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HomeMy WebLinkAboutContract #: 014509 - From: 11-01-2012 To: 10-31-2013 - DLM & Associates Inc - Town of North AndoverTOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilh ° , TEL (978) 688-9516 Assistant Town Manager ; • FAX (978) 688-9556 December 24, 2012 Attorney Carol McGravey Urbelis & Fieldsteel, LLP 155 Federal Street Boston, MA 02110 Dear Ms. McGravey: Enclosed please find for your review and approval three (3) original contracts, with accompanying documentation, between the Town of North Andover and DLM & Associates Inc for the printing and mailing of bills for the Treasurer's Office. Thank you in advance for your attention to this matter. Sincerely, Raymond T. Santilli Assistant Town Manager Enclosures Santilli, Ray From: Santilli, Ray Sent: Tuesday, December 04, 2012 4:54 PM To: Dean L. Moss Cc: Yarid, Jennifer Subject: Contract Documents Attachments: LIABILITY_CERTIFICATE.pdf; supplement S.doc Mr. Moss, The attached Certificate of Liability Insurance does not meet the requirements of Paragraph 5 of Supplement 'S' of the contract documents (see attached). Please ensure that the insurance certificates list the Town of North Andover as an "additional insured". (NOTE: The contract is with the 'Town of North Andover' not the 'Town of Andover' as listed on the certificate.) It appears the your insurance company faxed the certificate to my telephone number and not to the office's fax number. If you have any further questions/issues, please call me. Ray Santilli Assistant Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 Phone 978.688.9516 Fax 978.688.9556 Email rsantilli@townofnorthandover.com Web www.townofnorthandover.com From: Yarid, Jennifer Sent: Tuesday, December 04, 2012 4:39 PM To: Santilli, Ray Subject: FW: contract Jennifer Yarid, CMMT Treasurer/Collector Town of North Andover 120 Main Street North Andover, MA 01845 Phone 978.688.9552 Fax 978.688.9524 r EMail jyarid@townofnorthandover.com Web www.TownofNorthAndover.com From: Dean Moss [mailto:dean@dlmprints.coml Sent: Tuesday, December 04, 2012 4:35 PM To: Yarid, Jennifer Subject: Re: contract Hi Jennifer, The signed contracts were returned to R. Santilli on 10/26/2012 via USPS Priority Mail Tracking No 9101969010383243938391 and delivered 10/27/2012 at 9:28am. My Insurance agency has stated they sent via fax the document requested to 978-688-9516 but attached is a copy in case not received by proper parties. Dean On Tue, Dec 4, 2012 at 12:47 PM, Yarid, Jennifer<lyaridng,townofilorthandover.com> wrote: Hi Dean, My bosses assistant mentioned that we haven't received a contract & insur binder back from you yet. As I'm sure you're aware, we can't pay any invoices without a contract. Jennifer Yarid, CMMT 'treasurer/Col lector Town of North Andover 120 Main Street North Andover. MA 01845 Phone 978.688.9552 2 Fax 978.688.9524 Entail iyarid@townofnorthandover.com Web www.TownotNorthAndover.com Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. . 6_ O CERTIFICATE OF LIABILITY INSURANCE D 2/3/20D 112 n THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Buckley Insurance Agency, Inc. 377 Shrewsbury St Worcester, MA 01604 EA Scott FNONE (508) 791-2572 FAX 508 799-2471 Arc No,: ( ) '�L ADDRESS: INSU S AFFORDING COVERAGE NAIL! INSURER A: Tower INSURED DLM 8. Associates Inc 8 Grafton St 8th Floor Worcester, MA 01604 INSURERS: Tower INSURER C : INSURER D : INSURER E : INSURER F : GUVtKACitS CERTIFICATE NUMBER: RFMQlnh1 MI ItURFR. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE WVIN UBR POLICY NUMBER MMIDD EFF POLICY EXP LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 7 OCCUR CPC 0026802 11/29/2012 11/29/2013 EACH OCCURRENCE $ 1,000,000 DAMAGE MIS Ea $100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT 17 LOC PRODUCTS • COMROP AGG E $ AUTOMOBILELIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIREDAUTOS NON -OWNED AUTOS COMBINE IN LEUMIT Eaac.id en BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ E UMBRELLA LIAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE $ DED I I RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANYCER/MEETORIPARTNDED? ECUTIVE OFFICER/MEMBER EXCLUDED? Q (Mandatory In" If yes, describe under DESCRIPTIONOFOPERATIONS below N / A wL` �33Z0� 06 11/30/2012 11/309/2012 I WCSTATU- OTH. FR E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEE S 500,000 I E.L. DISEASE - POI ICY L'MIT S 500.WO DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remark$ Schedule, H more space Is required) c Town of Andover SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED ©1988-2010 ACORD COrRATION. LAII rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilli(--01-1(V-* TEL (978) 688-9516 Assistant Town Manager FAX (978) 688-9556 November 20, 2012 Mr. Dean Moss, President DLM & Associates, Inc 8 Grafton Street, Bch floor Worcester, MA 01604 Dear Mr. Moss: By previous letter, you were advised the Town of North Andover was awarding the contract to DLM & Associates Inc for the printing and mailing of bills for the Treasurer's Office for the period of November 1, 2012 through October 31, 2013. You were asked to sign and return the contract documents and "all required accompanying paperwork". Based on the Towns review of the submitted paperwork, the following deficiencies were noted: o In accordance with the provisions of Supplement `S' of the contract document, the required insurance certifications were not submitted. Enclosed is copy of Supplement `S' for you to refer to. Please ensure that all insurance certificates list the Town of North Andover as an `additional insured'. If you have any questions and/or concerns, please call me. Sincerely, Raymond T. Santilli Assistant Town Manager TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilli Assistant Town Manager Mr. Dean Moss, President DLM & Associates Inc 8 Grafton Street, 8th floor Worcester, MA 01604 Dear Mr. Moss: r10RT1{ q O tt�eo �6� Np 000, 9SSACHUSFt SepMmbm ,Oc( 3/, olo/a TEL (978) 688-9516 FAX (978) 688-9556 The Town of North Andover has decided to award a contract to DLM & Associates Inc for the printing and mailing of bills for the Treasurer's Office for the period of November 1, 2012 through October 31, 2013. Enclosed please find three (3) original standard Town of North Andover contracts for appropriate review and signature. Please return the signed contract documents and all required accompanying paperwork to my attention as soon as possible. Please ensure that all insurance certificates list the Town of North Andover as an "additional insured". If you have any questions and/or concerns, please call me. Sincerely, Raymond T. Santilli Assistant Town Manager Enclosures TOWN OF NORTH ANDOVER CONTRACT CONTRACT# DATE: This Contract is entered into on, or as of, this date by and between the Town of North Andover (the "Town"), and Contractor: DLM & Associates Inc Address: 8 Grafton Street, 8t' floor Worcester, MA 01604 Telephone Number: 508-799-5868 Fax Number: 508-799-2427 1. K 3 4 This is a Contract for the procurement of the following: Printing and mailing of bills for the Treasurer's Office for the period of November 1, 2012 through October 31, 2013 The Contract price to be paid to the Contractor by the Town of North Andover is: Real Estate & Personal Property bills $0.145 / bill Water/Sewer bills $0.145 / bill Quarterly Newsletter $0.12 / newsletter Payment will be made as follows: Upon delivery of services and receipt of invoice, net 30 Definitions: 4.1 Acceptance: All Contracts require proper acceptance of the described goods or services by the Town of North Andover. Proper acceptance shall be understood to include inspection of goods and certification of acceptable performance for services by (Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates Inc Page I authorized representatives of the Town to insure that the goods or services are complete and are as specified in the Contract. 4.2 Contract Documents: All documents relative to the Contract including (where used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary General Conditions, General Specifications, Other Specifications included in Project Manual, Drawings, and all Addenda issued during the bidding period. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the document is to include all labor and materials, equipment and transportation necessary for the proper performance of the Contract. 4.3 The Contractor: The "other party" to any Contract with the Town. This term shall (as the sense and particular Contract so require) include Vendor, Contractor, Engineer, or other label used to identify the other party in the particular Contract. Use of the term "Contractor" shall be understood to refer to any other such label used. 4.4 Date of Substantial Performance: The date when the work is sufficiently complete, the services are performed, or the goods delivered, in accordance with Contract documents, as modified by approved Amendments and Change Orders. 4.5 Goods: Goods, Supplies or Materials. 4.6 SubContractor: Those having a direct Contract with the Contractor. The term includes one who furnished material worked to a special design according to the Drawings or Specifications of this work, but does not include one who merely furnishes material not so worked. 4.7 Work: The services or materials contracted for, or both. 5. Term of Contract and Time for Performance: This Contract shall be fully performed by the Contractor in accordance with the provisions of the Contract Documents on or before October 31, 2013, unless extended pursuant to a provision for extension contained in the Contract documents at the sole discretion of the Town, and not subject to assent by the Contractor, and subject to the availability and appropriation of funds as certified by the Town Accountant. The time limits stated in the Contract documents are of the essence of the Contract. 6. Subject to Appropriation: Notwithstanding anything in the Contract documents to the contrary, any and all payments which the Town is required to make under this Contract shall be subject to appropriation or other availability of funds as certified by the Town Accountant. In the absence of appropriation, this Contract shall be immediately terminated without liability for damages, penalties or other charges. 7. Permits and Approvals: Permits, Licenses, Approvals and all other legal or administrative prerequisites to its performance of the Contract shall be secured and paid for by the Contractor. (Rev 5-2007) Contract by and between Town of North Andover and DLM & Associates Inc Page 2 Bid Results — Printing & Mailing Bills DLM & Associates, Inc TOTAL $ 16,516.00 MCC Quantity Unit Price Total Price Real Estate & 43,600/year $0.145/bill $ 6,322.00 Personal Property bills Water/Sewer bills 37,200/year $0.145/bill $ 5,394.00 Quarterly Newsletter 40,000/year $0.12/newsletter $ 4,800.00 TOTAL $ 16,516.00 MCC TOTAL $ 17,336.00 MMA Management Associates Quantity Unit Price Total Price Real Estate & 43,600/year $0.195/bill $ 8,502.00 Personal Property bills Water/Sewer bills 37,200/year $0.195/bill $ 7,254.00 Quarterly Newsletter 40,000/year $0.225/newsletter $ 9,000.00 TOTAL $ 24,756.00 Quantity Unit Price Total Price Real Estate & 43,600/year $0.17/bill $ 7,412.00 Personal Property bills Water/Sewer bills 37,200/year $0.17/bill $ 6,324.00 Quarterly Newsletter 40,000/year $0.09/newsletter $ 3,600.00 TOTAL $ 17,336.00 MMA Management Associates Quantity Unit Price Total Price Real Estate & 43,600/year $0.195/bill $ 8,502.00 Personal Property bills Water/Sewer bills 37,200/year $0.195/bill $ 7,254.00 Quarterly Newsletter 40,000/year $0.225/newsletter $ 9,000.00 TOTAL $ 24,756.00 PRICE PROPOSAL The Contract will be awarded to the responsible, responsive bidder offering the lowest aggregate price for the products offered and delivered for the period of the proposed contract. All prices are to remain firm for the duration of the Contract. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. November 1, 2012 throullh October 31, 2013 Description Quantity Unit Price Total Price Real Estate & Personal Property bills 43,600/year $ , /y-5' /bill $ ('13;)P-6 (mailed quarterly) Water/Sewer bills 37,200/year $ d �/bill $ .3 �1- � (mailed monthly) Quarterly Newsletter 40,000/year $ . 17- /newsletter $ ggoo ' TOTAL 974, 4D Business Name �(� , S SOC (A--f-(a S / /Y c - Business Addressi�%�-/!::: l0 /-.l .5 T F�, tki�``l'S (��� M - Business Phone ,fib b . 7 9 ri , 5-� If Fax -5'Dcf , 79q , ---� V d 7 Name of Person Authorized to sign Price Proposal P 2� `;/ i)�;n('-7- T—itl-e--o-f-�P�e�rson Authorized to sign Price Proposal Signature of Above ferso�i\ •joezluoo still jo alep atll se loapa pue oozoj lln3 ut sumuzaz pue poputosaz zo popuame uaaq jou sett aJon anoq'e au} Iet41 pug , /S�1-� �J� 3 ►ti pies Jo anoge se .zaoTo paloolo Xlnp oqj st S 5 o W -1 Nj V-2 C Teal pauzeu anoge atll jo �lzalo otli uze I leili f4llioo Agarail I --),Tv / .S C?:I-�) -)V5S-V � W 7 (�L uodn �?utputq pue pilen ag jo leas zapun zaogjo dons gig 3Tetlaq slT uo »v/ S31 -.el X55 W -) C,Io ou-mu ails ut uotI-e2ilgo zo joezjuoo Xu -e jo uotlnooxo dons pue `.olazatl leas alezodtoo sit xt je pue - / /� s5� -7C plus jo jletloq uo pue ouzeu oqj ut spuoq pue slouguoo alnooxo of pozuot41ne st Xgoiotl pue ac����z,�,��pSS �� p w -)Q Jo (zaouio) ✓3Cr/.S,4 y (auMN) 5t�l0Vv1-1 ry-V� 6 IVH,L `GH,LOA seen Ji of uo platl atlj jo szoloaatQ jo preog all Out}aauz pozizoglne Xlnp e IFS .LOA AO alVDI3IJLdaD a�eQ �� � azn�eu�is •:zoddns pjigo 2uilliuz3z pue Ouiplogglim pue `szojoe4uoo pue saa,�ojdwo jo 2uiTiodaz `saaj zagjo zo Iluzzad `soxel 012uile13.1 `zanopuV gazoN JO umoZ aqj pue `silasngoessuW jo giluamuouzuzoD aqj jo smel JIB grim poildwoo seg zoloezluoo plus Iegj Xznfzad jo soilIeuad pue suied aql zapun f4iiao Xgazaq op .101av4uoofo awbN 1�npirizpui�o azuz�� zoo fzoleu2is pazizoq�ne ` S :� V`,� I `(g) V6t uoiIoaS `sme7 jeza og suasngaesseW oqj jo OZ9 zaldegD of luensznd HDNVI'IdNOD XV1, AO H,LVDIJI,LUa3 ouiuN XueduzoD a�eQ 01111 T auzeN luizd S&Jd S50w--c tvt/;C •sjenpinipui jo dnoz2 zo `,(jijuo `uoijeziuefzo zaglo zo gnjo `uoiun `aalliuzutoo `uoilezodzoo `digsiouazed `ssouisng `uosiod Ieznjeu ueoui Ilegs ,uosiod,, prom agl `uoijeogjioo sigh ui posn sV •uoszad zagjo Wue glim pnezj zo uoisnlloo jnogjim pue gliej pooO ui pa:41uzgns pue opeui uaag seq Iesodozd zo pig sig} jegj tiznfzad jo soilIeuad zapun soijilzao pouOiszapun aqZ AIOISIITIOa-KON AO a,LvaIfflluaa SNOIZVDIAI L2I:lj .�, ® DATE (MMIDDNYYY) A� o CERTIFICATE OF LIABILITY INSURANCE 12/_ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE- COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Buckley Insurance Agency, Inc. 377 Shrewsbury St Worcester, MA 01604 CONT CT NA1rE: Scott PHONE , (508) 791-2572 uC : (508) 799-2471 AI ADDRESS: INSURER(S) AFFORDING COVERAGE MAIC R INSURER A: Tower (/ f� 11/29/2012 INSURED DLM 8r Associates Inc - INSURER B; Tower 8 Grafton St 8th Floor INSURER C : PERSONAL& ADV INJURY $ 1,000,000 Worcester, MA 01604 INSURER D: GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC PRODUCTS - COMP/OP AGG E INSURER E: INSURER F : AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS rnvcoer_cc r_FRTIFIr_ATF NI IMRFR• ' REVISION NUMI3t K: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ITR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDD EFF MM/OD EXP LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F] OCCUR CPC 0026802 11/29/2012 11/29/2013 EACH OCCURRENCE $ 1,000,000 NTED MAGE lOERa occurrence) PREMISESce $ 100,000 MED EXP (Any one person) $ 5.000 PERSONAL& ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC PRODUCTS - COMP/OP AGG E $ B AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS CPC 0026802 11/29/2012 11/29/2013 COMBINED SINGLE LIMIT 1,000,000 accident) BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE s Per acciderdl S UMBRELLA LIAR EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE $ DED I I RETENTION $ C ' WORKERS COMPENSATION AND EMPLOYERS• LIABILITY ANY PROPRIETOR/PARTNERIEXECUTNE Ya OFFICERIMEMBER EXCLUDED? (Mandatory In NH) tt describe under DESCRIPTION OF OPERATIONS below NIA WCC 0033689 11/30/2012 11/30/2013 WCSTATU- OTH- PR E.L. EACH ACCIDENT E 500,000 E.L. DISEASE - EA EMPLOYEE S 500,000 E.L DISEASE -POLICY LIMIT S 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, U more space Is required) Town of North Andover 120 Main Street North Andover, MA 01845 is listed as Additional Ins ured for Liability prurpos es only. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of North Andover THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 120 Main Street North Andover, MA 01845 AUTHORIZED RFP ENTATIVE A A All rights ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD PRICE PROPOSAL The Contract will be awarded to the responsible, responsive bidder offering the lowest aggregate price for the products offered and delivered for the period of the proposed contract. All prices are to remain firm for the duration of the Contract. