HomeMy WebLinkAboutFCMeetingMinutes_03.22.11
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date March 22,2011
Meeting Location: Town Hall, First Floor Meeting called to order: 6:50 PM
Conference Room
Mark Rodgers-MR, Chairman Thom Dugan-TD
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Ramsey Bahrawy -RB, Vice Robert Norbedo-RN
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Chairman
Ben Osgood-BO Matthew Remis-MRem
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Alan LeBovidge-AL Herb Cunha-HC, Minutes
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Peter Besen-PB Pat Sifferlen, PS, Admin
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Bonnie Wilkinson-BW
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Non FinCom Members in Attendance
OTHERS: - Stan Limpert SL Lyne Savage LS Matt Killen MK Christine Allen CA
Sandy Gleed SG-VP LWV
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE: March 15,2011 Minutes approved
III. New Business
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AGENDA ITEM: A. Support Services Department Discussion
Discussion: -MK Technology budget is up by 15% this year this is a result of identifying expenses
from other depts that fall under the IT budget.
LS distributed new IT budget spreadsheet to replace pg 37 in budget book. Need to
look at line items some have gone down and some have gone up.
AL Equipment Technology Replacement went from 35K to 65K but your requested
140K What were you looking for that you are not getting?
MK: Town has budgeted 40K for technology replacement for municipal after
consolidating with school we are looking to take steps to replaces school computers
asking for 100k.
AL So bulk is school related.
BW. Would like you to come in and present a presentation like all other departments
have done. What you have asked for and how the new budget will impact you and
prioritize your needs.
AL when you do your presentation please include the increase in the outside support
services. Budget went from 16k to 95K to 170K if you could give explanation
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AGENDA ITEM: B Budget Discussion
Discussion: RB Unable to discuss budget Mark Rees is not here.
th
presenters
Presentations made at BOS meeting were very impressive. They were better
prepared.
BW: if everyone was to get what they asked for where do they think this money is
going to come from?
AL if town was to adopt meal tax that would bring in around 400K(figure from
DOR) that would cover Youth services ,elder services and library. But not school.
BW: can we take money from the revolving accounts
TD: need to find out what other restrictions are on revolving accts.
BO. Suggest to Mark to call Wheelabrator to take excess funds out of revolving
acct.
LS Excess in that acct because it took awhile for us to start testing the air quality
and that produced the excess. Now the cost is equal to what they give us every
year. It would be a one shot deal to go to Wheelabrator to transfer excess to
budget.
BW: Can we get a list of revolving accts and the balances?
LS: Sure but will not be much to transfer.
AL: Mark needs to go through each reserve acct and see how much each has. And
to see how much we could possibly sweep from each.
BO In regards to the health depts. Inspecting rental units building dept should be
doing the inspecting to make sure they are up to code. I oppose to increasing these
depts. Inspections would be voluntary and we would have the expense but not the
revenue.
RB: In regards to budget last year we gave each dept a number and that was the
bottom line.
SG: Fincoms jobs is to look at budget and if changes are necessary show changes
RB: I recommend we review budget and pick it up at next meeting.
AGENDA ITEM C: Warrant Article Review
. Postponed
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AGENDA ITEM: D CIP Discussion and Votes
Discussion: -Still waiting for information of the other items that have not been voted on.
RB: Email from MR. to discuss IT
BW: Not prepared to talk about. Not getting info I requested. Have scheduled
another meeting with them.
BO: I would like to make a suggestion that others should be involved in these
discussions. RB and PB both have computer backgrounds.
RN I will volunteer to help.
RN has anyone asked for a master plan?
BW: I asked for a master plan last year and have not received it.
RN: Then we vote unfavorable action without master plan.
TD: I agree we should pull back and vote unfavorable action because not sufficient
information. We need to come together has a committee and vote unfavorable action
AGENDA ITEM: E..
Discussion:
AGENDA ITEM: F.NEW BUSINESS
Discussion: -
AGENDA ITEM: G.
Discussion: -
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IV. Next Meetings
MARCH 24, 2011
V. Adjournment-
Motion: AL Yes Unanimous
Seconded: PB Time: 8:40 PM
ITEM ACTION ITEM INDIVID. COMPL. STATUS
# DATE
1-28 Completed items are shown in FINCOM Mtg C
Minutes of 4 Mar 2010 thru 28 Oct 2010 and 27 Jan
2011 for review.
30 Obtain copy of GLSD sewer Budget from Lenny RB 17 Mar c
Degnan Asst to Mayor of Lawrence.
32 Provide CD for New FINCOM member handbook. MR 16 Nov
33 Put on the Agenda, Minority Report and the MR 16 Nov
formation of a FINCOM Article Sub-Committee.
34 Input to Mark Rees 2 scenarios, First- 5% in 2013 MR/PB 3 Feb c
and Second-Otherwise scenario in 3 years.
35 Schedule GLSD discussion for 10-March MR c
meeting
36 MR c
Alert town dept heads that they
should come prepared to discuss
special revenue funds. Purpose of
fund, accountability, monitoring.
37 Verify and explain the 17.6% increase in the LS Inprogress
outside auditor expense for FY12
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39
40
41
42
43
44
45
46
47
48
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TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Fy2012 Budget Mark Rees Fincom
Genral Fund
2 Table Mark Rodgers Fincom CIP Listing for review and vote
3 IT budget Lyne Savage Fincom Replaces pg 37 in proposed budget
spreadsheet book
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5
6
7
8
9
10
11
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Action Items
Documents Provided at Meeting