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Home My WebLink AboutFCMeetingMinutes_05.15.12 1 Meeting TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date: May 15, 2012 Location: Town Hall, First Floor Meeting called to order: 6:45 Conference Room Alan LeBovidge AL, Chairman Ramsey Bahrawy- RB X Tom Dugan TD, Vice Chairman Robert Norbedo-RN X X Ben Osgood-BO Matthew Remis-MRem X X Dan Leary -DL X Peter Besen-PB Pat Sifferlen, PS, Admin X X Donald Elliot DE X Non FinCom Members in Attendance OTHERS: -Donald Stewart (DS), Lyne Savage (LS), Laurie Burzlap (LB) - Note: All FINCOM votes are subject to change upon receipt of new information. Note: Documents used in this meeting are listed in Document Table, herein. II. Previous Minutes Approved DATE AGENDA ITEM: A. DISCUSSION AND VOTE WARRANT ARTICLES Discussion: -AL Received email from Town Manager in regards to meeting last week he had issue 2 about votes being valid because it was not posted on agenda. Spoke to Joyce and thinks we should revote on articles. Article 9 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 9, Seconded by MR. Vote: Y6, N 0 unanimous, passed Article 10 Vote Taken: Motion by MR to have FINCOM Vote favorable action for Warrant Article 10, Seconded by RN. Vote: Y6, N 0 unanimous, passed Article 12 Vote Taken: Motion by BO to have FINCOM Vote unfavorable action for Warrant Article12, Seconded by MR. Vote: Y6, N 0 unanimous, passed Article 16 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 16, Seconded by DE. Vote: Y6, N 0 unanimous, passed Article 17 Vote Taken: Motion by DE to have FINCOM Vote favorable action for Warrant Article 17, Seconded by RN. Vote: Y6, N 0 unanimous, passed Article 18 Vote Taken: Motion by DE to have FINCOM Vote favorable action for Warrant Article 18, Seconded by BO. Vote: Y7, N 0 unanimous, passed Article 19 Vote Taken: Motion by MR to have FINCOM Vote favorable action for Warrant Article 19, Seconded by RN. Vote: Y6, N 0 unanimous, passed Article 20 Discussion Al we were going to reduce Stabilization by 100k to give School Dept Thought School dept was in favor of this. I contacted Chris Hottell (Superintendent) he sent email to Fincom (see attached) he was willing to give up positions to maintain town managers budget. LB School Committee budget has not changed since our last meeting. LS amending FY13 budget would make a structurally unsound budget the budget presented was structurally sound. AL what is the 200k in stabilization for? LS putting into reserve for future issues. AL putting 25K in the OPEB is a drop in the ocean we fill town could use that elsewhere. Also putting 25K in the Capital Stabilization fund would require a 2/3 vote from Town Meeting to take out. Thought we were helping Town manager by putting into Finance Committee Reserve would make it easier for him to access funds and be more cost efficient. DL Are there 2 funds being set up with 50K? LS General Maintenance (CIP) is for small projects around town buildings. Operational is to start setting money aside for larger repairs. CIP general building maint is defined this year for carpets, tearing down wood structures at Police Station&, Bradstreet. by putting in stabilization Town Meeting has control of how funds used. MR I think we should keep how we voted do what is right AGENDA ITEM: A Discussion: 3 Article 20 Vote Taken: Motion by AL to accept the General Fund Appropriation FY13 with 2 amendments take the 25K in Capital Stabilization fund and the 25k in the OPEB fund and transfer the 50k to the Finance Committee Reserve. Seconded by TD Vote Y 6 N 1 (MR) unanimous, Passed Article 21 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 21, Seconded by MR. Vote: Y7, N 0 unanimous, passed Article 22 Vote Taken: Motion by MR to have FINCOM Vote favorable action for Warrant Article 22, Seconded by BO. Vote: Y7, N 0 unanimous, passed Article 23 Vote Taken: Motion by DL to have FINCOM Vote favorable action for Warrant Article 23, Seconded by MR. Vote: Y7, N 0 unanimous, passed Article 24 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 