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HomeMy WebLinkAboutContract #: 958 - From: 12-01-2016 To: 11-30-2018 - Southworth-Milton - Operational Services Divisione 4/3/2017 COMMBUYS- Master Blanket Master Blanket Purchase Order PO-14-1080-OSD01-OSD10-00000002959 Header Information Purchase Order PO-14-1080-OSD01-OSD10-00000002959 Number: Status: 3PS - Sent Fiscal Year: Organization: Department: Alternate ID: Days ARO: Print Dest Detail: Catalog ID: Contact Instructions: Special Instructions: Agency Attachments: Vendor Attachments: Agency Attachment Forms: Vendor Attachment Forms: Release 0 Number: Short FAC88 Description: Lawns and Grounds Equipment, Parts and Services Purchaser: Katherine Receipt Quantity Morse Method: 2014 PO Type: Blanket Minor Status: Operational Services Division OSD01 - Operational Services Division FAC88 0 If Different Location: OSD10 - Type Code: Statewide Ashburton Contract RM1017 Entered 12/02/2014 Control Date: 112:52.29 Code: PM Retainage 0.00% Discount %: 0.00% W Release Direct Pcard No Type: Release Enabled: Katherine Morse, Deputy Sourcing Lead I Address: One Tax Rate: Actual Cost: $0.00 Ashburton Place Room 1017 Boston, MA 02108 1 Phone: 617-720-3153 1 Email: katherine.morse@state.ma.us Southworth Milton FAC88 Award December 2016 through November 2018 Southworth Milton Inc Standard Contract Form Renewal Southworth Milton CAT List price FAC88.xls SouthworthMiltonlncMi ItonCat_FAC88.pdf Southworth_Bidderresponseform Award revised 32615.doc Primary Vendor Information & PO Terms https://www.commbuys.com/bsotexternal/purchaseorder/pc>Summary.sdo?docld=PO-14-1080-OSD01-OSD10-00000002959&releaseNbr=O&parentUrl=contract 1/4 46 4/3/2017 COM MBUYS- Master Blanket Vendor: 300226 - Southworth Milton, Inc Payment Shipping Tom Benedetti Jr. Terms: Method: 84 Concord St North Reading, MA 01864 us Shipping Freight Email: COMMBUYS@miltoncat.com Terms: Terms: Phone: (774)258-1636 FAX: (774)907-3062 PO Acknowledgements: Document Notifications Acknowledged Date/Time Purchase Order Emailed to COMMBUYS@miltoncat.com at 12/09/2014 1 1:22:20 AM 12/09/2014 01:00:29 PM� Change Order 1 Emailed to COMMBUYS@miltoncat.com at 01/07/2015 03:44:54 PM 01/09/2015 09:08:59 AM Change Order 2 Emailed to COMMBUYS@miltoncat.com at 02/05/2015 12:00:59 PM Change Order 3 Emailed to COMMBUYS@miltoncat.com at 02/26/2015 11:02:49 AM 02/28/2015 12:06:21 PM Change Order 4 Emailed to COMMBUYS@miltoncat.com at 03/26/2015 11:09:35 AM 03/27/2015 12:38:43 PM Change Order 5 Emailed to COMMBUYS@miltoncat.com at 09/19/2016 10:50:00 AM 09/19/2016 10:53:11 AM Change Order 6 Emailed to COMMBUYS@miltoncat.com at 10/19/2016 01:58:09 PM Change Order 7 Emailed to COMMBUYS@miltoncat.com at 11/29/2016 04:32:12 PM Change Order 8 Emailed to COMMBUYS@miltoncat.com at 11/30/2016 02:55:16 PM Master Blanket/Contract Vendor Distributor List Vendor ID Alternative ID Vendor Name Preferred Delivery Method Vendor Distributor Status 300226 Southworth Milton, Inc Email Active Master Blanket/Contract Controls Master Blanket/Contract Begin Date: 12/01/2014 Master Blanket/Contract End Date: 11/30/2018 Cooperative Purchasing Allowed: Yes Organization Department Dollar Dollars Spent to Minimum Order Limit Date Amount ALL ORG - Organization Umbrella Master AGY - Agency Umbrella Master $0.00 $456,451.00 $0.00 Control Control Item Information Print Sequence # 1.0, Item # 1: Category 1 -Tractor up to 50HP - 100HP, Compact Tractor, Track Loader, Sub 3PS - Compact Tractor, as specified, see attached Contractor Award Information for Sent details. https://www.commbuys.com/bsotexternal/purchaseorder/poSummary.sdo?docld=PO-14-1080-OSDO1-OSD1O-00000002959&releaseNbr=O&parentUrl=contract 214 4/3/2017 COMMBUYS - Master Blanket U N S P S C Code: 22-10-15 Earth moving machinery 22-10-15-00 Earth moving machinery 22-10-15-00 Earth moving machinery Bid # / Bid Item #: BD-14-1080-OSD01-OSD10-00000000719 / Quote # / Quote Item* QT-1080-OSD01-OSD10-00000001406 / 1 1 Receipt Method Quantity Manufacturer: Make: Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 $0.00 EA - Each 0.00 $0.00 $0.00 $0.00 Brand: Packaging: Model: Print Sequence # 2.0, Item # 2: Category 10 - Skid Steer Loaders and accessories, Auger, Backhoe, Broom, Cold 3PS Planner, Plow, Snow Blower, Stump Grinder, as specified, see attached Contractor - Award Information for details. Sent