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HomeMy WebLinkAbout2004-10-04 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES OCTOBER 4, 2004 CALL TO ORDER: Rosemary Connelly Smedile called the meeting to order at 7:00 PM at the Stevens Memorial Library. ATTENDANCE: The following were present: Rosemary Smedile, Chairman; James Xenakis; Donald B. Stewart; Mark J.T. Caggiano; Mark Rees, Town Manager; Ray Santilli, Assistant Town Manager. Wendy Wakeman was absent. EXECUTIVE SESSION: Donald Stewart made a MOTION, seconded by Mark Caggiano, to move into Executive Session to discuss the lease at 1600 Osgood Street, LLC and the release of Executive Session Minutes. Vote approved 4-0. The Board of Selectmen was individually polled and each voted to move into Executive Session. Donald Stewart yes; James Xenakis yes; Mark Caggiano yes; and Rosemary Smedile yes. Vote approved 4-0. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: James Xenakis made a MOTION, seconded by Donald Stewart, to release executive session minutes from 1996 through 2003 except for litigation still in process and confidential personnel matters with current employees. Vote approved 4-0. New Business Recognition The chairperson of the Board of Selectmen instituted a program to welcome new business into Town. Luis Carrillo and Mary Carrillo of Good Dog Aquatic located at 29 Main Street introduced their business and Anna Daniels and Tammy Sullivan-Huapaya of Fun Time Paint located at 569 Chickering Road introduced their business. The Board of Selectmen thanked them for coming to North Andover and presented certificates of appreciation to the owners of"Good Dog Aquatic" and "Fun Time Paint". New Fire Trucks Two new fire trucks were delivered Friday, October 1, 2004. Deputy Martineau informed the Board that the trucks are now being equipped and training would be held for all firefighters. The fire trucks were parked outside the library for the Board to view. The Board took a five-minute recess to view the fire trucks. Help America Vote Act of 2002 Town Clerk Joyce Bradshaw gave an update as to the implementation of the Help America Vote Act of 2002. In an effort to improve voting the Commonwealth of Massachusetts adopted new regulations for voter registration and ballots. Major changes include identification required for those registering to vote by mail and provisional ballots would be provided to any voter whose name does not appear on any list to determine if voter is eligible to vote. The last date to register to vote is Wednesday, October 13, 2004 for the November 2nd election. Voting will be held at the North Andover High School for all precincts. Johnson High School Reunion James Xenakis made a MOTION, seconded by Donald Stewart, to prepare a Proclamation and to present it to the members of Johnson High School at their reunion on Friday evening, October 8, 2004. Vote approved 4-0. CONSENT ITEMS: James Xenakis made a MOTION, seconded by Donald Stewart, to approve the request by James Doucett to hold the Cambridge Sports Union Rollerski Race on Sunday, November 14, 2004 starting at 9:30 AM. Vote approved 4-0. Board of Selectmen Minutes October 4, 2004 2 OLD BUSINESS: Bond Anticipation Note Authorization David Eisenthal, Vice President/Senior Fiscal Advisor, of Unibank requested the Board to approve the authorization in bond anticipation and notes. The Town also reviewed improved note ratings from Moody's Investors Service and Standard and Poor's. The ratings were MiG1 from Moody's and SP-1+ from Standard and Poor's. The Board discussed how this is a credit to the Town Manager, Finance Director, and staff for building fiscal reserves during difficult financial times. James Xenakis made a MOTION, seconded by Donald Stewart, to appoint Mark Caggiano as Acting Clerk of the Board in the absence of Wendy Wakeman. Vote approved 4-0. Mark Caggiano as the Clerk of the Board of Selectmen of the Town of North Andover, Massachusetts, seconded by James Xenakis, certified that at a meeting of the board held October 4, 2004, of which meeting all members of the board were duly notified and at which a quorum was present, the following vote was unanimously passed, all of which appears upon the official record of the board in the Clerk's custody: Voted: to approve the sale of$43,922,000 Bond Anticipation Notes of the town dated October 7, 2004, payable October 7, 2005, at par and accrued interest plus the premiums indicated as follows: Number Denomination Interest Rate Premium Purchaser 1 $41,922,000 3.00% $495,937.26 Eastern Bank 2 2,000,000 3.00% 23,720.00 Sovereign Securities Corporation, LLC I further certify that the vote was taken at a meeting open to the public, that no vote was taken by secret ballot, that notice stating the place, date and time of the meeting was filed with the Town Clerk and a copy thereof posted in the office of the Town Clerk or on the principal official bulletin board of the town at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the notes were taken in executive