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. November 1, 2012 through October 31, 2013 Description Real Estate & Personal Property bills (mailed quarterly) Water/Sewer bills (mailed monthly) uantit Unit Price 43,600/year $ $0.17 /bill 37,200/year $ $0.17 /bill Total Price -Z $7,412.00 $ $6,324.00 Quarterly Newsletter 40,000/year $ $0.09 /newsletter $ $3,600.00 TOTAL $ $17,336.00 Business Name MCC Business Address 2 Mount Royal Ave., Suite 200, Marlborough, MA 01752, Business Phone 508-460-6000 Fax 508-460-6050 Anita Peterson Name of Person Authorized to sign Price Proposal Marketing & Sales Manager Title of Person Authorized to sign Price Proposal Signature of Above Person Addendum to Price Proposal Multi -Merging Multiple bills can be combined into 1 mailing envelope. The processing cost for Multi -Merging is, $0.03 per bill in the file. After processing costs, 100% of all savings from postage, envelope, and presorting are passed on to the Town. Postage Postage costs are not included within the costs in the Price Proposal. Postage costs are to be advanced to MCC as requested. Postage funds will be used on an as needed basis for Biller mailings and reported via a Postage Costs' Audit report with each MCC invoice for services. Estimated postage value is based on current USPS rates for First Class Automation Presort, which is $0.35. Above services estimates do not include this postage. Postal rates may change based on United States Postal Service. Town of North Andover, MA Request For Proposal Printing and Mailing Services October 31, 2012 MCC Corporate Summary MCC 2 Mount Royal Avenue Suite 200 Marlborough, MA 01752 MCC (Metropolitan Communications, LLC) combines new world technology with old world customer support, creating innovative services and products that make us stand out from the competition. We are dedicated to the continued improvement of the online collection and payment / presentment marketplace. MCC is working at the forefront of the technology market, offering a full range of services and customer support solutions to meet the needs of our clients. We pride ourselves on the relationships we have formed in the Municipal market place; relationships formed on trust, dependability and hard work. These are also the core fundamentals that form our work environment; we work diligently for our clients and strive to provide the most current and innovative technologies, we will always adhere to the rules and regulations that govern our industry, and our clients can and will always have the option to speak with any one of US. MCC was formed in 1992 and became a Limited Liability Corporation in 2002. MCC President, Todd Johnson, and all MCC employees are dedicated to offering the best products / services to their Municipal clients ranging from but limited to Collector / Treasurer Offices, School Districts, Utility Departments, Park and Recreation Departments, Community Education Departments and other various Municipal entities. MCC builds, host and maintains all its products and services in house allowing us to deliver customized solutions with a quick turnaround. MCC's product / services offerings include eBill (eBill Dynamic, eBill PSM, eBill Premier Plus, eBill Basic, eBill Web Service) used by various City/Town departments. eSchool (eSchool Fee, eSchool Fee Basic, eSchool Lunch) used by School Districts, eRec for Park and Recreation Departments and eCommunity for Community/Continued Education Departments. Turnaround Timing: MCC can accommodate the Towns "turnaround time" request. Data files can be sent to MCC by l OAM on any business day and bills will be mailed within 5 business days. MCC will make available sample bills for verification by 2pm on the day bills are uploaded by the Town. Bills must be verified by the town no later than 3PM on that same day. Data: Data can be sent to MCC in the Town's vendor format. All data/information printed on the bill must be supplied in the data file supplied by the Town. Lam The layout of the bill will be in MCC's layout. Services as specified in the RPF: a) Accept a data file transmission from the Town of North Andover via e-mail. Files for bill printing can also be uploaded through your eBill account, very similar to how the Town currently uploads files for online bill payment/presentment. Uploading files through your eBill account allows for a quicker turnaround time because files will be processed through MCC's Automated File Process. Once the files are processed, they will be made available for verification, where PDF copies of the bills will be provided for your review and approval. After approved, bills will be sent for printing. b) Postal process the file down to five (5) digits presorts (or best postal rate). Yes. Postage costs are not included within our services' estimates proposed and are to be advanced to MCC as requested. Postage funds will be used on an as needed basis for Biller mailings and reported via a Postage Costs' Audit report with each MCC invoice for services. Estimated postage value is based on current USPS rates for First Class Automation Presort, which is $0.35. Above services estimates do not include this postage. Postal rates may change based on United States Postal Service. c) Laser print invoice on 8%" x 11" sheet of paper micro perforated at remittance stub with OCR -A scan line. Paper and ink quality must conform to standard OCR Specifications. d) All bills must have off set ink printing for both face and back of bills. e) Bills will be color highlighted (i.e., green for real estate) f) Fold invoice and insert into a #10 outbound envelope. c -f can all be accommodated. g) If applicable, combine multiple bills into one envelope. This request can be accommodated. There is a processing cost for this service which is indicated in the price proposal. After processing costs, 100% of all savings for postage, envelope, and presorting are passed on to the Town. h) Insert #9 courtesy reply envelope into #10 outbound envelope. Yes this can be accommodated. i) If required, print, fold and insert Quarterly Newsletter into #10 outbound envelope. Costs for inserts vary depending on the Town's needs. Such variables are ink color, paper color, paper type, etc. When the Town would like to include an insert, specifications should be sent to MCC and a price quote will be provided for the job. Print -ready inserts must be sent to MCC no later than 8 business days prior to mailing date. Here is some example pricing: Buck Slip: 15,000 bills, b/w ink, single sided, color paper, approx. $0.02 = $300 Newsletter: 10,000, b/w ink, double sided, color paper, approx. $0.08 = $800 Costs for a newsletter as specified in the RFP - "The Quarterly Newsletter is typically back- to-back one page, with color print, on an 81/2" x 11" white sheet of paper. The Quarterly Newsletter shall be an insert with the quarterly Real Estate bill" - is listed in the price proposal. j) Prepare mailing and deliver to post office. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. A Ghost Permit must be obtained by the Town from the Post Office so bills can be mailed from MCC's printer's Post Office in Warwick RI. k) Deliver mailing to post office and provide affidavit of mailing. Notarized affidavits can be provided to the Town after bills have been mailed. 1) Provide PDF file to MCC Ebill for bill presentment, etc. If the Town chooses to print with MCC a separate PDF file will not be required. MCC will create the PDF bills from the file(s) supplied by the Town and merged with bills online. CERTIFICATE OF VOTE At a duly authorized meeting the Board of Directors of the held on - ,2.,2 /a it was VOTED,THAT I'--- �.� ' I"i (Name) o�JS (Office of �O_ be and hereby is authorized to execute contracts and bonds in the name and on behalf of said 'An -,and affix its corporate seal hereto; and such execution of any contract or obligation in the name of *e e. on its behalf by such officer under seal of YV_ 0' , shall be valid and binding upon lk� I hereby certify that I am the clerk of the above named and that is the duly elected officer as above of said L C , and that the above vote has not been amended or rescinded and remains in full force and effect as the date of this contract. (Date) erk) CERTIFICATIONS CERTIFICATE OF NON -COLLUSION The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature 7"Zmmh Print ala, e & Title Date��- C� Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 6of the Massachusetts General Laws, Section 49A (b), I Ir I 12"-T , authorized signatory for v2za, Name of individual Name of contractor do her y certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. Signature Date 1 U E,' October 29, 2012 MMA Management Associates, LLC r -I Mr. Ray Santilli Lj Assistant Town Manager Town of North Andover n 120 Main Street North Andover, MA 01845 RE: Printing & Mailing of Bills for Treasurer's Office Dear Mr. Santilli: Please find MMA's quote for Printing & Mailing of Bills for the Treasurer's Office. Minimum Requirements A. Company must demonstrate a minimum of five (5) years experience in other Massachusetts municipalities in providing the services required in the Scope of F1 Services. L MMA has been printing and mailing tax and utility bills for its clients for 31 years F1 since January 1981, B. Company shall submit a complete list of all similar contracts performed in other n Massachusetts municipalities in the past three (3) years with contact names and Li telephone numbers. F Town of Brookline Tax Collector & Treasurer: b Steve Cirillo 333 Washington Street, Brookline MA 02445 Phone: 617-730-2317 Fax: 617-730-2305 f Email: scirillo@brooklinema.gov Annual Volume: 17,101 real estate tax bills (quarterly) n 371 personal prop bills (quarterly) Client Since: June 1985 Li FI Town of Brookline Water/Sewer: Deborah Baker 333 Washington Street, Brookline, MA 02445 `1 Phone: 617-730-2170 Fax: 617-713-3727 FI Email: dbaker@brooklinema.gov L Annual Volume: 41,476 bills and demand notices Client Since: June 1, 2005 L n 72 Jefferson Street, Marlborough, MA 01752 '� Phone (508) 251-0354 • Fax (508) 251-1587 n u r�I Li n Town of Yarmouth Water: u Terry Rasmusen 99 Buck Island Road, Phone: 508-771-7921 West Yarmouth, MA 02673 Fax: 508-771-7998 Email: trasmuysen@yarmouth.ma.us Annual Volume: 68,735 bills Client Since: December 1, 2006 Citv of Somerville Water/Sewer Jean Angiulo 17 Franey Road, Somerville, MA 02145 Phone: 617-625-6600 ext. 5825 Fax: 617-591-7905 Email: jangiulo@somervillema.gov Annual Volume: 50,320 bills and demand notices Client Since: December 1, 2009 C. Company shall furnish all labor, equipment, and materials as required to perform the work in accordance with the Scope of Services. MMA Management Associates, LLC agrees to furnish all labor, equipment, and materials as required to perform the work in accordance with the Town's Scope of Services. D. Company must be capable of coverting the raw data files provided from the Town's Govern® software system into finished invoices that are mail -ready. MMA Management Associates, LLC is fully capable of converting the raw data files provided from the Town's Govern® software system into finished invoices that are mail ready. E. Company must meet the required turnaround time of within five (5) work days from receipt of data files to mailing the finished invoices. (i.e. if the company receives the data file on Monday at 10:00 a.m., the company must deliver the finished product to the Post Office no later than close of business on Friday of that week.) MMA Management Associates, LLC is fully capable and agrees to a turnaround time -' of within five (5) working days from receipt of data files to mailing the finished invoices provided the Town maintains its raw data in the same format initially n provided to MMA. u r, F. Price shall remain firm for the entire period of the contract. MMA Management Associates, LLC price is fixed and unchanged for the duration of n this three year contract. `J G. Submission of required statements and forms. n L r W n L-1 MMA Management Associates, LLC has completed and submitted the following certifications: Certificate of Non -Collusion Certificate of Tax Compliance; and Certificate of Corporate Vote Samples MMA has enclosed sample bills for the following: A. Town of Brookline 1St Quarter Real Estate Bill Orange B. Town of Brookline 2nd Quarter Real Estate Bill Brown C. Town of Brookline 1St Quarter Personal Property Bill Purple D. Town of Brookline 2nd Quarter Personal Property Bill Gray E. Town of Brookline Water/Sewer Bill Blue F. City of Somerville Water/Sewer Bill Blue G. Town of Yarmouth Water Bill Blue Also enclosed are blank forms that are ordered for printing the above-mentioned bills. Please note that although the blank forms are the same for water/sewer bills each city or town has its own specific format and wording. Handline Multiple Bills to the Same Name/Address Whenever three (3) or more bills are addressed to the same owner/address these bills are pulled from the main run and hand -inserted into one envelope. This process significantly reduces the town's cost of postage. Very truly yours, Michael A. Moreau Manager northandover.letter.007 n LA n u n !J n u i� n I� 'u n u n u 7 TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Of yORTp �� it sa ,`„` ..�•- Ot �SSwcMusEt October 17, 2012 The Town of North Andover is seeking competitive price quotes to provide printing and mailing of bills for the Treasurer's Office for the period of November 1, 2012 through October 31, 2013. The price quotes should include all labor, materials, equipment, and insurance requirements. Scope of Work: Work: In general, the standard mailing for each Real Estate, Personal Property and Water/Sewer bills will be composed of: o #10 outbound envelope o #9 courtesy reply envelope 0 8'/2” x 11" invoice, micro perforated at remittance stubs, off -set ink printing for both face and back Occasionally, extra inserts may need to be inserted. Moreover, informational flyers that require both folding and stuffing could also be needed at certain times during the year. On the average, the Town of North Andover generates the following volumes annually: o Real Estate Tax 10,000 per quarter o Personal Property Tax 900 per quarter o Water/Sewer 3,100 per month o Quarterly Newsletter 10,000 per quarter Quarterly runs are normally in the months of June, September, December, and March. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. Company must be capable of converting the raw data files provided from the Town's Govern software system into finished invoices that are mail -ready. Company must meet the required turnaround time of within five (5) work days from receipt of data files to mailing the finished invoices. (i.e., if the company receives the data file on Monday at 10:00 a.m., the company must deliver the finished product to the Post Office no later than E close of business on Friday of that week.) u The selected company shall perform the following services: L_j a) Accept a data file transmission from the Town of North Andover via e-mail. b) Postal process the file down to five (5) digits presorts (or best postal rate). n, c) Laser print invoice on 81/2" x 11" sheet of paper micro perforated at remittance stub with Lj OCR -A scan line. Paper and ink quality must conform to standard OCR Specifications. n d) All bills must have off set ink printing for both face and back of bills. e) Bills will be color highlighted (i.e., green for real estate) i-1 f) Fold invoice and insert into a #10 outbound envelope. n g) If applicable, combine multiple bills into one envelope. h) Insert #9 courtesy reply envelope into #10 outbound envelope. '—' i) If required, print, fold and insert Quarterly Newsletter into #10 outbound envelope. n j) Prepare mailing and deliver to post office. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. Li k) Deliver mailing to post office and provide affidavit of mailing. n 1) Provide PDF file to MCC Ebill for bill presentment, etc. L' The Quarterly Newsletter is typically back-to-back one page, with color print, on an 81/2" x n 11" white sheet of paper. The Quarterly Newsletter shall be an insert with the quarterly Real L Estate bill. The contractor shall furnish all labor, equipment, and vehicles as required for work in accordance with the scope of work. F-1 Attachments: FI U Price Proposal sheet n ♦ Certificate of Vote ♦ Certificate of Non -Collusion and Certificate of Tax Compliance Standard Town of North Andover Contract with Supplement S u Qualified contractors are requested to submit the pricing proposal sheet in a sealed envelope marked "Printing & Mailing of Bills" with the applicant's name and address on the front. M Contractors should provide one (1) signed original proposal. Fax or electronic submissions will Li not be accepted. Contractors must also execute and include in the sealed submission the Certificate of Vote, Certificate of Non -Collusion, and the Certificate of Tax Compliance. n L' All price quotes must be received by 2:00 p.m. on Wednesday, October 31, 2012 to be considered. All price quotes must be submitted to: Ray Santilli Assistant Town Manager n 120 Main Street 'Lj North Andover, MA 01845 n u n v PRICE PROPOSAL The Contract will be awarded to the responsible, responsive bidder offering the lowest aggregate price for the products offered and delivered for the period of the proposed contract. All prices are to remain firm for the duration of the Contract. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. n Year 1— November 1, 2012 through October 31, 2013 Description Quantijy Unit Price Total Price 7 u n u M Lj F1 P u n u n u Real Estate & Personal Property bills (mailed quarterly) Water/Sewer bills (mailed monthly) Quarterly Newsletter 43,600/year $0.195/bill $8,502.00 37,200/year $0.195/bill $7,254.00 40,000/year $0.225/newsletter $9,000.00 TOTAL $24,756.00 Business Name MMA Management Associates, LLC Business Address 72 Jefferson Street, Suite 101A, Marlborough, MA 01752 Business Phone 508-251-0354 Fax 508-251-1587 Michael A. Moreau Name of Person Authorized to sign Price Proposal Manager Title of Person Authorized to sign Price Proposal of Above CERTIFICATIONS CERTIFICATE OF NON -COLLUSION The undersigned certifies that under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature � -= Date Oe- ! _ �� 7_,-p iZ— Michael A. Moreau, Manager MMA Management Associates, LLC Print Name & Title Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I Michael A. Moreau, authorized signatory for MMA Management Associates, LLC Name of individual Name of contractor do hereby certify that under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. Signature Date Town of North Andover Quote Printing & Mailing of Bills for Treasurer's Office n Lj n P Li n Lj n LJ n l� n Li n Li n u F-1 F1 Li n n u Li n i CERTIFICATE OF VOTE At a duly authorized meeting of the Board of Directors of the MMA Management Associates, LLC held on October 29, 2012 it was VOTED, THAT Michael A. Moreau Manager of MMA Management Associates, LLC be and hereby is authorized to execute contracts and bonds in the name and on behalf of MMA Management Associates, LLC, and affix its corporate seal hereto; and such execution of any contract or obligation in the name of MMA Management Associates, LLC on its behalf by such officer under seal of MMA Management Associates, LLC, shall be valid and binding upon MMA Management Associates, LLC. I certify that I am the clerk of the above named corporation and that Michael A. Moreau is t duly elected officer as above of said MMA Management Associates, LLC, and that the above vote has not been amended or rescinded and remains in full force and effect as the date of this contract. (Date) (Clerk) Town of North Andover Quote Printing & Mailing of Bills for Treasurer's Office �r 7 ►1 11 'lief w l Aga wl" AwEmu %2 o 4%logmej 0 mel ' e w —09 X6640 ;J n u n u u n L-1 n Lj n u nc Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. If your address has changed, please contact the Assessor's office. C� u n l� I 'u This form approved by the Commissioner of Revenue. i COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: "god. l �� M t A94 eft" ~JAS IN D r - I�l� Am e W -V a ape e e ID 1 - Ir . flu"moil • - s Please indicate amount enclosed. Do not send cash. Make check or money order payable to: © 2012 Municipal Management Associates, Inc. All Rights Reserved. The Commonwealth of Massachusetts Town of Brookline Office o f Collector of Taxes r �:� il�.,>G!i � J �F��Fl�l�fUl�i'� ��• ���• 11C�.Q.1 � n /� - - • O n � � e W t �JWTiii��-�7 ,�,CARCHIA LEO & JOHN V PROPERTY DESCRIPTION TAX MESSAGE .REAL ESTATE TAX DUE BY AUG 01,2012 DUE BY NOV 01,2012 Class Code 101 THIS PRELIMINARY TAX BILL 6,556.36 SQ FT 10461 IS DUE 0810112012. PLEASEDESCRIPTION 1st PAYMENT 2nd PAYMENT Block 104 NOTE THAT NO TAX RATES, Lot 0300 VALUATIONS, OR ASSESSMENTS TAX 3,278.18 3,278.18 Deed Book 19291 Deed Page 58 APPEAR ON THIS BILL. ___________ Deed Date 0710912003 TOTAL DUE 3,278.18 3,278.18 AMOUNT NOW DUE 3,278.18 SPECIAL ASSESSMENTS PROPERTY LOCATION 53 WINDSOR RD Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of real estate listed above: For information on Town Departments see website at: WWW.BROOKLINEMA.GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees. ) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:OOAM - 12:30PM STEPHEN E. CIRILLO, TAX COLLECTOR FInterest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. �< 104 0300 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED If your address has changed, please contact the Assessor's office. ******5 -DIGIT 02445 2 CARCHIA LEO & JOHN V 53 WINDSOR RD BROOKLINE, MA 02445-1334 53 WINDSOR RD This form approved by the Commissioner of Revenue. LLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 08/01/2012 FUM VW Wt D�- I_D�. •� tib �-"� DW-irmll o -• Please indicate amount enclosed. Do not send cash. Make check or money order payable to: OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. _O. BOX 9106 BROOKLINE, MA 02446-9106 00750181330018 00039000203 0003278181 © 2012 Municipal Management Associates, Inc. All Rights Reserved. The Commonwealth of Massachusetts Town of Brookline Office of Collector of Taxes & JOHN V 39000-20 PROPERTY DESCRIPTION TAX MESSAGE REAL ESTATE TAX DUE BY AUG 01,2012 1st PAYMENT DUE BY NOV 01,2012 2nd PAYMENT Class Code 101 SQ FT 10461 THIS PRELIMINARY TAX BILL IS DUE 0810112012. PLEASEDESCRIPTION 6,556.36 Block 104 NOTE THAT NO TAX RATES, Lot 0300 Deed Book 19291 VALUATIONS, OR ASSESSMENTS TAX 3,278.18 3,278.18 Deed Page 58 APPEAR ON THIS BILL. ----------- ----------- Deed Date 0710912003 TOTAL DUE 3,278.18 3,278.18 AMOUNT NOW DUE 3,278.18 SPECIAL ASSESSMENTS PROPERTY LOCATION 53 WINDSOR RD Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of real estate listed above: For information on Town Departments see website at: WWW.BROOKLINEMA.GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees.) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:00AM - 5:OOPM FRIDAY: 8:OOAM - 12:30PM STEPHEN E. CIRILLO, TAX COLLECTOR nC Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 104 0300 08/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR rkod ~ft P OSI V d LFAM ? %,-� 1n TOWN HALL 0-6.1- - lea A0&WA �,�Lwo-01-1-T A" • W D r - Nmawmv Lam • - • BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED It your address has changed, please contact the Assessor's office. ******5 -DIGIT 02445 2 CARCHIA LEO & JOHN V ri 53 WINDSOR RD BROOKLINE, MA 02445-1334 53 WINDSOR RD L-9 This form approved by the Commissioner of Revenue. 39000-20 1 3,278_18 1 Please indicate amount enclosed. Do not send cash. Make check or money order payable to: OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. .O. BOX 9106 BROOKLINE, MA 02446-9106 00750181330018 00039000203 0003278181 © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, n 2012 - June 30, 2013). Li PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax n (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or tJ exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. IfF preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, L' or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. n If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the u payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted n bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 u tax. Your actual tax bill will provide you with more detailed information on payment due dates. M ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is, not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are F, mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on u application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you U have questions on payments, you should contact the Collector's Office. � '7 7- UU �M 7"M�3 931 C711®M VIV LMS P,AVMi E M L F1 L 'I n 1st QTR. R. E. u V'@!• I VwGIf w NJ PWH J f • • r • • UC.y-3 o I u n n n n n Lj f 1 Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. `OLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: D W - IDQdw Ages jDjj•7- - nA Aji D W -�'y Igfit t r, • - • !f your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. Make check or money order payable to. This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013.(July 1, h 2012 - June 30, 2013). L PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax n, (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or LJ exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. IC preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012,'—' or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the L payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted n bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. M ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on application procedures and deadlines. INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you ki have questions on payments, you should contact the Collector's Office. F L� N L—'� N. 7L"=�KS 3 F,,Cr, Vd ME I R E n Li 1 st QTR. R.E. The Commonwealtho f Massachusetts Town of Brookline Office of Collector of Taxes PROPERTY DESCRIPTION -TAX MESSAGE REAL ESTATE TAX DUE BY AUG 01,2012 1st PAYMENT DUE BY NOV 01,2012 2nd PAYMENT Class Code 101 SQ FT 11636 THIS PRELIMINARY TAX BILL IS DUE 1110112012. PLEASEDESCRIPTION 6,284.54 Block 104 NOTE THAT NO TAX RATES, Lot 0500 Deed Book 29838 Deed Page 18 VALUATIONS, OR ASSESSMENTS APPEAR ON THIS BILL. TAX PAYMENTS 3,142.27 -3,142.27 3,142.27 0.00 Deed Date 04106/2012 TOTAL DUE 0.00 3,142.27 SPECIAL ASSESSMENTS AMOUNT NOW DUE 3,142.27 PROPERTY LOCATION 65 WINDSOR RD Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of real estate listed above: For information on other Town Departments see website at: WWW. BROOKLINEMA. GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:OOAM - 12:30PM PAYMENTS RECEIVED AFTER 09/21/2012 ARE NOT REFLECTED ON THIS BILL. STEPHEN E. CIRILLO, TAX COLLECTOR Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. �c 104 0500 COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL BROOKLINE, MA 02446 L FORWARDING SERV. REQUESTED It your address has changed, please contact the Assessor's office. ******5 -DIGIT 02445 3 SHIA WEI-LEE & MARY K C/O NOCK MATTHEW K & KEESHA M 65 WINDSOR RD u BROOKLINE, MA 02445-1334 11/01/20121 39020-12 I 3,142.27 I Please indicate amount enclosed. Do not send cash. Make check or money order payable to: n U i1 65 WINDSOR RD u This form approved by the Commissioner of Revenue. OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. O. BOX 9106 BROOKLINE, MA 02446-9106 Ill�����l�l�l��l�lnl�llnl�ln���llllnnllnll��nll����l�ll 00750181330026 00039020128 0003142270 © 2012 Municipal Management Associates, Inc. All Rights Reserved. sca ea 20 3 Preli i ary Perso al Pro • esty ra� =ill u U L� F, Interest at the rate of 14%. pp annum will a cele noversi�e� n fr m h ygsl n it h m n i�. C If your address has changed, please contact the Assessor's office. ILLECTORR''S_COyyP�YY-�7RETURN WITH YOUR PAYMENT BY: bVilp 090 Please indicate amount enclosed. Do not send cash. Make check or money order payable to: This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates, Inc. All Rights Reserved. r. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 taxE (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. 1 J preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for n collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receiptedU bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 Fl assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. 7 LJ ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatemeni� or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are�j mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on application procedures and deadlines. INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you have questions on payments, you should contact the Collector's Office. YMS 31-EC7POM WA FM FAYM EF --HT F, LJ n LJ M 1st QTR. P. P. U The Commonwealth of Massachusetts Town of Brookline Office of Collector of Taxes U n II U U • Ulla W!-) A O 00- . . o \BOSTON HOUSE OF PIZZA 10( PROPERTY DESCRIPTION TAX MESSAGE Personal Property Tax DUE BY AUG 01,2012 DUE BY NOV 01,2012 THIS PRELIMINARY TAX BILL 48.90 Code 501 D # ID # 017 IS DUE 08/01/2012. PLEASE DESCRIPTION 1st PAYMENT 2nd PAYMENT TAX 24.45 24.45 0500 NOTE THAT NO TAX RATES, 002 VALUATIONS, OR ASSESSMENTS APPEAR ON THIS BILL. ----------- ----------- TOTAL DUE 24.45 24.45 AMOUNT NOW DUE 24.45 PROPERTY LOCATION 173 AMORY ST Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of personal property listed Lj above: For information on Town Departments see website at: WWW.BROOKLINEMA.GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees. ) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:OOPM FRIDAY: 8:00AM - 12:30PM STEPHEN E. CIRILLO, TAX COLLECTOR Interest at the rate of 14% per annum will accrue on overdue payments from the due date until the payment is made. �< 017 0500 002 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED If your address has changed. please contact the Assessor's office 419 ******5 -DIGIT 02446 BOSTON HOUSE OF PIZZA n PANAGIOTA MICHAELIDIS 173 AMORY ST BROOKLINE, MA 02446-3629 'OLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 08/01/2012 Lb � Q- Lb) a0- A96JENN A.Iiu $ Alfflaffl gw - 08/01/2012 1 1000-61 24.45 173 AMORY ST This form approved by the Commissioner of Revenue. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. 0. BOX 9106 BROOKLINE, MA 02446-9106 00750261330018 00001000611 0000024455 © 2012 Municipal Management Associates, Inc. All Rights Reserved. n FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). n PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 taxL (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your r7 preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your, payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. I�' preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012,n or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the" payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for n collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receiptedL, bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. n FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 Li assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. E ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatemen� or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on application procedures and deadlines. u INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you have questions on payments, you should contact the Collector's Office. r r 11 1st QTR. P.P. E ri* IV, X�i Fl, [ knrfrr y .r-Ql6ocx6 Ift�oIw1 y; -*-c Ali iA�efcTer.7.'T�dl 0 r• � . _ _ .. 'he�ermTWleii '�� s. +s o - } v n Lj n Lj n Lj F7 LA F 1, n Li nc Interest at the rate of 14% per annum will accrue on overdue from the bill due date until the payment is made. _ _ J!< COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: o it Viral nr'e�ir� � fi n �l , R� ,� lr✓- Milt �1i AIcl7l�i; ►1LViaa' If your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. i� Make check or money order payable to: v n Lj 'u n This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, n 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax rM (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or `i exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain r-1 circumstances, your preliminary tax may exceed 50% of the adjusted amount. u PAYMENT DUE DATF.S,'INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary n tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your t-1 payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. IL preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for --- collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted� bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL. YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tJ tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEM ENT, EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is L+ not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on V application procedures and deadlines. M INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you L have questions on payments, you should contact the Collector's Office. M u - F !J n L F LJ n tJ 2nd QTR. P.P. E The Commonwealth of Massachusetts Town of Brookline Off ice of Collector of Taxes i�- I \Y;-IwMoit J iP1l *find rAW)y plow .6 I� 0 0 ' ?�v - t -m ma 1023 BEACON ST REALTY TRUST I ---l-00.365-11 PROPERTY DESCRIPTION TAX MESSAGE Personal Property Tax DUE BY AUG 01 , 2012 DUE BY NOV 01, 2012 -Class Code 501 THIS PRELIMINARY TAX BILL 82.86 ID # 112 IS DUE 11/01/2012. PLEASE DESCRIPTION 1st PAYMENT 2nd PAYMENT TAX 41.43. 41.43 1800 NOTE THAT NO TAX RATES, 001 VALUATIONS, OR ASSESSMENTS INTEREST 0.45 APPEAR ON THIS BILL. PAYMENTS -41.88 ----------- 0.00 ----------- TOTAL DUE 0.00 41.43 AMOUNT NOW DUE 41.43 PROPERTY LOCATION n 1023 BEACON ST tJ Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of personal property listed above: El For information on other Town Departments see website at: WWW. BROOKLINEMA . GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE:. (617) 730-2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:OOAM - 12:30PM PAYMENTS RECEIVED AFTER 0912112012 ARE NOT REFLECTED ON THIS BILL. STEPHEN E. CIRILLO, TAX COLLECTOR _ n,= Interest at the rate of 14% per annum -will -accrue on overdue payments from the bill- due date until the payment is made. 112 1800 001 COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR ` F)910 -t I \elf 00 JI I 111nfiinr TOWN HALL � ID eta ID .qt: ;1 q • y f('wbAaar r fp a u ViID,1 ftrT� pit I � teX•3 CmJ I BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED � _ - - -- -- - -- - --- - - 11 /0101 /22 100365 41.43 . - - - - - --- - -_-_- If your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. I Make check or money order payable to: i 1 1023 BEACON ST REALTY TRUST n BICKOFF GERALD + DEBRA P O BOX 301 BROOKLINE, MA 02446-0000 Li 7 Li M, 11023 BEACON ST This form approved by the Commissioner of Revenue. OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. O. BOX 9106 BROOKLINE, MA 02446-9106 00750269920026 00001003656 0000041434 © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL. YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, n 2012 - June 30, 2013). Li PRELIMINARY TAX AMOUNT: Asa general rule, your preliminary tax will not exceed 50% of your adad^justed fiscal year 2012 taxi (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or `--' exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. u PAYMENT_DUF DATES INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary n taxis payable in two_gqual installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever ;u is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your r1 payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. IL preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. F1 If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the'L payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for --- collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted� bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. ABATEMENT%'EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is L+ not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills ares mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on L application procedures and deadlines. IN(EUIRIF.S: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you" have questions on payments, you should contact the Collector's Office. n u it Li I Ls LJ F1 t Li M V 2nd QTR. P.P. u v n I iJ The Commonwealth of Massachusetts Town of Brookline Office of Collector of Taxes \fir Z)i J- IPi,r*- If d.Iftgw�y -Ti. IN IJ ` t 1023 BEACON ST REALTY TRUST 100365 PROPERTY DESCRIPTION TAX MESSAGE Personal Property Tax DUE BY AUG 01,2012 DUE BY NOV 01,2012 THIS PRELIMINARY TAX BILL .Class Code 501 82.86 ID # 112 IS DUE 1110112012. PLEASE DESCRIPTION 1st PAYMENT 2nd PAYMENT TAX 41.43 41.43 1800 NOTE THAT NO TAX RATES, 001 VALUATIONS, OR ASSESSMENTS INTEREST 0.45 APPEAR ON THIS BILL. PAYMENTS -41.88 0.00 TOTAL DUE 0.00 41.43 AMOUNT NOW DUE 41.43 PROPERTY LOCATION 1023 BEACON ST L' Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of .personal property listed above: n u For information on other Town Departments see website at: WWW. BROOKLINEMA.GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 73 0 -2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:OOAM - 12:30PM PAYMENTS RECEIVED AFTER 09/2112012 ARE NOT REFLECTED ON THIS BILL. STEPHEN E. CIRILLO, TAX COLLECTOR F-1, Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. _ ��.e 112 1800 001 COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR�1� Ali ��t lt< ��M.y Ni��jr-r.A Pj�p�W y 7,zm tVII I TOWN HALL I BROOKLINE, MA 02446 D W a 1=[ A c t+tjai11 - }jr, m w_ji',D a.