U N S P S C Code: 22-10-15 Earth moving machinery 22-10-15-00 Earth moving machinery 22-10-15-00 Earth moving machinery Bid # / Bid Item #: BD-14-1080-OSD01-OSD10-00000000719 / Quote # / Quote Item #: QT-1080-OSD01-OSD10-00000001406 / 10 10 Receipt Method Quantity Manufacturer: Make: Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost 1.0 $0.00 EA- Each 0.00 $0.00 $0.00 $0.00 Brand: Packaging: Model: Print Sequence # 3.0, Item # 3: Category 11 - Utility Trailers and related accessories, Aluminum Bunk Trailer, 3PS Closed Trailer, Cross Country Trailer, Landscape Trailer, Open trailer, Roller Trailer, - as specified, see attached Contractor Award Information for details. Sent U N S P S C Code: 25-18-17 Product and material trailers 25-18-17-00 Product and material trailers 25-18-17-00 Product and material trailers Bid # / Bid Item #: BD-14-1080-OSD01-OSD10-00000000719 / Quote # / Quote Item #: QT -1 080-OSDO1 -OSD1 0-00000001406 / 11 11 Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost Quantity 1.0 $0.00 EA - Each 0.00 $0.00 $0.00 $0.00 https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docld=PO-14-1080-OSDO1-OSD10-00000002959&releaseNbr=O&parentUrl=contract 3/4 4/3/2017 COM MBUYS- Master Blanket Manufacturer: Brand: Make: Packaging: Model: Print Sequence # 14.0, Item #4: Lawns & Grounds Equipment Rates for Labor and Parts for any or all of the 3PCA - above mentioned as specified Please see attached Contractor Award Canceled Information for details U N S P S C Code: 21-10-00 Agricultural and forestry and landscape machinery and equipm Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost Quantity 0.0 $0.00 EA - Each 0.00 $0.00 $0.00 Item Canceled Manufacturer: Brand: Model: Make: Packaging: Exit Copyright © 2017 Periscope Holdings, Inc. - All Rights Reserved. MA-PA53 https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docld=PO-14-1080-OSD01-OSD10-00000002959&releaseNbr=O&parentUrl=contract 4/4 (D,, OPERATIONAL SERVICES DIVISION Contract User Guide How to Use the Lawns & Grounds, Equipment, Parts and Services Statewide Contract Contract #: FAC88 Contract Duration: 12/1/16 to 11/30/18 MMARS #: FAC88*1 Options to Renew: through 11/30/2020 FAC88LEASE* Contract Manager: Katherine Morse - 617-720-3153 katherine.morse@state.ma.us UNSPSC: 21-10-00,30-12-00 Last change date: 12/18/2016 Contract Summary This contract covers a large variety of Lawns and Grounds Equipment, Parts and Services which are available from a broad selection of authorized dealers representing various manufacturers. There are twelve (12) categories available: Cat # Category Name 1 Tractor up to 50HP-100HP 2 Tractor Accessories 3 Lawnmowers 4 Lawnmower Accessories 5 Utility vehicles, Golf Carts, Snowmobiles and Related Accessories Subcategory 5A allows for leasing and rental terms 6 2 Cycle/4 Cycle Power Equipment 7 Snow Blowers and Related Accessories 8 Replacement Small Engines 9 Roto-tillers/wood chippers/stump grinders/specialty power equipment 10 Skid steer loaders and accessories 11 Utility trailers and related accessories (includes trailer light package, which consists of license brackets and lights for public roads) 12 Ice Resurfacers Updated: December 18, 2016 Page 1 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd OPERATIONAL SERVICES DIVISION Equipment includes but is not limited to in general terms, utility tractors, attachments for utility tractors, lawn mowers (walk behinds, riders, tractors, commercial front mowers and slope mowers), walk behind snow throwers, hand held two cycle equipment (chain saws, brush saws, trimmers, edger, leaf blowers and similar equipment, replacement engines, shredder/chippers, and roto -tillers. Benefits and Cost Savings The statewide contract covers a broad array of equipment, parts & services available through various authorized dealers of listed manufacturers. Competitive Pricing—The Strategic Sourcing Services Team (SSST) has awarded the contract to those contractors who provided the most competitive pricing and/or discounts for the manufacturers being offered. Additional discounts are available, such as prompt pay discount, volume and or dock delivery discounts. This information may be found in the attachment tab of each contractors PO entitled "Contractors Award Information." Selection of EPP Equipment —The contract provides equipment that represents