24, Seconded by MR. Vote: Y7, N 0 unanimous, passed Article 26 Vote Taken: Motion by MR to have FINCOM Vote Unfavorable action for Warrant Article 26, Seconded by BO. Vote: Y6, N 0 A 1 unanimous, passed Discussion Td not a good plan of financing to achieve goal. BO Town of Concord payback was 7 yrs we are at 11 yrs not financially sound. LB some of these items are at end of life this was a way of getting work done. TD we would be paying a 40%mark up. Article 27 Vote Taken: Motion by RN to have FINCOM Vote favorable action for Warrant Article 27, Seconded by BO. Vote: Y7, N 0 unanimous, passed Article 28 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 28, Seconded by MR. Vote: Y7, N 0 unanimous, passed Article 29 not voted on yet Article 30 Vote Taken: Motion by BO to have FINCOM Vote favorable action for Warrant Article 30, Seconded by RN. Vote: Y7, N 0 unanimous, passed Article 31 Vote Taken: Motion by BO to have FINCOM Vote Unfavorable action for Warrant Article 31, Seconded by RN. Vote: Y7, N 0 unanimous, passed 4 DOCUMENTS PROVIDED AT MEETING TYPE FROM TO SUBJECT COMMENTS ITEM # 1 Letter Chris Hottell Fincom Budget 2 Warrant Joyce Bradshaw Fincom 3 ITEM # ACTION ITEM INDIVID. COMPL. STATUS DATE ACTION ITEMS C=Complete AGENDA ITEM: A Article 25 CIP Plan 5 Line Item 1 Roadway Improvements (476,700.00) Motion by TD have FINCOM Vote Favorable action on CIP item 1, Seconded by DL Vote: Y7 N 0 unanimous Item 2 Sidewalk Reconstruction (50,000.00) Motion by TD have FINCOM Vote Favorable action on CIP item 2, Seconded by DL Vote: Y7 N 0 unanimous Item 3 Building Maintenance (50,000.00) Motion by TD have FINCOM Vote Favorable action on CIP item 3, Seconded by DL Vote: Y7 N 0 unanimous Item 4 Replace Fire Chief (34,000) Motion by TD have FINCOM Vote Favorable action on CIP item 4, Seconded by DL Vote: Y7 N 0 unanimous Item 5 Mobile Data Terminals (90,258) Motion by TD have FINCOM Vote Favorable action on CIP item 5, Seconded by DL Vote: Y7 N 0 unanimous Item 6 General IT (40,000) Motion by MR have FINCOM Vote Favorable action on CIP item 6, Seconded by BO Vote: Y7 N 0 unanimous Item 7 School Dept IT (165,098) Motion by RN have FINCOM Vote Favorable action on CIP item 7, Seconded by BO Vote: Y6 N 1 unanimous Item 8Design work (Central Office & Kittridge School Gym (359,500) Discussion AL 2 issues 1) was told building was no good, 2) should we just tear down and rebuild Td Town needs a more defined plan with cost and off set savings DS didn' Motion by MR to amend Item 8 to Kittridge School Only(90,000) and have FINCOM Vote Favorable action on CIP item 8, Seconded by BO Vote: Y7 N 0 unanimous Item 9 Water Main Replacement (573,000) Motion by DE have FINCOM Vote Favorable action on CIP item 9, Seconded by DL Vote: Y7 N 0 unanimous Item 10 Water Meter Installation (60,000) Motion by BO have FINCOM Vote Favorable action on CIP item 10, Seconded by DL Vote: Y7 N 0 unanimous Item 11 Flocculation & Sedimentation Building (65,000) Motion by BO have FINCOM Vote Favorable action on CIP item 11 Seconded by DE Vote: Y7 N 0 unanimous Item 12 Concrete Repairs and Coating (97,000) Motion by TD have FINCOM Vote Favorable action on CIP item 12, Seconded by DL Vote: Y7 N 0 unanimous 6 Motion by DE have FINCOM Vote Favorable action on CIP item 13, Seconded by BO Vote: Y7 N 0 unanimous Item 14 School St & Bunkerhill Sewer Replacement (100,000) Motion by DE have FINCOM Vote Favorable action on CIP item 14, Seconded by MR Vote: Y7 N 0 unanimous Item 15 Osgood St. Sewer Preliminary Design (300,000) Motion by MR have FINCOM Vote Unfavorable action and to amend item to read (0) on CIP item 15, Seconded by BO Vote: Y7 N 0 unanimous. Discussion on Item 15 In order to apply for grants you need a define plan for area that could give you 100% payment MR would love to see plan as to what corridor would like Td have asked for old plan to see what it would look like AGENDA ITEM: D. New Business Discussion: No new items. V. Adjournment- Motion: DE Unanimous Seconded: RN Time: 9.00 IV. Next Meetings May 22, 2012 7 DOCUMENTS PROVIDED AT MEETING 8 ACTION ITEMS C=Complete