�ftyXr>i3 Ise- m { I 11/01/2012 100365 41.43. FORWARDING SERV. REQUESTED ` - I . - - - _]_- - t — - - - --- - - - J If your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: 1 v 1023 BEACON ST REALTY TRUST BICKOFF GERALD + DEBRA P O BOX 301 BROOKLINE, MA 02446-0000 u n I 11023 BEACON ST This form approved by the Commissioner of Revenue. OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. 0. BOX 9106. BROOKLINE, MA 02446-9106 00750269920026 00001003656 0000041434 © 2012 Municipal Management Associates, Inc. All Rights Reserved. ....,,,may -- F"�Yvw @ 2011 Municipal Management Associates, Inc. All Rights Reserved. Irl Lj rIi !I -1 E F1 Li Town of Brookline Department of Public Works Water & Sewer Division " 617-730-2170 Notice of Water Charges Property Location Account.Number 4 STRATHMORE RD ALL INVOICES ISSUED AFTER JULY 1, 2012 ARE SUBJECT TO NEW RATES (SEE REVERSE FOR RATES) ARE YOU 65 OR OLDER AND HAVING TROUBLE PAYING YOUR WATER AND SEWER BILL? YOU MAY BE ELIGIBLE FOR RATE RELIEF. PLEASE CONTACT THE ASSESSORS OFFICE AT 617-730-2060 CORRESPONDENCE RELATING TO YOUR INVOICE SHOULD BE DIRECTED TO: �I Brookline Water & Sewer Division 333 Washington Street Brookline MA 02445 L OFFICE POURS: Monday thru Thursday 8:00 am to 5:00 pm, Fridays 8:00 am to 12:30 pm All charges remaining unpaid will incur an interest charge at a rate of 14% per annum. Water & Sewer charges will be liened on the real estate tax bill if not paid when due. Complaints regarding this invoice must be made within 10 business days. Pay this bill online at WWW:BROOKLINEMA.GOV with no extra fees! CUSTOMER'S COPY - RETAIN FOR YOUR RECORDS 236 0200 4 STRATHMORE RD COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 10/04/2012 TAX COLLECTOR / TOWN OF BROOKLINE Notice of Water Charges P.O. BOX 9103Due Date Account Number• • -. BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED 10/04/2012 35796-00 823.90 1t your address has changed, correct it below. Please indicate amount enclgsed. Do not send cash. Make check or money order payable to: ******5 -DIGIT 02445' u MINSIK CHOI TAX COLLECTOR JIYEON KIM TOWN OF BROOKLINE h 4 STRATHMORE RD UNIT 1 P.O. BOX 9103 BROOKLINE, MA 02445-1902 BROOKLINE, MA 02446 Lj n L -i 00750340670018 00035796002 0000823906 © 2011 Municipal Management Associates, Inc. All Rights Reserved. Current Previous Usage Service Date Reading Date Reading HCF Amount Due Total Amount Due WATER 08/01/2012 1642 05/01/2012 1576 66 303.25 ASE 50.00 SEWER 66 470.65 ViATER 303.25 EWER 470.65 ---- Date Due Billing Date Acct. No. Meter Size: 5/811 8 23 OTAL 823.9090. 10/04/2012 09/04/2012 35796-00 Mail Payments to: TAX COLLECTOR TOWN OF BROOKLINE PAYMENTS RECEIVED AFTER: 08/30/2012 P.O. BOX 9103 PAYMENT DUE BY ARE NOT REFLECTED ON THIS BILL BROOKLINE, MA 02446 10/04/2012 ALL INVOICES ISSUED AFTER JULY 1, 2012 ARE SUBJECT TO NEW RATES (SEE REVERSE FOR RATES) ARE YOU 65 OR OLDER AND HAVING TROUBLE PAYING YOUR WATER AND SEWER BILL? YOU MAY BE ELIGIBLE FOR RATE RELIEF. PLEASE CONTACT THE ASSESSORS OFFICE AT 617-730-2060 CORRESPONDENCE RELATING TO YOUR INVOICE SHOULD BE DIRECTED TO: �I Brookline Water & Sewer Division 333 Washington Street Brookline MA 02445 L OFFICE POURS: Monday thru Thursday 8:00 am to 5:00 pm, Fridays 8:00 am to 12:30 pm All charges remaining unpaid will incur an interest charge at a rate of 14% per annum. Water & Sewer charges will be liened on the real estate tax bill if not paid when due. Complaints regarding this invoice must be made within 10 business days. Pay this bill online at WWW:BROOKLINEMA.GOV with no extra fees! CUSTOMER'S COPY - RETAIN FOR YOUR RECORDS 236 0200 4 STRATHMORE RD COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 10/04/2012 TAX COLLECTOR / TOWN OF BROOKLINE Notice of Water Charges P.O. BOX 9103Due Date Account Number• • -. BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED 10/04/2012 35796-00 823.90 1t your address has changed, correct it below. Please indicate amount enclgsed. Do not send cash. Make check or money order payable to: ******5 -DIGIT 02445' u MINSIK CHOI TAX COLLECTOR JIYEON KIM TOWN OF BROOKLINE h 4 STRATHMORE RD UNIT 1 P.O. BOX 9103 BROOKLINE, MA 02445-1902 BROOKLINE, MA 02446 Lj n L -i 00750340670018 00035796002 0000823906 © 2011 Municipal Management Associates, Inc. All Rights Reserved. CHANGEFORM NAME CHANGE-" MAILING °vANIE AND ADDRESS CITY STATE z111, n J Li v n L F1 Lj n u n v n Li n Lj n n Lj n ........................ Li . Li n Lj n NOTICE OF WATER CHARGW QUARTERLY RATES BASE RATES FIRE SERVICE Meter Size Water & Sewer Size Charge 5/8" 50.00 1" 5.00 3/4" 60.00 1 1/2" 12.00 1" 80.00 2" 20.00 1 1/2" 120.00 3" 45.00 2" 160.00 4" 80.00 3" - 240.00 6" -180.00 4" 320.00 8" 320.00 Irrigation 5.00 10" 500.00 BLOCK RATES Use Water Sewer Block 1 0 - 7 hcf 1.60 3.60 Block 2 8 + hcf 4.95 7.55 Irrigation All hcf 5.00 All usage measured in hundred cubic feet (hcf) 1 hcf = 748 gallons CHANGEFORM NAME CHANGE-" MAILING °vANIE AND ADDRESS CITY STATE z111, n J Li v n L F1 Lj n u n v n Li n Lj n n Lj n ........................ Li . Li n Lj n NOTICE OF WATER CHARGW Service Date Present Reading Date Previous Reading sage cubic EpvL Min. Charge Amount Due Total Amount Due Water 09/15/2012 73000 05/15/2012 65600 7400 09 15 2012 05/15/2012 73000 65600 09/15/2012 05/15/2012 367.30 00000730 00000656A A 00007400 00006500 AROLI REALTY TRUST CIO MENKITI ACTUAL.READING 01/71-5/72-012 00000591 A 00007200 Rater 367.30- 67.30Sewer Sewer 09/15/2012 73000 05/15/2012 65600 7400 00000519 i 00000445 A 00007400 A 00007400 WEST SOMERVILLE, MA 02144-000 554.32 Sewer 554.32 Total 921.62 Date Due Billing Date Acct. No. Meter No. Visit us at WWW.SOMERVILLEMA.GOV 11/09/2012 09/25/2012 328013001 19797458 For''Billing inquiries, address changes and sale o property call (617) 625-6600, Extension 5850 PER HCF WATER SEWER TOTAL 0-13 3.62 6.07 9.69 TERMS: Charges will be considered delinquent if not paid by the due date shown on the right. 14- 67 5.22 7.75 12.97 Past due balances will be subject to interest 68-133 5.48 8.13 13.61 Payment due b Y charges at 14% per annum. 133+ 5.68 8.41 14.09 11/09/2012 RIGHT TO DISPUTE YOUR WATER/SEWER BILL: If for any reason you believe your waterbill is in error, you must file a dispute in writing explaining what you believe the error to be. This dispute must be received before the due date of the bill in question. Disputes must be mailed to the Water Department, 17 Franey n Road, Somerville, MA 02145. L-1 '1 Li n U CURRENT CONSUMPTION CONSUMPTION HISTORY MAILING ADDRESS READING PERIOD READING MONTH READING CONSUMPTION 09 15 2012 05/15/2012 73000 65600 09/15/2012 05/15/2012 00000730 00000656A A 00007400 00006500 AROLI REALTY TRUST CIO MENKITI ACTUAL.READING 01/71-5/72-012 00000591 A 00007200 PO BOX 440293 USAGE Cubic feet 7400 j09/1S/2011 05/15/2011 00000519 i 00000445 A 00007400 A 00007400 WEST SOMERVILLE, MA 02144-000 n THIS BILL REFLECTS A 120 DAY BILLING PERIOD. USAGE TIERS HAVE BEEN EXPANDED TO AVOID HIGHER COSTS. BILLS ARE NOW DUE WITHIN 45 DAYS. I-1 LJ n CUSTOMER'S COPY - RETAIN FOR YOUR RECORDS �. f 11 PARK AVE COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/09/2012 l CITY OF SOMERVILLE Notice of Water.Charges P.O. BOX 197 IDu- Date Account 'Number Amount Due Payment Enclos� SOMERVILLE MA 02143-0197 FORWARDING,SERVICE REQUESTED 11/09/2012 It your address has changed, correct it beldW' ," ******5 -DIGIT 02144 4 111nn1111n,11.1n1.1n111... I I ... I I..... AROLI REALTY TRUST C/O MENKITI PO BOX 440293 WEST SOMERVILLE, MA 02144-0003 328013001 $921.62 f:.a.Aa Please indicate amount enclosed. Do not send cash Make check or money order payable to: V CITY OF SOMERVILLE P. 0. BOX 197 SOMERVILLE, MA 02143-0197 © 2011 Municipal Management Associates, Inc. All Rights Reserved. 328013001000000092162? Service Date Present Reading Date Previous Reading 1,000 Gal. Rate Charge Usage Charges Total Amount Due WATER YARMOUTH WATER DEPARTMENT 0 0 0 0.00 156.24 L� 'METER SIZE QUARTERLY ANNUALLY 1 /2"- 5/8" - 3/4" $ 21 .00 $ 84.00 1" 45.00 USAGE 156.24 REPLACEr 11/2" 225.00 900.00 93 960.00 1`13" 255.00 QTR CHG 21.00 METER 4" 270.00 6" 285.00 1080.00 1140.00 10" 705.00 2820.00 "Meters will be sized by the Yarmouth W star Department in accordance with AW W A recommended standards. TOTAL 177.24 Date Due Billing Date Acct. No. Bill Number Period Covered by Quarterly Charge 10/26/2012 09/24/2012 02-004679 84202 AUG 12 - OCT 12 OFFICE HOURS: MONDAY -FRIDAY 8:30 A.M -4:30 P.M PHONE NUMBER: (508) 771-7921 Yarmouth or September for West Yarmouth. tJ PAYMENT DUE BY SERVICE CHARGES RATES SERVICE CHARGES RATES 10/26/2012 TOWN OF YARMOUTH Due Date Account NumberAmount Due Payment Enclosed 1146 ROUTE 28 S YARMOUTH, MA 02664 10/26/2012 02-004679 177.24 FORWARDING SERVICE REQUESTED It your address has Changed, correct it Wow, " 01 Please indicate amount enclosed. Do not sent cash .. Make check or money order p`iybie to: ******5 -DIGIT 02664 ' � 1 III�unI�I�IIn�II�nInIllfffllt�t�J�l$II����I�IJIffflLfl ' KURRISS EDWARD D & DEANNE L IIL�•��JII••I••II••I••III•�•J••IIL•t�LI�tI��LIJJI•�J U PO BOX 26 TOWN OF YARMOUTH SOUTH YARMOUTH, MA 02664-0026 P.O. BOX 745 n LJ n Li © 2011 Municipal Management Associates, Inc. All Rights Reserved. READING, MA 01867-0405 18006042013100084202100000177246 PAY ON-LINE @ W W W.YARMOUTH.MA.US Lj Once you are at the Town's Website click " online services" YARMOUTH WATER DEPARTMENT WATER RATES - Effective July 1, 1995 MINIMUM CHARGE PER METER (Billed Quarterly In Advance) L� 'METER SIZE QUARTERLY ANNUALLY 1 /2"- 5/8" - 3/4" $ 21 .00 $ 84.00 1" 45.00 180.00 11/2" 225.00 900.00 2" 240.00 960.00 1`13" 255.00 1020.00 4" 270.00 6" 285.00 1080.00 1140.00 10" 705.00 2820.00 "Meters will be sized by the Yarmouth W star Department in accordance with AW W A recommended standards. QUANTITY COST PER 1,000 GALLONS First 100,000 Gallons 1.68 ^ I Next 200,000 Gallons 2.22 Over 300,000 Gallons 2.60 `I W ate, Meters are read annually. The consumption is billed in the months of July for Yarmouth Port, August for South Yarmouth or September for West Yarmouth. tJ SERVICE CHARGES RATES SERVICE CHARGES RATES Service Call: Seasonal Turn Off/On $50.00 Normal Working Hours Fir a Flow Test $50.00 1 Hour Minimum $35.00 Plus Parts Hydrant Rental $30.00 Each n Hour Additional $17.50 Plus Parts Per Day Plus the Cost of W afar Service Call: Damaged Meter $50.00 Plus Part. After Normal W orking Hours Meter Test $3.00 Plus Service Call 2 Hour Minimum $75.00 Plus Parts Backflow Device Inspection and Test $75.00 Reactivation for Non -Payment $75.00 New Water Service Connection Charge $150.00 Private Fire Protection: Plus Labor Rate and Materials Each Hydrant $180.00 Per Year Demand Charge $25.00 Each Sprinkler Line 180.00 Per Year Interest Charge 14.00 u CUSTOMER'S COPY - RETAIN FOR YOUR RECORDS COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 10/26/2012 39 RIVER - TOWN OF YARMOUTH Due Date Account NumberAmount Due Payment Enclosed 1146 ROUTE 28 S YARMOUTH, MA 02664 10/26/2012 02-004679 177.24 FORWARDING SERVICE REQUESTED It your address has Changed, correct it Wow, " 01 Please indicate amount enclosed. Do not sent cash .. Make check or money order p`iybie to: ******5 -DIGIT 02664 ' � 1 III�unI�I�IIn�II�nInIllfffllt�t�J�l$II����I�IJIffflLfl ' KURRISS EDWARD D & DEANNE L IIL�•��JII••I••II••I••III•�•J••IIL•t�LI�tI��LIJJI•�J U PO BOX 26 TOWN OF YARMOUTH SOUTH YARMOUTH, MA 02664-0026 P.O. BOX 745 n LJ n Li © 2011 Municipal Management Associates, Inc. All Rights Reserved. READING, MA 01867-0405 18006042013100084202100000177246 Li "I L_J WATER BILLING FORM CHANGE SHEET 225-226 CLAIM FOR VACANCY A claim for vacancy must lac filed in writing at the Water Department, 99 Buck Island Road, West Yarmouth.:14A 02673. A structure will be considered vacant when it meets the LJ follozvino- criteria: L All current and past due water charges have been paid, tL_J 2. The structure will be unoccupied for a minii-num of one year (1365 days). r_1 LJA. structure that has been approved for vacancy will have the water services turned off LJ and the water meter removed by the Yarmouth Water Department, Any water service that is reactivated within the one year (365 days) period as referenced in item two (2) 1 r_1 will. be assessed all quarterly charges which would have accrued frmn day of vacancy. LJ The Town of Yarmouth Water Department reaffirms its policy of water set -vice I r termination for non-payment of water charges pursuant to Massachusetts General Laws, Li Chapter 40, Section 421A through 412F. All water bills are due within thirty days from date Of issue. Outstanding accounts in excess of thirty days are subject to a $25.00 demand charge, interest at a rate of 14% (calculated from the date of issue) on the overdue arn0unt and termination of service. Services terminated shall be subject to a $75.00 reconnection charge. Terminated services will. be reconnected only during normal working hours 8,30 a.m.. to 4:30 p.m. ,Nklonday through Friday, exclusive to holidays. W Customers who wish to dispute a water bill must do so within 30 days of bill issue date. I r -I .... .. ..... .. ....... .. .. ....... ..... . ....... .. . --------------------------------------------------------------------------------------------------------- RETURN, THIS SECTION WITH PAYMENT Service Date Present Reading Date Previous Reading Usage 1 nnn rAl Rate Min . Usage Charge Total Amount Due WATER 0 0 0 0.00 156.24 USAGE 156.24 QTR CHG 21.00 7. 0 0.00 LJ Date Due Billing Date Acct. No. I Bill Number period Covered by Quarterly Charge 10/26/2012 09/24/2012 1 02-004671 84202 1 AUG 12 - OCT 12 39 RIVER TOTAL 177.24 ri I LJ F7 L_J ri NOTICE OF WATER CHARA-61 MMA Management Associates, LLC November 15, 2012 Mr. Ray Santilli Assistant Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 RE: Printinz & Mailing of Bills for Treasurer's Office Dear Mr. Santilli: Please indicate what company was awarded the job of printing the above referenced bills. Also, I would to obtain copies of all quotes submitted. I realize there is a cost for the town's photocopying service. Please indicate the cost and I will submit payment promptly. Very truly yours, G Michael A. Moreau Manager northandover.letter.008 72 Jefferson Street, Marlborough, MA 01752 Phone (508) 251-0354 • Fax (508) 251-1587 V11 TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 (`.. (V-0 Raymond T Santilh A TEL (978) 688-9516 Assistant Town Manager : FAX (978) 688-9556 December 6, 2012 Mr. Michael Moreau, Manager MMA Management Associates, LLC 72 Jefferson Street Marlborough, MA 01752 Dear Mr. Moreau: This office is in receipt of your second request dated December 3, 2012 for copies of `all quotes submitted for printing and mailing of bills for the Treasurer's Office'. Enclosed are copies of the documents you requested. This office received your first request dated November 15, 2012 for these documents and mailed copies to you on November 20tH Sincerely, Raymond T. Santilli Assistant Town Manager MMA Management Associates, LLC December 3, 2012 Mr. Ray Santilli Assistant Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 RE: 2"d Request Printing & Mailing of Bills for Treasurer's Office Dear Mr. Santilli: On November 15, 2012, I requested photocopies of all quotes submitted for printing and mailing of bills for the Treasurer's Office. Please indicate what company was awarded the job of printing the above referenced bills. I realize there is a cost for the town's photocopying service. Please indicate the cost and I will submit payment promptly. Very truly yours, Michael A. Moreau Manager Certified mail return receipt requested northandover. letter. 