HomeMy WebLinkAboutFCMeetingMinutes_11.20.12
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:
November 20, 2012
Meeting Location: Town Hall 1st FL Meeting Room Meeting called to order: 6:50
Alan LeBovidge AL, Chairman Michelle Nadeau- MN
Tom Dugan TD, Vice Chairman Robert Norbedo-RN
Karin Blake KB Matthew Remis-MR
X X
Dan Leary -DL
X
Bill Callahan BC Pat Sifferlen, PS, Admin
X X
Donald Elliot DE
X
Non FinCom Members in Attendance
OTHERS: Jim Mealey (JM) Bill Gordon (BG) Hal Meyer (HM) Steve Foster (SF) Bob Morrison
(BM) Steve Weisman (SM)
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE November 13, 2012
III. New Business
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AGENDA ITEM A: ESCO DISCUSSION
Discussion: MR Town manager would like a decision by December. Last year we as a committee
were frustrated because we never received answers to our questions. Everyone sees the
merit but it needs to be done the right way.
th
SF handed out sheet with questions and answers from Oct 24 meeting. First question
is could we do it ourselves (chap 149) gives breakdown of how much it would
cost/save town do self versus Ameresco. (see attached sheets)
Question 2 Lighting payback New sheet shows they took off longer paybacks and now
average payback is 6-7 years
KB would like to have a copy of the contract already signed by town and Ameresco
SW explains that the contract was signed when the library was done. Town Manager
should have copy.
MR would like to see the Master Facilities Plan from SF so that we could see how the
SF Question 3 Steam heating systems (pg 3A and 3B) could not make it work under
25A
Question 4 Maintenance budget increase (55K) Steve is confident with this dollar
amount for maint. Budget.
MR 55K would start in year 2 what is covered?
SF After Commissioning maint budget would cover monitor controls (Huntington
would be covered under this) and also general maint.
Question 5Alternative cooling system at Police Station basement.
2 scenarios:
1) add cooling coil to existing equipment
Which is less costly initial method but increased operation costs
compromised
MR frustrated with work that still needs to be done at Police Station we need to start
doing things the correct way the first time.
Question 6 Modified term to 14 years.
BC would like to know the overall budget town wide.
SF each entity has their own maint budget.
KB How is energy savings determined? How do you measure it?
BM energy savings results in operating less time.
We also start with very accurate baseline wattage of old vs. new. Electricity
requirements are the same.
MR Still has questions on whole project. Some towns have done this and not happy.
Are we only doing these projects because they fit into the budget? Would like to see
Steve Foster master plan and see what he feels needs to be done in town. Concerns
with signed contract already. Should we have a legal review? Are we going to have to
hire additional people? What other expenses are associated.
DE spoke with a contact from Portland ME who are also using Ameresco. They are
informed us that we definitely need to
have counsel present when negotiating.
BC We need to get a good list of questions together. We also need to look at the
contract.
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IV. Next Meetings
December 18,2012
V. Adjournment-
Motion: DL Unanimous
Seconded: MR Time: 8:15
DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Steve Foster Fincom Response to questions from Oct 24
th
meeting
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ITEM #ACTION ITEM INDIVID. COMPL. STATUS
DATE
Signed contract from Amereco with town SF
How much are utilities for town SF
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