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Home My WebLink About1996-01-22 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES JANUARY 22, 1996 CALL TO ORDER: John Leeman, Chairman, called the meeting to order at 7:30 PM. ATTENDANCE: The following were present: John Leeman, Chairman; Kenneth Crouch; Kevin Foley; John Savastano; Donald Stewart; Kevin Mahoney, Director of Finance & Administration, Interim Town Manager. APPROVAL OF MINUTES: January 16, 1996 - Kevin Foley made a MOTION, seconded by Kenneth Crouch, to approve the minutes of January 16, 1996; vote approved 4-0-1 (John Savastano abstained). COMMUNICATIONS &ANNOUNCEMENTS: The Town Manager discussed the Communications &Announcements and the Board voted the following regarding Keno Licenses. Issuance of Keno Licenses -John Savastano made a MOTION, seconded by Donald Stewart,to request that the Town Manager send a letter to the State Lottery Commission objecting to the issuance of Keno Licenses without the local Licensing Commissioners having input, as to where the Keno establishments are located; vote approved 5-0. LICENSING COMMISSIONERS: John Savastano made a MOTION, seconded by Kevin Foley, for the Board of Selectmen to move into licensing; vote approved 5-0. Stevens Estate (L7�, Osgood Hill - One Day Wine &Malt Beverages License - St. Michael's Church- February 10, 1996 from 6:00 PM to 11:00 PM -John Leeman made a MOTION, seconded by Kevin Foley,to grant a one-day Wine &Malt Beverages License to the Stevens Estate @ Osgood Hill for an auction/fundraiser for St. Michael's Church on February 10, 1996 from 6:00 PM to 11:00 PM and to waive the fee for this license; vote approved 5-0. Merrimack College - One Day Wine &Malt Beverages License - Saturday, February 3, 1996, from 9:30 PM to 1:00 AM -Kenneth Crouch made a MOTION, seconded by John Leeman,to grant a one-day Wine &Malt Beverages License to Merrimack College for their Homecoming on Saturday, February 3, 1996, from 9:30 PM to 1:00 AM; vote approved 5-0. John Savastano made a MOTION, seconded by Kevin Foley,to move back into regular session; vote approved 5-0. REFUNDING OF DEBT: The Town Treasurer reported to the Board of Selectmen the cost savings in connection with the refunding of the existing debt, as presented on January 16, 1996. The following was voted: Kevin Foley made a MOTION, seconded by John Savastano,that the Treasurer is authorized to provide for the sale and issuance of$ 3,785,000 refunding bonds under Section 21A of Chapter 44 of the General Laws in order to refund the principal of and redemption premium and interest on the Town's Municipal Purpose Loan of 1990 Bonds dated September 15, 1995, such bonds being refunded consisting of $ 200,000 of the $ 350,000 maturing in the year 2001 and$ 3,010,000 maturing in the years 2002 through 2010; and that the Treasurer is further authorized to execute such documents and certificates as may be necessary or desirable to carry out this transaction, including a refunding trust agreement with a bank or Board of Selectmen January 22, 1996 Page 2. trust company and any documents or certificates relating to a forward purchase agreement or other similar agreement. Further,that the Treasurer is authorized to provide for the sale and issuance of$ 200,050 bonds under Chapter 14 of the Acts of 1993 in order to pay a portion of an arbitration award granted to Massachusetts Refusetech, Inc. against the North East Solid Waste Committee, of which the Town is a member. Further,that the sale of$ 5,901,000 Municipal Purpose Loan of 1996 Bonds of the Town dated January 15, 1996,to Fleet Securities, Inc. at an aggregate purchase price of$ 5,850,462.54 and accrued interest is hereby confirmed. The bonds shall be payable on September 15 of the years and in the principal amounts and bear interest at the respective rates, subject to earlier redemption at the option of the Town, as described in the Official Statement relating to the bonds dated January 19, 1996, as follows: Interest Interest Years AmountRate Year AmountRate 1996 286,000 4.00% 2004 425,000 4.70% 1997 310,000 4.00 2005 420,000 4.80 1998 310,000 4.00 2006 415,000 4.90 1999 305,000 4.10 2007 405,000 5.00 2000 305,000 4.20 2008 360,000 5.10 2001 465,000 4.30 2009 345,000 5.15 2002 610,000 4.45 2010 335,000 5.20 2003 605,000 4.60 Further,to confirm the provisions of the Bond Purchase Agreement dated January 19, 1996, including the consent to the purchase of the bonds by Fleet Securities, Inc., on a negotiated basis. Vote approved 5-0. CAPITAL IMPROVEMENTS PLAN FY 97- 2001 - DIVISION OF PUBLIC WORKS: George Perna, Director, Division of Public Works, presented the FY 1997 through 2001 Capital Improvements Plan. The Town Manager will provide the Board with an updated schedule for the GAC Replacement Fund at the Water Treatment Plant. John Leeman requested a cost analysis regarding line painting of roadways. Kevin Foley requested a listing of the streets targeted for the Water/Sewer Main Rehabilitation and sidewalk improvements. PERSONNEL BYLAW REVIEW COMMITTEE REPORT: Don Goldman of the Personnel Bylaw Review Committee reported to the Board of Selectmen the committee's recommendations relative to the Personnel Bylaw. The Committee has recommended providing two separate documents, a Bylaw, as well as a Personnel Policies and Procedures Manual. A meeting will be scheduled with the Board of Selectmen and staff under the provisions of the Bylaw to discuss changes and recommendations. REVENUE/EXPENSE SUMMARY REPORT: Kevin F. Mahoney, Interim Town Manager, reported the revenue/expense summary report, as of December 31, 1995. Mr. Mahoney indicated that all areas appear to be on target. 1996 ANNUAL TOWN MEETING- PLANNING BOARD ARTICLES: Kathleen Bradley-Colwell, Town Planner, discussed with the Board of Selectmen the Planning Board articles to be presented at the Board of Selectmen January 22, 1996 Page 3. 1996 Annual Town Meeting. There will be an article to redefine Hotel/Motel, as well as an article to revise the Site Plan Review Bylaw. The article to rezone the property purchased by Sandpiper Trust on Route 114 to B2 will be discussed at the next Planning Board meeting. MUNICIPAL FEES: Joyce Bradshaw, Town Clerk, presented the Board of Selectmen with recommendations to adjust fees in the Town Clerk's Office. Kenneth Crouch made a MOTION, seconded by John Savastano,to authorize the increase of the fees in the Town Clerk's Office to the figure recommended by the Town Clerk and further move that the Town Manager is to review the fees provided for Section 22, Chapter 166 recordings, and if relevant,to include in the fee structure also; vote approved 3-1-1 (Kevin Foley opposed, Donald Stewart abstained). LICENSING COMMISSIONERS FEES: Recommendations were presented to adjust the fees for licenses issued by the Licensing Commissioners. Kenneth Crouch made a MOTION, seconded by John Savastano,that the license fees be set as presented by the Town Clerk. Motion withdrawn. Kenneth Crouch made a MOTION, seconded by John Savastano,to request that staff provide a background cost analysis for the processing of any license applications; vote approved 5-0. ADJOURNMENT: There being no further business, John Savastano made a MOTION, seconded by Kevin Foley,to adjourn this meeting at 10:10 PM; vote approved 5-0. Melissa Powers, Admin. Secretary Kevin Foley, Clerk