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HomeMy WebLinkAboutMiscellaneous - Exception (195)79. ori .0 0 LA V FRICK KITCHEN EQUIPMENT .4�5 4t> -?(� aDj E 1. HENNY PENNY ( Holding Cabinet) Model # HC900 2. TRUE ( single door freezer) Model # T23F Serial # 1-2858298 3. TRUE (2 door refrigerator) Model # T49 Serial # 1-2227262 4.3 bay Stainless Sink 5. Stainless Steel Handwashing Sink 6. FAGOR (Hi -temp Dishwasher) Model # F1 -64W Serial # 1210305684 7. AMERICAN ( Water Heater) Model # E6280H045DV Serial # 0433116177 8. ICEOMATIC (ice Machine) Model # ICE04004A2 Serial #05031280010869 9. STAR ( Electric Hot Plate) Model# 502FD Serial # 50256448 10. DUKE ( Electric Convention Oven) Model # E101 -E Serial # 20-JDJI-0264 11. Metal 2 Door Storage Cabinet 12. CONTINENTAL (2 Door Refrigerator) Model # 211 Serial # 13534982 w� C NUMBER COMMONWEALTH OF MASSACHUSETTS BHP -2011-0806 North Andover FEE BOARD OF HEALTH BROOKS SCHOOL - --------------------------------------------------------------- --------------------------------------------- NAME 1160 GREAT POND ROAD ---------------------------------------------------------------- -------------------------------------------- ADDRESS IS HEREBY GRANTED A PERMIT Trench Permit TRENCH PERMIT $100.00 This permit is granted in conformity with the Statutes and ordinances relating thereto, and expires ----------- Dec -ember -2-9-,-201-1 --------- unless sooner suspended or revoked. ______________ ________ September 29, 2011 BOARD OF ----------- (� HEALTH ------------_�-� _d���- ---------------- -----=---------------------------------------------------------- Public Health Director ----------------------------------------------------------------- DelleChiaie, Pamela From: DelleChiaie, Pamela Sent: Friday, September 30, 2011 9:30 AM To: DelleChiaie, Pamela Subject: Trench Permit - Brooks School - 9/30/2011 Attachments: 20110930090646679.pdf Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: hftp://www.sec.state.ma.us/g)re/preidx.htm. Please consider the environment before printing this email. DelleChiaie, Pamela From: DelleChiaie, Pamela Sent: Friday, September 16, 20119:06 AM To: Sawyer, Susan; Grant, Michele Subject: FW: Brooks School IPM programs, notification of possible bed bug infestation Attachments: BROOKS IPM INDOOR PROGRAM.doc; BROOKS IPM OUTDOOR PROGRAM.doc Hello, This email is from Bill St. Cyr at Brooks. I had a conversation with him on the phone yesterday afternoon about bedbugs. He went over verbally with me what they are currently doing, and their plan of action. I asked if he would please send me any documentation that he had for their plan, and pest control treatment to us, which is what is attached. I also called Michele to let her know about this, but she had already spoken to the nurse at Brooks previous to Bill's call. They are not positive that it is bedbugs yet, but are treating for it at this time. Bill was very personable and a pleasure to talk to --it is so refreshing to work with people like this! O St Req= a, Pamela DelleChiaie From: Bill St.Cyr [mailto:BStcyr brooksschool.org1 Sent: Thursday, September 15, 20114:41 PM To: DelleChiaie, Pamela Subject: Brooks School IPM programs, notification of possible bed bug infestation Hello All, Hope the attached IPM plans are accessible for you. If not, I will gladly send you a hard copy for your files. Also, per my conversation with Pamela today, I am sending you notice of a possible bed bug infestation here on campus. Just yesterday I had a very informative conversation with Michelle regarding this subject as I was in the midst of developing a protocol for the School's IPM Program. Little did I know that when I came to work today that we would face this problem so immediately! Thankfully, per inspection by our ?est control company, the infestation, if indeed present, is quite minimal and hopefully easily controllable. Thanks also to MichellP';s invaluable information, we were able to approach the situation in an educated fashion at least. I will keep you informed. If there is anything else required, please let me know. Bill St.Cyr Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. �� i BROOKS SCHOOL 1160 GREAT POND ROAD NORTH ANDOVER, MA 01845 YIC p rt SALUrAXUS BROODS SCHOOL INDOOR IPM PLAN School Name: Brooks School Address: 1160 Great Pond Road City/Town/Zip: North Andover, MA 01845 Telephone: 978-725-6300 E -Mail: Brooksschool.org Plan Prepared By: William St.Cyr Submittal Date: March 25, 2004, reviewed 3/17/05, 2/22/06, 3/6/07, 3/18/08, 3/10/09, 3/18/10, 3/8/11 by IPM Committee Update sent: September 15, 2011 School IPM Coordinator Name: William St.Cyr Title: Supervisor of CIrounds Telephone: 978-725-6225 E -Mail: Bstcylgbrooksschool.org School IPM Committee Name: John Trovage Title: Director of Facilities Name: William St.Cyr . Title: Supervisor of Grounds Name: Normand Grenier Title: Supervisor of Buildings Name: Andrew Corcoran, Pest Control Contractor, Maguire Pest Control (Indoor IPM Program) Name: John Remington, Turf Pest Control Contractor, Trugreen (Outdoor IPM Program) School IPM Policy'-", In keeping with the legislation set forth in the Children's Protection Act of 2000 (An Act Protecting Children And Families From Harmful Pesticides -Chapter 85 of the Acts of 2000) that amends the Massachusetts Pesticide Control Act (Chapter 132B of the M.G.L.), which took effect on November 1, 2000, the Brooks School intends to prevent unnecessary exposure to children and employees of chemical