environmentally preferable products wherever possible. Such Equipment may use alternative fuel (e.g. compressed natural gas), offer an opportunity for reduced fuel usage, or provide other environmental benefits. Who Can Use This Contract? Applicable Procurement Law: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00 Eligible Entities: 01. Cities, towns, districts, counties and other political subdivisions 02. Executive, Legislative and Judicial Branches, including all Departments and elected offices therein; 03. Independent public authorities, commissions and quasi -public agencies 04. Local public libraries, public school districts and charter schools; 05. Public Hospitals, owned by the Commonwealth; 06. Public institutions of high education 07. Public purchasing cooperatives; 08. Non-profit, UFR -certified organizations that are doing business with the Commonwealth; 09. Other states and territories with no prior approval by the State Purchasing Agent required; and 10. Other entities when designated in writing by the State Purchasing Agent. Updated: December 18, 2016 Page 2 of 10 Operational Services Division j One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd QSD OPERATIONAL SERVICES DIVISION Pricing and Purchase Options Purchase Options: Purchases made through this contract will be direct, outright purchases. Vendors awarded Category 5A, only, allow for the additional option of lease and rental terms. Pricing and Buying Details: Contractors' awarded pricing is for specific equipment based on the standard equipment model; pricing may vary if a user department is requesting equipment that is not standard equipment identified in the contractor's award. Quotes: For orders up to $10,000 Eligible Entities may purchase directly from the vendor of their choice without requesting multiple quotes. Although not required, OSD strongly encourages Eligible Entities to request pricing and service information from multiple contractors. For orders over $10,000 Eligible Entities are required to solicit at least three (3) quotes from contractors listed to determine which contractor can provide the best value for the services being purchased. All that is required is that departments contact the three (3) contractors for quotes; you are not required to receive responses from all three (3) contacted contractors. Lease/Rental Category 5A Eligible Entities may purchase directly from the vendor of their choice without requesting multiple quotes. Although not required, OSD strongly encourages Eligible Entities to request pricing and service information from multiple contractors. Lease and Rental Details: Leasing /rental options are available for Category 5A, Utility Vehicles, Golf Carts, Snowmobiles and Related Accessories, only and are offered by three contractors. Early buy-out or purchase options during the period of the term lease are not permitted. Prompt Payment Discounts do not apply. Please use the MMARS MA FAC88LEASE* to make payments. Lease/rental agreement periods cannot exceed 5 years. Returned Goods Policy: Contract users must not accept the delivery of any product that is visibly damaged. Product must be inspected upon receipt of delivery. If a product fails inspection by the receiving facility, the product must be rejected and the contractor(s) must replace the product immediately at no additional expense to the facility. Additional Information All equipment provided under the contract will be new and unused. Factory seconds or remanufactured equipment will not be accepted unless specifically identified elsewhere in these documents Please Note: Demo Equipment may be included and considered by users for purchase as long as the demo equipment carries a warranty as new and is available by the dealer/distributor at a reduced cost. Updated: December 18, 2016 Page 3 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 617-720-3300 1 www.mass.gov/osd OPERATIONAL SERVICES DIVISION Products Standards: Products provided by contractors MUST be commercial grade and meet all Federal, State and local standards for quality and safety requirements. Products not meeting these standards will be deemed unacceptable and will be returned to the contractor at no charge to the Commonwealth. All applicable products provided by contractors under the terms of the contract MUST bear Material Safety and Data Sheet (MSDS) and label as required by law. Delivery: All equipment pricing includes FOB delivery to ordering facility. Delivery MUST be made as agreed upon by the ordering department. No request for extra delivery costs will be honored. All equipment must be delivered assembled, serviced, oiled and ready for immediate use, unless otherwise requested by the purchasing department. Liability for product delivery remains with the contractor until properly delivered and signed for in accordance with the purchasing department and the Commonwealth Terms & Conditions. Lease and Rental Category SA: Returning Equipment at the End of Lease/Rental: It is the responsibility of the Eligible Entity to schedule the return of the equipment and it is the Contractor's responsibility to pick-up the equipment within 10 business days of the scheduled return at no cost to the Eligible Entity. If the equipment is not picked -up within 10 business days of the scheduled return, a charge of $50 per business day per unit may be assessed upon the Contractor for each day the equipment remains on the Eligible Entity's premises, which the Eligible Entity may deduct from any outstanding charges or collect if no outstanding charges exist. Upgrade or Replacement of Non -Defective Equipment During Period of Term Lease or Rental: During the period of a Term Lease or Rental, an Eligible Entity and the Contractor may negotiate an upgrade to or replacement of equipment with a newer model, higher performance or equipment better suited to the Eligible Entity's business needs. The Eligible Entity shall not be charged any penalties, an acceleration of Term Lease or Rental fees, or other charges for a negotiated upgrade or replacement of contract equipment. If there is a balance on the term lease or rental of the current equipment prior to an upgrade or replacement request, the Eligible Entity and the Contractor must negotiate the "buyout" cost that would be incorporated in the term lease or rental payment of the upgrade or replacement equipment. Fuel Surcharge Provisions: Contractors cannot charge any additional fuel surcharges on any order received from eligible entities under this statewide contract. Operating Manuals: Operating manuals MUST be provided by the contractor for all equipment purchased under this contract. Updated: December 18, 2016 Page 4 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd (DSD OPERATIONAL SERVICES DIVISION Loaner Equipment: If the time for warranty or service repairs exceeds the specified time, the contractors shall provide equivalent loaner equipment upon request by the customer. Loaner equipment shall be provided at no cost, including shipment to the customer's location and return of loaner equipment to the contractor. Warranty: Warrantees are based on commercial use minimum of one (1) year commercial use warranty. Trade -Ins: Trade-ins are authorized under this contract provided that the entities involved have adhered to their state surplus property guidelines for turn -in or disposal of the equipment. Entities must refer to their state surplus agencies for further guidance on the proper procedures for their guidelines. Contractors that have agreed to accept trade-ins must negotiate in good faith with the eligible entity trade in value at the time of trade in. Contractors MUST accept Lawns and Grounds Equipment, etc. trade-ins that are an equal of the product being purchased ONLY. Recalls: In the event of a manufacturer's recall, contractors will be responsible for contacting those user departments that are affected by the recall and the contractor will be responsible for providing and replacing any defective parts of the manufacturer at no additional cost to the Commonwealth. Cancellations: User department(s) and/or contractor(s) must provide, at a minimum, at least 48 hours cancellation notice of any equipment being purchased under the awarded contract. Full Performance Specifications and Requirements The "Performance Specification and Requirements" provides detailed specifications and performance requirements that each contractor must comply with under this statewide contract. These documents are located on the Conversion Vendor in COMMBUYS. Vendor List and Contract information The available contractors are listed below. Please refer to each vendor's COMMBUYS PO for award information attachments under