HomeMy WebLinkAboutContract #: 713 - From: 11-01-2013 To: 10-31-2016 - DLM & Associates - Town of North Andoverr
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TOWN OF NORTH ANDOVER
CONTRACT
CONTRACT # 9 22
DATE: / loy- Z. OHO 13
This Contract is entered into on, or as of, this date by and between the Town of North Andover
(the "Town"), and
Contractor: DLM & Associates, Inc
Address: 8 Grafton Street, 8th floor
Worcester, MA 01604-4901
Telephone Number: 508-799-5868
Fax Number: 508-799-2427
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This is a Contract for the procurement of the following:
Printing and mailing of bills for the Treasurer's Office for the three-year period of
November 1, 2013 through October 31, 2016
The Contract price to be paid to the Contractor by the Town of North Andover is:
Real Estate & Personal Property bills
Water/Sewer bills
Quarterly Newsletter
$0.145 per piece plus postage *
$0.145 per piece plus postage *
$0.150 per piece
*Based on USPS rates for First Class Automation Presort ($0.36 per piece as of
November 1, 2013)
Payment will be made as follows:
Upon completion of services and receipt of invoice, net 30
Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described goods or
services by the Town of North Andover. Proper acceptance shall be understood to
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc
Page I
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include inspection of goods and certification of acceptable performance for services by
authorized representatives of the Town to insure that the goods or services are complete
and are as specified in the Contract.
4.2 Contract Documents: All documents relative to the Contract including (where used)
Instructions to Bidders, Proposal Form, General Conditions, Supplementary General
Conditions, General Specifications, Other Specifications included in Project Manual,
Drawings, and all Addenda issued during the bidding period. The Contract documents
are complementary, and what is called for by any one shall be as binding as if called for
by all. The intention of the document is to include all labor and materials, equipment and
transportation necessary for the proper performance of the Contract.
4.3 The Contractor: The "other party" to any Contract with the Town. This term shall (as
the sense and particular Contract so require) include Vendor, Contractor, Engineer, or
other label used to identify the other party in the particular Contract. Use of the term
"Contractor" shall be understood to refer to any other such label used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete, the
services are performed, or the goods delivered, in accordance with Contract documents,
as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies or Materials.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term includes
one who furnished material worked to a special design according to the Drawings or
Specifications of this work, but does not include one who merely furnishes material not so
worked.
4.7 Work: The services or materials contracted for, or both.
5. Term of Contract and Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions of the
Contract Documents on or before October 31, 2016, unless extended pursuant to a provision for
extension contained in the Contract documents at the sole discretion of the Town, and not subject to
assent by the Contractor, and subject to the availability and appropriation of funds as certified by the
Town Accountant. The time limits stated in the Contract documents are of the essence of the Contract.
6. Subject to Appropriation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments which the
Town is required to make under this Contract shall be subject to appropriation or other availability of
funds as certified by the Town Accountant. In the absence of appropriation, this Contract shall be
immediately terminated without liability for damages, penalties or other charges.
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 2
7. Permits and Approvals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its performance
of the Contract shall be secured and paid for by the Contractor.
8. Termination and Default:
8.1 Without Cause. The Town may terminate this Contract on seven (7) calendar days notice
when in the best interests of the Town by providing notice to the Contractor, which shall be
in writing and shall be deemed delivered and received when given in person to the
Contractor, or when received by fax, express mail, certified mail return receipt requested,
regular mail postage prepaid or delivered by any other appropriate method evidencing
actual receipt by the Contractor. Upon termination without cause, Contractor will be paid
for services rendered to the date of termination.
8.2 For Cause. If the Contractor is determined by the Town to be in default of any term or
condition of this Contract, the Town may terminate this Contract on seven (7) days notice
by providing notice to the Contractor, which shall be in writing and shall be deemed
delivered and received when given in person to the Contractor, or when received by fax,
express mail, certified mail return receipt requested, regular mail postage prepaid or
delivered by any other appropriate method evidencing actual receipt by the Contractor.