pesticides. It is the policy of Brooks School to only use chemical pesticides when pests have been identified and presence verified. Usage of optional treatments or correctional actions will give priority to non -chemical actions whenever possible to provide the desired control of pests. School IPM Program, Evaluation Brooks School's IPM plan will be evaluated every three months and at least once a year. The IPM Committee will melt with our pest control contractors to evaluate the progress of the IPM program. School IPM Plan Location A copy of our indoor and outdoor IPM plans, annual and quarterly evaluations, pest contractor recommendations, and pesticide use records will be kept on file in the Facilities office. INDOOR IPM PROGRAM School Pest Problem Description The Brooks School has historically observed pests such as mice, ants and bees. Our contracted pest specialist has identified these pests as field mice, sugar or pavement ants, and yellow jackets, paper wasps and bald-faced hornets. The presence of these pests are largely seasonal, the" s in late winter -early spring, the bees in mid-July to early October, and the mice' from early fall to mid -winter, and sporadically from thereon. Current controls for ants and bees have been reactive and successful. Any reports of suspected activity are sent to William St.Cyr (IPM Coordinator) for response action. Bed Bug Protocol A dramatic increase in the number of Bed Bug infestations in our region has brought to bear the necessity to create a protocol for the proper examination, identification and treatments necessary when dealing with this pest in a school environment. Our protocol is as follows: 1) possible infestation is reported to our Health services department 2) Health service personnel reports concerns to Facilities Department, specifically Bill St.Cyr, IPM Coordinator (cell # 978-265-4485, office 978-725-6225), or in his absence John Trovage, Head of Facilities 3) Maguire Pest (#978-374-7061) is contacted to examine site, verify presence, and begin treatments with support from Facilities Department, utilizing preparation list provided 1�,y Maguire Pest. 4) Facilities will be required to contact North Andover Board of Health for notification purposes (email is sufficient, address is as follows: healthdept@townofnorthandover.com) for treatments needed per Children and Families Protection Act, but do not require any waivers or such (per Michelle Grant 9/14/11 at NABH) before taking action. 5) Communication of event sent out to Brooks community as determined by senior Administration 6) Follow up as required School IPM Information Flow and Training Bill St.Cyr (IPM Cootdinatoe) meets directly with Andrew Corcoran (pest control contractor, lic. #2983) or his licensed applicator (Patrick Gobbi, # 11414) every month to review monitoring reports. Monitoring report forms are handed to the applicator upon arrival, filled out during rounds and returned to the IPM Coordinator for actions to be taken and record to be kept in the pest activity log binder at the Coordinator's office. The sheets indicate identification of pest, number seen, date, time and location. Specific service reports are entered into the log binder that document particular actions taken by the applicator (pest control contractor) during rounds. The Coordinator is responsible for the collection of reports of pest activity from staff and community at large, and to assign action needed for remediation when reports are verified. If any sanitation or structural or operational changes are noted, it will be written in the log along with remedial recommendation. Information regarding conditions that promote pests may be disseminated by the Coordinator in instances where infestations are reported in multiple occurrences. Training for Maintenaice personnel is an ongoing process, with information exchanged on a daily basis, and actions evolved through that process. In addition, on an annual basis, all pertinent scllool staff will receive information / training via email as it relates to the school's IPM Plan, pest reporting procedures and pest reduction strategies. This would include, but not be limited to following such practices as ensuring that window screens are in place when windows are left open, proper food storage in airtight containers, performing regular vacuuming in areas in which food is eaten or stored, and proper emptying and disposal of drink containers. All pertinent kitchen, maintenance, and custodial staff will receive more specified instruction via directives provided from our pest management professional as it relates to pest identification as well as job specific prevention/reduction strategies. School Chemical Pesticide Applied Andrew Corcoran is Brooks School's licensed pesticide contractor (42983) and Bill St. Cyr is Brook's on -staff licensed pesticide applicator (#16617). In Bill's absence, Erik Anderson (Grounds Foreman, #30332) serves as the alternate. Brooks does a monthly formalized inspectio'n'' via the licensed contractor and routine visual in-house inspections regularly. Brooks SoLool follows the mandated statute as written and whose action plan will be dependent upon notification schedule. School Non -Chemical Actions Whenever practical, Brooks School uses non -chemical means to control or limit pests and to minimize the use of pesticides. We have directed our contracted applicator to perform thorough inspections and provide the IPM Committee with reports identifying