HomeMy WebLinkAboutContract #: 010229 - From: 06-30-2014 To: - Atlas Chairs and Tables - Town of North AndoverSantilli, Ray
From: Erin Flannery [Erin@StevensEstate.com]
Sent: Friday, February 14, 2014 11:14 AM
To: Santilli, Ray; Bellavance, Curt
Cc: Iiz@mpdholdings.com
Subject: RE: "Atlas Chairs & Tables"
Hello Liz,
Thank you for letting me know that you have them in stock. We do plan on purchasing the chairs from you we are just
unsure of the timeline. I think we will know better in a 4-6 weeks. I hope they are still in stock then! Do you know what
the delivery time is once we place the order?
We will be in touch as soon as we know what date we plan on making the order. Thanks again.
Cheers,
Erin E. Flannery- cBourassa
Director of the Stevens Estate
72.3 OsgoodStreet
North,4-ndover9lA 01845
(978) 682-7072
Etin@StevensEstate.com
un m.steyensestate.com
Stevens Estate Vendor Book
Hi Ray,
Just following up on this order. Is there anything else that you need from me? I have
everything IN STOCK as of today 2/13/2014.
Please advise.
Thank you,
Liz
Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more
information please refer to: http://www.sec.state.ma.us/pre/r)reidx.htm.
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Raymond T Santilli
Assistant Town Manager
Attorney Carol McGravey
Urbelis & Fieldsteel, LLP
155 Federal Street
Boston, MA 02110
Dear Ms. McGravey:
December 30, 2013
TEL (978) 688-9516
FAX (978) 688-9556
Enclosed please find for your review and approval three (3) original contracts, along
accompanying documentation, between the Town of North Andover and Atlas Chairs and Tables
for the purchase of banquet chairs for the Stevens Estate in accordance with an Invitation for
Bids issued on September 17, 2013.
Thank you in advance for your attention to this matter.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
Enclosures
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Raymond T Santilli TEL (978) 688-9516
Assistant Town Manager FAX (978) 688-9556
December 10, 2013
Mr. Glenn Boghosian, President
Atlas Chairs and Tables
12661 Corral Place
Santa Fe Springs, CA 90670
Dear Mr. Boghosian:
As previously notified, the Town of North Andover has decided to award a contract to
Atlas Chairs and Tables for the purchase of banquet chairs for the Stevens Estate per the
Invitation for Bids dated September 17, 2013.
Enclosed please find three (3) original standard Town of North Andover contracts for
appropriate review and signature. Please return the signed contract documents and all required
accompanying paperwork to my attention as soon as possible.
Please be advised as the `Certificate of Vote' submitted indicates Mr. Joshua Steig is
authorized to sign contracts on behalf of the company, all of the enclosed documents must be
signed by him.
If you have any questions and/or concerns, please call me.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
Enclosures
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Raymond T Santilh
Assistant Town Manager
Attorney Carol McGravey
Urbelis & Fieldsteel, LLP
155 Federal Street
Boston, MA 02110
Dear Ms. McGravey:
December 2, 2013
TEL (978) 688-9516
FAX (978) 688-9556
Enclosed please find for your review and approval three (3) original contracts, with
accompanying documentation, between the Town of North Andover and Atlas Chairs and Tables
for the purchase of banquet chairs for the Stevens Estate.
Thank you in advance for your attention to this matter.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
Enclosures
CERTIFICATE OF VOTE
r.
At a duly authorized meeting the Board of Directors of the /7 tl�S ; rJ' 1 `� b
held on(o Z t it.
VOTED, THAT
KJ 41r 5±cit4
(Name)
.C -Po
(Officer)
of e and hereby is authorized to execute contracts and bonds in W-4
the name and on behalf of saidAA&'S CL , r rMM S, and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of A+I ki (a k =n
its behalf by such officer under seal of /} f� aS a.�r S ) TUt S , shall be valid and binding
upon
I hereby certify that I am the clerk of the above named A,,O, s: r s ttd
that o L, t:a. is the duly elected officer as above of said
L6 , and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
Mate)
Certification of the Corporate Clerk
QA A AsInIn
(CIA)
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature Date hQ I j
Print Name & Title
Cis 1cl vn as nr,-
Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b),
i
+e , authorized signatory for -Jr
�S nS G
Name of individua Name of cont actor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
12(19 (W)
Date
yl
Ifr
Form
W'9
Request for Taxpayer
Give Form to the
(Rev. December 2011)Identification
Number and Certification
requester. Do not
Department of the Treasury
Send t0 the IRS.
Internal
Revenue Service
Name s shown on your income tax return)
I r CA 0
NBusiness
name/disregarded en1lname, if different from above
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Check appropriate box for federa4x classification:
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❑ Individual/sole proprietor Corporation ❑ S Corporation ElPartnership
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City, state, and ZIP code I12-0
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List account number(s) her (options '
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line I Social security number
to avoid backup withholding. For individuals, this is your social security number However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions onn page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN on page 3.
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification i
number to enter.
M2 -o -5Vmo
JjQW Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defined below).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on page 4. _ 1
Sign Signature of
Here I U.S. person ►
General Instructions '
Section references are to the Internal Revenue Code unless otherwise
noted.
Purpose of Form
A person who is required to file an information return with the IRS must
obtain your correct taxpayer identification number (TIN) to report, for
example, income paid to you, real estate transactions, mortgage interest
you paid, acquisition or abandonment of secured property, cancellation
of debt, or contributions you made to an IRA.
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN to the person requesting it (the
requester) and, when applicable, to:
1. Certify that the TIN you are giving is correct (or you are waiting for a
number to be issued),
2. Certify that you are not subject to backup withholding, or
-'-" Date 11 -
Note.
Note. If a requester gives you a
your TIN, you must use the reqs
to this Form W-9.
other than F� W-9 to request
's form if it is substantially similar
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien,
• A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United States,
• An estate (other than a foreign estate), or
• A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or
business in the United States are generally required to pay a withholding
tax on any foreign partners' share of income from such business.
Further, in certain cases where a Form W-9 has not been received, a
partnership is required to presume that a partner is a foreign person,
and pay the withholding tax. Therefore, if you are a U.S. person that is a
3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United
payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W-9 to the partnership to establish your U.S.
allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income.
is not subject to the withholding tax on foreign partners' share of
effectively connected income.