009 72 Jefferson Street, Marlborough, MA 01752 Phone (508) 251-0354 • Fax (508) 251-1587 MMA Management Associates, LLC November 15, 2012 Mr. Ray Santilli Assistant Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 RE: Printing & Mailing of Bills for Treasurer's Office Dear Mr. Santilli: Please indicate what company was awarded the job of printing the above referenced bills. Also, I would to obtain copies of all quotes submitted. I realize there is a cost for the town's photocopying service. Please indicate the cost and I will submit payment promptly. Very truly yours, G Michael A. Moreau Manager nordiandover.letter.008 72 Jefferson Street, Marlborough, MA 01752 Phone (508) 251-0354 • Fax (508) 251-1587 r C C C C r C C C C TOWN OF NORTH ANDOVER INVITATION FOR BIDS PRINTING & MAILING OF BILLS FOR TREASURER'S OFFICE � Contact II Address Telephone Number: Fax Number: Email September 25, 2012 Ray Santilli Assistant Town Manager 120 Main Street North Andover, MA 01845 978-688-9516 978-688-9556 rsantilli@townofnorthandover.com n u n Li n n October 15, 2012 MMA Management Associates, LLC F, Mr. Ray Santilli Assistant Town Manager Town of North Andover n 120 Main Street North Andover, MA 01845 RE: Printing & Mailing of Bills for Treasurer's Office Dear Mr. Santilli: Please find MMA's bid for Printing & Mailing of Bills for the Treasurer's Office. Minimum Requirements A. Company must demonstrate a minimum of five (5) years experience in other Massachusetts municipalities in providing the services required in the Scope of Services. MMA has been printing and mailing tax and utility bills for its clients for 31 years �i since January 1981, B. Company shall submit a complete list of all similar contracts performed in other Massachusetts municipalities in the past three (3) years with contact names and telephone numbers. Town of Brookline Tag Collector & Treasurer: Steve Cirillo 333 Washington Street, Brookline MA 02445 Phone: 617-730-2317 Fax: 617-730-2305 Email: scirillo@brooklinema.gov Annual Volume: 17,101 real estate tax bills (quarterly) 371 personal prop bills (quarterly) Client Since: June 1985 f7 Town of Brookline Water/Sewer: Deborah Baker 333 Washington Street, Brookline, MA 02445 L' Phone: 617-730-2170 Fax: 617-713-3727 Email: dbaker@brooklinema.gov Annual Volume: 41,476 bills and demand notices LA Client Since: June 1, 2005 n 72 Jefferson Street, Marlborough, MA 01752 �, Phone (508) 251-0354 • Fax (508) 251-1587 n u n M Town of Yarmouth Water: u Terry Rasmusen 99 Buck Island Road, West Yarmouth, MA 02673 Phone: 508-771-7921 Fax: 508-771-7998 M Email: trasmuysen@yarmouth.ma.us Annual Volume: 68,735 bills Client Since: December 1, 2006 M City of Somerville Water/Sewer Jean Angiulo 17 Franey Road, Somerville, MA 02145 n Phone: 617-625-6600 ext. 5825 Fax: 617-591-7905 LA Email: jangiulo@somervillema.gov Annual Volume: 50,320 bills and demand notices n Client Since: December 1, 2009 u C. Company shall furnish all labor, equipment, and materials as required to perform the work in accordance with the Scope of Services. MMA Management Associates, LLC agrees to furnish all labor, equipment, and n materials as required to perform the work in accordance with the Town's Scope of u Services. r1 D. Company must be capable of coverting the raw data files provided from the Town's Lj Govern® software system into finished invoices that are mail -ready. MMA Management Associates, LLC is fully capable of converting the raw data files provided from the Town's Govern® software system into finished invoices that are mail ready. E. Company must meet the required turnaround time of within five (5) work days from receipt of data files to mailing the finished invoices. (i.e. if the company receives the M data file on Monday at 10:00 a.m., the company must deliver the finished product to the Post Office no later than close of business on Friday of that week.) MMA Management Associates, LLC is fully capable and agrees to a turnaround time of within five (5) working days from receipt of data files to mailing the finished invoices provided the Town maintains its raw data in the same format initially provided to MMA. n F. Price shall remain firm for the entire period of the contract. `-' MMA Management Associates, LLC price is fixed and unchanged for the duration of n this three year contract. G. Submission of required statements and forms. n u F.7. u MMA Management Associates, LLC has completed and submitted the following certifications: Certificate of Non -Collusion Certificate of Tax Compliance; and Certificate of Corporate Vote Samples MMA has enclosed sample bills for the following: A. Town of Brookline 1St Quarter Real Estate Bill Orange B. Town of Brookline 2nd Quarter Real Estate Bill Brown C. Town of Brookline 1St Quarter Personal Property Bill Purple D. Town of Brookline 2nd Quarter Personal Property Bill Gray E. Town of Brookline Water/Sewer Bill Blue F. City of Somerville Water/Sewer Bill Blue G. Town of Yarmouth Water Bill Blue Also enclosed are blank forms that are ordered for printing the above-mentioned bills. Please note that although the blank forms are the same for water/sewer bills each city or town has its own specific format and wording. Handling Multiple Bills to the Same Name/Address Whenever three (3) or more bills are addressed to the same owner/address these bills are pulled from the main run and hand -inserted into one envelope. This process significantly reduces the town's cost of postage. Very truly yours, //.,,U ez_ Michael A. Moreau Manager northandover.letter.006 APPENDIX A - PRICE PROPOSAL The Contract will be awarded to the responsible, responsive bidder offering the lowest aggregate price for the products offered and delivered for the period of the proposed contract. All prices are to remain firm for the duration of the Contract. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. Year 1— November 1. 2012 throueh October 31. 2013 Description Quantily Unit Price Total Price Real Estate & Personal Property bills 43,600/year $0.195/bill $8,502.00 (mailed quarterly) Water/Sewer bills 37,200/year $0.195/bill $7,254.00 Water/Sewer bills 37,200/year $0.195/bill $7,254.00 (mailed monthly) $7,800.00 Quarterly Newsletter 40,000/year $0.195/newsletter $7,800.00 YEAR 1 TOTAL $23,556.00 Year 1— November 1. 2013 throuizh October 31. 2014 Description Quantily Unit Price Total Price Real Estate & Personal Property bills 43,600/year $0.195/bill $8,502.00 (mailed quarterly) Water/Sewer bills 37,200/year $0.195/bill $7,254.00 (mailed monthly) Quarterly Newsletter 40,000/year $0.195/newsletter $7,800.00 YEAR 2 TOTAL $23,556.00 Year 1— November 1, 2014 through October 31, 2015 Description Quantily Unit Price Total Price Real Estate & Personal Property bills 43,600/year $0.195/bill $8,502.00 (mailed quarterly) Water/Sewer bills 37,200/year $0.195/bill $7,254.00 (mailed monthly) Quarterly Newsletter 40,000/year $0.195/newsletter $7,800.00 Addenda are acknowledged: Signature YEAR 3 TOTAL $23,556.00 Business Name MMA Management Associates, LLC Business Address 72 Jefferson Street, Suite 101A, Marlborough, MA 01752 Business Phone 508-251-0354 Fax 508-251-1587 Michael A. Moreau Name of Person Authorized to sign Price Proposal Manager Title of Person Authorized to sign Price Proposal oignature or Above rerson Town of North Andover IFB Printing & Mailing of Bills for Treasurer's Office CERTIFICATIONS CERTIFICATE OF NON -COLLUSION The undersigned certifies that under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature I&A Date Z O M Michael A. Moreau, Manager MMA Management Associates, LLC Print Name & Title Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I Michael A. Moreau, authorized signatory for MMA Management Associates, LLC Name of individual Name of contractor do hereby certify that under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. Signature Date Town of North Andover IFB Printing & Mailing of Bills for Treasurer's Office F, lJ I Li Li CERTIFICATE OF VOTE At a duly authorized meeting of the Board of Directors of the MMA Management Associates, LLC held on October 15, 2012 it was VOTED, THAT Michael A. Moreau Manager of MMA Management Associates, LLC be and hereby is authorized to execute contracts and bonds in the name and on behalf of MMA Management Associates, LLC, and affix its corporate seal hereto; and such execution of any contract or obligation in the name of MMA Management Associates, LLC on its behalf by such officer under seal of MMA Management Associates, LLC, shall be valid and binding upon MMA Management Associates, LLC. I certify that I am the clerk of the above named corporation and that Michael A. Moreau is t duly elected officer as above of said MMA Management Associates, LLC, and that the above vote has not been amended or rescinded and remains in full force and effect as the date of this contract. pe,)t /& /4001 M (Date) (Clerk) Town of North Andover IFB Printing & Mailing of Bills for Treasurer's Office SSI �� m l rt l • • • • ft-�o ' _ - o am—r ' e W x6jee e- P U fL n u n L u n u n n u n K Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: A094 Vw w It A94 -Egm �ft AN Dw- Qft 1A104 -ow Dw- r%yA V;—tea, a -e If your address has changed, please contact the Assessor's office., Please indicate amount enclosed. Do not send cash. Make check or money order payable to This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. The Commonwealth of Massachusetts Town of Brookline Off "ice of Collector of Taxes Fwad V`'t- -.y Olt ftkAlrq" 69 '- 'p Ammr , ! am - r AMMVIE I► M e - r .1CREMIEUX PIERRE YVES & JARVINEN D 1 39010-16 PROPERTY DESCRIPTION TAX MESSAGE REAL ESTATE TAX DUE BY AUG 01, 2012 DUE BY NOV 01,2012 Class Code 101 THIS PRELIMINARY TAX BILL 7,735.26 SO FT 11344 IS DUE 0810112012. PLEASEDESCRIPTION 1st PAYMENT 2nd PAYMENT Block 104 NOTE THAT NO TAX RATES, Lot 0400 VALUATIONS, OR ASSESSMENTS TAX 3,867.63 3,867.63 Deed Book 22 755 Deed Page 465 APPEAR ON THIS BILL. ___________ Deed Date 0810912005 TOTAL DUE 3,867.63 3,867.63 AMOUNT NOW DUE 3,867.63 SPECIAL ASSESSMENTS PROPERTY LOCATION 59 WINDSOR RD Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of real estate listed above: For information on Town Departments see website at: WWW.BROOKLINEMA.GOV Pay this bill online at WWW-BROOKLINEMA.GOV (see website for applicable fees. ) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:00AM - 12:30PM STEPHEN E. CIRILLO, TAX COLLECTOR Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. �< COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 104 0400 08/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED If your address has changea. please contact the Assessor's office ******5 -DIGIT 02445 3 CREMIEUX PIERRE YVES & JARVINEN D f'] 59 WINDSOR RD BROOKLINE, MA 02445-1334 u Lj 59 WINDSOR RD lu This form approved by the Commissioner of Revenue. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. 0. BOX 9106 BROOKLINE, MA 02446-9106 00750181330018 00039010160 0003867637 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: it your addreng haL, chang pt-3nb contact Me As56snvf ' : umce.. f. u n u n ' This form approved by the Commissioner of Revenue. --count Numbeount. -• please fndicare amount unclosed. Dc rot send cash Make check or money o►der payable to: © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. i_j n L_i 171 u I L� The Commonwealth of Massachusetts, Town of Brookline Off ice of Collector of Taxes PROPERTY DESCRIPTION TAX MESSAGE REAL ESTATE TAX DUE BY AUG 01, 2012 DUE BY NOV 01,2012 Class Code 101 THIS PRELIMINARY TAX BILL 7,068.90 SQ FT 18852 IS DUE 1110112012. PLEASEDESCRIPTION 1st PAYMENT 2nd PAYMENT Block 104 NOTE THAT NO TAX RATES, ® ® • , • • p : x a^ ... , • Lot 0600 VALUATIONS, OR ASSESSMENTS TAX 3,534.45 3,534.45 000 Deed Book 13475 APPEAR ON THIS BILL. PAYMENTS -3,534.45 0.00 Deed Page 427 3,534.45 ----------- Deed Date 0512711999 FORWARDING SERV. REQUESTED TOTAL DUE 0.00 3,534.45 SPECIAL ASSESSMENTS AMOUNT NOW DUE 3,534.45 Please indicate amount enclosed. Bo not send cash. PROPERTY LOCATION 73 WINDSOR RD Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of real estate listed above: F1 For information on other Town Departments see website at: WWW. BROOKLINEMA. GOV u Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees) u n LA COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:OOPM FRIDAY: 8:OOAM - 12:30PM PAYMENTS RECEIVED AFTER 0912112012 ARE NOT REFLECTED ON THIS BILL. STEPHEN E. CIRILLO, TAX COLLECTOR n� Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made. 104 0600 000 (COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL Y� ,. 41 ,',o ® ® • , • • p : x a^ ... , • BROOKLINE, MA 02446 ,. 11/01/2012 39030-08 3,534.45 FORWARDING SERV. REQUESTED If your address has changed. please contact the Assessor's office. Please indicate amount enclosed. Bo not send cash. Make check or money order payable to: ******5 -DIGIT 02445 4 RANDLE JOHN C & ROSA M OFFICE OF THE TAX COLLECTOR 73 WINDSOR RD TOWN OF BROOKLINE BROOKLINE, MA 02445-1334 P. O. BOX 9106 BROOKLINE, MA 02446-9106 u u 73 WINDSOR RD u This form approved by the Commissioner of Revenue. III.���JJJ��IJ�JJI��IJ�����IIII����II��II���Jlnul�ll 00750181330026 00039030085 0003534450 © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. �isca ea 201 • re I Inar e so a ' roper y pax BI n u v n Li u n ell, nnu f. 'u n _ Interest at the rate of 14% per annum will accrue on overdue payments from the due date until the payment is made. If your address has changed, please contact the Assessor's office. ii u r'] u n �i This form approved by the Commissioner of Revenue. OLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: Fisca Yea 01140111111111 a y ' e sona Prope ty ra BII to A o A o e Pa e = c o Please indicate amount enclosed. Do not send cash. Make check or money order payable to: © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. The Commonwealth of Massachusetts Town of Brookline Office of Collector of Taxes Fk§d ft . � 00� 0 U 9 ILTON PARK TOWERS LLC 1 PROPERTY DESCRIPTION TAX MESSAGE Personal Property Tax DUE BY AUG 01,2012 DUE BY NOV 01,2012 THIS PRELIMINARY TAX BILL Class Code 501 955.72 ID # 024 IS DUE 08/01/2012. PLEASE DESCRIPTION 1st PAYMENT 2nd PAYMENT TAX 477.86 477.86 0100 NOTE THAT NO TAX RATES, 001 VALUATIONS, OR ASSESSMENTS APPEAR ON THIS BILL. ----------- ----------- TOTAL DUE 477.86 477.86 AMOUNT NOW DUE 477.86 PROPERTY LOCATION 175 FREEMAN ST Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of personal property listed U above: n F u n LJ For information on Town Departments see website at: WWW.BROOKLINEMA.GOV Pay this bill online at WWW.BROOKLINEMA.GOV (see website for applicable fees. ) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:OOPM FRIDAY: 8:OOAM - 12:30PM STEPHEN E. CIRILLO, TAX COLLECTOR Interest sqt thp rate Qf 14% per annum will accrue gn overdue r)avmenl5 fromthQ ugd ntilh payment is made. 024 0100 001 TOWN OF BROOKLINE/TAX COLLECTOR TOWN HALL BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED If your address has changed, please contact the Assessor's office 719 � ******ALL FOR AADC 021 HAMILTON PARK TOWERS LLC HAMILTON PARK TOWERS LLC 39 BRIGHTON AVE ALLSTON, MA 02134-2301 n u n 'U F175 FREEMAN ST :OLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 08/01/2012 F7.4C'!1 Ul�.:.11 W1 lf1ianl am' O 08101/2012 I 1000-65 - 477.86 I Please indicate amount enclosed. Do not send cash. Make check or money order payable to; OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. O. BOX 9106 BROOKLINE, MA 02446-9106 00750261330018 00001000652 0000477869 This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. ire! !fi r ?'cif lbn-111t-ary -Nr.—"o .�fl IPq�*ty 'r;*� � II u LJ d1j", Li n 'Li Interest at the rate of 14% per annum will accrue on overdue payments from the bill due date until the payment is made -_ - - COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: �c r l 1`K 1f IC t! P�ojhnmi.". r,y Py?'---Ajwf.6 1P?',qown If your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: Li n n This form approved by the Commissioner of Revenue. © 2012 Municipal Management Associates Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. The Commonwealth of Massachusetts Town of Brookline Off ice of Collector of Taxes r ; Ml 1'r r WiM pw o A. IP.P0,oW tj iftm At �A PLUS DENTISTRY I 103144 PROPERTY DESCRIPTION TAX MESSAGE Personal Property Tax DUE BY AUG 01,2012 DUE BY NOV 01,2012 THIS PRELIMINARY TAX BILL 184.86 Class Code 502 ID # 092 IS DUE 1110112012. PLEASE DESCRIPTION 1st PAYMENT 2nd PAYMENT TAX 92.43 92.43 0200 NOTE THAT NO TAX RATES, 001 VALUATIONS, OR ASSESSMENTS PAYMENTS -92.43 0.00 APPEAR ON THIS BILL. TOTAL DUE 0.00 92.43 AMOUNT NOW DUE 92.43 PROPERTY LOCATION I LJ 1616 BEACON ST Your preliminary tax for the fiscal year beginning July 1, 2012 and ending June 30, 2013 on the parcel of personal property listed above: For information on other Town Departments see website at: WWW. BROOKLINEMA . GOV Pay this bill online at WWW.BROOKLINENU.GOV (see website for applicable fees) COLLECTOR'S OFFICE: (617) 730-2020 OFFICE HOURS: ASSESSOR'S OFFICE: (617) 730-2060 MON - THURS: 8:OOAM - 5:00PM FRIDAY: 8:OOAM - 12:30PM PAYMENTS RECEIVED AFTER 0912112012 ARE NOT REFLECTED ON THIS BILL. STEPHEN E. CIRILLO, TAX COLLECTOR Interest at the rateof14% per annum will accrue on overdue payments from the bill due date until the payment is made. - 092 0200 001 COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/01/2012 TOWN OF BROOKLINE/TAX COLLECTOR M 4 \`%*-_-r )V1 - f y 7r o n TOWN HALL r11i11n�llr 1ln�.�ir�j r �1��J�a� �3S� BROOKLINE, MA ,02446 1!7 W Dow A\ctifijI gWoli �( "Asn -a of I ia— ftw�RIuTIii Iki^ CA0.�1 i FORWARDING SERV. REQUESTED. 11/01/20121 103144 92.43 If your address has changed, please contact the Assessor's office. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: 7 u r-1 J n L A PLUS DENTISTRY PROBER YURIY 1616 BEACON ST BROOKLINE, MA 02446-0000 n 1616 BEACON STT u This form approved by the Commissioner of Revenue. OFFICE OF THE TAX COLLECTOR TOWN OF BROOKLINE P. O. BOX 9106 BROOKLINE, MA -02446-9106 00750269920026 00001031442 0000092437 © 2012 Municipal Management Associates, Inc. All Rights Reserved. FISCAL YEAR 2013 PRELIMINARY TAX: This bill shows the amount of preliminary tax you owe for fiscal year 2013 (July 1, 2012 - June 30, 2013). PRELIMINARY TAX AMOUNT: As a general rule, your preliminary tax will not exceed 50% of your adjusted fiscal year 2012 tax (including any betterments, special assessments and other charges added to the tax). Adjustments are made for abatements or exemptions granted for fiscal year 2012, and tax increases allowed under Proposition 2%o in fiscal year 2013. Under certain circumstances, your preliminary tax may exceed 50% of the adjusted amount. PAYMENT DUE DATES/INTEREST CHARGES: If preliminary bills were mailed on or before August 1, 2012, your preliminary tax is payable in two equal installments. Your first payment is due August 1, 2012, or 30 days after the bills were mailed, whichever is later. Your second payment is due November 1, 2012. However, if preliminary bills were mailed after August 1, 2012, your L preliminary tax is due as a single installment on November 1, 2012, or 30 days after the bills were mailed, whichever is later. If your payments are not made by their due dates, interest at the rate of 14% per annum will be charged on the unpaid and overdue amount. Ifpl preliminary bills were mailed on or before August 1, 2012, interest will be computed on overdue first payments from August 1, 2012, or the payment due date, whichever is later, and on overdue second payments from November 1, 2012, to the date payment is made. If preliminary bills were mailed after August 1, 2012, interest will be computed on overdue payments from November 1, 2012, or the payment due date, whichever is later, to the date payment is made. You will also be required to pay charges and fees incurred for collection if payments are not made when due. Payments are considered made when received by the Collector. To obtain a receipted bill, enclose a self-addressed stamped envelope and both copies of the bill with your payment. FISCAL YEAR 2013 ACTUAL TAX BILLS: You will receive your actual fiscal year 2013 tax bill based on January 1, 2012 n assessments after the tax rate is set. Any preliminary tax payments made will be credited toward payment of your fiscal year 2013 tax. Your actual tax bill will provide you with more detailed information on payment due dates. n ABATEMENT/EXEMPTION APPLICATIONS: Your right to seek an abatement of or exemption from your fiscal year 2013 tax is not prejudiced by the issuance of preliminary tax bills. Once the actual tax bills are issued, you will be able to apply for an abatement or exemption. The deadline for filing your abatement or exemption application will be measured from the date the actual tax bills are n mailed, not the date preliminary tax bills were mailed. Your actual tax bill will provide you with more detailed information on �J application procedures and deadlines. n INQUIRIES: If you have questions on how your preliminary tax was determined, you should contact the Board of Assessors. If you u have questions on payments, you should contact the Collector's Office. n 1st QTR. R.E. Ii n Lj n LJ n ,n �c n CUSTOMER'S COPY - RETAIN FOR YOUR RECORDS COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: © 2011 Municipal Management Associates, Inc. All Rights Reserved. Please indicate amount enclosed. Do not send cash. Make check or money order payable to: Town of Brookline Department of Public Works Water & Sewer Division 617-730-2170 r ALL INVOICES ISSUED AFTER JULY 1, 2012 ARE SUBJECT TO NEW RATES (SEE REVERSE FOR RATES) ARE YOU 65 OR OLDER AND HAVING TROUBLE PAYING YOUR WATER AND SEWER BILL? YOU MAY BE ELIGIBLE FOR RATE RELIEF. PLEASE CONTACT THE ASSESSORS OFFICE AT 617-730-2060 CORRESPONDENCE RELATING TO YOUR INVOICE SHOULD BE DIRECTED TO: Brookline Water & Sewer Division 333 Washington Street Brookline MA 02445 OFFICE HOURS: Monday thru Thursday 8:00 am to 5:00 pm, Fridays 8:00 am to 12:30 pm All charges remaining unpaid will incur an interest charge at a rate of 14% per annum. Water & Sewer charges will be liened on the real estate tax bill if not paid when due. Complaints regarding this invoice m, t be made within 10 business days. Pay this bill online at WWW:BROOKLINEM.GOV with no extra fees! JSTOMER'S COPY - 104 0600 73 WINDSOR RD COLLECTOR'S COPY- RETURN WITH YOUR PAYMENT BY: 11/08/2012 TAX COLLECTOR / TOWN OF BROOKLINE P.O. BOX 9103 BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED 11/08/2012 It your address has changed, correct it below. ******5 -DIGIT 02445 JOHN RANDLE 73 WINDSOR RD BROOKLINE, MA 02445-1334 f-1 9-1 © 2011 Municipal Management Associates, Inc. All Rights Reserved. 80404-00 I 323.90 ww�w•wwwccr o Please indicate amount enclosed. Do not send Make check or money order payable to: TAX COLLECTOR TOWN OF BROOKLINE P.O. BOX 9103 BROOKLINE, MA 02446 00750340670018 00080404007 0000323907 Current Previous Usage Service Date Reading Date Reading HCF Amount Due Total Amount Due WATER 09/01/2012 368 06/01/2012 342 26 105.25 BASE 50.00 SEWER 26 168.65 NATER 105.25 EWER 168.65 ---- Date Due Billing Date Acct. No. Meter Size: 5/8" 3 23 OTAL 323.9090. 11/08/2012 10/09/2012 80404-00 Mail Payments to: TAX COLLECTOR TOWN OF BROOKLINE PAYMENTS RECEIVED AFTER: 10/04/2012 P.O. BOX 9103 PAYMENT DUE BY ARE NOT REFLECTED ON THIS BILL BROOKLINE, MA 02446 11/08/2012 ALL INVOICES ISSUED AFTER JULY 1, 2012 ARE SUBJECT TO NEW RATES (SEE REVERSE FOR RATES) ARE YOU 65 OR OLDER AND HAVING TROUBLE PAYING YOUR WATER AND SEWER BILL? YOU MAY BE ELIGIBLE FOR RATE RELIEF. PLEASE CONTACT THE ASSESSORS OFFICE AT 617-730-2060 CORRESPONDENCE RELATING TO YOUR INVOICE SHOULD BE DIRECTED TO: Brookline Water & Sewer Division 333 Washington Street Brookline MA 02445 OFFICE HOURS: Monday thru Thursday 8:00 am to 5:00 pm, Fridays 8:00 am to 12:30 pm All charges remaining unpaid will incur an interest charge at a rate of 14% per annum. Water & Sewer charges will be liened on the real estate tax bill if not paid when due. Complaints regarding this invoice m, t be made within 10 business days. Pay this bill online at WWW:BROOKLINEM.GOV with no extra fees! JSTOMER'S COPY - 104 0600 73 WINDSOR RD COLLECTOR'S COPY- RETURN WITH YOUR PAYMENT BY: 11/08/2012 TAX COLLECTOR / TOWN OF BROOKLINE P.O. BOX 9103 BROOKLINE, MA 02446 FORWARDING SERV. REQUESTED 11/08/2012 It your address has changed, correct it below. ******5 -DIGIT 02445 JOHN RANDLE 73 WINDSOR RD BROOKLINE, MA 02445-1334 f-1 9-1 © 2011 Municipal Management Associates, Inc. All Rights Reserved. 80404-00 I 323.90 ww�w•wwwccr o Please indicate amount enclosed. Do not send Make check or money order payable to: TAX COLLECTOR TOWN OF BROOKLINE P.O. BOX 9103 BROOKLINE, MA 02446 00750340670018 00080404007 0000323907 CHANGE FORM NAME CHANGE MAILING NAME AND ADDRESS cri-ly STATE ZIP Li Lj F1 Li . . . ........... r : I U NOTICE OF WATER CHART. L -j QUARTERLY RATES BASE RATES- FIRE SERVICE Meter Size Water & Sewer Size Charge 5/811 50.00 jif 5.00 3/411 60.00 1 1/211 12.00 jig 80.00 211 20.00 1 1/211 120.00 311 45.00 2!1 160.00 411 80.00 311 240.00 611 180.00 411 320.00 811 320.00 Irrigation 5.00 loll 500.00 BLOCK RATES . Use Water Sewer Block 1 0 - 7 hcf 1.60 3.60 Block, 2 8 + hcf 4.95 7.55 Irrigation All hcf 5.00 All usage measured in hundred cubic feet (hcf) 1 hcf = 748 gallons CHANGE FORM NAME CHANGE MAILING NAME AND ADDRESS cri-ly STATE ZIP Li Lj F1 Li . . . ........... r : I U NOTICE OF WATER CHART. L -j Service Date Present Reading Date Previous Reading usage Cubic gain. Charge Amount Due Total Amount Due Water 09/15/2012 56600 05/15/2012 51100 5500 CONSUMPTION 09/15/2012 56600 266.30 2012 00000566 A 00005500 IRINA SUCONICK 05/15/2012 51100 05/15/2012 ater 266.30 Sewer 09/15/2012 56600 05/15/2012 51100 5500 ACTUAL READING 01 /-1-5--/-20- 12 404.41 Sewer 404.41 Total 670.71 Date Due Billing Date Acct. No. Meter No. Visit us at WWW.SOMERVILLEMA.GOV 11/09/2012 09/25/2012 308040001 19819078 105/15/2011 For billing inquiries, address changes an sa e o property call (617) 625-6600, Extension 5850 PER HCF WATER SEWER TOTAL TERMS: Charges will be considered delinquent if not 0- 13 3.62 6.07 9.69 paid by the due date shown on the right. 14- 67 5.22 7.75 12.97 Past due balances will be subject to interest 68-133 5.48 8.13 13.61 Payment due b Y charges at 14% per annum. 133+ 5.68 8.41 14.09 11/09/2012 RIGHT TO DISPUTE YOUR WATER/SEWER BILL: If for any reason you believe your water bill is in error, you must file a dispute in writing explaining what you believe the error to be. This dispute must be received before the due date of the bill in question. Disputes must be mailed to the Water Department, 17 Franey Road, Somerville, MA 02145. u CURRENT CONSUMPTION CONSUMPTION HISTORY MAILING ADDRESS READING PERIODI READING MONTH READING CONSUMPTION 09/15/2012 56600 09715 2012 00000566 A 00005500 IRINA SUCONICK 05/15/2012 51100 05/15/2012 00000511A 00005600 PO BOX 440261 ACTUAL READING 01 /-1-5--/-20- 12 00000455 A 00005200 SOMERVILLE, MA 02144-0003 USAGE 09/15/2011 00000403 A 00005800 Cubic feet 5500 105/15/2011 1 00000345 A 1 00005900 �ITHIS BILL REFLECTS A 120 DAY BILLING PERIOD. USAGE TIERS HAVE BEEN EXPANDED TO AVOID HIGHER COSTS. BILLS ARE NOW DUE WITHIN 45 DAYS. n y CUSTOME 54 LOWDEN AVE PY - RETAIN FOR YOUR RECORDS CITY OF SOMERVILLE P.O. BOX 197 SOMERVILLE, MA 02143-0197 FORWARDINGG SERVICE RERUESTED It your address has changed, correct it below. I COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 11/09/2012 11/09/2012 308040001 1 $670.71 1 Please indicate amount enclosed. Do not send cash Make check or money order payable to: ******5 -DIGIT 02144 r , 2 ���nn����ni����u���n���u���u���nn���n��nni���i�� ���un����u�����n�n�����unn����1n1n11111u1n1111nl) u IRINA SUCONICK CITY OF SOMERVILLE 17-1 PO BOX 440261 P. O. BOX 197 SOMERVILLE, MA 02144-0003 SOMERVILLE, MA 02143-0197 ©2011 Municipal Management Associates, Inc. All Rights Reserved. 3080400010000000670710 01-000173 Service Date Present Reading Date Previous Reading 1, u911915- 000 Gal. Rate lvIJlL Charge Usage Charges Total Amount Due WATER 07/18/2012 29 10/25/2011 0 29 0.00 Hydrant Rental 134.40 225.00 2" 240.00 3" 255.00 4' 270.00 6" 285.00 USAGE 134.40 705.00 *Meters will be sized by tha Yarmouth W star Department in accordance with AW W A recommended standards. QUANTITY COST PER 1,000 GALLONS First 100,000 Gallons 1.68 Next 200,000 Gallons 2.22_ QTR CHG 21.00 TOTAL 155.40 Date Due Billing Date Acct. No. Bill Number Period Covered by Quarterly Charge 09/22/2012 08/20/2012 01-000173 79161 JUL 12 - SEP 12 OFFICE HOURS: MONDAY -FRIDAY 8:30 A.M -4:30 P.M 180.00 Per Year PHONE NUMBER: (508) 771-7921 PAYMENT DUE BY 09/22/2012 PAY ON-LINE @ WWW.YARMOUTH.MA.US Once you are at the Town's Website click "online services" RATES YARMOUTH WATER DEPARTMENT WATER RATES • Effective July 1, 1995 $50.00 MINIMUM CHARGE PER METER (Billed Quarterly In Advance) *METER SIZE QUARTERLY 1 /2" - 5/8" - 3/4" $ 21.00 145.00 Hydrant Rental 11/2" 225.00 2" 240.00 3" 255.00 4' 270.00 6" 285.00 10" 705.00 *Meters will be sized by tha Yarmouth W star Department in accordance with AW W A recommended standards. QUANTITY COST PER 1,000 GALLONS First 100,000 Gallons 1.68 Next 200,000 Gallons 2.22_ Over 300,000 Gallons 2.60 Water Meters are read annually. The consumption is billed in the months of July for Yarmouth Port, August for South Plus Labor Rate and Materials Yarmouth or September for West Yarmouth. ANNUALLY $ 84.00 180.00 900.00 960.00 1020.00 1080.00 1140.00 2820.00 SERVIC€ CHARGES RATES SERVICE CHARGES RATES Service Call:. Seasonal Turn Oft/On $50.00 Normal Working Hours Fire Flow Test $50.00 1 Hour Minimum $35.00 Plus Parts Hydrant Rental $30.00 Each 14 Hour Additional $17.50 Plus Parts Per Day Plus the Cost of W star Service Call: Damaged Meter $50.00 Plus Parts After Normal W orking Hours Meter Test $3.00 Plus Service Call 2 Hour Minimum $75.00 Plus Parts Backflow Device Inspection and Test $75.00 Reactivation for Non -Payment $75.00 New Water Service Connection Charge $150.00 Private Fire Protection: Plus Labor Rate and Materials Each Hydrant $180.00 Per Year Demand Charge $25.00 Each Sprinkler Line 180.00 Per Year Interest Charge 14.00 )PY - RETAIN FOR YOUR RECORDS COLLECTOR'S COPY - RETURN WITH YOUR PAYMENT BY: 09/22/2012 TOWN OF YARMOUTH_ ' ' ' • - _ 1146 ROUTE 28 - �- - Account 4 • • • S YARMOUTH, MA 02664 FORWARDING SERVICE REQUESTED 09/22/2012 01-000173 155.40rw It your address hae`changed correct it below. Please indicate amount enclosed.ao not send cash. , Make check or money order payable to- _ N ******5-DIGIT'02675 1'IILf���l�I�II��L1�IfLlfll�'��IIfI,�II�����fllllfffffflllfflfl r HICKEY MALCOLM III�nn�Illnlnllnl�nlllnnlnllln��I�I��I��I�I�I�Ii�nl PO BOX 1 TOWN OF YARMOUTH YARMOUTH PORT, MA 02675-0001 P.O. BOX 745 rl READING, MA 01867-0405 L� 18006042013100079161600000155408 © 2011 Municipal Management Associates, Inc. All Rights Reserved. WATER BILLING FORM CHANGE SHEET 225-26 CLAIM FOR. VACANCY A claim for vacancy must be filed in writing at the Water Department, 99 Buck Island I Z:� Road, West Yarmouth, MA 02673. A structure. will be considered vacant when it meets the following criteria: I. All current and past due water charges have been paid. 2. The structure will be unoccupied for a minimum of one year (365 days). A structure that has been approved for vacancy will have the water services turned off and the water ineter removed by the Yarmouth Water Depaiiment. Any water service that is reactivated within the one year (365 days) period as referenced in item two (2) will be assessed all quarterly charges which. would have accrued from day of vacancy. The Town of Yarmouth Water Department reaffirms its policy of water service termination for non-payment of water charges pursuant to Massachusetts General Laws, Chapter 40, Section 42A through 422F. All. water bills are due within thirty days from date of issue. Outstanding accounts in excess of thirty days are subject to a $25.00 demand char -e, interest i ata rate of 1.4% (calculated from the date of issue) on the overdue amount and termination of service. Services terminated shall be subject to a $75.00 reconnection char -e. Terminated. services will be reconnected only during normal working hours 8:30 a.m. to Z' 4:30 p.j.-n.. Monday through Friday, exclusive to holidays. Custon.iers who wish to dispute a water bill must do so within 30 days of billissue date. . . .. ..... ... - ............ ............. -- - 1. - - ......... ...... ..... ....... ... ..... .. ...... . .... ...... . .... . ..... ---------------------------------------------------------------------------------------------------------- RETURN THIS SECTION WITH PAYMENT Service Date Present Reading Date Previous Reading Usage I—aDL-LAI-- Rate min Charg,- Usage Charge Total Amount Due P WATER 07/118/2012 29 10/25/2011 0 29 0.00 134.40 * 1 . USAGE 1 34.40 29 0.00 QTR CHG 21.00 I Date Due Billing Date Acct. No.ill Char JBNumber IPeriod Covered by Quarterly 109/22/2012 08/20/2012 101-00017� 79161 1 JUL 12 - SEP 12 1 92 ROUTE 6A ---------- TOTAL 155.40 Ll F7 LJ NOTICE OF WATER CHARGO a2 TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 October 17, 2012 The Town of North Andover has decided to cancel the current Invitation for Bids — Printing & Mailing of Bills for Treasurer's Office issued on September 25, 2012. The Town intends to solicit quotes for this specific work for a one-year period only. Andrew W. Maylor Town Manager Santilli, Ray From: Yarid, Jennifer Sent: Wednesday, October 17, 2012 9:36 AM To: Santilli, Ray Subject: bill printing bids Ray, Since we received only 1 bid and it was considerably higher than what we're currently paying, I would like to rebid for 3 years of bill printing. Jennifer Yarid, CMMT Treasurer/Collector Town of North Andover 120 Main Street North Andover, MA 01845 Phone 978.688.9552 Fax 978.688.9524 EMail iyarid@townofnorthandover.com Web www.TownofNorthAndover.com Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm, Please consider the environment before printing this email. I Santilli, Ray From: Santilli, Ray Sent: Wednesday, October 03, 2012 2:54 PM To: 'Michael A. Moreau' Subject: RE: Printing and mailing of bills for Treasurer's Office See responses in red below. Ray Santilli Assistant Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 Phone 978.688.9516 Fax 978.688.9556 Email rsantiIli Otownofnorthandover.com Web www.townofnorthandover.com ,,.CFI T h OP { 1� � D 4. 1hr 6trS�C au4s"� From: Michael A. Moreau[mailto:MMoreau(aamunicipalmanagement.com] Sent: Wednesday, October 03, 2012 10:24 AM To: Santilli, Ray Subject: Printing and mailing of bills for Treasurer's Office Mr. Santilli: I am interested in providing a bid for the printing and mailing of the town's property tax and water/sewer bills. I have the following questions: 1.) Is the newsletter printed on 8 1/2 x 11" stock?[Santilli, Ray] Yes 2.) Is color printed on both the front and back of the newsletter?[Santi//i, Ray] Yes 3.) Is it a requirement to mail bills at the North Andover Post Office?[Santi//i, Ray] No 4.) Can samples be provided for the following:[Santil/i, Ray] company meeting the 5 years minimum newsletter real estate tax bills personal property tax bills water/sewer bills #10 envelopes #9 envelopes No - These are all standard municipal documents that any experience will have dealt with If so, I would like to pick up samples from town hall NLT Wed Oct 10 or mailed so I can receive no later than Oct 11. 1 Michael A. Moreau MMA Management Associates, LLC 72 Jefferson Street Marlborough, MA 01752 Tel (508) 251-0354 Fax (508) 251-1587 Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: htto://www.sec.state.ma.us/ore/preidx.htm. Please consider the environment before printing this email. TOWN OF NORTH ANDOVER INVITATION FOR BIDS PRINTING & MAILING OF BILLS FOR TREASURER'S OFFICE Contact Address Telephone Number: Fax Number: Email September 25, 2012 Ray Santilli Assistant Town Manager 120 Main Street North Andover, MA 01845 978-688-9516 978-688-9556 rsantilli@townofnorthandover.com Table of Contents 1. Introduction.......................................................... 3 2. Submission Deadline and Instructions ............................ 3 3. Questions, Addendum or Proposed Modifications .............. 4 4. Minimum Requirements ............................................. 5 5. Scope of Services...................................................... 5 6. Estimated Quantities ................................................ 6 7. Evaluation of Bids ................................................... 6 8. Term of Contract .................................................... 7 Appendix A — Price Proposal ........................................ 8 Standard Town of North Andover Contract With Supplement "S" ............................................. 10 Certifications........................................................... 22 Town of North Andover IFB Page 2 of 23 Printing & Mailing of Bills for Treasurer's Office 1. Introduction The Town of North Andover is soliciting bids from qualified companies to provide printing and mailing of bills for the Treasurer's Office for the three-year period of November 1, 2012 through October 31, 2015. Qualified companies are requested to submit bids to the Assistant Town Manager at North Andover Town Hall, 120 Main Street, North Andover, MA, in accordance with the instructions contained within this Invitation for Bids. Notice of this IFB is published in the Goods and Services Bulletin, which is a weekly publication of the Office of the Secretary of the Commonwealth, the Eagle -Tribune (a newspaper of general circulation) and posted on the Town website (www.townofnorthandover.com) under "Available Bids, Quotes and Proposals". The Town will accept proposals delivered in person or by mail. All proposals must be received by 2:00 p.m. on Tuesday, October 16, 2012 to be considered. Proposals submitted by fax or by electronic mail will not be considered. All proposals must be submitted to: Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 The Town of North Andover may cancel this IFB or reject in whole or in part any and all proposals, if they determine that cancellation or rejection serves the best interest of the Town of North Andover. 