conditions that contribute to our ant, mouse and bee problems. Also, sanitary/housekeeping deficiencies are reported as well. Priority lists are generated and actions taken to minimize future occurrences. BROOKSSCHOOL 1160 GREAT POND ROAD NORTH ANDOVER, MA 01845 BROOKS SCHOOL OUTDOOR IPM PLAN School Name: Brooks School Address: 1160 Great Pond Road City/Town/Zip: North Andover, MA 01845 Telephone: 978-725-6300 E -Mail: Brooksschool.org Plan Prepared By: William St.Cyr Submittal Date: June 21, 2004, reviewed 3/17/05, 2/22/06, 3/6/07, 3/18/08,3/10/09, 3/18/10,3/8/11 by IPM Committee Update sent: September 15, 2011 School IPM Coordinator Name: William St.Cyr Title: Supervisor of Grounds Telephone: 978-725-6225 E -Mail: Bstcy kbrooksschool.org School IPM Committee Name: John Trovage ` ' Title: Director of Facilities Name: William St.Cyr Title: Supervisor of Grounds Name: Normand Grenier Title: Supervisor of Buildings Name: Andrew Corcoran, Pest Control Contractor, Maguire Pest Control (Indoor IPM Program), 92 Leonard Ave., Haverhill, MA 01839 (ph 978-374-7061) Name: John Remington, Turf Pest Control Contractor, Trugreen (Outdoor IPM Program), 94 Flagship Drive, North Andover, MA 01845 (commercial office ph 978-686- 3276) School IPM Policy In keeping with the legislation set forth in the Children's Protection Act of 2000 (An Act Protecting Children end Families From Harmful Pesticides -Chapter 85 of the Acts of 2000) that amends the Massachusetts Pesticide Control Act (Chapter 132B of the M.G.L.), which took effect on November 1, 2000, the Brooks School intends to prevent unnecessary exposure to children and employees of chemical pesticides. It is the policy of Brooks School to only use chemical pesticides when pests have been identified and presence verified. Usage of optional treatments or correctional actions will give priority to non -chemical actions whenever possible to provide the desired control of pests. School IPM Program Evaluation Brooks School's IPM plan will be evaluated every three months and at least once a year. The IPM Committee will meet with our pest control contractors to evaluate the progress of the IPM program School IPM Plan Location A copy of our indoor and outdoor IPM plans, annual and quarterly evaluations, pest contractor recommendations, and pesticide use records will be kept on file in the Facilities office. Northeast Mass Mosquito Control, 261 Northern Blvd., Plum Island, MA 01950 (ph 978-463-6630), applications will be kept on file at the school for a period of five years. OUTDOOR IPM PROGRAM School Pest Problem Description Turf pests have been divided into three groups, vegetative (weeds), insects and animals. Daily monitoring by licensed in-house staff, frequent references via UMass extension, and frequent visits from our Licensed Trugreen Specialist and local soil agronomist help us to identify infestations in the early stages, minimize damage and treatments necessary to control noted pests. Animal pests are generally present in a secondary capacity, and as such are not targeted for treatment. In non -turf areas, such as paved walkways and streets, as well as skinned areas of sports fields and shrub beds, infiltrations of weeds are noted and trimmed out manually and / or mulched to a depth that inhibits further development. Any noxious weeds that might appear are pruned and / or dug out and disposed of properly by trained personnel. Ornamental shrubs or plants that exhibit infestations or disease are generally removed and replaced with more disease resistant varieties, unless the historical or intrinsic value is such that treatment is warranted, which is rare. We are currently utilizing the Northeast Massachusetts Mosquito Control program for control of mosquitoes on campus. They are monitoring pest populations in our area and treating as needed for reduction of EEE and West Nile virus carrying mosquitoes. School IPM Information Flow and Training Bill St.Cyr (School IPM Coordinator) and the grounds foreman review the landscape weekly to determine the needs of the areas as described above and to look out for the pests noted. Bill meets daily with his staff to discuss observations made from the prior day's work done by his crew and to be on the lookout for seasonal pests and problems. All pertinent staff receives training as it relates to pest reporting procedures and IPM Plan. The outdoor IPM focus is divided into four areas of concern; turf, non -turf surfaces, trees and bees. Information gathering may be derived from a number of sources, but all are reported in a timely fashion via phone, e-mail, two-way radio or in person to the IPM Coordinator who then responds to verify the source of the problem and to discern the proper method of remediation. A strong emphasis is placed on the prompt reporting of any stinging insect nesting activity on facilities structures or grounds. Sterile hybrid trees are being introduced. as replacements for fruit bearing trees where practical to reduce late summer bee activity "and minimize food sources for squirrels School Chemical Pesticide Applied John Remington is Brooks School's licensed pesticide contractor (MA # 33769) and Bill St.Cyr is Brook's on -staff licensed pesticide applicator (416617). In Bill's absence, Erik Anderson (Grounds Foreman, #30332) serves as the alternate. Jack Card (402971) heads the Northeast Massachusetts Mosquito Control program crew. A detailed map of the campus is maintained at the Facilities Office and copies on