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HomeMy WebLinkAboutFISCAL YEAR 2008 BUDGET AND TOWN MEETING CALENDAR-EVA COMPLIANCE CALENDAR OF NORTH qti et.lEO is U p 0^yq9 9SSNCHUSES TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Joyce A.Bradshaw,CMMC Telephone(978)688-9501 Town Clerk Fax (978)688-9557 E-mail Bradshaw(dtownofnorthandover.com FISCAL YEAR 2008 BUDGET AND 2007 ANNUAL TOWN MEETING CALENDAR Annual Town Meeting-Monday May 14, 2007 COMPLETION DATE OBJECTIVE CHARTER/BYLAW REF September 25,2006—Monday Board of Selectmen set calendar for May 14,2007 Annual Town Meeting. Revenue/Fixed Costs Review Article 25 of May, 2004 Annual Week of October 1,2006 Committee conducts initial Town Meeting,amending meeting Chapter 17 of Town Bylaws. Town Manager distributes FY08 October 4,2006—Wednesday Capital Budget Instructions and Request Forms. Board of Selectmen to discuss October 10,2006 - Tuesday Fiscal Year 2007 Budget Policy Statement Revenue/Fixed Costs Review October 20,2006—Friday Committee presents preliminary report to Town Manager Completed Capital Improvement October 25,2006—Wednesday Plan Requests returned to Town Manager. School Department October 27,2006-Friday Administrators submit budget requests to the Superintendent Board of Selectmen to adopt (9-2-3)Board of Selectmen issues October 30,2006—Monday Fiscal Year Budget Policy Budget Policy Statement. On or Statement before November I't. Operating Budget Instruction November 1, 2006—Wednesday Manual,guidelines,and forms distributed to Div./Dept,Boards and Commissions. December 8,2006-Friday Town Manager presents 9-5-2— 150 days Prior to T.M. — recommended Capital Board of Selectmen to act within Improvement Plan 30 days School Committee begins review December 12,2006 -Tuesday of the Superintendent's Recommended Budget Revenue/Fixed Costs Review Article 25 of May, 2004 Annual December 22 to Dec 29,2006 Committee to present final report Town Meeting,amending Chapter 17 of Town Bylaws Completed Departmental Budget requests and Articles to be January 5,2007—Friday considered by Board of (9-2-4)—120 days prior to Town Selectmen for inclusion in Meeting warrant returned to Town Manager and Town Clerk. January 8,2007-Monday Board of Selectmen act on (9-5-2)Act within 30 days of Capital Improvement Plan and Capital Improvement submission submit to Finance Committee January 16,2007-Tuesday School Committee votes to adopt budget(Public Hearing) Town Manager presents February 5,2007—Monday recommended FY08 Operating 9-2-5—90 days prior to Town Budget to Board of Selectmen& Meeting Finance Committee Warrant for 2007 Annual Town (2-2-2)—Warrant Must Be closed March 2, 2007—Friday 40 to 75 days prior to Town Meeting closes(66 Days Prior) Meeting Board of Selectmen vote to adopt, (9-3-1)30 days after receipt of March 5,2007-Monday with or without amendments,the Town Manager's Recommended Operating Budget and submit it to Budget the Finance Committee (9-6-1)Finance Committee to Finance Committee to hold public hold public hearing on budget. March 8,2007—Thursday hearing on Capital Improvement No date specified. Plan and Operating Budget. Warrant must be posted 7 days Board of Selectmen Sign Annual prior to meeting and prepared for March 26,2007—Monday Town Meeting Warrant. Town distribution and for Finance Committee Report Publication. April 6,2007—Friday—Final Distribution of 2007 Annual Note: Adequate Preparation time Proof of Finance Committee Town Meeting Warrant and needed to allow for printing,mail Report complete and in final form Finance Committee Report with house processing,and approvals to printer—Then to mail house Finance Committee and proofs. 11,000 households for distribution. recommendations to all are distributed to. (9-6-1)Ten households. days prior to Town Meeting. Annual Town Meeting(2-3-1) Note: Charter designates first May 14, 2007-Monday Monday in May. BOS may vote to set alternate date. Chapter 17 FINANCE [HISTORY: Adopted by the Town of North Andover as Ch. 4 of General Bylaws. Amendments noted where applicable.] § 17-1. Financial Year. § 17-2. Warrant for Payments. § 17-3. Promissory Notes. § 17-4. Financial Reports. § 17-5. Deposit of Receipts. § 17-6. Surety Bond Retirement. § 17-7. Conflict of Interest. § 17-8. Water/Sewer Bills. § 17-9. Revenue/Fixed Costs Review Committee § 17-1. Financial Year The financial year of the town shall begin with the first day of July and end with the 30th day of the following June. § 17-2. Warrant for Payments No money shall be paid from the Town Treasury, except the state and county taxes and bank discount, without a warrant therefor signed by the Selectmen. § 17-3. Promissory Notes All promissory notes of the town shall be signed by the Treasurer and countersigned by the Selectmen. § 17-4. Financial Reports All town officers, boards, and committees, who in any way receive or expend money belonging to the town shall keep a record of their official acts, and an account of their receipts and expenditures; they shall make an annual report to the town in season to be audited and incorporated into the annual town report. § 17-5. Deposit of Receipts All town officers, boards and committees, who shall receive money in behalf of the town, shall pay to the Treasurer, monthly and oftener if so required by the Selectmen, all money so received. All other persons who shall have in their possession money belonging to the town shall pay the same forthwith to the Town Treasurer. § 17-6. Surety Bond Retirement The Collector or other official with the duty of collecting and receiving money due to the town shall give a bond in a penal sum and with sureties approved by the Board of Selectmen. § 17-7. Conflict of Interest No officer, board