8.3 Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town; 2) any failure to
perform any of its obligations under this Contract including, but not limited to the
following: (i) failure to commence performance of this Contract at the time specified
in this Contract due to a reason or circumstance within the Contractor's reasonable
control, (ii) failure to perform this Contract with sufficient personnel and equipment or
with sufficient material to ensure the completion of this Contract within the specified
time due to a reason or circumstance within the Contractor's reasonable control, (iii)
failure to perform this Contract in a manner reasonably satisfactory to the Town, (iv)
failure to promptly re -perform within a reasonable time the services that were rejected
by the Town as unsatisfactory, or erroneous, (v) discontinuance of the services for
reasons not beyond the Contractor's reasonable control, (vi) failure to comply with a
material term of this Contract, including, but not limited to, the provision of insurance
and non-discrimination, (vii) any other acts specifically and expressly stated in this
Contract as constituting a basis for termination of this Contact, and (viii) failure to
comply with any and all requirements of state law and/or regulations, and Town bylaw
and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract shall be
deemed a material breach of this Contract, and the Town of North Andover shall have all the
rights and remedies provided in the Contract documents, the right to cancel, terminate, or
suspend the Contract in whole or in part, the right to maintain any and all actions at law or in
equity or other proceedings with respect to a breach of this Contract, including damages and
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 3
specific performance, and the right to select among the remedies available to it by all of the
above.
From any sums due to the Contractor for services, the Town may keep the whole or any part of
the amount for expenses, losses and damages incurred by the Town as a consequence of
procuring services as a result of any failure, omission or mistake of the Contractor in providing
services as provided in this Contract.
10. Statutory Compliance:
10.1 This Contract will be construed and governed by the provisions of applicable federal,
state and local laws and regulations; and wherever any provision of the Contract or
Contract documents shall conflict with any provision or requirement of federal, state or
local law or regulation, then the provisions of law and regulation shall control. Where
applicable to the Contract, the provisions of the General Laws are incorporated by
reference into this Contract, including, but not limited to, the following:
General Laws Chapter 30B — Procurement of Goods and Services.
General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts.
General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts.
10.2 Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or provision
into this Contract. To whatever extent any provision of this Contract shall be
inconsistent with any law or regulation limiting the power or liability of cities and
towns, such law or regulation shall control.
10.3 The Contractor shall give all notices and comply with all laws and regulations bearing on
the performance of the Contract. If the Contractor performs the Contract in violation of
any applicable law or regulation, the Contractor shall bear all costs arising therefrom.
10.4 The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and decrees of
any bodies or tribunals having jurisdiction in any manner affecting those engaged or
employed in the work, of the materials used in the work or in any way affecting the
conduct of the work. If any discrepancy or inconsistency is discovered in the Drawings,
Specifications or Contract for this work in violation of any such law, by-law, regulation,
order or decree, it shall forthwith report the same in writing to the Town. It shall, at all
times, itself observe and comply with all such existing and future laws, by-laws,
regulations, orders and decrees; and shall protect and indemnify the Town of North
Andover, and its duly appointed agents against any claim or liability arising from or
based on any violation whether by him or its agents, employees or subcontractors of any
such law, by-law, regulation or decree.
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 4
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of Interest
Law (General Laws Chapter 268A), and this Contract expressly prohibits any activity which
shall constitute a violation of that law. The Contractor shall be deemed to have investigated the
application of M.G.L. c. 268A to the performance of this Contract; and by executing the
Contract documents the Contractor certifies to the Town that neither it nor its agents,
employees, or subcontractors are thereby in violation of General Laws Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification of tax compliance by the Contractor, as required by
General Laws Chapter 62C, Section 49A (Requirement of Tax Compliance by All Contractors
Providing Goods, Services, or Real Estate Space to the Commonwealth or Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all of the
requirements imposed by or pursuant to General Laws Chapter 151B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
14. Assi nment:
Assignment of this Contract is prohibited, unless and only to the extent that assignment is
provided for expressly in the Contract documents.