record at the Trugreen Chemlawn Commercial Offices. List of Pesticides that may be used: Product Name EPA Reg # Active Ingredient Acclaim Extra 432-950 fenoxaprop-p-ethyl2-[4-(6-chloro-2-benzox Azolyl)oxy] phenoxylpropanoate Altosid WSP 2724-448 Methoprene (mosquito control) Altosid Pellets 2724-448-64833 Methoprene (mosquito control) Altosid XR 2724-421 Methoprene (mosquito control) Anvil 10+10 ULV :,1021-1.688-8329 Sumithrin (mosquito control) Barricade 4FL Bora-Care Dimension Drive 75 Duet First Strike Fourstar Gentrol Insignia In Tice 100-1139 64405-1 707-245 7969-130 1021-1795-8329 7173-258 83362-3 2724-351 7969-184 73079-1 Lesco Boric Acid Dust 9444-150-10404 Lesco Eliminate 47%DG 10404-70 Lesco Eliminate D 10404-44 Lesco Mach II 1.33%62719-490-10404 Prodiamine Glycol Borate solution Dithiopyr,3,5-pyridinedicarbothioic acid, 2-(dillugromethyl)-4-(2-methylpropyl)-6- (triflouromethyl)-S,S-dimethyl ester Quinclorac: 3,7-dichloro-8- quinolinecarboxylic acid Prallethin, Sumithrin, Piperonyl butoxide (mosquito control) difethialone Bacillus (mosquito control) (S)-Hydroprene Pyraclostrobin (carbamic acid, [2-[[[1-(4- chlorophenyl)-1 H-pyrazol-3- yl]oxy]methyl]phenyl]methoxy-,methyl ester) Orthoboric acid Orthoboric acid 2 methyl 4 chlorophenoxy-acetic acid 2(2-methyl-4-chlorophenoxy) propioic acid Dicamba 2 methyl 4 chlorophenoxy-acetic acid 2(2-methyl-4-chlorophenoxy) propioic acid Dicamba Halofenozide Lesco Merit 0.2% 3125-406-10404 Lesco Prosecutor Pro 524-536-10404 Lesco Prosecutor 41%L 228-366-10404 Lesco Wasp and Hornet 9444-220-10404 Ortho Hornet & Wasp 1021 1775 239 Manage 524-465 Marathon 1% Granular 432-1329-59807 Maxforce 432-1252 Merit Millenium Ultra Phantom Quintox Mouse Seed Q4 Riverdale Razor Pro Steri -Fab Suspend SC Talstar L & T Teknar G Tempo SC Ultra Tempo 1% Dust Temprid SC Termidor Triplet Tripower 432-1312 228-322 241-392 12455-57 2217-886 228-366 397-13 432-763 279-3162 73049-403 432-1363 432-1373 Imidacloprid Isopropylamine salt of Glyphosate Glyphosate tetramethrine tetramethrine Methyl 5-(1(4,6-dimethoxy-2-pyrimidinyl) Amino)carbonyl amino sulfuryl)-3 -chloro- l - Methyl- l -H-pyrazole-4-carboxylate Imidacloprid Hydramethylnon Imidacloprid Dimethylamine Salt of 2,4-Dichlorophenoxy Acetic acid, Monoethanolamine Salt of 3,6- Dichloro-2-Pyridinecarboxylic Acid, Dimethylamine Salt of Dicamba Chlorfenapyr, propylene glycol Cholecalciferol 3,7-Dichloroquinoline-8-carboxylic acid; Dimethylamine Salt of 2,4- Dichlorophenoxyacetic acid Dimethylamine Salt of 3,6-dichloro-o- Anisic acid Isopropylamine salt of Glyphosate 3-phenoxybenztl, isopropyl alcohol Deltamethrin (mosquito control) Bifenthrin Bacillus thuringiensis israeliensis (mosquito control) Cyfluthrin, cyano (4-flouro-3 -phenoxyphenyl )methyl 3 -(2,2-dichloroethenyl)-2,2- dimethylcyclopropanecarboxylate Cyfluthrin,cyano(4-flouro-3-phenoxyphenyl )methyl 3 -(2,2-dichloroethenyl)-2,2- Dimethylcyclopropanecarboxylate 432-1483 imidacloprid, cyfluthrin 7969-210 Fipronil 228-312 Dimethylamine Salt of 2,4-Dichloro- Phenoxyacetic acid, Dimethylamine Salt of (+)-R-2-(2-Methyl-4-Chloropehnoxy-pro- pionic Acid,Dimethylamine Salt of Dicamba 228-262 Dimethylamine Salt of 2-Methyl-4-Chloro- Phenoxyacetic acid, Dimethylamine Salt of (-)-R-2-(2-Methyl-4-Chlorophenoxylpropi- onic acid), Dimethylamine Salt of Dicamba (3,6-Dichloro-o-aminic Acid) Trupower3 228-262 Dimethylamine Salt of 2 -Methyl -4- Chloro Phenoxyacetic Acid Monoethanolamine Salt of 3,6-, Dichlor-2-Pyridinecarboxylic Acid Dimethylamine Salt of Dicamba Vectobac G 73049-10 Bacillus thuringiensis israelensis (mosquito control) Vectobac 12AS 73049-38 Bacillus thuringiensis israelensis (mosquito control) VectoLex CG 73049-20 Bacillus Sphaerics (mosquito control) VectoMax WSP 73049-429 Bacillus thuringiensis israelensis sphaericus (mosquito control) Materials in green font utilized by Maguire Pest and approved per criteria set forth by Mass., per Andrew C. on 3/8/11 Materials in red font utilized by Trugreen Materials in blue font utilized by Northeast Mosquito Control. Briquets 90 sphaericus (Pending Massachusetts registration) Brooks School follows the mandated statute as written and whose action plan will be dependent upon notification schedule. School Non -Chemical Actions Whenever practical, Brooks School uses non -chemical means to control or limit pests and to minimize the use of pesticides. We have directed our contracted applicator to perform thorough inspections and provide the IPM Committee with reports identifying abnormal conditions. Also, cultural and agronomic practices, such as but not limited to, aerations, soil testing, dethatching, field rotation, liming, proper irrigations, overseeding, fertilization, crown thinning of trees, replanting with varieties that are resistant to pest inundation, etc., are utilized to minimize the need for chemical usage. Priority lists are generated and actions taken to minimize future occurrences. M M DelleChiaie, Pamela From: Sawyer, Susan Sent: Monday, September 19, 20112:28 PM To: 'Bill St.Cyr' Cc: Grant, Michele; DelleChiaie, Pamela; Rillahan, Deb Subject: RE: Brooks School IPM programs, notification of possible bed bug infestation Bill, The Health Dept. does understand that the emergence of bedbug infestation is extremely difficult. Over the past year we have experienced scared, crying, exasperated adults who have to deal with them, not to mention what a child would feel. But we do stress to all affected that these bugs do not carry