V
Cat. No. 10231X Form W-9 (Rev. 12-2011)
TOWN OF NORTH ANDOVER
CONTRACT
CONTRACT #
DATE:
This Contract is entered into on, or as of, this date by and between the Town of North Andover
(the "Town"), and
Contractor: Atlas Chairs and Tables
Address: 12661 Corral Place
Santa Fe Springs, CA 90670
Telephone Number: 562-777-1051
Fax Number: 562-777-1081
1. This is a Contract for the procurement of the following:
Banquet chairs for the Stevens Estate function facility per the Invitation for Bids dated
September 17, 2013
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
Item Quantity Unit Price Total Price
Resin folding chairs 220 $ 22.00 $ 4,840.00
Chiavari chairs 220 $ 48.00 $ 10,560.00
Dolly for resin folding chairs 1 $ 100.00 $ 100.00
Chiavari chair transport cart 1 $ 80.00 $ 80.00
$ 15,580.00
* includes delivery
3. Payment will be made as follows:
Upon delivery and acceptance of goods, and receipt of invoice, net 30
(Rev 5-2007) Contract by and between Town of North Andover and Atlas Chairs & Tables Page 1
C7
-A - t
4. Definitions
4.1 Acceptance: All Contracts require proper acceptance of the described goods or
services by the Town of North Andover. Proper acceptance shall be understood to
include inspection of goods and certification of acceptable performance for services by
authorized representatives of the Town to insure that the goods or services are complete
and are as specified in the Contract.
4.2 Contract Documents: All documents relative to the Contract including (where used)
Instructions to Bidders, Proposal Form, General Conditions, Supplementary General
Conditions, General Specifications, Other Specifications included in Project Manual,
Drawings, and all Addenda issued during the bidding period. The Contract documents
are complementary, and what is called for by any one shall be as binding as if called for
by all. The intention of the document is to include all labor and materials, equipment and
transportation necessary for the proper performance of the Contract.
4.3 The Contractor: The "other party" to any Contract with the Town. This term shall (as
the sense and particular Contract so require) include Vendor, Contractor, Engineer, or
other label used to identify the other party in the particular Contract. Use of the term
"Contractor" shall be understood to refer to any other such label used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete, the
services are performed, or the goods delivered, in accordance with Contract documents,
as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies or Materials.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term includes
one who furnished material worked to a special design according to the Drawings or
Specifications of this work, but does not include one who merely furnishes material not so
worked.
4.7 Work: The services or materials contracted for, or both.
5. Term of Contract and Time for Performance
This Contract shall be fully performed by the Contractor in accordance with the provisions of the
Contract Documents on or before June 30, 2014, unless extended pursuant to a provision for
extension contained in the Contract documents at the sole discretion of the Town, and not subject
to assent by the Contractor, and subject to the availability and appropriation of funds as certified
by the Town Accountant. The time limits stated in the Contract documents are of the essence of
the Contract.
6. Subject to Appropriation
Notwithstanding anything in the Contract documents to the contrary, any and all payments which
the Town is required to make under this Contract shall be subject to appropriation or other
availability of funds as certified by the Town Accountant. In the absence of appropriation, this
(Rev 5-2007) Contract by and between Town of North Andover and Atlas Chairs & Tables Page 2
SUPPLEMENT "G"
1. This form supplements the general provisions of the Contract between the Town of North
Andover and Atlas Chairs and Tables, which Contract is a contract for the procurement
of goods.
2. "Goods" shall mean Goods, Supplies, or Materials, as described in the Contract.
3. Change Orders:
Change orders may not increase the contract price by more than twenty-five percent
(25%), in compliance with General Laws Chapter 30B, §13.
4. This Contract for purchase includes the following delivery, installation or setup
requirements:
Delivery to The Stevens Estate
723 Osgood Street
North Andover, MA 01845
Dated:
THE TOWN OF NORTH ANDOVER
Town Manager
THE CONTRACTOR
in
(Rev 5-2007) Supplement "G" to Contract between the Town of North Andover Page 1
and Atlas Chairs and Tables
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Raymond T Santilh p TEL (978) 688-9516
Assistant Town Manager * �o FAX (978) 688-9556
November 14, 2013
Mr. Glenn Boghosian, President
Atlas Chairs and Tables
12661 Corral Place
Santa Fe Springs, CA 90670
Dear Mr. Boghosian:
The Town of North Andover has decided to award a contract to Atlas Chairs and Tables
for the purchase of banquet chairs for the Stevens Estate per the Invitation for Bids dated
September 17, 2013.
Enclosed please find three (3) original standard Town of North Andover contracts for
appropriate review and signature. Please return the signed contract documents and all required
accompanying paperwork to my attention as soon as possible.
If you have any questions and/or concerns, please call me.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
Enclosures
ADDENDA #1— September 19, 2013
INVITATION FOR BIDS
PURCHASE OF BANQUET CHAIRS
STEVENS ESTATE
TOWN OF NORTH ANDOVER, MASSACHUSETTS
`Appendix A — Price Proposal' in the Invitation for Bids document (page 8) is replaced with the
attached new `Appendix A — Price Proposal'.
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item
Description
Quantily
Unit Price
Total Price
1.
Resin folding chairs
220
$
$
2.
Chiavari chairs
220
$
$
3.
Dolly for resin folding chairs
1
$
$
4.
Chiavari chair transport cart
1
$
$
Addenda
Business Name
Business Address
Business Phone
Email Address
GRAND TOTAL $
are acknowledged:
Signature
Fax
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign Price Proposal
Signature of Above Person
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APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description Quantit
1. Resin folding chairs 220
2. Lacrosse helmets ��,aN A NNOO i) 220
3. Dolly for resin folding chairs 1
4. Chiavari chair transport cart 1
Unit Price Total Price
$ \b0
$ bo
GRAND TOTAL
Addenda are acknowledged:
Signature
Business Name MN(y Oxw). a�
Business Address ���,� Q-IulfIMN �AACQ, �S W Aa`14 A gtk4'0
Business PhoneT �.1 ` --�0 ` Fax 121-- jpQ�
Email Address �`� 11YlA��f10�Gi1�Uii1. CAw� �►1-Q'Q�11 �"�� ��v�NlO�i.. �v1
Name of Person Mthorized to sign Price Proposal
Wk\k
Title of Person Authorized to sign Price Proposal
/�
S J
of Above Person
Town of North Andover IFB Page 8 of 21
Purchase of Banquet Chairs
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature !,,�
Print Name & Title J
Date \D
Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
Q1140 &Q_660 , authorized signatory for Wml C klcU►w 0LA61 aha
Name of individual J Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Town of North Andover IFB
Purchase of Banquet Chairs
Date
Page 20 of 21
