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HomeMy WebLinkAbout2008-05-19 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES MAY 19, 2008 CALL TO ORDER: Chairman Mark J. T. Caggiano called the meeting to order at 7:00 PM at Town Hall Meeting Room. PLEDGE OF ALLIGIANCE ATTENDANCE: The following were present: Mark J.T. Caggiano, Chairman; Rosemary Connelly Smedile, Clerk; Richard A. Nardella, Licensing Chairman; Daniel P. Lanen; Mark Rees, Town Manager; Ray Santilli, Assistant Town Manager. Note: Tracy Watson was absent. EXECUTIVE SESSION: Rosemary Smedile made a MOTION, seconded by Daniel Lanen, to move into Executive Session to discuss Collective Bargaining and Real Estate Acquisition. Vote approved 4-0. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: New Business Recognition The Board presented a Certificate of Appreciation to Caron Family Chiropractic for locating their business in North Andover. Vote approved 4-0. Appointments Information Technology Consolidation Task Force The Appointments Subcommittee Selectmen Smedile and Watson recommended Kathy Pagones O'Neil be appointed by the Board as the town resident appointee to the Information Technology Consolidation Task Force. Rosemary Smedile made a MOTION, seconded by Richard Nardella, to appoint Kathy Pagones O'Neil as the town resident appointee to the Information Technology Consolidation Task Force. Vote approved 4-0. Conservation Administrator The Town Manager recommended Jennifer Hughes as the Town's Conservation Administrator and requested the Board's approval. Rosemary Smedile made a MOTION, seconded by Richard Nardella, to approve the appointment of Jennifer Hughes as the Town's Conservation Administrator. Vote approved 4-0. Poet Laureate Committee The Appointments Subcommittee Selectmen Smedile and Watson interviewed and recommended three candidates, Edith Karelis, Marina Salenikas and Mary Rose Quinn for the Poet Laureate Committee. Rosemary Smedile made a MOTION, seconded by Richard Nardella, to approve Edith Karelis and Marina Salenikas as members of the Poet Laureate Committee and Mary Rose Quinn as an Ex Officio member. Vote approved 4-0. Note: Daniel Lanen recused Police Sergeants The Police Chief Richard Stanley and the Town Manager recommended Charles Gray and Michael Davis to be appointed as Police Sergeants based on their civil service scores and performance review while working in the capacity of acting sergeants. A swearing in ceremony will be at the Board's next meeting. Rosemary Smedile made a MOTION, seconded by Richard Nardella to approve the appointments of Charles Gray and Michael Davis as Police Sergeants. Vote approved 3-0. Note: Daniel Lanen returned Board of Selectmen Minutes May 19, 2008 2 Memorial Day Observations Veteran's Service Director and Chair of the North Andover Patriotic Observation Committee Edward Mitchell gave details for the Memorial Day Parade on Monday, May 26, 2008. The activities would be forming at 10:00 a.m. at the Franklin School parking lot. Public Comment Cynthia Jalbert, 175 Webster Woods Lane asked the Town Manager about providing a five-year forecast regarding buildings such as the Police Building and Pre-School and disposing of other properties. She suggested that Town officials keep residents informed. Ms. Jalbert would like this discussion in the future. Chairman Caggiano said that this would be discussed at a future selectmen's meeting. Note: Daniel Lanen recused CONSENT ITEMS: Acceptance of Donations Summer Band Concerts and Children Shows The Town Manager requested that the Board approve the following donations to the 2008 Summer Band Concerts and Children Shows: David Torrisi $100, Degnan Insurance Agency $100, John and Patricia McGarry$100, Georgetown Savings Bank$250, M.P. Roberts Insurance Agency $50, Trombly Brothers, Inc. $50, Joe's Variety-Naaman Naamani $75, North Andover Booster Club $500, River Bank$250, National Grid $200. Rosemary Smedile made a MOTION, seconded by Richard Nardella to approve the donations for 2008 Summer Band Concerts and Children Shows. Vote approved 3-0. Acceptance of Donations for Life Protection Program The Town Manager requested that the Board approve the following donations to the Life Protection Program set up by the Commission of Disabilities. Ashland Farm $100, Greater Lawrence Chamber Foundation $50. Rosemary Smedile made a MOTION, seconded by Richard Nardella to approve the donations for the Life Protection Program. Vote approved 3-0. Note: Daniel Lanen returned Permission to Fill Vacancy: Planning Director Due to the resignation to Town Planner Lincoln Daley, Community Development Director requested permission to proceed with recruiting his replacement. Rosemary Smedile made a MOTION, seconded by Daniel Lanen, to approve the request to fill the vacancy for Planning Director. Vote approved 4-0. LICENSING: Rosemary Smedile made a MOTION, seconded by Daniel Lanen, to move into Licensing. Vote approved 4-0. Wine & Malt at the Andovers LLC, d.b.a. Liquor, -William Buco Manager Mark Caggiano made a MOTION, seconded by Rosemary Smedile, to continue the public hearing on this application until