disease and their bites are not going to get them sick. That is what I meant by making that statement and keeping it in perspective. It was not intended to lesson the concern, but only to properly clarify it. The Dept of Agriculture is clear that the Health Department must weigh the use of the waiver carefully with the Child Protection Act. The situation that you describe may likely warrant a waiver, but it can not be a blanket one or given in advance. The health department staff is always on call for emergencies. Anyone can contact dispatch at 978 683-3168 and request they contact us. The NAPD has a call down list for my staff and the BOH. There should be no reason a response would be more than a few hours. (or minutes) As the guidance and waiver documents require, the application should be faxed to the BOH. Our fax # is 978 688-8476. Or once you have established a conversation with a Health staff member, you may be able to scan and send the request to the person you are speaking with. Managing a situation is key. Diagnosing a problem early and following the protocol such as you are setting up, should work to shorten the length of the occurring problem. Also understanding that bedbug pesticide applications are not a one shot deal. It is a multi week process or even longer depending on the seriousness of the infestation. It may be that Brooks would like to investigate other options such as Heating the units, which is becoming the popular response. IPM is a good tool and it is good that we started this conversation recently. Who knew that Brooks would looking at a possible bedbug problem so soon. Luckily, I understand that the situation is not as dire as suspected. Please send us a copy of your protocol with changes when it becomes available. Thank you, Susan http://www.massnrc.org/ipm/docs/emergencvwaiver.pdf From: Bill St.Cyr[maiIto: BStcyr('Obrooksschool.orgl Sent: Monday, September 19, 2011 12:40 PM To: Sawyer, Susan Subject: RE: Brooks School IPM programs, notification of possible bed bug infestation Hi Susan, I thought that to be the case as well and that is the reason why I called last Wednesday, but was told differently by Michelle at that time. That is why I quoted her. I will change it but please read below first. What worried me was the chance that a suspected infestation be found, let's say on a Friday afternoon when there was a holiday on Monday. That's three to four days before your office would be open and we could reach you. What would be done in a case like that? Granted, we would quarantine belongings and heat treat linens and the like, but unless one could fully guarantee that no bugs were present, it would be wise to treat quickly at a small site (say one room) and knock down the population while it was still low rather than need to apply to an entire building if forced to wait as the insects spread about. The question begs as to what should we be able to do? Since time is of the essence when dealing with such a pest, three days is a long wait to be able to start treatments, especially considering possible exposure to residents whose rooms abut the infested location . I really think that the opinion below stating that "they (bed bugs) are not a health hazard only a pervasive nuisance" is coming from a person that has never experienced them personally or realized the ramifications of waiting before treating. Please, let's work on something that will be amenable to all. If you could please get back to me with a process that works for you, answering to the intent of the law, and allows us the ability to control a nasty pest that's on all of our doorsteps, it would be greatly appreciated. Thanks, Bill St.Cyr Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: hftp://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. DelleChiaie, Pamela From: Sawyer, Susan Sent: Monday, September 19, 2011 10:16 AM To: 'Bill St.Cyr' Cc: Grant, Michele; DelleChiaie, Pamela Subject: FW: Brooks School IPM programs, notification of possible bed bug infestation Bill, I was looking over your new bedbug policy and am not comfortable with the language you placed in the policy regarding the NA health Dept. Under # 4 you indicate that no waivers are necessary. I did some research (see below in red) and it appears that no such blanket waiver can be given. Each time you cannot meet the "2 day prior notification" we must consider the specifics of situation before granting the waiver. http://massnrc.org/ipm/docs/­­CFPA`/`20 FINAL DRAFT JANUARY 2009.pdf 14.10 lays out the requirements for waivers by the BOH. It is important to attack the bedbug issues immediately, but the pesticide application is not usually the only thing that takes place. There is often a lot of preparation of personal items etc., which can in itself may need a 2 -day lead time. Our duty in the Child protection law is to be sure that there are no alternatives to pesticide usage and that the situation pGses an irrianediate Health emergency. As bedbugs do not carry disease, they are not a health hazard only a pervasive nuisance. Failure to precede accordingly can result and fines etc, hence I would be hesitant to grant a waiver in many cases for bedbugs. EMERGENCY EXCEPTIONS As of November 1, 2000, the Board of Health or the Department of Agricultural Resources -Pesticide Bureau must approve situations that a school, day care center, and/or school-age childcare program deem an emergency. Each situation must be considered individually, no blanket approval