the Agency and Vendor attachment sections of COMMBUYS. *Clicking on the vendors PO number will bring you directly to their COMMBUYS page. Updated: December 18, 2016 Page 5 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd MMARS S MMARVendor Contract/Blankets PO # Vendor Name Code Vendor, Line Updated: December 18, 2016 Page 5 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd "OSD OPERATIONAL SERVICES DIVISION PO-14-1080-OSDOl-OSDIO-00000002926 Chadwick -Ba Ross, Inc. VC6000005030 6 PO-14-1080-OSDOl-OSD10-00000002927 Bobcat of Greater Springfield VC6000200702 15 PO-14-1080-OSDOI-OSD10.00000002928 Boston Lawnmower Company VC6000183683 4 PO-14-1080-OSDOl-OS010-00000002929 MB Tractor and Equipment VC6000065877 21 PO-14-1080-OSDOI-OSD10-00000002930 MJAGS - Taplin Yard Pump & Power Equipment VC0000391449 29 PO-14-1080-OSD03-OSD10-00000002931 ARIENS COMPANY VC6000255641 38 PO-14-1080-OSDOI-OSDIO-00000002932 Suzuki of Western Mass/AIL Power VC6000161995 28 PO-14-1080-OSDOI-OSD10-00000002933 Cleaves Company Inc VC6000171822 18 PO-14-1080-OSD01-OSD10-00000002934 Venture Products, Inc. VC0000765285 34 PO-14-1080-OSDOl-OSD10-00000002935 Five Star Golf Cars & Utility Vehicles *offers leasing/rental for Category SA VC0000768134 40 PO-14-1080-OSDOI-OSDIO-00000002937 Don's Power Equipment & Hardware VC0000757275 31 PO-14-1080-OSDOI-OSD10-00000002939 Moridge Manufacturing, Inc. VC0000755628 33 PO-14-1080-OSDOI-OSD10-00000002940 Boyden & Perron, Inc. VC6000158724 16 PO-14-1080-OSDOI-OSD10-00000002942 C & J Equipment, Inc VC6000164847 17 PO-14-1080-OSDOl-OSD10-00000002943 Bacher Corporation VC6000200610 3 PO-14-1080-OSD0I-OSD10-00000002944 Turf Products Corporation VC6000200163 25 Updated: December 18, 2016 Page 6 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd QSD OPERATIONAL SERVICES DIVISION PO-14-1080-OSDOI-OSDIO-00000002946 Ahearn Equipment Inc. VC6000173371 2 PO-14-1080-OSD0I-OSD10-00000002947 Bobcat of Boston, Inc. VC6000062191 14 PO-14-1080-OSDOI-OSD10-00000002948 Schmidt Equipment, Inc. VC6000158797 27 PO-14-1080-OSDOI-OSD10-00000002949 Padula Bros., Inc. VC6000175538 24 PO-14-1080-OSD0I-OSD10-00000002950 IBC Offshore, Inc. VC0000407868 19 PO-14-1080-OSDOI-OSD10-00000002951 Tri County Contractors Supply, Inc. VC6000158573 30 PO-141080-OSDOI-OSD10-00000002952 Country Club Enterprises, LLC *offers leasing/rental for Category 5A VC6000188233 8 PO-14-1080-OSDO2-OSDIO-00000002953 MTE, Inc. VC0000522188 10 PO-14-1080-OSD0I-OSD10-00000002954 KPM Exceptional LLC VC0000401739 20 PO-14-1080-OSDO1-OSD10-00000002955 Northland Industrial Truck Co., Inc. VC6000168994 23 PO-14-1080-OSDOI-OSD10-00000002956 Stewart's Power Equipment, Inc. VC6000010077 12 PO-14-1080-OSDOI-OSD10-00000002957 NEW ENGLAND GOLF CARS, INC. *offers leasing/rental for Category 5A VC6000179833 22 PO-14-1080-OSDOI-OSD1O-00000002958 C.N. Wood Co., Inc. VC6000160109 7 PO-14-1080-OSDOI-OSD10-00000002959 Southworth Milton, Inc VC6000062191 13 PO-14-1080-OSDOI-OSDIO-00000002960 Deere & Company VC6000239345 9 PO-14-1080-OSDOI-OSDIO-00000002962 Cason's Equipment VC0000287736 41 Updated: December 18, 2016 Page 7 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd (DSD OPERATIONAL SERVICES DIVISION PO-15-1080-OSDOI-OSD10-00000003010 146 SUPPLY CENTER INC VC6000164669 1 PO-15-1080-OSDOI-OSDIO-00000003011 NORFOLK POWER EQUIPMENT VC6000166371 11 PO-15-1080-OSDOI-OSD10-00000003013 Richey & Clapper, Inc VC6000160262 26 PO-15-1080-OSDOI-OSD10-00000003016 Mayer Power Products VC0000757282 32 PO-14-1080-OSD0I-OSD10-00000002941 NYNE Equipment, LLC, dba Vermeer Northeast VC0000765746 37 PO-15-1080-OSD0I-OSD10-00000003468 Carey Auto, Inc. VC0000435389 35 PO-15-1080-OSDOI-OSDIO-00000003467 Morgan Power Equipment VC6000173159 36 PO-15-1080-OSD0I-OSD10-00000003663 Bobcat Company/Clark Equipment VC0000170911 39 PO-15-1080-OSD0I-OSD10.00000004617 Jacobsen Professional Lawn Care -Dixie Chopper VC0000786444 42 PO-17-1080-OSD03-SRCO2-9470 Frank J Zamboni & Co Inc VC6000265083 43 PO-15-1080-OSD01-OSD10.00000003434 Conversion Vendor 1. All awarded vendors are listed under this PO - click on "Distributors" tab for list. 2. Use this MBPO when obtaining quotes. 