15. Condition of EnforceabilityAgainst the Town:
This Contract is only binding upon, and enforceable against, the Town if: (1) the Contract is
signed by the Town Manager or its designee; and (2) endorsed with approval by the Town
Accountant as to appropriation or availability of funds; and (3) endorsed with approval by the
Town Counsel as to form. .
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General Laws,
Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in addition thereto,
relating to the appointment of the Commissioner of Corporations as its attorney, shall file with
the Commissioner of Corporations a Power of Attorney and duly authenticated copies of its
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 5
Charter or Certificate of Incorporation; and said Contractor shall comply with all the laws of
the Commonwealth.
17. Liability of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the Town
of North Andover shall be individually or personally liable on any obligation of the Town
under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town, the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every
nature and description (including reasonable attorneys' fees) that may arise in whole or in part
out of or in connection with the work being performed or to be performed, or out of any act or
omission by the Contractor, its employees, agents, subcontractors, material men, and anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused in part by: any party indemnified hereunder. The
Contractor further agrees to reimburse the Town for damage to its property caused by the
Contractor, its employees, agents, subcontractors or material men, and anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
including damages caused by his, its or their use of faulty, defective, or unsuitable material or
equipment, unless the damage is caused by the Town's gross negligence or willful misconduct.
The existence of insurance shall in no way limit the scope of the Contractor's indemnification
under this contract.
19. Workers Compensation Insurance:
The Contractor shall provide by insurance for the payment of compensation and the furnishing
of other benefits under Chapter 152 of the General Laws of Massachusetts (The Worker's
Compensation Act) to all employees of the Contractor who are subject to the provisions of
Chapter 152 of the General Laws of Massachusetts.
Failure to provide and continue in force such insurance during the period of this Contract shall
be deemed a material breach of this Contract, shall operate as an immediate termination
thereof, and Contractor shall indemnify the Town for all losses, claims, and actions resulting
from the failure to provide the insurance required by this Article.
The Contractor shall furnish to the Town evidence of such insurance prior to the execution of
this Contract before the same shall be binding on the parties thereto, except if specifically
waived by the Town.
20. Documents, Materials, Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available to
any individual or organization by the Contractor (except agents, servants, or employees of the
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 6
Contractor) without the prior written approval of the Town, except as otherwise required by
law. The Contractor shall comply with the provisions Chapter 66A of the General Laws of
Massachusetts as it relates to public documents, and all other state and federal laws and
regulations relating to confidentiality, security, privacy and use of confidential data.
Any materials produced in whole or in part under this Contract shall not be subject to
copyright, except by the Town, in the United States or any other country. The Town shall have
unrestricted authority to, without payment of any royalty, commission, or additional fee of any
type or nature, publicly disclose, reproduce, distribute and otherwise use, and authorize others
to use, in whole or in part, any reports, data or other materials prepared under this Contract.
All data, reports, programs, software, equipment, furnishings, and any other documentation or
product paid for by the Town shall vest in the Town at the termination of this Contract. The
Contractor shall at all times, during or after termination of this Contract, obtain the prior
written approval of the Town before making any statement bearing on the work performed or
data collected under this Contract to the press or issues any material for publication through
any medium.
21. Audit, Inspection and Recordkeeping
At any time during normal business hours, and as often as the Town may deem it reasonably
necessary, there shall be available in the office of the Contractor for the purpose of audit,
examination, and/or to make excerpts or transcript all records, contracts, invoices, materials,
payrolls, records of personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
22. Payment
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth in the
Contractor's bid or proposal within thirty (30) days of receipt of an invoice detailing the work
completed and acceptance from the Town of the work completed.
23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all signatories
to the original Agreement, prior to the effective date of the amendment.
To the extent allowed by law, any conditions, duties, and obligations contained in this Contract
may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a waiver,
nor in any manner limit the legal or equitable remedies available to that party. No waiver by
either party of any default or breach shall constitute a waiver of any subsequent default or
breach of a similar or different matter.