session, and that the official record of the meeting was made available to the public promptly and remains available to the public, all in accordance with G.L. c.39, s. 23B as amended. Dated October 4, 2004 and signed by Mark Caggiano, Clerk of the Board of Selectmen. Vote approved 4-0. NEW BUSINESS: Polling Hours for November 2, 2004 Election Town Clerk Joyce Bradshaw requested the Board's permission to extend the polling hours for the November 2, 2004 election by opening the polls at 6:00 AM rather than 7:00 AM. Mark Caggiano made a MOTION, seconded by James Xenakis, to open the polls one hour earlier at 6:00 AM on November 2, 2004. Vote approved 4-0. Recycling By-law Implementation At the annual Town Meeting in May, voters amended the Town's recycling by-law by requiring the Town's waste hauler not to pick up "visible recyclables at curbside". Tina Klein, chair of the Solid Waste Advisory Committee presented a draft package for the board's review to inform and educate North Andover citizens of this program. A brochure inserted with water and tax bills would notify residents of the regulation changes in the solid waste program regarding recyclables. A quarterly newsletter would be distributed as an insert in the Town Crossings newspaper. The next publication would be December 31, 2004 and the SWAC recommended January 31, 2005 as the date for putting the curbside change into effect. This would allow for a three-month education campaign. Informational stickers would be left on items not collected by Waste Management to notify residents that recyclables were ban from their trash. Chairman Smedile asked if the SWAC could set up a Hot Line for questions from residents. Smedile also suggested that the Department of Public Works would follow-up on any problems and would work with Board of Selectmen Minutes October 4, 2004 3 Waste Management. Smedile further requested that, after the program has been in process for three to four months, that SWAC would report back to the Board of Selectmen for an update. Chairman Smedile thanked all of the members of the SWAC for their continued service to the town and announced that there are openings on the committee if any residents would like to apply to serve in the in that capacity. Purchase of Land on Great Pond Road James Xenakis made a MOTION, seconded by Mark Caggiano, to amend an existing access easement to allow the owner of lot 1 on Great Pond Road a 20'wide access easement along the westerly line of the property in order to allow the owner of lot 1 on Great Pond Road access to the lake with his boat. Vote approved 3-1. Donald Stewart opposed. Speed Limit Changes on Foster Street and Summer Street There have been a number of requests to have speeds posted on Foster Street and on Summer Street. Requests for speed changes have to be brought to the attention of the Mass Highway Department, District 4, 519 Appleton Street, Arlington, MA 02476. Mark Caggiano made a MOTION, seconded by Donald Stewart, to send a letter to the Mass Highway Department requesting speeds posted on Foster Street and Summer Street. Vote approved 4-0. The Town will submit a request for Speed Zoning; an elected official should sign the request. FY06 Budget and Town Meeting Calendar The Town Manager presented a draft calendar for the board's review and approval. Dates have been set for FY06 budget meetings and Warrant closing date and a date for the Annual Town Meeting. James Xenakis made a MOTION, seconded by Mark Caggiano, to approve the calendar for FY06 Budget and Town Meeting. Vote approved 4-0. TOWN MANAGER'S REPORT: The Town Manager recently began advertising for interested residents to fill vacancies on the various boards in Town such as the Commission on Disability Issue, Conservation Commission (alternate), Council on Aging, Local Arts Council, Merrimack Valley Planning Agency, Solid Waste Advisory Committee and the Youth Services Board of Directors. The Town Manager has scheduled meetings with Division Heads and Directors to discuss their FY05 Objectives. The Library and its Administrative Assistant, Gerry Page, were recently honored with awards from the Mass. Executive Office of Elder Affairs. Ms. Page received the "Mature Worker Award" and the Library received the "Outstanding Employer Award". Board Chair Rosemary Smedile, Police Chief Richard Stanley, Fire Chief William Dolan and I met with President Richard Santigati of Merrimack College on September 20, 2004 to discuss ways that the college and the town could work together for our mutual benefits. As a result of that meeting, the Town will be preparing a list of projects we believe we can collaborate with Merrimack College on. Dr. Trowbridge of the Board of Health said that Flu Shots would be arriving late this year and municipalities would not get their supplies until November. ADJOURNMENT: Mark Caggiano made a MOTION, seconded by Donald Stewart, to adjourn the meeting at 8:45PM. Vote approved 4-0. Adele J. Johnson Administrative Secretary Mark Caggiano, Acting Clerk of the Board