HomeMy WebLinkAboutFCMeetingMinutes_03.03.11 1
,rexr� TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date: 3 March 2011
Meeting Location: Town Hall, First Floor Meeting called to order: 6:50 PM
Conference Room
Mark Rodgers-MR, Chairman X Thom Dugan-TD X
Ramsey Bahrawy-RB,Vice x Robert Norbedo-RN
Chairman
Ben Osgood-BO X Matthew Remis-MRem X
Alan LeBovidge-AL Herb Cunha-HC, Minutes Y
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Peter Besen-PB Pat Sifferlen, PS,Admin X
Bonnie Wilkinson-BW X
Non FinCom Members in Attendance
OTHERS: -Mark Rees, MRees,Town Manager -James Mealey,JM, School Comm Finance
-Andrew Melnikas,AM, Chief Fire Dept
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE: 24 Feb 2011 Minutes approved with amendments,Y-5, A-1,BO,passed
III. New Business
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AGENDA ITEM: A. CIP Review and votes
Discussion: -MR: He asked about CIP Review and priority being conducted with results entered
on the CIP Priority list.
Vote Taken: Motion made by BW, to have FINCOM review and prioritize
CIP items tonight then later determine those to be voted on. Seconded by
MRem.
Vote: Y-5,A-1
-Reference FY2012 Budget, General Fund Town Manager's Recommendation.
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AGENDA ITEM. A. CIVeview and votes, continued
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Discussion: -MR: I-rnpmery Code (PC)-D, change $650k to $1M and this item will be brought up
at Town Meeting.
-TM: He asked about the Stretch Code.
JM: Each Green Project must meet this Code. They will reivnburse Town 47% on the
actual cost. He expects to have cost definition within the next couple of weeks.
-MR: He asked about addressing 5% debt.
-Discussion resulted in 5% debt be considered for the list of projects after the review
and sort process.
-PC-A, $390k, some funding will be General Fund borrowing and remainder is
Chapter 90.
-BO: He mentioned that this meeting should include review of the PC listing and that
a priority be assigned as a Vote Sort as 1, 2, 3.
-MR: He agreed to this approach and that vote as to FINCOM favorable action would
be taken later. Agreement to set the Vote Sort would be done as a discussion with
FINCOM members.
-Discussion by MRem/AM, for PC-B: Some schools need new power panels which
will be compatible with others in system.
-MR: Regarding PC-C: He mentioned that the evaluation that BW is performing with
Information Technology include the failed phones versus just replacing the whole
system.
-BO: He mentioned that Stretch Code is ahead of the Building Codes which have not
been changed yet and that Stretch Code will be expensive. Regarding PC-D, he asked
about roof work for example will it be stripped, screwed down, etc. He suggested that
an independent roof expert be solicited to review the condition of the roof and
intended repair or replacement.
-TM: Roof needs to be addressed now, and that problems have been known for a
couple of year such as leaks. Architect need to determine cost and impact of the
Stretch Code.
-BO: Analysis of each roof has been asked for.
JM: He is meeting with experts to evaluate and establish costs for the roofs.
-MRees: He answered question raised about hiring status of Town Facility Manager..
BOS has accepted the Task Force Report and the recommendation to hire the Facility
Manager.A job description is available.
-PC-E: If more funds are needed they must be expense.
-PC-L: TM mentioned that windows may cost more, school was built in 1964 (57
years old) with single pane window glass.
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AGENDA ITEM: A. CIP Review and votes, continued
Discussion: -PC-N:MRees: He stated that the ESCO Company will do energy evaluations, per
MA General Law, since they can do design and build. They determine what the
savings will be and if these savings are not achieved they will snake up the difference in
dollars. For the Library a hybrid approach is being applied to the HVAC system since
savings are not as easily determined for this.
-PC-M and PC-O: Votes were taken both of these and recorded on the Priority
Sheet, attached, for Motion that FINCOM vote favorable action.
AGENDA ITEM: B. Town Manager's Budget Discussion
Discussion:
AGENDA ITEM: C. Clarifying the Town Charter for FIN COM authority
Discussion: Not discussed. Proposing members absent
AGENDA ITEM: D. New Business
Discussion: Meal Excise Tax.
TD will check DOR website for info
BO What towns have meal tax?Andover, Haverlvll Malden
IV. Next Meetings
8 Mar 2011 Town Hall, 1"Floor Conference Room
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V.Adjournm'e'nt-
Motion: TD Yes Unanimous
Seconded: BO Time: 8:30 PM
DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM#
1 Report Town Manager General FY2012 General Fund Town.
Managers Recommendation
2 Table Marl,Rogers FINC01l/I PC CIP Listing for Review and Vote
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Action Items
ITEM ACTION ITEM INDIVID. COMPL. STATUS
# DATE
1-28 Completed items are shown in FINCOM Mtg C
Minutes of 4 Mar 2010 thru 28 Oct 2010 and 27 Jan
2011 for review.
30 Obtain copy of Osgood Landing sewer Budget from RB 17 Mar c
Lenny De an Asst to Mayor of Lawrence.
32 Provide CD for New FINCOM member handbook. MR 16 Nov
33 Put on the Agenda,Minority Report and the MR 16 Nov
formation of a FINCOM Article Sub-Committee.
34 Input to Mark Rees 2 scenarios,First-5%in 2013 MR/PB 3 Feb
and Second-Otherwise scenario in 3 years.
35 Schedule GLSD discussion for 10-March MR
meeting
36 MR
Alert town dept heads that they
should come prepared to discuss
special revenue funds. Purpose of
fund, accountability, monitoring.
37 Verify and explain the 17.6%increase in the LS
outside auditor expense for FY12
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