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the
held on it was
VOTED, THAT
(Name)
(Officer)
of be and hereby is authorized to execute contracts and bonds in
the name and on behalf of said , and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of on
its behalf by such officer under seal of , shall be valid and binding
upon
that
I hereby certify that I am the clerk of the above named
and
is the duly elected officer as above of said
, and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
(Date)
(Clerk)
Town of North Andover IFB Page 21 of 21
Purchase of Banquet Chairs
r
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description
1. Resin folding chairs
2. Chiavari chairs
3. Dolly for resin folding chairs
4. Chiavari chair transport cart
Addenda
uanti Unit Price
Total Price
220 $ 24.91
$ 5`{97• rr°
220 $
$ /0, 777 . 8'19
1 $
$
1 $ l
$
GRAND TOTAL $ &/ 515 , 6S
are acknowledged:
Signature
Business Name .Eve 44 �Lt✓✓I i ✓2 Uo"rCe
Business Address /79 Niblick Rol. itt 1.211 jbW o q3w i
Business Phone /GG V Fax SD5- ?!192 - 49 Is
Email Address PVill p+ nye S. CDM
W U11M Al✓
Name offPerson /Authoriz d t sign Price Proposal
A,V" t i d!may j
Title of Person AutlAized to sign Price Proposal
Signature of Above Person
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature Date 1011113
! llu-/4V A111/tPW _ 7 Fsl. �` 161W Y > T41,A0174,K g, �ovZrLc�
Print Name & Title Company Name -
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
IVILc-/4M My(!'�.P/SLI , authorized signatory for 'eY—'Nt_ rDf &N#7411 4 /Z a
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
1-11� L�
Signature
Town of North Andover IFB
Purchase of Banquet Chairs
/0// 3
Date
Page 20 of 21
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the &?4 �2t 1,h/A
held on A,/ / f,0 / 3 it was
VOTED,THAT
WO"�M 6tr
(Name) (Officer)
of .�/ t 'tity.�,`�•,rc �-41 be and hereby is authorized to execute contracts and bonds in
the name and on behalf of said J&4&V4 :6, V, "4"., d+'"; and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of &41K f r4 VW') Le C-1 ti on
its behalf by such officer under seal of a/t�/ M ; ,�, �ev�• shall be valid and binding
upon Fi+/Wl�" �'t �� � Pow.tt
t
I hereby certify that I am the clerk of the above named &o,,4 and
that Wig%/+%M M" is the duly elected officer as above of said
, and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
!n , ,3
(bate)
Town of North Andover IFB
Purchase of Banquet Chairs
(Clerk)
Page 21 of 21
Event Furniture Source
179 Niblick Rd # 121
Paso Robles, CA 93446
Name / Address
Mr. Ray Santilli, Asst Town Manager
North Andover Town Hall
120 Main Street
North Andover, MA 01845
Ship To
The Stevens Estate
723 Osgood Street
North Andover, MA 01845
ph.978-682-7072
Attn: Erin
Quote
Date
Quote #
10/1/2013
2050
Terms
Due Date
Rep
FOB
Prepaid
10/9/2013
ES
CA
Item
Description
Qty
Price
Total
1220G Resin folding chair - white - 3 yr warranty
1870G Chiavari Chair - RESIN - Gold w/ivory wood -backed
vinyl cushion - 3 year warranty
ES9005G Chiavari Dolly
ES9000 Folding Chair Dolly
Price includes delivery
i
i
i
I
220
220
1
1
24.99
48.99
149.99
89.99
5,497.80
10,777.80
149.99
89.99
Saw it elsewhere'or less? Request a PRICE MATCH! Call us today for details.
Subtotal $16,515.58
Sales Tax (0.0%) $0.00
Total $16,515.58
Phone #
Fax #
E-mail
Web Site
AM
805-434-6084
805-762-4313
will@buyefs.com
www.eventfumituresource.com
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description
Quantity
Unit Price
Total Price
I. Resin folding chairs
220
$ 63, 0D
$ I�j,$b�,DO
2. Chiavari chairs
220
$ 30, DD
$ 6omo
3. Dolly for resin folding chairs
1
$ q5' 00
$ �S,UO
4. Chiavari chair transport cart
1
$ 15,00
$ 95, Uig
GRAND TOTAL
Addenda are acknowledged:
Signature
$ 2D, I SU, Do
Business Name NGr�h) bre_
WQe_SAI-e�
rnpr,1�4_
c~° d Wr✓,
Business Address q �3o jr6e
o
Ylo o fto
Business Phone �1 " �J�J�o'2{o u d Fax
q-15 -535 -- 42y2
Email Address
j'711 (e Will uar n5
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign Price Proposal
Signature of Above Person
t
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature
I�Rke W i 1 l i a -r -,s ) &1n co,, _w)A-PoA-
Print Name & Title
Date 10 I q l 13
Nor�hs�o�e IA►l�o�e��t� 171�1ce�-a�--�ce.,T�c,
Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
rYl �kL> CJI (l ig-zg , authorized signatory for I V ck496,_ Wy6_,,,Pje o-)A-riee_+P%ace�Tt-jG,
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Signature
Town of North Andover IFB
Purchase of Banquet Chairs
Date
10191 13
Page 20 of 21
4.1
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the
held on it was
VOTED, THAT
(Name)
(Officer)
of be and hereby is authorized to execute contracts and bonds in
the name and on behalf of said , and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of on
its behalf by such officer under seal of , shall be valid and binding
upon
that
I hereby certify that I am the clerk of the above named
and
is the duly elected officer as above of said
and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
(Date)
Town of North Andover IFB
Purchase of Banquet Chairs
(Clerk)
Page 21 of 21
i
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description
1. Resin folding chairs
2. Chiavari chairs
3. Dolly for resin folding chairs
4. Chiavari chair transport cart
Addenda *1.
Quantity Unit Price
220 $
220
1
�t 1gaA A0
$ IU.5A
$ 111,5y
GRAND TOTAL
are acknowledged:�/�M
Signature
Business Name E�tt �C .
Business Address �)oce�,e pwejnve.
Business Phone 5W1- R`1V6 Fax &(a- fA!g -'�i..5'
Email Address -?egg j�
1IJWN • SQ��jQ.y.�eck . C�`M
r1 � 1�;c�eck� o� QWEcrvr��•+�k. SaleC
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign
Signature of Above Person
Proposal
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature ). �-ka, Date 0VAW5
y7ess� y�eK\ - ��rec x CF Gvv• 6;AesSeas+% �,co ect Snc-
Print Name & Title Company NamTe
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
9Pu\ , authorized signatory for k,no, 'caeJk 10C
Name of individual "Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
� A �-ca 1A� -� kA
Signature Date
Town of North Andover IFB Page 20 of 21
Purchase of Banquet Chairs
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description
1. Resin folding chairs
2. Chiavari chairs
CirDolly for resin folding chairs
Chiavari chair transport cart
Addenda
are acknowledged:
uanti Unit Price Total Price,, //
220 $ T
02 $ 8, 3(0 . Yo
220 $ 64.6q $ /1/? G ILD, SO
1 $ i 31.o5 s/3-7.05
1 $ 374.8S $ 3?y.88
GRAND TOTAL $ 2 3 J-37 J3
7,,
� 25 l t 43
Do
United Procurement LP OPHO
Business Name 726 Le,.,,s+ n.:....
Business Address Oakieaf, TX 75154
Business Phone & / - 4/g -0// d
Email Address
/Vi2v
Name of
Fax y49- _0// (i
ff
vo a cu
Authorized to sign Price Proposal
O►1 1'h i
r
Person Authori d to si Pric Proposal
r ao
Person
.A
U
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signatu O Date tU — q-1Zi3
QM (/(/ovc r V1 i"Utre W_&t
Print Name & Title Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49/J ), I -yq
NCL 0146 , authorized signatory for �A �,e.•�Q4�,Ayf'
Name of in ividual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Si e Date
Town of North Andover IFB Page 20 of 21
Purchase of Banquet Chairs
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description"q,
Setxk�,CA 1. Resin folding chairs 1 CAie
� $pdW�ht.c1 2.
s s',,,'E.�,� 4.