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 7
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in accordance
with the laws of the Commonwealth. Any and all proceedings or actions relating to subject
matter herein shall be brought and maintained in the courts of the Commonwealth or the federal
district court sitting in the Commonwealth, which shall have exclusive jurisdiction thereof.
This paragraph shall not be construed to limit any other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or served by
either of the parties hereto upon the other party hereto shall be in writing and signed in the
name or on the behalf of the party giving or serving the same. Notice shall be deemed to have
been received at the time of actual service or three (3) business days after the date of a certified
or registered mailing properly addressed. Notice to the Contractor shall be deemed sufficient if
sent to the address set forth in the Contract and to the Town of North Andover by being sent to
the Town Manager, Town Hall, 120 Main Street, North Andover, Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or successors in
interest (and where not corporate, the heirs and estate of the Contractor).
27. Complete Contract:
This instrument, together with its endorsed supplements, and the other components of the
contract documents, constitutes the entire contract between the parties, with no agreements
other than those incorporated herein.
28. Supplemental Conditions:
The foregoing provisions apply to all contracts to which the Town of North Andover shall be a
party. One of the following "Supplements" must be "checked" as applicable to this Contract,
shall be attached hereto, and shall in any event apply as the nature of the Contract requires.
The Supplement contains additional terms governing the Contract:
[ ] GOODS
SUPPLEMENT "G" - Applicable to Contracts for the procurement of Goods
(governed by the provisions of General Laws Chapter
3013)
[ X ] SERVICES
SUPPLEMENT "S" - Applicable to Contracts for the procurement of Services
(governed by the provisions of General Laws Chapter
3013)
[ ] CONSTRUCTION
SUPPLEMENT "C" _ Applicable to Contracts for Construction
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 8
IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set forth
their hands the day and year first above written.
THE TOWN
APPROVED AS TO FORM:
'110Q,NL& -- I i wI
Town Counsel Date
THE CONTRACTOR
`�'D L A(\, 4'
Company Name
Signature Date
-D4Ar a L nnQ s-7 S
Print Name & Title
CERTIFICATION AS TO AVAILABILITY OF FUNDS:
4k 1 �' AaUT'A ;� L/ A 6, )6
Town Accountant 0Date
(Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates, Inc Page 9
SUPPLEMENT "S"
1. This form supplements the general provisions of the Contract between the Town of North Andover,
and DLM & Associates, Inc which Contract is a contract for the procurement of services.
2. "Services" shall mean furnishing of labor, time, or effort by the Contractor. This term shall not
include employment agreements, collective bargaining agreements, or grant agreements.
3. Change Orders:
Change orders for contracts subject to Massachusetts General laws Chapter 30B may not increase the
quantity of services by more than twenty-five (25%) per cent, in compliance with General Laws Chapter 30B,
§13.
4. Minimum Wage/Prevailing Wage;
The Contractor will carry out the obligations of this Contract in full compliance with all of the requirements
imposed by or pursuant to General Laws Chapter 151, § 1, et seq. (Minimum Wage Law) and any executive
orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to
time be amended. The Contractor will at all times comply with the wage rates as determined by the
Commissioner of the Department of Labor and Industries, under the provisions of General Laws Chapter 149,
26 to 27D (Prevailing Wage), as shall be. in force and as amended.
Insurance:
The Contractor shall obtain and maintain the following insurance:
5.1 Workers Compensation Insurance of the scope and amount required by the laws of the
Commonwealth of Massachusetts.
5.2 Broad Form Commercial General Liability coverage with limits of at least $l. Million per
occurrence and $3 Million aggregate, and which shall cover bodily injury, death, or property
damage arising out of the work.
5.3 Automobile Liability Coverage, including coverage for owned, hired, or borrowed vehicles
with limits of at least $1 Million per person, and $1 Million per accident.