will be given. The two criteria of whether the pest situation poses an immediate threat to human health or whether no viable alternatives to the use of chemical pesticides exist will be used. Further, in such an emergency situation, the school official or operator of a day care center or school-age child care program shall also ensure that standard written notification is provided to employees, pupils or supervised children and their parents or guardians immediately prior to or, if necessary, immediately following the emergency spraying, release, deposit or application. Note: The Pest Management Professional should obtain a copy of the notice as soon as possible following the application and retain a copy as a part of the official pesticide application records. The school administration must ensure that there is a conspicuous posting near the area to be treated, and around the perimeter. In such an emergency situ,;aion, the.!cchool official or operator of a day care center or school-age child care program shall also ensure that standard written notification is provided to employees, pupils or supervised children and their parents or guardians immediately prior to or, if necessary, immediately following the emergency spraying, release, deposit or application. Pest Management Professionals should obtain a copy of the notice as soon as possible following the application and retain a copy as a part of the official pesticide application records. If the applicator can not determine that both the written notice was sent, and the required posting was made, they must not make the application. While Pest Management Professionals do not issue the written notice, they do furnish information to the school. If the school has no signs to be posted, the Pest Management Professional should be prepared with signs, develop policies that eliminate or reduce the use of pesticides for vegetation management along roadways. Waiver Form - htti)://massnrc.org/ipm/docs/emereencywaiver.pdf a From: DelleChiaie, Pamela Sent: Friday, September 16, 201f9:06 AM To: Sawyer, Susan; Grant, Michele' Subject: FW: Brooks School IPM programs, notification of possible bed bug infestation Hello, This email is from Bill St. Cyr at Brooks. I had a conversation with him on the phone yesterday afternoon about bedbugs. He went over verbally with me what they are currently doing, and their plan of action. I asked if he would please send me any documentation that he had for their plan, and pest control treatment to us, which is what is attached. I also called Michele to let her know about this, but she had already spoken to the nurse at Brooks previous to Bill's call. They are not positive that it is bedbugs yet, but are treating for it at this time. Bill was very personable and a pleasure to talk to --it is so refreshing to work with people like this! O fiat R►gaada, Pamela DelleChiaie From: Bill St.Cyr[mailto:BStcyr@brooksschool.org] Sent: Thursday, September 15, 20114:41 PM To: DelleChiaie, Pamela Subject: Brooks School IPM programs, notification of possible bed bug infestation Hello All, Hope the attached IPM plans are accessible for you. If not, I will gladly send you a hard copy for your files. Also, per my conversation with Pamela today, I am sending you notice of a possible bed bug infestation here on campus. Just yesterday I had a very informative conversation with Michelle regarding this subject as I was in the midst of developing a protocol for the School's IPM Program. Little did I know that when I came to work today that we would face this problem so immediately! Thankfully, per inspection by our pest control company, the infestation, if indeed present, is quite minimal and hopefully easily controllable. Thanks also to Michelle's invaluable information, we were able to approach the situation in an educated fashion at least. I will keep you informed. if there is anything else required, please let me know. Bill St.Cyr Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.stale.ma.us/pre/preidx.htm. Please consider the environment before printing this email. BROOKS SCHOOL 1160 Great Pond Road North Andover, MA 01845 Tel. (978) 725-6280 Fax (978) 725-6295 Email: JTrovage@brooksschool.org John Trovage Director of Facilities FAX TRANSMITTAL COVER SHEET TO North Andover Health Department Sue Sawyer FAX # 978 688 8476 DATE 9/20/05 PAGES 3 (including cover) Sue, F ardmg the emergency waiver application for spraying of tempo on Wednesday evening 21 Septem 'm told Bill St Cyr spoke with you about this yesterday and you granted verbal approval to waz the seven-day notification requirement. TruGreen Chemlawn will also be submitting a similar fo or they will participate in the tempo application. If I have this incorrect, please contact me at 978 0000. Thanks John �✓ <-oeJ L -d 96Z99Z12Z6L ;daa seil!1pej q=9 e9lv:80 90 OZ de� HI. APPLICANT COMMITMENT [(Applicant must describe potential cause of the pest problem and list future actions that will be used to prevent this problem (if applicable)[ Applicant mast ensure all requirements listed below are met as a condition of this approval (Check List) .warning signs will be posted near and along perimeter of treatment /warning signs will remain for at least 72 hours [ standard written notification provided prior to or after emergency emergency documentation maintained on site Approved For: Board of Health or Department of Food and Agriculture Use A SINGLE -USE WAIVER IS APPROVED FOR EMERGENCY PESTICIDE TREATMENT ame of School For Control of: •� r� v -�� List Pest(s) Or For the use of: re p4 Sc, oo h C. -1l Fl iJ7'Ho List Trade Name and Active Ingredient of Pesticide EPA Reg #. Date Approved: Approved by: 9/Z® AP - 5 - fZ� /",57 y'7.P is ya ?