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HomeMy WebLinkAboutBOS Min 10-12-04 BOARD OF SELECTMEN MINUTES OCTOBER 12, 2004 CALL TO ORDER: Rosemary Connelly Smedile called the meeting to order at 7:00 PM at the Stevens Memorial Library. ATTENDANCE: The following were present: Rosemary Smedile, Chairman; Wendy Wakeman; James Xenakis; Donald B. Stewart; Mark Rees, Town Manager; Ray Santilli, Assistant Town Manager. Mark Caggiano was Tardy. EXECUTIVE SESSION: James Xenakis made a MOTION, seconded by Wendy Wakeman, to move into Executive Session to discuss Pending Litigation, Collective Bargaining and Real Estate Matters. Vote approved 4-0. The Board of Selectmen was individually polled and each voted to move into Executive Session. Donald Stewart yes; James Xenakis yes; Wendy Wakeman yes, and Rosemary Smedile yes. Vote approved 4-0. Mark Caggiano arrived at 7:06 PM. James Xenakis excused himself from the meeting. APPROVAL OF MINUTES: Wendy Wakeman made a MOTION, seconded by Donald Stewart, to approve the minutes of August 30, 2004, Open Session as written and Executive Session as written. Vote approved 4-0. Wendy Wakeman made a MOTION, seconded by Donald Stewart, to take licensing out of order. Vote approved 4-0. LICENSING COMMISSIONERS: Wendy Wakeman made a MOTION, seconded by Mark Caggiano, to approve the following one-day licenses and approved the waived fee. Vote approved 4-0. Laurie Fennelly, Stevens Estate, 723 Osgood Street, requests the following one-day licenses. 1. Robert Cory Private Party, Sun. Oct. 24, 2004, 12:00 PM —5:00 PM, Beer and Wine Bar 2. Terra Properties BBQ, Thurs. Oct. 28, 2004, 5:00 PM —8:00 PM, Beer and Wine Bar 3. Stevens Estate Halloween Party, Sat. Oct. 30, 2004, 7:30— 11:45 PM, Full Liquor Bar, Requested fee waived as Fundraiser for Stevens Estate boiler replacement. Wendy Wakeman made a MOTION, seconded by Mark Caggiano, to leave licensing. Vote approved 4-0. James Xenakis returned to the meeting at 7:20 PM. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: The Town Manager read a memo from Board of Health member Dr. Trowbridge informing the public about the flu shot shortage and assured people that North Andover would provide flu shots to those of high risk as soon as the vaccine was available. North Andover would receive 100% of Matching Funds for Community Preservation an additional $1.28 million dollars. Rosemary Smedile commended Bill McEvoy and committee for putting on the Johnson High Reunion. She said that it was very successful and everyone who attended had a wonderful time. Rosemary Smedile also wanted to recognize Mary Stewart for all of her efforts working on the decorating committee for Town Hall. Board of Selectmen Minutes October 12, 2004 2 Wendy Wakeman said that Saturday, October 16, 2004 was clean-up day at Veterans Memorial Park. Volunteers are welcome. Ted Tripp of Boston Street asked the Board if there was a policy at the Senior Center that allows politicians during campaign season to access the Center and speak with Senior about the issues. James Xenakis made a MOTION, seconded by Wendy Wakeman, to direct the Town Manager to instruct the Director of the Senior Center to allow equal access at the Senior Center to all candidates for office. Vote approved 5-0. CONSENT ITEMS: Town Clerk Joyce Bradshaw asked the Board of Selectmen to sign the November 2, 2004 State Election Warrant. The last day to register to vote is Wednesday, October 13, 2004. James Xenakis made a MOTION, seconded by Wendy Wakeman, to sign the November 2, 2004 State Election Warrant. Vote approved 5-0. OLD BUSINESS: Police Station Since the resignation of Muriel Katschker as Chair of the Police Building Committee there has been a vacant position. The Town Manager recommended that the Board appoint him as interim Chair of that committee until such time as construction begins on the project. Donald Stewart made a MOTION, seconded by James Xenakis, to appoint Mark Rees as interim Chair of the Police Building Committee. Vote approved 5-0. NEW BUSINESS: Bradford Street/Great Pond Road Selectman Caggiano recently requested a review of this intersection due to concerns of traffic safety. Sergeant Soucy has recommended making minor improvements and changes. James Xenakis made a MOTION, seconded by Mark Caggiano, to approve the recommendations of Sergeant Soucy as follows: 1. Improvements to the existing island 2. One Stop Sign (in the island) 3. One Keep Right Sign (in the island) to control turning movements on Bradford Street. 4. One Enter Here Sign (in the island) for northbound traffic onto Bradford Street. 5. Four Dangerous Intersection Signs. In addition to the signs, stop lines will be painted on Great Pond Road and Bradford Street. Vote approved 5-0. TBI Draft Environmental Review Comments The Town received a draft environmental impact report(DEIR)that TBI filed with the MEPA office of the secretary of Environmental Affairs. The Town Manager forwarded the (DEIR)to Special Counsel Ken Kimmell and requested that he advise the Board of the filing. Ken Kimmell said that there is no need for the Board to respond to comments at this time, but there would be additional opportunity to do so in the future. Ken Kimmell did recommend that the Town bring in technical consultants to make sure that the Town would be protected during the process and to report back to the Board of its findings. Wendy Wakeman made a MOTION, seconded by Donald Stewart, to accept Counsel's recommendation to bring in technical consultant for the Town during this process and to report back to the Board. Vote approved 5-0. Board of Selectmen Minutes October 12, 2004 3 Town Department Reorganization The Town Manager recommended making changes to the administrative structure of the town government, with the Board's approval. Recommendations are as follows: The Town Clerk would report directly to the Town Manager rather than reporting to the Director of Finance and Administration. The following departments would report to the Assistant Town Manager rather than Director of Community Development: Stevens Memorial Library, Stevens Estate, Youth Services, Elder Services, Veterans and Recreation Departments. Departments reporting to the Director of Community Development would be as follows: Planning, Conservation, Board of Health, Building Inspections, Zoning Board of Appeals. Three positions would be affected by the changes and should be re-evaluated as to classifications and salaries. Wendy Wakeman made a MOTION, seconded by Donald Stewart, to approve the Town Manager's recommend changes to the administrative structure of the town government. Vote approved 5-0. Wendy Wakeman commended the Town Manager for his insight on the need for reorganization for town government to run smoother and also recognizes the importance of the Town Clerk's position. Draft Budget Policy Statement The Town Charter requires that the Board issue a budget policy statement by November 1St for the year proceeding the next budget cycle, in the case FY06. The Board would be requested to approve the policy statement. TOWN MANAGER'S REPORT: In conjunction with Town Counsel, the Town would be conducting a meeting on Wednesday, November 10, 2004, at 7:00 PM at location to be determined where all members of town boards, committees and commissions would be invited to hear presentations on the Open Meeting Law, Public Records, State Ethics Law, and how to conduct a Public Hearing. The Town Manager will be attending the International City Management Conference in San Diego from October 17, 2004 to October 20, 2004. ADJOURNMENT: Mark Caggiano made a MOTION, seconded by James Xenakis, to adjourn the meeting at 7:45 PM. Vote approved 5-0. Adele J. Johnson Administrative Secretary Wendy D. Wakeman, Clerk of the Board