Chiavari chairs
Dolly for resin folding chairs
Chiavari chair transport cart
uanti Unit Price Total Price
220 $ 3tp -9Q $ , o
220 $ $
1 $ 1c753�L $
1 $ $
GRAND TOTAL $ �- 4(4 k. "S L
tet
Addenda—i-\ SH - art acknowledged:
Aigonatu=
re
Business Name
Business Address
a*_
Business Phone �$\'cl��-Zi Fax sll�n y
Email Address `J
aria ' N & -.A
Name of Person Authorized to sign Price Proposal
Title ofl)rson Aut rued to sign
Signature of Above Person
Proposal
yyn,� 0233 Z
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature
'cin d tJ LL, k ��r T�
,-_' .Q,,�,
Pnnt Name & Title Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 2C of the Massachusetts General Laws, Section 49A (b), I
authorized signatory for �61/
Name of individual Name of contr r
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Signature
I own of North Andover IFB
Purchase of Banquet Chairs
/D -7,J3
Date
Page 20 of 21
CERTIFICATE OF VOTE
At ae-dPully authorized meeting the Board of Directors of the OA TCS&
held on �14a- ZV
�t was
VOTED, THAT
(Name)
(Officer)
of 11V1 e and hereby is authorized to execute contracts and bonds in
the name and on beha f of said ! Mi -G, Jnd of ix its corporate seal heret
and such execution of any contract or obligation in the name o Q' 6'an'
its behalf by such officer under seal of—VU✓1,1, -i 1 Q4'G Ahal a valid and binding
upon ISL ;OMt,,L�
�L
I hereby certify that I am the clerk of the above named ftQA&rand
that Ol.� �iQ�, \ is the duly elected officer as above of said
OAAV)r r�5i�r i�01M �A-� - ., and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
to -i-t 3 ��-
(Date) (Clerk)
Town of North Andover IFB Page 21 of 21
Purchase of Banquet Chairs
MONITOR EQUIPMENT CO. INC.
129 Washington Street, Duxbury, MA 02332
Tel. 781-934-5621 Fax 781-934-5974
www.drakecorp.com
In Europe:
C(nll\
tel +39 02 43 79 46
email info@centroerre.com
�[nop fo0domg Rmd
,SfagGto1Mg ghdopz
• extra strong
• extra light weight
• extra UV resistant
• interlocking
• easy handling
• easy maintenance
i
i � v✓ �e
by Drake
We're not just making chairs!
We set new standards for the industry
.. and keep walking you into the future
Drake Corp.
154 Tices Lane
East Brunswick, NJ 08816, USA
tel +1 732 254 1530
fax +1 732 254 3509
email contactUS@drakecorp.com
ray our name oq
wra��
o
c
v:
AG,
4
FOLDING & STACKING CHAIR
Most similar to the traditional wood folding chairs, our CHIP chairs are folding,
stacking (horizontally and vertically), and come equipped with an interlocking fea-
ture that makes moving and storing them quite simple. They are strong, durable,
weatherproof, UV protected, don't need painting and require very little maintenance.
a
EXTRA STRONG &LONG LASTING �QnON
CHIP chairs are made of a dual density technopoly- #
mer plus GAS system. The result is another incred-
ible, exceptionally strong, and good looking chair for
the Special Event Market. i
SMART DESIGN
The LOAD rests on the two bars supporting the seat,
NOT on the screws as on similar chairs. All of our
folding chairs must comply with a 5001b. of static
vertical weight standard. FEDERAL SPECIFICATION
AA -C -291F
77
44.5 cm
(Vu# FOLDING AND STACKING CHAIRS
ITEM# 1CHP-W Chip White
ITEM# 1CHPFG-B Chip Black
ITEM# 1CHPFG-G Chip Dark Green
ITEM# 1 CHPFG-LB Chip Brown
Black, Dark Green & Brown Chip chairs have
a standard black seat.
Chair dimensions when folded:
17 3/8" x 35" x 2 1/3" [inches]
45x89x6[cm]
PATENTED STACKING
SYSTEM WITH
INTERLOCKING
PACKAGING
Our Chip chairs, come in a
box of 5.
Box Weight: [52 Ib.] [23.5kg]
Box Dim.:
18" x 36" x 13" [inches]
46 x 91.5 x 33 [cm]
Made
in
VSA
1
1
ACCESSORIES
EXTRA CHAIR PADS
Snap In -Snap Out
1/4"flexible padded resin
seats, available in White or
Black vinyl.
CHAIR PALLETS
Highly resistant chair pa/let made
of 3/31"thermoformed tech ABS.
Capacity of 30 chairs or 300 lbs. of distributed load.It can
be used with pallet jacks and chair hand trucks. Protects the
hat chair of the stack. _
STACK COVERS
Water resistant nylon cover with PVC inner
liner, protects the stack during transporta-
tion and warehousing.
Taylored for a 25 chair stack.
CHAIR HAND TRUCK
Strong and sturdy he/per for
moving stacks of chairs.
• 4 pneumatic wheels/10"
• Expanded metal backguard
• Aluminum fenders protect
load from tires
• MAX LOAD: 500LB5.
.......................................................................................................................................................
O
r
L
%�
Chiavarl stacking chair
The aesthetic respects the old traditional look but... deep inside our resin Chiavari
stacking chairs have been re -engineered from the ground -up. The NEW MIX of
techno-polymers the chairs are made of, makes them exceptionally strong, sturdy
and a far better alternative to a plastic chair with a metallic insert, at a fraction
of the weight. They feature easy handling and low cost maintenance, they are
weatherproof, LIV protected and never need painting.
The material used at Drake is a composite multi -layer
techno-polymer which allows the manufacturing of the
strongest and lightest at the same time Chiavari resin
chairs on the market. An outer smooth all weather wa�l
resistant aesthetic fiberglass added skin, and an inner
expanded closed cell modified resin with high mechanical
resistance that behaves like a bone and gives exceptional
strength to the chair. C
W
B
BE
G
S
White
Black
Light Brown
Gold
Silver
Seat Dimensions:
16x1608h [inches] or 41 x41 x45h [cm]
Stack Dimensions:
7 chairs: 17x26x88h [inches] or 43x68x223 [cm]
8 chairs: 17x27x96h [inches] or 43x69x245 [cm]
10 chairs: 17x28x113h [inches] or 43x70x288 [cm]
PATENTED SAFER CHAIR
STACKING AND INTERLOCKING
SHIPPING inn
Our Chiavari chairs are shipped KD
(knocked down) 2 chairs per box. I-/. C i
Assembly is EASY, screws only, no glue F ,
required. Instructions are conveniently
located on the box.
Box Weight: [21 Ib.] [9kg]
Box Dim.: 17x37x6 [inches] or 93.5x42x15.5 [cm]
Made
►tailly
ACCESSORIES
CUSHIONS
21' cushion with velcro straps
Washable polyester cover 2"
urethane foam with fiber batting.