2. Submission Deadline and Instructions Qualified companies are requested to submit the pricing proposal sheet (Appendix A) in a sealed envelope marked "Printing & Mailing of Bills" with the applicant's name and address on the front. Applicants should provide one (1) signed original proposal. Fax or electronic submissions will not be accepted. Applicants must also execute and include in the sealed submission the Certificate of Vote, Certificate of Non -Collusion, and the Certificate of Tax Compliance. The Town of North Andover, through the Town Manager, is the awarding authority and reserves the right to reject any and all proposals or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; and to award contracts or to cancel this Invitation for Bids if it is in the Town of North Andover's best interest to do so. Proposals must be signed as follows: a) if the bidder is an individual, by her/him personally; b) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and c) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. All sealed proposals must be received and registered by the Assistant Town Manager's office by Tuesday, October 16, 2012 at 2:00 p.m. All outer envelopes must be labeled "Printing & Mailing of Bills" and mailed or hand delivered to the following address: Town of North Andover IFB Page 3 of 23 Printing & Mailing of Bills for Treasurer's Office Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 No proposals will be accepted after the time and date noted. Late delivery of materials due to any type of delivery system shall be cause for rejection. If on the date and time of the submittal deadline the North Andover Town Hall is closed due to an uncontrolled event such as fire, snow, ice, wind or building evacuation, the submittal deadline will be postponed until 2:00 p.m. on the next normal business day. 3. Questions, Addendum or Proposal Modification Questions concerning this IFB must be submitted in writing to: Mr. Ray Santilli, Assistant Town Manager, 120 Main Street North Andover, MA 01845, or they may be emailed to Mr. Santilli at rsantilli@townofnorthandover.com. All questions/inquiries must be received by 4:30 p.m. on Tuesday, October 9, 2012 to be considered. Questions/inquiries may be delivered, mailed, emailed or faxed. Written responses will be posted on the Town's website (www.townofnorthandover.com) in "Available Bids, Quotes and Proposals" by Wednesday, October 10, 2012 at 2:00 p.m. If any changes are made to this IFB, an addendum will be posted on the Town's website in "Available Bids, Quotes and Proposals". It is the sole responsibility of the bidder to ascertain the existence of any addenda and/or modifications issued by the Town. As this IFB has been published on the Town's website (www.townofnorthandover.com) all bidders are responsible for checking the website for any addenda and /or modifications that are subsequently made to this IFB. The Town accepts no liability for and will provide no accommodations to bidders who fail to check for amendments and/or modifications to this IFB and subsequently submit inadequate or incorrect responses. Bidders may not alter (manually or electronically) the IFB language or any IFB component files. Modifications to the body of the IFB, Scope of Work, terms and conditions, or which change the intent of this IFB are prohibited and may disqualify a response. All proposals submitted in response to this IFB shall remain firm for sixty (60) days following the submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days after the submittal deadline. Bidders are not to communicate directly with any employee of the Town of North Andover, except as specified in this IFB, and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this IFB. Bidders may contact the Contact Person for this IFB in the event this IFB is incomplete or the bidder is having trouble obtaining any part of the IFB electronically through the Town website (www.townofnorthandover.com), including, and without limitation the form and attachments. Town of North Andover IFB Page 4 of 23 Printing & Mailing of Bills for Treasurer's Office Bidder with disabilities or hardships that seek reasonable accommodations, which may include the receipt of IFB information and/or addenda and/or modifications in an alternative format, must communicate such requests in writing to the contact person, and reasonable accommodation will be made by agreement with the contact person on behalf of the Town of North Andover. 4. Minimum Requirements Each bidder must demonstrate that it meets the following minimum requirements: A. Company must demonstrate a minimum of five (5) years experience in other Massachusetts municipalities in providing the services required in the Scope of Services. B. Company shall submit a complete list of all similar contracts performed in other Massachusetts municipalities in the past three (3) years with contact names and telephone numbers. C. Company shall furnish all labor, equipment, and materials as required to perform the work in accordance with the Scope of Services. D. Company must be capable of converting the raw data files provided from the Town's Govern® software system into finished invoices that are mail -ready. E. Company must meet the required turnaround time of within five (5) work days from receipt of data files to mailing the finished invoices. (i.e., if the company receives the data file on Monday at 10:00 a.m., the company must deliver the finished product to the Post Office no later than close of business on Friday of that week.) F. Price shall remain firm for the entire period of the contract. G. Submission of required statements and forms. 5. Scope of Services In general, the standard mailing for each Real Estate, Personal Property and Water/Sewer bills will be composed of: o #10 outbound envelope o #9 courtesy reply envelope o 8'h" x 11" invoice, micro perforated at remittance stubs, off -set ink printing for both face and back Occasionally, extra inserts may need to be inserted. Moreover, informational flyers that require both folding and stuffing could also be needed at certain times during the year. Town of North Andover IFB Page 5 of 23 Printing & Mailing of Bills for Treasurer's Office On the average, the Town of North Andover generates the following volumes annually: o Real Estate Tax 10,000 per quarter o Personal Property Tax 900 per quarter o Water/Sewer 3,100 per month o Quarterly Newsletter 10,000 per quarter Quarterly runs are normally in the months of June, September, December, and March. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. The selected company shall perform the following services: a) Accept a data file transmission from the Town of North Andover via e-mail. b) Postal process the file down to five (5) digits presorts (or best postal rate). c) Laser print invoice on 8'/2" x 11" sheet of paper micro perforated at remittance stub with OCR -A scan line. Paper and ink quality must conform to standard OCR Specifications. d) All bills must have off set ink printing for both face and back of bills. e) Bills will be color highlighted (i.e., green for real estate) f) Fold invoice and insert into a #10 outbound envelope. g) If applicable, combine multiple bills into one envelope. h) Insert #9 courtesy reply envelope into #10 outbound envelope. i) If required, print, fold and insert Quarterly Newsletter into #10 outbound envelope. j) Prepare mailing and deliver to post office. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. k) Deliver mailing to post office and provide affidavit of mailing. 1) Provide PDF file to MCC Ebill for bill presentment, etc. The Quarterly Newsletter is typically back-to-back one page, with color print on a white sheet of paper. The Quarterly Newsletter shall be an insert with the quarterly Real Estate bill. 6. Estimated Quantities The quantities listed in the Scope of Services and in Appendix A are simply estimates for bid purposes only. The Town will not be obligated to purchase in any specific quantity during the period of the contract. 7. Evaluation of Bids Bids will first be examined for their responsiveness to what is requested in this IFB. Responsibility of the bidder will then be ascertained. Finally, the price for the services delivered for the entire contract period by each responsive and responsible bidder will be taken into consideration. The Town is required to award the contract to the lowest responsive and responsible bidder. Town of North Andover IFB Page 6 of 23 Printing & Mailing of Bills for Treasurer's Office ■ Responsiveness Bidders must completely fill out and submit the bid form and all other required forms. All supplies and services that are the subject of the bid must meet the minimum standards and scope of services set forth in the purchase description including the standards by which the procurement officer will determine acceptability as to quality, workmanship, results of inspections and tests, and suitability for a particular purpose. ■ Responsibility Bidders must demonstrate that they meet measures of responsibility. The Town will not award a contract to any bidder who cannot furnish satisfactory evidence of his ability and experience in this type of work and that he has sufficient plant and capital to enable him to prosecute and complete the work as outlined in the Scope of Services. The Town may make such investigations as it deems necessary to determine the above and a bidder shall furnish any information requested in this regard. All costs not listed on the bid price sheet will not be considered part of the contract and therefore will not be paid. The Town of North Andover will not be charged fuel surcharges or administrative fees as part of any contract entered into as a result of this IFB. Additionally the Town of North Andover will not be charged late fees unless payment is not made within sixty (60) days of the receipt of invoice. The Town of North Andover is a tax exempt entity so no sales tax will be assessed to any purchases made under this proposed contract. 8. Term of Contract The Town of North Andover is seeking to award a three-year contract for the period of November 1, 2012 through October 31, 2015. The successful bidder will be required to execute the standard Town of North Andover contract and the appropriate supplement as attached. Town of North Andover IFB Page 7 of 23 Printing & Mailing of Bills for Treasurer's Office APPENDIX A - PRICE PROPOSAL The Contract will be awarded to the responsible, responsive bidder offering the lowest aggregate price for the products offered and delivered for the period of the proposed contract. All prices are to remain firm for the duration of the Contract. The Town of North Andover will provide the selected company with a bulk mailing permit number for use. Year 1— November 1. 2012 through October 31. 2013 Description Quantit Unit Price Real Estate & Personal Property bills 43,600/year $ (mailed quarterly) Water/Sewer bills 37,200/year $ (mailed monthly) Quarterly Newsletter 40,000/year $ Year 1— November 1. 2013 through October 31. 2014 Total Price /bill $ /bill $ /newsletter $ YEAR 1 TOTAL $ Description Quantit Unit Price Real Estate & Personal Property bills 43,600/year $ (mailed quarterly) Water/Sewer bills 37,200/year $ (mailed monthly) Quarterly Newsletter 40,000/year $ Total Price /bill $ /bill $ /newsletter $ YEAR 2 TOTAL $ Town of North Andover IFB Page 8 of 23 Printing & Mailing of Bills for Treasurer's Office Year 1— November 1. 2014 through October 31. 2015 Description Quantit Unit Price Total Price Real Estate & Personal Property bills 43,600/year $ /bill $ (mailed quarterly) Water/Sewer bills 37,200/year $ /bill $ (mailed monthly) Quarterly Newsletter 40,000/year $ /newsletter $ YEAR 3 TOTAL $ GRAND TOTAL $ Addenda Business Name Business Address Business Phone are acknowledged: Signature Fax Name of Person Authorized to sign Price Proposal Title of Person Authorized to sign Price Proposal Signature of Above Person Town of North Andover IFB Page 9 of 23 Printing & Mailing of Bills for Treasurer's Office Town of North Andover CONTRACT CONTRACT# DATE: This Contract is entered into on, or as of, this date by and between the Town of North Andover (the "Town"), and Contractor: Address: Telephone Number: _ Fax Number: 1. This is a Contract for the procurement of the following: 2. The Contract price to be paid to the Contractor by the Town of North Andover is: 3. Payment will be made as follows: 4. Definitions: 4.1 Acce tp ance: All Contracts require proper acceptance of the described goods or services by the Town of North Andover. Proper acceptance shall be understood to include inspection of goods and certification of acceptable performance for services by authorized representatives of the Town to insure that the goods or services are complete and are as specified in the Contract. Town of North Andover IFB Page 10 of 23 Printing & Mailing of Bills for Treasurer's Office 4.2 Contract Documents: All documents relative to the Contract including (where used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary General Conditions, General Specifications, Other Specifications included in Project Manual, Drawings, and all Addenda issued during the bidding period. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the document is to include all labor and materials, equipment and transportation necessary for the proper performance of the Contract. 4.3 The Contractor: The "other party" to any Contract with the Town. This term shall (as the sense and particular Contract so require) include Vendor, Contractor, Engineer, or other label used to identify the other party in the particular Contract. Use of the term "Contractor" shall be understood to refer to any other such label used. 4.4 Date of Substantial Performance: The date when the work is sufficiently complete, the services are performed, or the goods delivered, in accordance with Contract documents, as modified by approved Amendments and Change Orders. 4.5 Goods: Goods, Supplies or Materials. 4.6 SubContractor: Those having a direct Contract with the Contractor. The term includes one who furnished material worked to a special design according to the Drawings or Specifications of this work, but does not include one who merely furnishes material not so worked. 4.7 Work: The services or materials contracted for, or both. 5. Term of Contract and Time for Performance: This Contract shall be fully performed by the Contractor in accordance with the provisions of the Contract Documents on or before , unless extended pursuant to a provision for extension contained in the Contract documents at the sole discretion of the Town, and not subject to assent by the Contractor, and subject to the availability and appropriation of funds as certified by the Town Accountant. The time limits stated in the Contract documents are of the essence of the Contract. 6. Subject to Appropriation: Notwithstanding anything in the Contract documents to the contrary, any and all payments which the Town is required to make under this Contract shall be subject to appropriation or other availability of funds as certified by the Town Accountant. In the absence of appropriation, this Contract shall be immediately terminated without liability for damages, penalties or other charges. Town of North Andover IFB Page 11 of 23 Printing & Mailing of Bills for Treasurer's Office 7. Permits and Approvals: Permits, Licenses, Approvals and all other legal or administrative prerequisites to its performance of the Contract shall be secured and paid for by the Contractor. 8. Termination and Default: 8.1 Without Cause. The Town may terminate this Contract on seven (7) calendar days notice when in the best interests of the Town by providing notice to the Contractor, which shall be in writing and shall be deemed delivered and received when given in person to the Contractor, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor. Upon termination without cause, Contractor will be paid for services rendered to the date of termination. 8.2 For Cause. If the Contractor is determined by the Town to be in default of any term or condition of this Contract, the Town may terminate this Contract on seven (7) days notice by providing notice to the Contractor, which shall be in writing and shall be deemed delivered and received when given in person to the Contractor, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor. 8.3 Default. The following shall constitute events of a default under the Contract: 1) any material misrepresentation made by the Contractor to the Town; 2) any failure to perform any of its obligations under this Contract including, but not limited to the following: (i) failure to commence performance of this Contract at the time specified in this Contract due to a reason or circumstance within the Contractor's reasonable control, (ii) failure to perform this Contract with sufficient personnel and equipment or with sufficient material to ensure the completion of this Contract within the specified time due to a reason or circumstance within the Contractor's reasonable control, (iii) failure to perform this Contract in a manner reasonably satisfactory to the Town, (iv) failure to promptly re -perform within a reasonable time the services that were rejected by the Town as unsatisfactory, or erroneous, (v) discontinuance of the services for reasons not beyond the Contractor's reasonable control, (vi) failure to comply with a material term of this Contract, including, but not limited to, the provision of insurance and non-discrimination, (vii) any other acts specifically and expressly stated in this Contract as constituting a basis for termination of this Contact, and (viii) failure to comply with any and all requirements of state law and/or regulations, and Town bylaw and/or regulations. 