HomeMy WebLinkAboutFCMeetingMinutes_06.17.04 FINANCE COMMITTEE MINUTES
JUNE 17,2044
ATTENDANCE: The following members were present:Jack Watkins, Chairman, Bernice Fink,Paula Porten,
Paul Stewart,Melinda Coppa,Mark Nichols, Steve Dawe and Mike Batsimm. Paul arrived at 7:00pm
CALL TO ORDER: Jack called the meeting at 6:30pm
APPROVAL OF MINUTES: Mike MOVED to approve the minutes of May 5,2004 with Melinda seconding.
The minutes were approved 7-0.
NEW BUSINESS:
SECRETARY: The group asked and Mike Batsimm accepted the appointment of secretary.
CHAIR: Paula MOVED that Jack remain as chair with Mark seconding. The vote was unanimous.
VICE-CHAIR: Mark MOVED that Keith remain as Vice-Chair with Mike seconding. The vote was unanimous.
TOWN CLERK AND FIRE DEPARTMENT REQUESTS:
The Fire Department is requesting to spend over its monthly budget for June. The total budget is $17,063.08 x12.
Melinda MOVED to allow the Fire Department to spend$I2,749.69 over and above the June budget with Mark
seconding. The vote passed 7-0-1 with"B"abstaining.
The Town Clerk has requested to spend beyond the 1112 budget for June. Melinda MOVES to allocate money to the
Town Clerk to spend what is necessary for handicap voting equipment and additional money for printing warrant as
outlined in the Memo of June 10,2004 addressed to Jack Watkins.
OLD BUSINESS
UNFINISHED BUSINESS WRAP-UP:
Jack recommends that going forward the Fincom develop and host an off-season budget discussion in Mid-October.
A Special Town Meeting is scheduled for September 22 for the New Police Station override. The plan is to have the
override vote on Election Day in November.
ASSIGNMENTS:
A. MGL and Regulations about medical and retirement benefits for elected officials: Paula and Jack
B. Improve budget format: Melinda and Paul
C. Obtain a clearer,detailed financial picture of Solid Waste costs : Mike, Keith and Paul
D. Special Revenue Funds(including Schools) :Keith and Paul
E. Improve 5 or 10 year Capital Improvement Plan: "B"and Steve
F. Review and revise Bonding Financial policies:Keith,Mark and Melinda
G. Clarify and revisit Overlay:Mark and Paula
H. Participate to improve the scheduling and information flow for annual town meeting:"B",Jack and
Paul
1. Host off-budget season Financial Forum. Group
J. Annual school enrollment report: Steve
K. School Dept.Liaisons: Steve,Paul and Melinda
L. Revenue Committee to be decided in the Fall
PAUL SUGGESTIONS
Auditors come to Fincom
85K for Hopkinton Bill
FY04 Host Community Fee
The Group the discussed the Hopkinton Bill,which is a supplemental assessment of tax bills from 111 to 711. 4
hours per property with 12-24 properties or 85k lost. Paul suggests that a financial analysis be done for FY04 to see
what revenues lost by opting out. Melinda,Paul and"B"would do this.
Bonding v.Banning
"B"provided a handout and the group discussed bonding v.banning. Jack is going to draft a memo to Joyce and
Mark Re:the Fincom's concerns and ask the bankers to come to a future meeting to discuss this issue.
NEW POLICE STATION:
"B",Paul,Mike and Jack attended the Police Station Building Committee Meeting,where Ted Tripp spoke. Jack
stated that Ted failed to provide any specific financial information on alternatives to an override. He mentioned
general ideas like cutting funds,buying other land and waste solid savings. Ted provided no report at the meeting.
The CTP states 6.6 million for a new police station. The site plan is being drafted and an architect has been selected.
The school has not given over the land yet.
NEXT MEETING: There will be one meeting sometime over the Summer with a date to be announced.
MOTION TO ADJOURN:
Melinda MOVED to adjourn with Mike seconding. The motion was unanimous at 8:40pm.