White, Natural or Black.
1 1/211 rigid cushion
Vinyl leather cover with urethane
foam on a PP rigid base
White or Black.
Chiavari IN THE OUTDOORS
(resorts, parks, beaches, etc...)
LI
A set of our patented lawn shoes
(optional) is ideal to enjoy our
Chiavari chair outdoors, preventing
them from sinking into lawns or sand.
Furthermore, the lawn shoes do not
interfere with the chair ability to stack
the chair. One set includes 4 shoes
for one chair.
2011ChiavariUSCS5.indd 2 6/9/11 4;93 PM
TOWN OF NORTH ANDOVER
INVITATION FOR BIDS
PURCHASE OF BANQUET CHAIRS
STEVENS ESTATE
Contact
Address
Telephone Number:
Fax Number:
Email
September 17, 2013
Ray Santilli
Assistant Town Manager
120 Main Street
North Andover, MA 01845
978-688-9516
978-688-9556
rsantilli@townofnorthandover.com
Table of Contents
1. Introduction........................................................... 3
2. Submission Deadline and Instructions ............................. 3
3. Questions, Addendum or Proposal Modifications ............... 4
4. Specifications......................................................... 5
5. Evaluation of Bids .................................................... 6
6. Term of Contract...................................................... 7
Appendix A — Bid Submission ......................................... 8
Standard Town of North Andover Contract
With Supplement«G".............................................. 9
Certifications............................................................ 20
Town of North Andover IFB Page 2 of 21
Purchase of Banquet Chairs
1. Introduction
The Town of North Andover (`Town') is soliciting bids from qualified companies to purchase
banquet chairs for the Stevens Estate function facility. Qualified companies are requested to
submit bids to the Assistant Town Manager at North Andover Town Hall, 120 Main Street,
North Andover, MA, in accordance with the instructions contained within this Invitation for
Bids.
Notice of this IFB is published in the Goods and Services Bulletin, which is a weekly publication
of the Office of the Secretary of State, the Eagle -Tribune (a newspaper of general circulation)
and posted on the Town website (www.townofnorthandover.com) under "Bids, Quotes and
Proposals".
The Town will accept proposals delivered in person or by mail. All proposals must be received
by 2:00 p.m. on Wednesday, October 9, 2013 to be considered. Proposals submitted by fax or by
electronic mail will not be considered. All proposals must be submitted to:
Mr. Ray Santilli, Assistant Town Manager
North Andover Town Hall
120 Main Street
North Andover, MA 01845
The Town of North Andover may cancel this IFB or reject in whole or in part any and all
proposals, if they determine that cancellation or rejection serves the best interest of the
Town of North Andover.
2. Submission Deadline and Instructions
Qualified companies are requested to submit the pricing proposal sheet (Appendix A) in a sealed
envelope marked "Banquet Chairs" with the applicant's name and address on the front.
Applicants should provide one (1) signed original proposal. Fax or electronic submissions will
not be accepted. Applicants must also execute and include in the sealed submission the
Certificate of Vote, Certificate of Non -Collusion, and the Certificate of Tax Compliance. The
Town of North Andover, through the Town Manager, is the awarding authority and reserves the
right to reject any and all proposals or parts of proposals; to waive any defects, information, and
minor irregularities; to accept exceptions to these specifications; and to award contracts or to
cancel this Invitation for Bids if it is in the Town of North Andover's best interest to do so.
Proposals must be signed as follows: a) if the bidder is an individual, by her/him personally; b) if
the bidder is a partnership, by the name of the partnership, followed by the signature of each
general partner; and c) if the bidder is a corporation, by the authorized officer, whose signature
must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.
Town of North Andover IFB Page 3 of 21
Purchase of Banquet Chairs
All sealed proposals must be received and registered by the Assistant Town Manager's office by
Wednesday, October 9, 2013 at 2:00 p.m. All outer envelopes must be labeled "Banquet Chairs"
and mailed or hand delivered to the following address:
Mr. Ray Santilli, Assistant Town Manager
North Andover Town Hall
120 Main Street
North Andover, MA 01845
No proposals will be accepted after the time and date noted. Late delivery of materials due to
any type of delivery system shall be cause for rejection. If on the date and time of the submittal
deadline the North Andover Town Hall is closed due to an uncontrolled event such as fire, snow,
ice, wind or building evacuation, the submittal deadline will be postponed until 2:00 p.m. on the
next normal business day.
3. Questions, Addendum or Proposal Modification
Questions concerning this IFB must be submitted in writing to: Mr. Ray Santilli, Assistant Town
Manager, 120 Main Street North Andover, MA 01845, or they may be emailed to Mr. Santilli at
rsantilli@townofnorthandover.com. All questions/inquiries must be received by 4:30 p.m. on
Tuesday, October 1, 2013 to be considered. Questions/inquiries may be delivered, mailed,
emailed or faxed. Written responses will be posted on the Town's website
(www.townofnorthandover.com) in "Bids, Quotes and Proposals" by Thursday, October 3, 2013
at 2:00 p.m.
If any changes are made to this IFB, an addendum will be posted on the Town's website in
"Bids, Quotes and Proposals". It is the sole responsibility of the bidder to ascertain the existence
of any addenda and/or modifications issued by the Town. As this IFB has been published on the
Town's website (www.townofnorthandover.com) all bidders are responsible for checking the
website for any addenda and /or modifications that are subsequently made to this IFB.
The Town accepts no liability for and will provide no accommodations to bidders who fail to
check for amendments and/or modifications to this IFB and subsequently submit inadequate or
incorrect responses. Bidders may not alter (manually or electronically) the IFB language or any
IFB component files. Modifications to the body of the IFB, Scope of Work, terms and
conditions, or which change the intent of this IFB are prohibited and may disqualify a response.
All proposals submitted in response to this IFB shall remain firm for sixty (60) days following
the submittal deadline. It is anticipated'that the contract will be awarded within thirty (30) days
after the submittal deadline.
Bidders are not to communicate directly with any employee of the Town of North Andover,
except as specified in this IFB, and no other individual employee or representative is authorized
to provide any information or respond to any question or inquiry concerning this IFB.
Town of North Andover IFB Page 4 of 21
Purchase of Banquet Chairs
Bidders may contact the Contact Person for this IFB in the event this IFB is incomplete or the
bidder is having trouble obtaining any part of the IFB electronically through the Town website
(www.townofnorthandover.com), including, and without limitation the form and attachments.
Bidder with disabilities or hardships that seek reasonable accommodations, which may include
the receipt of IFB information and/or addenda and/or modifications in an alternative format,
must communicate such requests in writing to the contact person, and reasonable
accommodation will be made by agreement with the contact person on behalf of the Town of
North Andover.