or committee of the town shall have any pecuniary interest, either direct or indirect, personally or through another person, in any loan, contract or employment of any sort made, by, with or for that department to which his or its duties pertain. All contracts or employment made in violation of the bylaw shall be void as to the town, and no bills therefor shall be approved, audited or paid. § 17-8. Water/Sewer Bills [Adopted: ATM 5-7-90, Article 22] [Amended Article 18 1998 Annual Town Meeting — Attorney General Approval October 20,1998] Water/sewer bills will be issued on a quarterly basis and are due and payable on or before thirty (30) days from the billing date (date of postmark). Payments are considered made when received by the Collector. Any unpaid bills will be reflected as arrears on the following bill cycle, with interest. Any payments received will be applied to interest and charges first, then the arrears portion, with the balance being applied to the current bill. A penalty of 14% interest per annum on the current water and sewer bill will accrue on overdue payments from the due date until payment is made. Fourteen (14) days after the due date of the fourth quarter bill, a demand bill will be issued for the balance plus interest plus $5.00 fee. This will be due fourteen days after mailing. All bills outstanding for the quarter ended June 30th will be removed from the accounts receivable for water and sewer and applied for collection as part of the property tax, in accordance with M.G.L. Ch.40, s 42A and 42D. § 17-9. Revenue/Fixed Costs Review Committee [Adopted: ATM 5-11,2004,Article 25,Approved be Attorney General August 19,2004] SECTION 9 REVENUE/FIXED COSTS REVIEW COMMITTEE There is hereby created a committee to advise the Town Manager on revenue, other financial sources and fixed costs projections for town operating budgets. The Committee shall consist of two finance committee members, the School Superintendent, the Director of Finance and Administration, and the Town Accountant. The Town Manager shall serve as an ex-officio member of the committee. The Committee shall meet within thirty days but no later than December 1st of the issuance of the Board of Selectmen budget policy statement provided for in Chapter 9, Section 2-3 of the Town Charter and shall report to the Town Manager and the Finance Committee their initial estimates for revenues and other financial sources projections and fixed expense estimates for the following fiscal year's annual operating budget within 45 days of the Committee's first meeting. The Committee's report shall identify and describe all revenue and financing sources and anticipated fixed costs and shall provide a written rationale supporting estimates contained therein. All reports and relevant supporting computer work files issued by this committee shall be made available through the Town of North Andover Web Site in a timely manner that does not interfere with the work of the committee. The committee may continue to meet after the issuance of the Town Manager's Recommended Budget for the purpose of providing continued advice to the Town Manager, the Board of Selectmen and the Finance Committee regarding revenue and fixed costs projections. * Town Charter 9-2-3 On or before the first day of November of each year, the Board of Selectmen, after consulting with the Town Manager, shall issue a policy statement relating to the budget for the ensuing fiscal year. The statement shall establish the outer limits of possible budget growth for the town. * Town Charter 9-5-2 The capital improvements plan shall be submitted to Board of Selectmen at least one hundred and fifty days prior to the date of the annual town meeting. The board shall act thereon within thirty days and shall then submit it to the Finance Committee, which shall issue its recommendations as part of the annual Finance Committee report. * Town Charter 9-2-5 At least ninety days prior to the scheduled date of the annual town meeting, the Town Manager shall submit to the Board of Selectmen and the Finance Committee a comprehensive budget for all town functions for the ensuing fiscal year and an accompanying budget message. * 2-2-2 The warrant for each town meeting shall be closed not more than sixty days, but at least forty-five days prior to the date for the meeting, provided that by unanimous vote, the Board of Selectmen may reopen the warrant in cases of emergency. * 9-3-1 The Board of Selectmen shall within thirty days adopt the budget, with or without amendments, and submit it to the Finance Committee. The Board of Selectmen shall also transmit the budget request of the School Committee to the Finance Committee. * 9-6-1 The Finance Committee shall conduct at least one public hearing on the proposed budget and Capital Improvements Plan and shall issue printed recommendations and detailed explanations on all financial articles including the Operating Budget and the Capital Improvements Plan in an Annual Finance Committee report, which shall be mailed or distributed to the residences of all registered voters at least ten days prior to the scheduled date of the Annual Town Meeting. In preparing its recommendations, the Committee may require the Town Manager, any town division, department, office, board, commission or committee to furnish it with appropriate financial reports and budgetary information. * Town Charter 2-3-1 The town meeting shall meet regularly between April twenty-eighth and May twenty-eighth, as specified in the town by-laws to consider and adopt an annual operating and capital budget, and to act on other matters. The meeting shall be continued on other days, until all articles in the warrant have been acted upon.