HomeMy WebLinkAboutFCMeetingMinutes_03.04.15
1
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date March 4, 2015
nd
Meeting Location: 2 floor Conf Room
Bill Callahan, BC Chairman Susan Almono SA
X X
Marta Solof MS Timothy Tschirhart TT
X
Karin Blake KB Liz Gerron LG
X
Thomas Ringler TR
X
Chris Nobile CN Pat Sifferlen, PS, Admin
X X
Donald Elliot DE Vice Chair
Non FinCom Members in Attendance
OTHERS: LS, AM EK
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
February 4, 2015
2
Agenda AMeet with departments Youth, Library, Elder Services, Finance, Community
Development and IT
AM: introduced new Community Development Director Eric Kfoury and gave brief background.
What is top of your list?
EK: Top of list is 125 Corridor Osgood landing up to Sutton Street. Maximize development.
Also to work on a downtown that does not roll up @ 4:30. But one that has a night life and weekends.
KB: How do you see Stevens Estate?
EK: Great asset to town. Not something municipalities usually take on. Doing a great job with what
they have.
Community Development
No dramatic changes in community development. Added an Assistant Director to handle more of the
Day to day operations. So Eric can focus on development.
Began electronic data storage of new property records.
Looking to complete and submit required state record retentions forms and begin purging of
Approved documents.
Establishing a unified permit system.
Youth, Library and Elder Services
Youth Services
Youth center is an after school location majority of middle school students
KB: Training and Education up $1500.00
AM: some may be for recertification.
SA: do we make revenue on memberships.
LS: roughly 270K-280K per year.
Library
Has seen the largest staffing increase. Continue with technology advancements in library services.
TR looking to for any data available for foot traffic.
AM: circulation data is available.
Elder Services
No changes in staff. NA currently has over 5K seniors up 8%. Increase is accounted for in
the FMP. Have worked with the library and initiated programs for the seniors.
Finance LS
(pg. 124) Consists of accounting, treasury and assessor.
Accounting
Minimum changes in accounting. Staffing changed from 4 to 3 with a retirement.
th
Will implement first phase of new general ledger software by June 30.
Assessors
staff. FY 16 goals to complete a Triennial Reassessment of all Real and
Personal property for FY16 Line item of Outside Professional Services is increased because of this.
Salary increases are based on union contract step increases.
Treasurer
No changes in staff. Line item of Data Processing up $5K due to conversion of current billing system.
KB Question on bank charges.
Treasurer renegotiated banking balances to offset fees.
IT
As of this date there is no IT director we are aggressively pursuing.
The staffing is both for municipal and school
Auto mileage is paid for travel between buildings. Training and education slightly higher this year.
Outside professional services down $121K due to licensing
3
Agenda B Vote on Snow and Ice
KB Reads memo from Lyne to authorize payment on Snow deficit total ($987901.12)
KB motion to authorize payment of invoices pertaining to snow and Ice removal which will bring
Account into a deficit.
Seconded by MS
YES 6 NO 0
Agenda C New Business
th
BC Will not be attending meeting on the 18 appointed Karin Blake as Chair for meeting that night.
th
Added meeting on the 25 Community room at the Police Station.
IV. Next Meetings
March 18, 2015
V. Adjournment-
Motion: KB Unanimous
Seconded: CN Time: 9:05
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 FY 16 Budget Town Manager FInCom
Book
2
3
4
5
6