5.4 The intent of the Specifications regarding insurance is to specify minimum coverage and
minimum limits of liability acceptable under the Contract. However, it shall be the
Contractor's responsibility to purchase and maintain insurance of such character and in such
amounts as will adequately protect it and the Town from and against all claims, damages,
losses and expenses resulting from exposure to any casualty liability in the performance of the
work.
5.5 All required insurance shall be certified by a duly authorized representative of the insurers on
the "MITA" or "ACORD" Certificate of Insurance form incorporated into and made a part of
this agreement. Properly executed certificates signifying adequate coverage in effect for the
duration of the contract with renewal certificates issued not less than 30 days prior to
(Rev 5-2007) Supplement "S" to Contract between the Town of North Andover Page I
and DLM & Associates, Inc
expiration of a policy period, must be submitted to the Town prior to commencement of this
Agreement.
5.6 The Town shall be named as an additional insured on the above referenced liability policies,
and the Contractor's insurance shall be the primary coverage. The cost of such insurance,
including required endorsements or amendments, shall be the sole responsibility of the
Contractor.
6. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town, its officers, agents and
employees from and against any and all damages, liabilities, actions, suits, proceedings, claims,
demands, losses, costs, expenses, recoveries and judgments of every nature and description
(including reasonable attorneys' fees) brought or recovered against them that may arise in whole or in
part out of or in connection with the work being performed or to be performed, or out of any act or
omission by the Contractor, its employees, agents, subcontractors, material men, and anyone directly
or indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by any party indemnified hereunder. The Contractor
further agrees to reimburse the Town for damage to its property caused by Contractor, its employees,
agents, subcontractors or material men, and anyone directly or indirectly or indirectly employed by
any of them or anyone for whose acts any of them may be liable, including damages caused by his, its
or their use of faulty, defective or unsuitable material or equipment, unless the damage is caused by
the Town's gross negligence or willful misconduct. The existence of insurance shall in no way limit
the scope of this indemnification.
APPROVED AS TO FORM ONLY:
Town dound
I CERTIFY THAT FUNDS ARE AVAILABLE
IN ACCOUNT NO
•,countant/
TOWN O NORTH ANDOVER
Town Manager
THE CONTRACTOR:
Date: l )
(Rev 5-2007) Supplement "S" to Contract between the Town of North Andover Page 2
and DLM & Associates, Inc
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted In good faith and without collusion or fraud with a11y other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation;
committee, union, club or other organization, entity, or group of ilidividuals.
Signatur
-b2,'�tJ L Moss
Print Name & Title
Date �' a /_ 3
Company Nude
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (1)), I J
"445 �Q L— JVL� SS authorized signatory for _D L M � A SSDe /a' kS / L c
Name ofindividual Name ofcontractor
do hereby cei-tiiy tinder the pains and penalties ofpeljury that said contractor has complied with
all laws of the Coin nionivealdi of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Signattue
Tovai of North Andover IFB
Printine & Mailina of Bills for Treasurer's Office
61a ell -3
Date
Pave 22 of 23
CERTIFICATE OF VOTE
:fit a ci ll allthorized ineeting the Board of Directors of the D�-M j 4-55o,,
held oil U it was
VOTED, THAT
�i ry L- MO SS P 2 � S / > £Al -Z -
(Naive) (Officer)
of lDGAA q A5`;06 -W*`*- be and hereby is authorized to execute contracts and bonds ul
the naive and oil behalf of said -M j /HSBC,. 4*-Y/-tel-ild affix its corporate seal hereto;
and such execution of any contract or obligation 11i the naive oft/Yi �1s,a �f �-e on
its behalf by such officer mi `ler seal o�l. 1,:21h 1� , shall be valid and bilidirrg
lip Oil
I hereby certify that I ain the clerk of the above named �A& Elh;5o�-4r /4*'*,C and
that fi r-( 1, Mo 35 is the duly elected officer as above of said
Um I Ae;Soeracid that the above vote has not been ainended or rescinded and
remains in filll force and effect as the date of flus contract.
(Date) ( lerk)
Tovai of North Andover IFB Paye 23 of 23
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