4. Specifications
A. Resin Folding Chair
o White, with white padding
o Fully assembled
o Recessed hardware
o Reinforced back leg
o Indoor and Outdoor use
o Lightweight design, chair to weigh no more than 12 pounds
o Supports minimum weight of 500 pounds
o Two (2) or more year's structural warranty on frames
o Stackable horizontally, 30+ high
o Overall dimensions
Seat size: 15'/2" W x 133/4" D
Back size: 17'/2" W x 15" H
Seat height: 18'/2" H
Chair overall: 17'/2" W x 18" D x 303/4" H
B. Chiavari Chair
o Resin
o Gold with ivory or tan
o With black wood vinyl Chiavari panel chair cushion
o Velcro tabs under cushion panel attach to seat to create seamless look
o Fully assembled
o Shatter resistant polycarbonate seat
o UV inhibitors to help protect against discoloration
o Lightweight design, chair to weigh no more than 12 pounds
o Indoor and Outdoor use
o Supports minimum weight of 500 pounds
o Two (2) or more year's structural warranty on frames
o Replacement parts available, if needed
o Stackable vertical, 8-1.0 high
Town of North Andover IFB Page 5 of 21
Purchase of Banquet Chairs
C. Dolly for Resin Folding Chairs
o Holds 50+ chairs
o Waterproof
o Indoor and Outdoor use
o Durable wheels and handle
0 4" casters, minimum two (2) swivel
D. Chiavari Chair Transport Cart
o Steel frame structure
o Large rear reinforced wheels
o Rubberized handle
o Indoor and Outdoor use
o Dimensions: 25" D x 17" W x 49" H
Delivery is to the Stevens Estate, 723 Osgood Street, North Andover MA. Price quoted shall include
delivery.
5. Evaluation of Bids
Bids will first be examined for their responsiveness to what is requested in this IFB. Responsibility
of the bidder will then be ascertained. Finally, the aggregate price for the products offered by each
responsive and responsible bidder will be calculated for the period of the proposed contract. The
Town is required to award the contract to the lowest responsive responsible bidder.
■ Responsiveness
Bidders must completely fill out and submit the bid form and all other required forms. All
supplies and services that are the subject of the bid must meet the minimum standards and
Specifications set forth in the scope of services including the standards by which the
procurement officer will determine acceptability as to quality, workmanship, results of
inspections and tests, and suitability for a particular purpose.
■ Responsibility
Bidders must demonstrate that they meet the following measures of responsibility. The
Town will not award a contract to any bidder who cannot furnish satisfactory evidence of
his ability and experience in this type of work and that he has sufficient plant and capital
to enable him to prosecute and complete the work as outlined in the Specifications. The
Town may make such investigations as it deems necessary to determine the above and a
bidder shall furnish any information requested in this regard.
All costs not listed on the bid price sheet will not be considered part of the contract and therefore
will not be paid. The Town of North Andover will not be charged fuel surcharges or
administrative fees as part of any contract entered into as a result of this IFB. Additionally the
Town of North Andover IFB Page 6 of 21
Purchase of Banquet Chairs
Town of North Andover will not be charged late fees unless payment is not made within sixty
(60) days of the receipt of invoice.
The Town of North Andover is a tax exempt entity so no sales tax will be assessed to any
purchases made under this proposed contract.
6. Term of Contract
The successful bidder will be required to execute the standard Town of North Andover contract
and the appropriate supplement as attached.
Town of North Andover IFB Page 7 of 21
Purchase of Banquet Chairs
APPENDIX A - PRICE PROPOSAL
The Contract will be awarded to the responsible, responsive bidder offering the lowest price for
the products offered and delivered.
All prices are to remain firm for the duration of the Contract. In the event of a discrepancy
between the unit price and the total price, the unit price shall govern.
Item Description
1. Resin folding chairs
2. Lacrosse helmets
3. Dolly for resin folding chairs
4. Chiavari chair transport cart
Addenda
Business Name
Business Address
Business Phone
Email Address
Quantity
220
220
1
1
Unit Price
m
Total Price
$
GRAND TOTAL $
are acknowledged:
Signature
Fax
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign Price Proposal
Signature of Above Person
Town of North Andover IFB Page 8 of 21
Purchase of Banquet Chairs
Town of North Andover
CONTRACT
CONTRACT#
DATE:
This Contract is entered into on, or as of, this date by and between the Town of North
Andover (the "Town"), and
Contractor:
Address:
Telephone Number:
Fax Number:
1. This is a Contract for the procurement of the following:
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
3. Payment will be made as follows:
4. Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described goods or
services by the Town of North Andover. Proper acceptance shall be understood to
include inspection of goods and certification of acceptable performance for services
by authorized representatives of the Town to insure that the goods or services are
complete and are as specified in the Contract.
Town of North Andover IFB Page 9 of 21
Purchase of Banquet Chairs
4.2 Contract Documents: All documents relative to the Contract including (where
used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary
General Conditions, General Specifications, Other Specifications included in
Project Manual, Drawings, and all Addenda issued during the bidding period. The
Contract documents are complementary, and what is called for by any one shall be
as binding as if called for by all. The intention of the document is to include all
labor and materials, equipment and transportation necessary for the proper
performance of the Contract.
4.3 The Contractor: The "other party" to any Contract with the Town. This term
shall (as the sense and particular Contract so require) include Vendor, Contractor,
Engineer, or other label used to identify the other party in the particular Contract.
Use of the term "Contractor" shall be understood to refer to any other such label
used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete,
the services are performed, or the goods delivered, in accordance with Contract
documents, as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies or Materials.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term
includes one who furnished material worked to a special design according to the
Drawings or Specifications of this work, but does not include one who merely
furnishes material not so worked.
4.7 Work: The services or materials contracted for, or both.
5. Term of Contract and Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions of the
Contract Documents on or before December 31, 2014, unless extended pursuant to a provision
for extension contained in the Contract documents at the sole discretion of the Town, and not
subject to assent by the Contractor, and subject to the availability and appropriation of funds as
certified by the Town Accountant. The time limits stated in the Contract documents are of the
essence of the Contract.
6. Subject to Appropriation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments which
the Town is required to make under this Contract shall be subject to appropriation or other
availability of funds as certified by the Town Accountant. In the absence of appropriation, this
Contract shall be immediately terminated without liability for damages, penalties or other
charges.
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Purchase of Banquet Chairs
7. Permits and Approvals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its
performance of the Contract shall be secured and paid for by the Contractor.
8. Termination and Default:
8.1 Without Cause. The Town may terminate this Contract on seven (7) calendar days
notice when in the best interests of the Town by providing notice to the Contractor,
which shall be in writing and shall be deemed delivered and received when given in
person to the Contractor, or when received by fax, express mail, certified mail return
receipt requested, regular mail postage prepaid or delivered by any other appropriate
method evidencing actual receipt by the Contractor. Upon termination without cause,
Contractor will be paid for services rendered to the date of termination.
8.2 For Cause. If the Contractor is determined by the Town to be in default of any term
or condition of this Contract, the Town may terminate this Contract on seven (7) days
notice by providing notice to the Contractor, which shall be in writing and shall be
deemed delivered and received when given in person to the Contractor, or when
received by fax, express mail, certified mail return receipt requested, regular mail
postage prepaid or delivered by any other appropriate method evidencing actual
receipt by the Contractor.