- ,p ? 4.pp- p4/7 -J- Title Date Telephone Fax Number FAX THIS FORM TO YOUR MUNICIPAL BOARD OF HEALTH OR TO THE DEPARTMENT OF FOOD AND AGRICULTURE AT (617) 626-1550. COPIES OF THIS APPROVED EMERGENCY WAIVER (pages 1 & 2) MUST BE MAINTAINED BY THE PEST MANAGEMENT PROFESSIONAL (PMP) AND BE IN THE POSSESSION OF THE PMP AT THE TIME OF TREATMENT. Emergency Waiver Form Page 2 qf2 Cd 96Z%ZZ2L66 Idea seij!lpej q=9 e9ti:80 90 OZ d8S EMERGENCY WAIVER APPLICATION FOR PESTICIDE USE /A' SCHOOLS DAYCARE CENTERS OR SCHOOL AGE CHILD CARE PROGRA1lIS The school, day care center, or school aged child care program listed below has determined that a human health emergency pest problem exists making necessary the use of a pesticide(s) not otherwise allowed under the Massachusetts Pesticide Control Act. In addition. the emergency nature of the pest problem warrants exempting standard written notification until after the emergency treatment. Further, the school, day care center, or school -aged child care program listed below requests formal approval of a single -use waiver in accordance with above statute. (Note: School refers to school, day care center, or school aged child care program) I. GENERAL INFORMATION (Applicant must complete -please print) n NAME OF SCHOOL: k .-Lo 4 _ ADDRESS: I (©) CITY/TOWN: Ac) &'z t TELEPHONE: 7 Z 5 & Z Z S� FAX NUMBER: E-MAILADDRESS: si C�2 Pt`�Ci-FcX)+s^ ate, NAME OF PERSON REQUESTING EMERGENCY WAIVER: AN IPM PLAN IS ON FILE: (effective 11-1-01)? YES NO II. EMERGENCY INFORMATION (Applicant should describe the emergency as well as any other method(s) used to solve the problem) Dr)-h� /N A405e of r`W 0Q_ia4Je Ai'7e.1; Applicant must answer (yes or no) regarding the emergency situation Does the pest problem pose an immediate threat to human health?y YES NO Are there any viable alternatives that could be used in place of pesticides? to solve the pest problem? YES LAO FAX THIS FORM TO YOUR MUNICIPAL BOARD OF HEALTH OR TO THE DEPARTMENT OF FOOD AND AGRICULTURE AT (617) 626-1850. COPIES OF THIS APPROVED EMERGENCY WAIVER (pages 1 & 2) MUST BE MAINTAINED BY THE PEST MANAGEMENT PROFESSIONAL (PMP) AND BE IN THE POSSESSION OF THE PMP AT THE TIATE OF TREATMENT. Emergency Waiver Form Appllcatioa Page I of I 7.'d 96795Z1816L Ida(] seij!jpe� gooa8 e9t,:90 90 OZ deS BROOKS SCHOOL 1160 Great Pond Road North Andover, MA 01845 Tel_ (978) 725-6280 Fax (978) 725-6295 Email: JTrovage@brooksschool.org John Trovage Director of Facilities FAX TRANSMITTAL COVER SHEET TO North Andover Health Department DATE Sue Sawyer FAX # 978 688 8476 9120105 PAGES 3 (including cover) Sue, Forwarding the emergency waiver application for spraying of tempo on Wednesday evening 21 September. I'm told Bili St Cyr spoke with you about this yesterday and you granted verbal approval to waive the seven-day notification requirement. TxuGrreen Chemlawn will also be submitting a similar form for they will participate in the tempo application. If I have this incorrect, please contact me at 978 423 0000. Thanks John L -d GF7.gC7/R/FI. Iden senmce-r gNmma pcvon cn 07 alae III. APPLICANT COMMITMENT [(Applicant must describe potential cause of the pest problem and list future actions that will be used to prevent this problem (if applicable)) 1✓ Applicant most ensure all requirements listed below are met as a condition of this approval (Check List) -warning signs will be posted near and along perimeter of treatment /warning signs will remain for at least 72 hours z standard written notification provided prior to or after emergency u,*'emergency documentation maintained on site ***x*x*xx*****xxxxx***xm**xa�x*x*xx**axxm*xxx�**xxa��xxxxK*xx*xxxxr�xM**x+s*xx***x**xq�x*x rF`nr Rnard of Health or Denartment of Food and Agriculture Use Only) Approved For: A SINGLE -USE WAIVER IS APPROVED FOR EMERGENCY PESTICIDE TREATMENT arae of School For Control of: 4 "-r c List Pest(s) For the use of: re/neo C'VF1orla1,) List Trade Name and Active Ingredient of Pesticide EPA Reg #. Date Approved: Approved by: `712-0 /aS Title Date Telephone �-7 A Fax Number FAX THIS FORM TO YOUR MUNICIPAL BOARD OF HEALTH OR TO THE DEPARTMENT OF FOOD AND AGRICULTURE AT (617) 626-1850. COPIES OF THIS APPROVED EMERGENCY WAIVER (pages I & 2) MUST BE MAINTAINED BY THE PEST MANAGEMENT PROFESSIONAL (PMP) AND BE IN THE POSSESSION OF THE PMP AT THE TIME OF TREATMENT. Emergency Waiver Form Page 2 01'2 s'd 96Z99ZL8L6L Iden sewiioe-a swojq eci7*on cn n7 dec EMERGENCY WAIVER APPLICATION FOR PESTICIDE USE SCHOOL AGE CHILD CARE PROGRAMS The school, day care center, or school aged child care program listed below has determined that a human health emergency pest problem exists making necessary the use of a pesticide(s) not otherwise allowed under the Massachusetts Pesticide Control Act. In addition. the emergency nature of the pest problem warrants exempting standard written notification until after the emergency treatment. Further, the school, day care center, or school -aged child care program listed below requests formal approval of a single -use waiver in accordance with above statute. (Note. School refers 10 school, day care center, or school aged child care program) I. GENERAL INFORMATION (Applicant must complete -please print) NAME OF SCHOOL: B,owb#4s -- �- f - ADDRESS: J) J Q_ r>A_ "?