HomeMy WebLinkAboutFCMeetingMinutes_04.07.11
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:011
7 April 2
Minutes Prepared by Herb Cunha
Meeting Location: Town Hall, 1st Floor Meeting called to order: 6:45 PM
Conference Room
Mark Rodgers-MR, Chairman Thom Dugan-TD X
X
Ramsey Bahrawy -RB, Vice Robert Norbedo-RN
X X
Chairman
Ben Osgood-BO Matthew Remis-MRem
X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X X
Peter Besen-PB Pat Sifferlen, PS, Admin
X
Bonnie Wilkinson-BW
X
Non FinCom Members in Attendance
OTHERS: -Jim Santilli, JS-Asst.Town Manager -Sandy Gleed, SG-VP LWV
-Chris Hottel, CH-Supt Schools -Matt Killen, MK-Director IT
-Laurie Burzlaff, LB-Clerk Sch Com
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE:31 Mar 2011 Approved
5 Apr 2011 Approved
III. New Business
AGENDA ITEM: A. Warrant Article Review and votes
Discussion: -Reference spreadsheet, Alpha/Num/Article Title.
-Ltr G-Unpaid bills, Lyne will forward current unpaid bill report
-Ltr I-Sr Work Program Funding of $18,000
-Vote Taken: BO made a motion to accept Sr. Work Program Funding of
- $18,000. Seconded by AL. Vote: Y, unanimous, passed.
-Ltr M-Stevens Estate Fund Appropriation. MRees/JS indicated estimate to be
determined.
-Ltr RR-Tax Increment 4 W High St. MR, email went out.
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AGENDA ITEM: A. Warrant Article Review and votes, continued
Discussion: -Ltr PP-Local meals tax. This item will be addressed at next meeting.
-Ltr UU-Additional Funds (Prop 2 ½ Override) for Fiscal Year 2012. MR indicated
Ercolini will address at next Fincom meeting, Tues, 19 Apr.
-Ltr GG-Funds for Elder Svcs Dept, is dependent on Ltr O-General Fund
Appropriation.
-Ltr DD-Pet Gen Court, Municipal Group Insurance Committee. MR (per Bill
Gordon) stated 3 individuals must be on Committee (choose 4 people not eligible for
insurance)
-Note: During Fincom meeting, must open rear handicap door of City Hall.
Vote Taken: AL made a motion that Fincom take favorable action on Ltr 32
(FF), Petition the General Court Special Act to Exempt the Town of North
Andover from Portion of the Prevailing Wage Act. Seconded by BO.
Vote:Y, unanimous, passed.
-Ltr kk/33-Petition the General Court: Collective Bargaining Agreements, applies to
the School Dept.
-Ltr LL/32-Petition the General Court: Change Town Charter 4-7-1, Responsibilities
for Disbursements. A selectman to sign in lieu of Town Manager, Accounts Payable
and Payroll Warrants.
-Ltr GG/40-Authority to Sell or Lease Town Owned Land Modified. No Fincom
action is necessary.
-Water and Sewer-Mark Rees will address.
B. VOIP CIP presentation (Matt Killen)
AGENDA ITEM:
Discussion: -MK: He spoke of adequate lines being available, capacity needs and stability, and to
address outages. He will expand 2009 capability regarding call transfer, email and
leverage fiber optic.
-Discussion took place about Town needs and plans to implement new equipment, for
example servers and telephones, to improve and expand capability of system.
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AGENDA ITEM: C. Budget Discussion
Discussion: -MRees: BCG looking into the Budget. Blue Cross worked out and cost increase has
been estimated.
-Reference made to possible budget changes to FY2012 GF Budget. Health Insurance
with a decrease in Revenue or Increase in Expenses, is estimated to be $337k. BW:
She will meet with Lyne to put a list together of possible projects where funds may be
identified and available.
-MR: He stated that Fincom will have to vote on 2 budgets, one with meals tax and
one without meals tax.
Vote Taken: Motion by AL to recommend that Fincom vote on favorable action
for Ltr PP, #16 (Accept MGL, Chapter 64L, Section 2 ((a)), to impose a local
meals excise tax). Seconded by RB. Vote: Y, unanimous, passed.
-BW: She will get with Lyne about the IT Budget.
-TD: Regarding the State House Budget, a number is expected for aid, next Tuesday.
-Action Item:
-MR: He will suggest a pay-cut for BOS and School Committee.
AGENDA ITEM: D. Warrant write-up discussion
Discussion: -MR: He spoke of need for Fincom sub-committee of 3 members to provide fact
based writeups. Members are TD, BO and MRem.
AGENDA ITEM: E. New Business (BCG update)
Discussion: -MR: Items for consideration are 1 page budget and analyze health $337k Next BCG
meeting is 5:30 PM, April 20, Town Hall.
IV. Next Meetings
12 Apr 2011 Town Hall, 1 st Floor Conference Room
V. Adjournment-
Motion: AL Yes Unanimous
Seconded: RB Time: 8:53 PM
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DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Report FINCOM General Table of Article Listing
2 M Rees Possible budget changes to FY12,
General Fund Budget
3 M. Killen FY12 Consolidated IT Budget
Components
4 Memo FINCOM, IT Telephone system Project
Twn Mgr,
School Super.
ACTION ITEMS C=Complete
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-28 Completed items are shown in FINCOM Mtg C
Minutes of 4 Mar 2010 thru 28 Oct 2010 and 27 Jan
2011 for review.
30 Obtain copy of Osgood Landing sewer Budget from RB 17 Mar c
Lenny Degman, Asst to Mayor of Lawrence.
32 Provide CD for New FINCOM member handbook. MR 16 Nov
33 Put on the Agenda, Minority Report and the MR 16 Nov
formation of a FINCOM Article Sub-Committee.
34 Input to Mark Rees 2 scenarios, First- 5% in 2013 and MR/PB 3 Feb
c
Second-Otherwise scenario in 3 years.
35 Address pay cuts for BOS and Sch. Dept MR 14 Apr
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