Minutes Approved
DATE: 25 Mar 2010 Approved, unanimous, with changes
III. New Business
AGENDA ITEM: A. Stevens Estate Review-Ray Santilli
Discussion Item discussion with Ray Santilli has been rescheduled for FINCOM meeting of
-
1 April 2010.
AGENDA ITEM: B. Water Enterprise Fund-Mark Rees
Discussion: -MRees: There is 3.9% less water than 2009 than projected than 2010. Meter use will
reduce further. Higher rates are shown on bi-pass (irrigation) meters. FY2009 bi-pass
shows 33% to 22.8% and basic meter data shows 6.4% to 1.10%. FY2010 will be a
deficit. Some purchases for chemicals and carbon filters have been postponed from
2010 to 2011. Revenues are down. Regarding Debt Services, North Andover is trying
to protect infrastructure; examples are installation of concrete water tanks, new
pumping stations, replacement of aged water piping and replacement of meters. Debt
Services are expected to level of in FY2013 since water is dropping.
AGENDA ITEM: C. Sewer Enterprise Fund-Mark Rees
Discussion: -MRees: Water shed was protected at Cochituate, as part of the infrastructure effort.
-Discussion occurred about selling water to other towns. Towns havenÈt wanted to
incur the expense of hooking up. Pool companies have not purchased water because it
is not economical for them. Some Debt has been financed into future years. Pumps
have backup generators and also bi-pass pumps.
-MRees: He will let FINCOM know what the rates will be.
AGENDA ITEM: D. Warrant Articvle Write-up review
Discussion: -MRees: Questions raised at FINCOM meeting 2 weeks ago were answered. Outside
professional services to print Warrant Book-FY2010 at $11731 to FY2011 at $15,000.
Note Joyce Bradshaw stated as last FINCOM meeting that printing would be reduced
because Warrant Book will be put up on line and locations will be designated to pick
up copies. Training for Department/Division Heads from $7500 to $11,500, for
classes on sexual harassment, services, etc. Item discussed was the Town ManagerÈs
salary line, item 10 (bonus), where his last bonus was in 2008-he did a buy back of
vacation, to FY11.
-MRees: He presented two revisions to his ÅGeneral Fund Budget Option B with
Support Services RecommendationsÆ. Both revisions establish ÅSupport ServicesÆ
which include Outside Auditing ($51,000), Purchasing ($62900), Information Systems
($884,562) and Structures & Grounds ($50,000) as a consolidated organization to be
co-managed by the Town Manager and School Superintendent. The CIP Article for
Facilities Manager, $150,000 will be put on hold. A draft RFP is in review. It will be
possible to borrow for this project.
-PB: At FINCOM meeting with the Police he had raised the question of Police Budget
being up by $75,000 for salaries (2.71%) and is awaiting a response.
AGENDA ITEM: E. Warrant Articles Write-up review
Discussion: -Article DD
Vote Taken: Motion by RB to accept Article DD as written. Seconded by TD.
Vote: Yes, unanimous, passed
-Article GG
Vote Taken: Motion by RB to accept Article GG as amended. Seconded by JS.
Vote: Yes, unanimous, passed
AGENDA ITEM: E. Warrant Articles Write-up review, continued
Discussion: -Article J
This article regards last year and is a place holder; it does not require an explanation by
FINCOM.
-Article P
Vote Taken: Motion by PB to accept Article P as written. Seconded by RB.
Vote: Yes, unanimous, passed.
-Article MM
Vote Taken: Motion by PB to accept Article MM as revised. Seconded by MR.
Vote: Yes, unanimous, passed.
-Article V
Vote Taken: Motion by PB to accept Article V as written. Seconded by JS.
Vote: Yes, unanimous, passed.
AGENDA ITEM: F. Warrant Articles discussion
Discussion: -Article CC
PB will rewrite this article.
-MR: Deadline for article is 6 April 2010.
A review of all the articles took place to determinate those requiring a FINCOM vote
and/or recommendation.
III. Old Business/Non-Agenda Items
NON-AGENDA ITEM: G. None
Discussion:
V. Adjournment
Motion: PB Yes Unanimous
Seconded: JS Time: 9:45 PM
IV. Next Meetings
Thursday, 1 Apr 2010 Town Hall, 6:30 PM
C=Complete
ACTION ITEMS
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-8 Completed items are shown in FINCOM Mtg Minutes C
of 4 Mar 2010 for review.
9,11-Completed items are shown in FINCOM Mtg Minutes C
14,16 of 11 Mar 2010 for review.
10, Completed items are shown in FINCOM Mtg Minutes C
18,19 of 25 Mar 2010 for review.
15 Add description column on Master Articles List which MR 16 Mar
are boiler plate articles and will assign Articles to
FINCOM members.
17 Correct current formula issues with the forecaster. MR/TD 11 Mar