8.3 Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town; 2) any
failure to perform any of its obligations under this Contract including, but not
limited to the following: (i) failure to commence performance of this Contract at
the time specified in this Contract due to a reason or circumstance within the
Contractor's reasonable control, (ii) failure to perform this Contract with
sufficient personnel and equipment or with sufficient material to ensure the
completion of this Contract within the specified time due to a reason or
circumstance within the Contractor's reasonable control, (iii) failure to perform
this Contract in a manner reasonably satisfactory to the Town, (iv) failure to
promptly re -perform within a reasonable time the services that were rejected by
the Town as unsatisfactory, or erroneous, (v) discontinuance of the services for
reasons not beyond the Contractor's reasonable control, (vi) failure to comply
with a material term of this Contract, including, but not limited to, the provision
of insurance and non-discrimination, (vii) any other acts specifically and
expressly stated in this Contract as constituting a basis for termination of this
Contact, and (viii) failure to comply with any and all requirements of state law
and/or regulations, and Town bylaw and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract
shall be deemed a material breach of this Contract, and the Town of North Andover shall
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Purchase of Banquet Chairs
have all the rights and remedies provided in the Contract documents, the right to cancel,
terminate, or suspend the Contract in whole or in part, the right to maintain any and all
actions at law or in equity or other proceedings with respect to a breach of this Contract,
including damages and specific performance, and the right to select among the remedies
available to it by all of the above.
From any sums due to the Contractor for services, the Town may keep the whole or any
part of the amount for expenses, losses and damages incurred by the Town as a
consequence of procuring services as a result of any failure, omission or mistake of the
Contractor in providing services as provided in this Contract.
10. Statutory Compliance:
10.1 This Contract will be construed and governed by the provisions of applicable
federal, state and local laws and regulations; and wherever any provision of the
Contract or Contract documents shall conflict with any provision or requirement
of federal, state or local law or regulation, then the provisions of law and
regulation shall control. Where applicable to the Contract, the provisions of the
General Laws are incorporated by reference into this Contract, including, but not
limited to, the following:
General Laws Chapter 30B — Procurement of Goods and Services.
General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts.
General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts.
10.2 Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or
provision into this Contract. To whatever extent any provision of this Contract
shall be inconsistent with any law or regulation limiting the power or liability of
cities and towns, such law or regulation shall control.
10.3 The Contractor shall give all notices and comply with all laws and regulations
bearing on the performance of the Contract. If the Contractor performs the
Contract in violation of any applicable law or regulation, the Contractor shall bear
all costs arising therefrom.
10.4 The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and
decrees of any bodies or tribunals having jurisdiction in any manner affecting
those engaged or employed in the work, of the materials used in the work or in any
way affecting the conduct of the work. If any discrepancy or inconsistency is
discovered in the Drawings, Specifications or Contract for this work in violation of
any such law, by-law, regulation, order or decree, it shall forthwith report the same
in writing to the Town. It shall, at all times, itself observe and comply with all
such existing and future laws, by-laws, regulations, orders and decrees; and shall
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protect and indemnify the Town of North Andover, and its duly appointed agents
against any claim or liability arising from or based on any violation whether by
him or its agents, employees or subcontractors of any such law, by-law, regulation
or decree.
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of
Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any
activity which shall constitute a violation of that law. The Contractor shall be deemed to
have investigated the application of M.G.L. c. 268A to the performance of this Contract;
and by executing the Contract documents the Contractor certifies to the Town that neither
it or its agents, employees, or subcontractors are thereby in violation of General Laws
Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification of tax compliance by the Contractor, as
required by General Laws Chapter 62C, Section 49A (Requirement of Tax Compliance
by All Contractors Providing Goods, Services, or Real Estate Space to the
Commonwealth or Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all
of the requirements imposed by or pursuant to General Laws Chapter 151 B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
14. Assignment:
Assignment of this Contract is prohibited, unless and only to the extent that assignment is
provided for expressly in the Contract documents.
15. Condition of Enforceability gainst the Town:
This Contract is only binding upon, and enforceable against, the Town if. (1) the
Contract is signed by the Town Manager or its designee; and (2) endorsed with approval
by the Town Accountant as to appropriation or availability of funds; and (3) endorsed
with approval by the Town Counsel as to form.
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
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instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General
Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in
addition thereto, relating to the appointment of the Commissioner of Corporations as its
attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly
authenticated copies of its Charter or Certificate of Incorporation; and said Contractor
shall comply with all the laws of the Commonwealth.
17. Liabilitv of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the
Town of North Andover shall be individually or personally liable on any obligation of the
Town under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town, the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every
nature and description (including reasonable attorneys' fees) that may arise in whole or in
part out of or in connection with the work being performed or to be performed, or out of
any act or omission by the Contractor, its employees, agents, subcontractors, material
men, and anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is caused in part by any party
indemnified hereunder. The Contractor further agrees to reimburse the Town for damage
to its property caused by the Contractor, its employees, agents, subcontractors or material
men, and anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, including damages caused by his, its or their use of faulty,
defective, or unsuitable material or equipment, unless the damage is caused by the
Town's gross negligence or willful misconduct. The existence of insurance shall in no
way limit the scope of the Contractor's indemnification under this contract.
19. Workers Compensation Insurance:
The Contractor shall provide by insurance for the payment of compensation and the
furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts
(The Worker's Compensation Act) to all employees of the Contractor who are subject to
the provisions of Chapter 152 of the General Laws of Massachusetts.
Failure to provide and continue in force such insurance during the period of this Contract
shall be deemed a material breach of this Contract, shall operate as an immediate
termination thereof, and Contractor shall indemnify the Town for all losses, claims, and
actions resulting from the failure to provide the insurance required by this Article.
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The Contractor shall furnish to the Town evidence of such insurance prior to the
execution of this Contract before the same shall be binding on the parties thereto, except
if specifically waived by the Town.
20. Documents, Materials, Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available
to any individual or organization by the Contractor (except agents, servants, or employees
of the Contractor) without the prior written approval of the Town, except as otherwise
required by law. The Contractor shall comply with the provisions Chapter 66A of the
General Laws of Massachusetts as it relates to public documents, and all other state and
federal laws and regulations relating to confidentiality, security, privacy and use of
confidential data.
Any materials produced in whole or in part under this Contract shall not be subject to
copyright, except by the Town, in the United States or any other country. The Town
shall have unrestricted authority to, without payment of any royalty, commission, or
additional fee of any type or nature, publicly disclose, reproduce, distribute and otherwise
use, and authorize others to use, in whole or in part, any reports, data or other materials
prepared under this Contract.
All data, reports, programs, software, equipment, furnishings, and any other
documentation or product paid for by the Town shall vest in the Town at the termination
of this Contract. The Contractor shall at all times, during or after termination of this
Contract, obtain the prior written approval of the Town before making any statement
bearing on the work performed or data collected under this Contract to the press or issues
any material for publication through any medium.