3. Once a decision is made go directly to the PO assigned to the awarded vendor to place an order. Additional attachments that apply to the contract award : 4. Request for Response (RFR) Main Document, 5. Performance Specifications and Requirements f. I ancino/Rant3l Amandmant Tarmc n/a n/a Updated: December 18, 2016 Page 8 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd (PSD OPERATIONAL SERVICES DIVISION Strategic Sourcing Services Team Members Betty Fernandez (Procurement Lead) Dave O'Neill Donald Staffiere John Billera Joseph Suppa Ken Urato Operational Services Division Dept. of Conservation & Recreation Dept. of Correction Bureau of State Office Buildings Dept. of Conservation & Recreation Dept. of Transportation Summary of Where to Obtain Important Contract Information in COMMBUYS This contract has been set up as a zero line item catalog in COMMBUYS. There are currently 42 vendors on this contract and each vendor has been assigned a unique Master Blanket Purchase Order (PO). Vendor price lists are located in the attachments tab on each Master Blanket Purchase Order. Each vendor has any or all of the twelve (12) catalog lines available depending on the vendors awarded category(s). How to Place an Order Once a price is determined (see Quotes section for guidance) the ordering process is as follows: • Initiate a new requisition • Search for an item in the description (Use FAC88) • Select the vendor you will be placing an order with • Select the appropriate category catalog line item • Enter the unit price and total price • Attach the vendor quote • Submit for approval P.O. FOR ONGOING SERVICES (Lease and Rental Category SA) If the price is estimated for ongoing services (monthly storage, etc.), then you may enter a PO for the full amount of the estimate, as per the instructions above, and place partial receipts as you receive billing from the vendor. In such purchase orders insert the following language in the special instructions box of Updated: December 18, 2016 Page 9 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd 7. Contract User Guide 8. Vendors Awarded Categories and Contact Information Strategic Sourcing Services Team Members Betty Fernandez (Procurement Lead) Dave O'Neill Donald Staffiere John Billera Joseph Suppa Ken Urato Operational Services Division Dept. of Conservation & Recreation Dept. of Correction Bureau of State Office Buildings Dept. of Conservation & Recreation Dept. of Transportation Summary of Where to Obtain Important Contract Information in COMMBUYS This contract has been set up as a zero line item catalog in COMMBUYS. There are currently 42 vendors on this contract and each vendor has been assigned a unique Master Blanket Purchase Order (PO). Vendor price lists are located in the attachments tab on each Master Blanket Purchase Order. Each vendor has any or all of the twelve (12) catalog lines available depending on the vendors awarded category(s). How to Place an Order Once a price is determined (see Quotes section for guidance) the ordering process is as follows: • Initiate a new requisition • Search for an item in the description (Use FAC88) • Select the vendor you will be placing an order with • Select the appropriate category catalog line item • Enter the unit price and total price • Attach the vendor quote • Submit for approval P.O. FOR ONGOING SERVICES (Lease and Rental Category SA) If the price is estimated for ongoing services (monthly storage, etc.), then you may enter a PO for the full amount of the estimate, as per the instructions above, and place partial receipts as you receive billing from the vendor. In such purchase orders insert the following language in the special instructions box of Updated: December 18, 2016 Page 9 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 1617-720-3300 1 www.mass.gov/osd OPERATIONAL SERVICES DIVISION the PO: "This Purchase Order represents the total estimated expenditure for this engagement (insert brief description), against which (identify department) will execute partial receipts in COMMBUYS upon receipt and approval of invoices, in order to record the work accomplished according to the agreed upon engagement terms. All estimated expenditures are subject to reconciliation based on invoices rendered for agreed-upon delivery of goods and/or services." Further direction is available in the "How to Complete a Partial Receipt in COMMBUYS" Job Aid. Updated: December 18, 2016 Page 10 of 10 Operational Services Division I One Ashburton Place, Suite 1017 1 Boston, MA 02108 ( 617-720-3300 1 www.mass.gov/osd