HomeMy WebLinkAboutFCMeetingMinutes_04.04.13
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:
April 4, 2013
Meeting Location: Town Hall 1st FL Meeting Room Meeting called to order: 6:45
Alan LeBovidge AL, Chairman Michelle Nadeau- MN
X X
Tom Dugan TD, Vice Chairman Robert Norbedo-RN
X
Karin Blake KB Matthew Remis-MRem
X
Dan Leary -DL
Bill Callahan BC Pat Sifferlen, PS, Admin
X X
Donald Elliot DE
X
Non FinCom Members in Attendance
OTHERS: Jeff Coco (JC)
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE
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AGENDA ITEM A Budget Discussion Emergency Management
Discussion: AM: 2 charts handed out original and revised. Go through articles that have unused
proceeds make evaluation to see if proceeds can be reused. Make estimates as to how
much the bond proceeds will be at the time for the capital plan. Submit plan to Bond
counsel, they make determination if the estimate we used can be repurposed.
This time the 2.6million number was revised by approximately 850K.
Breakdown 250k can be reused does not need to be re-voted the remaining 600k cannot be
repurposed for that project. The project is important but so is the impact on our debt
service so we revised the project. We are repurposing 1.4 million in year 1to the sewer
pump station. The 600k that we now need to borrow will be split between FY15 and FY
16. So you need to revote the plan with the new figures.
AL will someone make a motion to vote on amended Sewer Capital budget project.
Motion made by MN to approve revised documentation presented by the Town
Manager
Seconded by KB
Yes 6
No 0
AGENDA ITEM B: Discussion of Financial Articles.
Discussion: AM gives brief description of Financial Articles
Article 13 Set Salaries for Compensation of Elected Officials
Every year town sets salaries and compensation
Article 14 Continue and Approve Revolving Funds
Town needs to vote to authorize the following revolving funds. Chart shows
spending limits that each account is authorized to use.
RN: What were the spending limits last year?
AM: No changes from last year.
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Article 15 Approve Payment of Prior Years Unpaid Bills
This is to see if the town will vote to authorize payment of unpaid bills from prior
th
year. A 4/5 vote is required at Town Meeting.
Article 16 Amend General Fund Appropriation For Fiscal Year 2013
This article would allow town to move monies from accounts with surpluses to
accounts with deficits. If no amendments this article will be pulled from warrant.
Article 17 Appropriation-General Fund for Fiscal Year 2014
This is the annual budget. If no changes by the Finance Committee would
use a single column with a joint recommendation.
Article 18 Appropriation Water Enterprise Fund for Fiscal Year 2014
No discussion
Article 19 Appropriation Sewer Enterprise Fund for Fiscal Year 2014
No Discussion
Article 20 Stevens Estate Enterprise Fund for Fiscal Year 2014
AL Would like Fincom to make positive recommendation on this article.
Article 21 Appropriation-Energy Efficiency Improvements at Public
Buildings
Al: We all agree to do the energy audit. Margins are already 3 years old. How do
we make sure we get the best deal possible.
AM: In your recommendation column you could state that the Finance
committee approves and support this project but we recommend that Town
manager and BOS to use sound business practice to get current market prices
AL Donald will do write up on this.
Article 22 Appropriation-Capital Improvement Plan for Fiscal Year 2014
CIP multiple pages already assumed changes voted on tonight.
Article 23 Report of the Community Preservation Committee
Still need to come before finance committee board.
AM: CPA is getting more attention. Need to talk more on projects.
BC any word on projects?
AM 8-12 projects will be presented.
MN how much do they have and collect annually?
AM: approximately 5 million with 1 million collected annually.
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Article 24 Authorization Debt for Improvements to the Greater Lawrence
Technical School
AM town is part of the GLTS North Andover represents 1.2% of the school
enrollment. Repairs are being done at a cost of 6.5 million 80% being reimbursed
by MSBA town is responsible for 13K which is 1.2% of the balance
Article 25 Transfer to Capital Stabilization
Looking to transfer 213K from free cash to Capital stabilization, requires 2/3 vote
at Town Meeting.
Article 26Transfer to Stabilization
Looking to transfer 625K into the Towns Stabilization fund requires 2/3 vote at
Town Meeting.
Article 27 Transfer to Overlay Surplus
This article seeks to transfer funds from one overlay to another. This is money that
was set aside for tax abatements. Cannot move money in overlay without assessors
approval.
AGENDA ITEM C Discussion Human Services
RS Three departments Library, Senior Center and Youth Center under Human Services. All
Level Service funded.
MQ: (Library) We are a level service budget. We are providing service that people are
asking for. Adding more types of collections.
Friends of Library make donations to the library. Fund exclusively the summer reading
program.
DE: Facility itself someone mentioned about the roof.
MQ: continue to repair and keep up maint, looking at an overall solution. Repairs have been
done as needed. Part of long range plan.
IO (senior Center) also level service budget. New additional van this year.
Population is growing there are approximately 6K seniors over the age of 60.
Friendly visitor program with approximately 45 volunteers who go out visit seniors who are
homebound.
RG (Youth Center) Level service budget. More expense money from town had gone 3- 4
years without any expense money
AL: where is the biggest demand for your services?
RG pretty much everywhere, teen population our biggest 6-12 grades. But we service from
st
1 grade college.
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We have our own Joseph Hermann Youth center Inc that raises money for us to offset cost
not covered by town. We apply for grants with the non-profit for new equipment upgrades
do not cover salaries.
Membership is up this year.
AGENDA ITEM D Discussion Community Development
CB There are 5 departments under Community Development
Board of Health, Inspection, Planning, Conservation and Zoning Board. Level funded for all
departments. Building department has brought in new part time help for new development. Building
permits exceed the salary of part time employee. Fees are $10 per 1K.
AL: any open areas for development?
CB: mostly out country. We have had a lot renovation permits.
We have a Technical Review Committee that meets with potential developers to discuss what they will
need and the process it takes.
III. New Business
DE: I would like to recues myself from voting on the CPA
I am on the Board of the Center Realty Trust. They are going to have number applications
with the CPA.
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IV. Next Meetings
April 9, 2013
V. Adjournment-
Motion: DE Unanimous
Seconded: KB Time: 8:15
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Budget Book Andrew Maylor Fincom
2 Revised CIP Andrew Maylor Fincom
handout
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