21. Audit, Inspection and Recordkeeping
At any time during normal business hours, and as often as the Town may deem it
reasonably necessary, there shall be available in the office of the Contractor for the
purpose of audit, examination, and/or to make excerpts or transcript all records, contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other
data relating to all matters covered by this Agreement.
22. Payment
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth
in the Contractor's bid or proposal within thirty (30) days of receipt of an invoice
detailing the work completed and acceptance from the Town of the work completed.
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23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all
signatories to the original Agreement, prior to the effective date of the amendment.
To the extent allowed by law, any conditions, duties, and obligations contained in this
Contract may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a
waiver, nor in any manner limit the legal or equitable remedies available to that party.
No waiver by either party of any default or breach shall constitute a waiver of any
subsequent default or breach of a similar or different matter.
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in
accordance with the laws of the Commonwealth. Any and all proceedings or actions
relating to subject matter herein shall be brought and maintained in the courts of the
Commonwealth or the federal district court sitting in the Commonwealth, which shall
have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any
other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or
served by either of the parties hereto upon the other party hereto shall be in writing and
signed in the name or on the behalf of the party giving or serving the same. Notice shall
be deemed to have been received at the time of actual service or three (3) business days
after the date of a certified or registered mailing properly addressed. Notice to the
Contractor shall be deemed sufficient if sent to the address set forth in the Contract and to
the Town of North Andover by being sent to the Town Manager, Town Hall, 120 Main
Street, North Andover, Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or
successors in interest (and where not corporate, the heirs and estate of the Contractor).
27. Complete Contract:
This instrument, together with its endorsed supplements, and the other components of the
contract documents, constitutes the entire contract between the parties, with no
agreements other than those incorporated herein.
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28. Supplemental Conditions:
The foregoing provisions apply to all contracts to which the Town of North Andover
shall be a party. One of the following "Supplements" must be "checked" as applicable to
this Contract, shall be attached hereto, and shall in any event apply as the nature of the
Contract requires. The Supplement contains additional terms governing the Contract:
[ X ] GOODS
SUPPLEMENT "G" - Applicable to Contracts for the procurement of
Goods (governed by the provisions of General Laws
Chapter 3013)
[ ] SERVICES
SUPPLEMENT "S" - Applicable to Contracts for the procurement of
Services (governed by the provisions of General
Laws Chapter 3013)
[ ] CONSTRUCTION
SUPPLEMENT "C" - Applicable to Contracts for Construction
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IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set
forth their hands the day and year first above written.
THE TOWN
Division/Department Head
Contract Manager
Town Manager Date
APPROVED AS TO FORM:
Town Counsel
Date
THE CONTRACTOR
Company Name
Signature
Print Name & Title
CERTIFICATION AS TO AVAILABILITY OF FUNDS:
Town Accountant
Town of North Andover IFB
Purchase of Banquet Chairs
Date
Date
Page 18 of 21
SUPPLEMENT "G"
1. This form supplements the general provisions of the Contract between the Town of North
Andover and , which Contract is a contract for the
procurement of goods.
2. "Goods" shall mean Goods, Supplies, or Materials, as described in the Contract.
3. Change Orders:
Change orders may not increase the contract price by more than twenty-five percent
(25%), in compliance with General Laws Chapter 3013, § 13.
4. This Contract for purchase includes the following delivery, installation or setup
requirements:
Dated:
a. Delivery to the Stevens Estate located at 723 Osgood Street, North Andover, MA
01845
TOWN OF NORTH ANDOVER
am
Town Manager
THE CONTRACTOR
IIn
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CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature Date
Print Name & Title Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
authorized signatory for
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Signature
Date
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CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the
held on it was
VOTED, THAT
(Name)
(Officer)
of be and hereby is authorized to execute contracts and bonds in
the name and on behalf of said , and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of on
its behalf by such officer under seal of , shall be valid and binding
upon
that
I hereby certify that I am the clerk of the above named
and
is the duly elected officer as above of said
and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
(Date)
(Clerk)
Town of North Andover IFB Page 21 of 21
Purchase of Banquet Chairs
Chair option #1:
Resin folding chair - white with white padding
Fully assembled
Can hold up to 500 lbs
2 or more year's structural warranty on the frames
Chair weights 12 (or fewer) lbs each
Recessed hardware
Reinforced back leg
Stackable horizontally 30+ high
Chair Option #2: (Shown with black padding- would want ivory or tan)
Chiavari Chair - RESIN - Gold with ivory or tan attached wood vinyl cushion
Shatter resistant polycarbonate seat
UV inhibitors to help protect against discoloration 1
Can hold up to 500 lbs
Replacement parts available if needed
Chair weights (12 or fewer) lbs each
Fully assembled
2 or more year's structural warranty on the frames
Stackable vertical 8-10 high
Chiavari Chair Transport Cart:
Metal transport cart used to move stacks of Chiavari Chairs easily.
For use for both inside the house and inside the ballroom.
Dolly for Resin folding chairs:
Hold 50+ chairs
Waterproof
Durable Wheels and handle
r
+ click to enlarge
Santilli, Ray
From: REGS@sec. state. ma. us
Sent: Tuesday, September 10, 2013 11:21 AM
To: Santilli, Ray
Subject: Publish Date Assigned to Goods and Services
A publish date of 9/16/13 has been assigned to your Goods and Services submission with description of:
Purchase of 220 resin folding chairs and 220 chiavari chairs for the Stevens Estate function facility.
Please note the Massachusetts Secretary of State's office has determined that most emails to and from
municipal offices and officials are public records. For more information please refer to:
http://www.sec.state.ma.us/pre/preidx.htm.
Please consider the environment before printing this email.
SPR Goods and Services Submit Confirmation
Sitate Publications and Regulations
William Francis Galvin, Secretary of the Commonwealth
Page 1 of 1
The following Goods and Services submission was successfully
received.
Planned date of publish is 9/16/2013
Awarding Agency
Agency Name
Town of North Andover 120 Main Street North
and Address:
Andover, MA 01845
Bid Number: 11
Contact Information
Name:
Ray Santilli
Title:
Assistant Town Manager
Phone:
978-688-9516 Fax 978-688-9556
Email Address:
rsantilli(i�townofnorthandover.com
Notify email address listed when final publish date assigned.
Address:
(if different
from above)
Description
Purchase of 220 resin folding chairs and 220 chiavari chairs for the
Stevens Estate function facility
Contract Information
Estimated Rate
Duration IF
Bid Release
09/17/2013
Release
11:00 a.m.
Date
Time
Bid Deadline
10/09/2013
Deadline
2:00 p.m.
Date
Time
Additional The complete Invitation for Bids document will be available on Tuesday,
Information September 17, 2013 at 11:00 a.m. at www.townofnorthandover.com by
clicking on 'Bids, Quotes and Proposals'
This page can be printed for your records.
!R
d Another Return To Menu
http://www.sec.state.ma.us/sprpublicforms/GSSubmitConfirmation.aspx?ID=56545 9/10/2013