the next meeting on June 2, 2008. Vote approved 4-0. Change of Manager—Stevens Estate—from Kimbery Willey to Laura Gifford Mark Caggiano made a MOTION, seconded by Rosemary Smedile, to approve the change of manager at the Stevens Estate to Laura Gifford. Vote approved 4-0. Common Victualler's License: Gourmet Grill Express, 1503 Osgood Street— Peter Fay President Mark Caggiano made a MOTION, seconded by Daniel Lanen, to approve the Common Victualler's License at Gourmet Grill Express at 1503 Osgood Street— Peter Fay President. Vote approved 4-0. Board of Selectmen Minutes May 19, 2008 3 Rosemary Smedile made a MOTION, seconded by Mark Caggiano, to move out of licensing. Vote approved 4-0. OLD BUSINESS: TBI Recycling Agreement As part of the Host Community Agreement and Board of Health Site Assignment, Thomson Brothers Industries, Inc. ("TBI") agreed to take over the town's curbside and drop off recycling operations. Special Counsel Jonathan Klavens assisted in the negotiations and wrote a draft agreement for the Board's consideration that would implement that requirement. DPW Director Bruce Thibodeau, Board of Health Chairman Thomas Trowbridge and Solid Waste Advisory Committee Chairman Tina Klein were all members of the ad hoc working group and involved in putting together various parts of this agreement, which were highlighted for the Board's review. TBI would start weekly pickup of recyclables on June 16, 2008 if the Board approves the contract tonight. Richard Nardella made a MOTION, seconded by Rosemary Smedile, to authorize the Town Manager to finalize the agreement and then execute the final agreement on behalf of the town, and to give Selectman Richard Nardella time to review and make comments on this agreement. If any material changes were suggested or needed, the Board would hold a special meeting to consider such changes so as not to delay the start date for TBI's curbside collection activities beyond June 16, 2008. Vote approved 4-0. NEW BUSINESS: Authorized Debt Issuance The Board will be requested to approve the issuance of town debt at the Board's next scheduled meeting. In preparation for that issuance, the town's financial advisor, David Eisenthal of Unibank was present to brief the board of the details of the debt offering and to answer any questions. The town will be selling two series of long-term general obligation bonds in early June. Series A, will permanently finance the Town's fiscal 2007 capital program and the water and sewer portions of the FY08 capital program. Series B, is planned to refinance as many as three series of bonds issued by the town during calendar year 1998. Since most of the debt service on the bonds issued in 1998 is debt excluded, most of the debt service savings— if realized—would not affect the General Fund, but would flow directly to the taxpayers of the town. The Town plans to sell the bonds and notes on Monday, June 2. That evening, the Board will be asked to take a vote awarding the bonds and notes to the low bidders. In the days following that, members of the Board will be asked to sign a series of documents, including the bond and note certificates. The bonds will settle on Thursday, June 12, 2008. Road Maintenance Program, 2008 Director of Public Works Bruce Thibodeau and Town Engineer Eugene Willis briefed the Board on the road maintenance projects that are scheduled this construction season A PowerPoint Presentation entitled The Pavement Plan Construction Season 2008 was presented and included existing issues and existing/new tools. More than potholes...drainage; age deteriorating pavement systems; trenches— private, utilities, public; in-place asphalt cost risen in past 5 years from $27/Ton to $70/Ton. Tools...Crews—when available are filling potholes; upgrade trench issues w/new street opening permit process; upgrade pavement management program; additional equipment— "Hot box"; chapter 90 funding; water&sewer projects; private road improvement program; drainage projects. Chapter 90 Funding...Uncommitted/Committed Funds $410,000; New Apportionment FY09 $589,000; Committed Funds for Current Projects $395,000. TOWN MANAGER'S REPORT: A contract in the amount of$543, 106 has been issued for Phase 4D Sewer Extensions in the watershed. Areas to obtain sewage include portions of Sutton Hill Road, Woodberry Lane and Thistle Road. Board of Selectmen Minutes May 19, 2008 4 Work has begun on stringing the town's Fiber Optic network system. When completed it will provide the town with a state-of-the-art communications system between town and school buildings. The Town has been awarded a $75, 220 grant from the Federal Emergency Agency to be administered by the Commonwealth to conduct Sewer Pump Station Drainage Improvements so that certain pump stations do not flood out and become inoperable during periods of high water. Town Engineer Gene Willis should be recognized for his perseverance is pursuing this grant. ADJOURNMENT: Daniel Lanen made a MOTION, seconded by Richard Nardella, to adjourn the meeting at 9:40 PM. Vote approved 4-0. Adele J. Johnson Administrative Secretary Rosemary Connelly Smedile, Clerk of the Board