�tfi PD a'a 1`c -C1 CITY/TOWN: )k 0 lL cL��`t-t TELEPHONE: ( 27' 7Z5` & 2- Z S' FAXNUMBER: E-MAIL ADDRESS: 2 Ge 8A'0oe�a`—CL*_'o I— NAME OF PERSON REQUESTING EMERGENCY WAIVER: AN IPM PLAN IS ON FILE: (effective 11-1-01)? YES NO II. EMERGENCY INFORMATION (Applicant should describe the emergency as well as any other method(s) used to solve the problem) ee /� !ut©5 W(r V lJel,�c1��C.1i Applicant must answer (yes or no) regarding the emergency situation Does the pest problem pose an immediate threat to human health? V ,i YES NO Are there any viable alternatives that could be used in place of pesticides? to solve the pest problem? YES NO FAX THIS FORM TO YOUR MUNICIPAL BOARD OF HEALTH OR TO THE DEPARTMENT OF FOOD AND AGRICULTURE AT (617) 626-1950. COPIES OF THIS APPROVED EMERGENCY WAIVER (pages 1 & 2) MUST BE MAINTAINED BY THE PEST MANAGEMENT PROFESSIONAL (PMP) AND BE 1N THE POSSESSION OF THE PMP AT THE TIME OF TREATMENT. Emergency Waiver Form Application Page I of 1 Z'd 96Z99ZL9L6l, lden seawoe-A s)iooaq eGt7:an on n7 dae I Town of North Andover NGRTH f 1 OFFICE OF 3� ° �'"" � COMMUNITY DEVELOPMENT AND SERVICES 27 Charles Street ". 9 North Andover, Massachusetts 01845 WILLIAM I SCOTT Director (978)688-9531 Fax(978)688-9542 Architects and Planners, LLC Leonard Wyeth, AIA 67 Main Street P.O. Box 955 Centerbrook, CT 06409-0955 Re: Brooks School Dining Hall September 20, 1999 Dear Mr. Wyeth, I was in receipt of your synopsis of our meeting of the 14th of September, regarding the Brooks School Dining Hall. Thank you for copying me on your communication. In response, I would like to quickly address two items that may need a line of clarification. Specifically, the miscellaneous item regarding the grease trap. Please note that my recommendation was to contact Jim Diozzi, N. Andover Plumbing Inspector. It was my feeling that he could better address the concept of putting the grease trap in an alternate location other than directly under the three -bay sink. In addition, you made reference to the ware washing area not requiring a grease trap. The three -bay ware - washing sink does require a grease trap by the plumbing code, but it is the dish machine drain that does not. I believe that the other aspects of your memo were a good recollection of the discussion. Thank you again for having this preliminary meeting to begin to address the items that relate to your project. I look forward to the receipt of the completed application so that I may formally review the proposal. Sincerel usan Ford Health Inspector CC: Sandra Starr, Health Agent File BOARD OF APPEALS 688-9541 BUILDING 688-9545 CONSERVATION 688-9530 HEALTH 688-9540 PLANNING 688-9535 CENTERBROOK September 14r1i, 1999 Brooks School Dining Hall & Campus Center Job#0970 Meeting Minutes Date: September 14r11, 1999 Time: 11:30 to 12:30PM Location: North Andover Health Dept. Present: Mike Farnola DTI Leonard Wyeth Centerbrook Rich Verrill Crabtree McGrath Susan Y. Ford Health Inspector, Town of North Andover Distribution: All present Bruce Wallin Brooks School Andrew Santella RGV Purpose of the meeting: 1: To introduce the Health Department to Brooks' plans for anew Dining Hall and Campus Center. 2. To review the proposed Kitchen, Ware -washing, Servery and Snack Bar with the Health Inspector of comments. Issues discussed: Snack Bar: Centralize the hand sink so that it is more likely to be used. The slop sink was better defined for use on immediate spills, not daily maintenance and storage of cleaning solutions. Permitting: Susan Ford reviewed the Town permitting requirements as outlined on the "Town of North Andover" document titled: "North Andover Board of Health Procedure for Opening a New Food Establishment". Architects and Planners, LLC 67 Main Street Post Office Box 955 Centerbrook, CT 06409-0955 Telephone 860.767.0175 Facsimile 860.767.8719 lastname@centerbrook.com William H. Grover, FAIA Jefferson B. Riley. FAIA Mark Simon, FAIA Chad Floyd, FAIA James C. Childress, AIA James A. Coan, AIA Senior Associates Leonard J. Wyeth, AIA Jean E. Smajstrla, AIA James R. Martin, AIA Associates Susan E. Wyeth, AIA Charles G. Mueller, AIA Walker j. Burns Iii, AIA Sheri Bryant Lucero, AIA Roger U. Williams, AIA Jon M. Lavy, AIA C. Todd Delfosse, AIA Edward J. Keagle, AIA Daniel H. Glynn, RA Stephen B. Holmes, AIA Steven E. Tiezzi, AfA Reuse of existing equipment: As Ms. Ford will be inspecting the current Brooks Dining Facility soon, she will contact (on short notice) Mike Farnola to point out the existing equipment scheduled for reuse. Finishes: Basic finishes were reviewed: • Quarry tile floors: 8"x 8", carbide anti -slip grit is to be used in the kitchen and warewashing areas. Cove quarry base will be used throughout. • Kitchen, support and warewashing walls will be epoxy painted CMU. • Servery walls will be Trenwyeth Astraglaze glazed CMU. Next step: Rich Verrill will coordinate the information necessary to complete the Town of North Andover Board of Health Food Service Application. Information will be needed from the Owner, Architect, Engineers and Food Service Consultant. Misc.: An interior grease tap will be required under the 3 -bay sinks but not required f`I'he trap might be located in the lower level, eliminating the �FCI Y �x�a ra«a need to clean it within the kitchen space. Rich will coordinate this information with RGV. Rich Verrill left an itemized equipment plan and complete equipment cuts with Susan Ford. Submitted by: Leonard Wyeth, AIA LJW:kg