9. The Contractor's Breach and the Town's Remedies: Failure of the Contractor to comply with any of the terms or conditions of this Contract shall be deemed a material breach of this Contract, and the Town of North Andover shall Town of North Andover IFB Page 12 of 23 Printing & Mailing of Bills for Treasurer's Office have all the rights and remedies provided in the Contract documents, the right to cancel, terminate, or suspend the Contract in whole or in part, the right to maintain any and all actions at law or in equity or other proceedings with respect to a breach of this Contract, including damages and specific performance, and the right to select among the remedies available to it by all of the above. From any sums due to the Contractor for services, the Town may keep the whole or any part of the amount for expenses, losses and damages incurred by the Town as a consequence of procuring services as a result of any failure, omission or mistake of the Contractor in providing services as provided in this Contract. 10. Statutory Compliance: 10.1 This Contract will be construed and governed by the provisions of applicable federal, state and local laws and regulations; and wherever any provision of the Contract or Contract documents shall conflict with any provision or requirement of federal, state or local law or regulation, then the provisions of law and regulation shall control. Where applicable to the Contract, the provisions of the General Laws are incorporated by reference into this Contract, including, but not limited to, the following: General Laws Chapter 30B — Procurement of Goods and Services. General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts. General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts. 10.2 Wherever applicable law mandates the inclusion of any term and provision into a municipal contract, this Section shall be understood to import such term or provision into this Contract. To whatever extent any provision of this Contract shall be inconsistent with any law or regulation limiting the power or liability of cities and towns, such law or regulation shall control. 10.3 The Contractor shall give all notices and comply with all laws and regulations bearing on the performance of the Contract. If the Contractor performs the Contract in violation of any applicable law or regulation, the Contractor shall bear all costs arising therefrom. 10.4 The Contractor shall keep itself fully informed of all existing and future State and National Laws and Municipal By-laws and Regulations and of all orders and decrees of any bodies or tribunals having jurisdiction in any manner affecting those engaged or employed in the work, of the materials used in the work or in any way affecting the conduct of the work. If any discrepancy or inconsistency is discovered in the Drawings, Specifications or Contract for this work in violation of any such law, by-law, regulation, order or decree, it shall forthwith report the same in writing to the Town. It shall, at all times, itself observe and comply with all such existing and future laws, by-laws, regulations, orders and decrees; and shall Town of North Andover IFB Page 13 of 23 Printing & Mailing of Bills for Treasurer's Office protect and indemnify the Town of North Andover, and its duly appointed agents against any claim or liability arising from or based on any violation whether by him or its agents, employees or subcontractors of any such law, by-law, regulation or decree. 11. Conflict of Interest: Both the Town and the Contractor acknowledge the provisions of the State Conflict of Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any activity which shall constitute a violation of that law. The Contractor shall be deemed to have investigated the application of M.G.L. c. 268A to the performance of this Contract; and by executing the Contract documents the Contractor certifies to the Town that neither it or its agents, employees, or subcontractors are thereby in violation of General Laws Chapter 268A. 12. Certification of Tax Compliance This Contract must include a certification of tax compliance by the Contractor, as required by General Laws Chapter 62C, Section 49A (Requirement of Tax Compliance by All Contractors Providing Goods, Services, or Real Estate Space to the Commonwealth or Subdivision). 13. Discrimination The Contractor will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws Chapter 151 B (Law Against Discrimination) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. 14. Assignment: Assignment of this Contract is prohibited, unless and only to the extent that assignment is provided for expressly in the Contract documents. 15. Condition of Enforceability gainst the Town: This Contract is only binding upon, and enforceable against, the Town if. (1) the Contract is signed by the Town Manager or its designee; and (2) endorsed with approval by the Town Accountant as to appropriation or availability of funds; and (3) endorsed with approval by the Town Counsel as to form. 16. Corporate Contractor: If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its Clerk's Certificate certifying the corporate capacity and authority of the party signing this Contract for the corporation. Such certificate shall be accompanied by a letter or other Town of North Andover IFB Page 14 of 23 Printing & Mailing of Bills for Treasurer's Office instrument stating that such authority continues in full force and effect as of the date the Contract is executed by the Contractor. This Contract shall not be enforceable against the Town of North Andover unless and until the Contractor complies with this section. The Contractor, if a foreign corporation, shall comply with the provisions of the General Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in addition thereto, relating to the appointment of the Commissioner of Corporations as its attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly authenticated copies of its Charter or Certificate of Incorporation; and said Contractor shall comply with all the laws of the Commonwealth. 17. Liability of Public Officials: To the full extent permitted by law, no official, employee, agent or representative of the Town of North Andover shall be individually or personally liable on any obligation of the Town under this Contract. 18. Indemnification: The Contractor shall indemnify, defend and save harmless the Town, the Town's officers, agents and employees, from and against any and all damages, liabilities, actions, suits, proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every nature and description (including reasonable attorneys' fees) that may arise in whole or in part out of or in connection with the work being performed or to be performed, or out of any act or omission by the Contractor, its employees, agents, subcontractors, material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The Contractor further agrees to reimburse the Town for damage to its property caused by the Contractor, its employees, agents, subcontractors or material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including damages caused by his, its or their use of faulty, defective, or unsuitable material or equipment, unless the damage is caused by the Town's gross negligence or willful misconduct. The existence of insurance shall in no way limit the scope of the Contractor's indemnification under this contract. 19. Workers Compensation Insurance: The Contractor shall provide by insurance for the payment of compensation and the furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts (The Worker's Compensation Act) to all employees of the Contractor who are subject to the provisions of Chapter 152 of the General Laws of Massachusetts. Failure to provide and continue in force such insurance during the period of this Contract shall be deemed a material breach of this Contract, shall operate as an immediate termination thereof, and Contractor shall indemnify the Town for all losses, claims, and actions resulting from the failure to provide the insurance required by this Article. Town of North Andover IFB Page 15 of 23 Printing & Mailing of Bills for Treasurer's Office The Contractor shall furnish to the Town evidence of such insurance prior to the execution of this Contract before the same shall be binding on the parties thereto, except if specifically waived by the Town. 20. Documents, Materials, Etc. Any materials, reports, information, data, etc. given to or prepared or assembled by the Contractor under this Contract are to be kept confidential and shall not be made available to any individual or organization by the Contractor (except agents, servants, or employees of the Contractor) without the prior written approval of the Town, except as otherwise required by law. The Contractor shall comply with the provisions Chapter 66A of the General Laws of Massachusetts as it relates to public documents, and all other state and federal laws and regulations relating to confidentiality, security, privacy and use of confidential data. Any materials produced in whole or in part under this Contract shall not be subject to copyright, except by the Town, in the United States or any other country. The Town shall have unrestricted authority to, without payment of any royalty, commission, or additional fee of any type or nature, publicly disclose, reproduce, distribute and otherwise use, and authorize others to use, in whole or in part, any reports, data or other materials prepared under this Contract. All data, reports, programs, software, equipment, furnishings, and any other documentation or product paid for by the Town shall vest in the Town at the termination of this Contract. The Contractor shall at all times, during or after termination of this Contract, obtain the prior written approval of the Town before making any statement bearing on the work performed or data collected under this Contract to the press or issues any material for publication through any medium. 21. Audit, Inspection and Recordkeeping At any time during normal business hours, and as often as the Town may deem it reasonably necessary, there shall be available in the office of the Contractor for the purpose of audit, examination, and/or to make excerpts or transcript all records, contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 22. Payment The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth in the Contractor's bid or proposal within thirty (30) days of receipt of an invoice detailing the work completed and acceptance from the Town of the work completed. Town of North Andover IFB Page 16 of 23 Printing & Mailing of Bills for Treasurer's Office 23. Waiver and Amendment Amendments, or waivers of any additional term, condition, covenant, duty or obligation contained in this Contract may be made only by written amendment executed by all signatories to the original Agreement, prior to the effective date of the amendment. To the extent allowed by law, any conditions, duties, and obligations contained in this Contract may be waived only by written Agreement by both parties. Forbearance or indulgence in any form or manner by a party shall not be construed as a waiver, nor in any manner limit the legal or equitable remedies available to that party. No waiver by either party of any default or breach shall constitute a waiver of any subsequent default or breach of a similar or different matter. 24. Forum and Choice of Law This Contract and any performance herein shall be governed by and be construed in accordance with the laws of the Commonwealth. Any and all proceedings or actions relating to subject matter herein shall be brought and maintained in the courts of the Commonwealth or the federal district court sitting in the Commonwealth, which shall have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any other legal rights of the parties. 25. Notices Any notice permitted or required under the provisions of this Contract to be given or served by either of the parties hereto upon the other party hereto shall be in writing and signed in the name or on the behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual service or three (3) business days after the date of a certified or registered mailing properly addressed. Notice to the Contractor shall be deemed sufficient if sent to the address set forth in the Contract and to the Town of North Andover by being sent to the Town Manager, Town Hall, 120 Main Street, North Andover, Massachusetts 01845. 26. Binding on Successors: This Contract shall be binding upon the Contractor, its assigns, transferees, and/or successors in interest (and where not corporate, the heirs and estate of the Contractor). 27. Complete Contract: This instrument, together with its endorsed supplements, and the other components of the contract documents, constitutes the entire contract between the parties, with no agreements other than those incorporated herein. Town of North Andover IFB Page 17 of 23 Printing & Mailing of Bills for Treasurer's Office 28. elemental Conditions: The foregoing provisions apply to all contracts to which the Town of North Andover shall be a party. One of the following "Supplements" must be "checked" as applicable to this Contract, shall be attached hereto, and shall in any event apply as the nature of the Contract requires. The Supplement contains additional terms governing the Contract: [ ] GOODS SUPPLEMENT "G" - Applicable to Contracts for the procurement of Goods (governed by the provisions of General Laws Chapter 3013) [ X] SERVICES SUPPLEMENT "S" - Applicable to Contracts for the procurement of Services (governed by the provisions of General Laws Chapter 30B) [ ] CONSTRUCTION SUPPLEMENT "C" - Applicable to Contracts for Construction Town of North Andover IFB Page 18 of 23 Printing & Mailing of Bills for Treasurer's Office IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set forth their hands the day and year first above written. THE TOWN Division/Department Head Contract Manager Town Manager Date APPROVED AS TO FORM: Town Counsel Date THE CONTRACTOR Company Name Signature Print Name & Title CERTIFICATION AS TO AVAILABILITY OF FUNDS: Town Accountant Town of North Andover IFB Printing & Mailing of Bills for Treasurer's Office Date Date Page 19 of 23 SUPPLEMENT "S" This form supplements the general provisions of the Contract between the Town of North Andover, and which Contract is a contract for the procurement of services. "Services" shall mean furnishing of labor, time, or effort by the Contractor. This term shall not include employment agreements, collective bargaining agreements, or grant agreements. Change Orders: Change orders for contracts subject to Massachusetts General laws Chapter 30B may not increase the quantity of services by more than twenty-five (25%) per cent, in compliance with General Laws Chapter 30B, §13. Minimum Wage/Prevailing Wage; The Contractor will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws Chapter 151, §1, et seq. (Minimum Wage Law) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. The Contractor will at all times comply with the wage rates as determined by the Commissioner of the Department of Labor and Industries, under the provisions of General Laws Chapter 149, 26 to 27D (Prevailing Wage), as shall be in force and as amended. Insurance: The Contractor shall obtain and maintain the following insurance: 5.1 Workers Compensation Insurance of the scope and amount required by the laws of the Commonwealth of Massachusetts. 5.2.1 Broad Form Commercial General Liability coverage with limits of at least $1 Million per occurrence and $3 Million aggregate, and which shall cover bodily injury, death, or property damage arising out of the work. 5.3 Automobile Liability Coverage, including coverage for owned, hired, or borrowed vehicles with limits of at least $1 Million per person, and $1 Million per accident. 5.4 The intent of the Specifications regarding insurance is to specify minimum coverage and minimum limits of liability acceptable under the Contract. However, it shall be the Contractor's responsibility to purchase and maintain insurance of such character and in such amounts as will adequately protect it and the Town from and against all claims, damages, losses and expenses resulting from exposure to any casualty liability in the performance of the work. 5.5 All required insurance shall be certified by a duly authorized representative of the insurers on the "MIIA" or "ACORD" Certificate of Insurance form incorporated into and made a part of this agreement. Properly executed certificates signifying adequate coverage in effect for the duration of the contract with renewal certificates issued not less Town of North Andover IFB Page 20 of 23 Printing & Mailing of Bills for Treasurer's Office than 30 days prior to expiration of a policy period, must be submitted to the Town prior to commencement of this Agreement. 5.6 The Town shall be named as an additional insured on the above referenced liability policies, and the Contractor's insurance shall be the primary coverage. The cost of such insurance, including required endorsements or amendments, shall be the sole responsibility of the Contractor. 6. Indemnification: The Contractor shall indemnify, defend and save harmless the Town, its officers, agents and employees from and against any and all damages, liabilities, actions, suits, proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every nature and description (including reasonable attorneys' fees) brought or recovered against them that may arise in whole or in part out of or in connection with the work being performed or to be performed, or out of any act or omission by the Contractor, its employees, agents, subcontractors, material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The Contractor further agrees to reimburse the Town for damage to its property caused by Contractor, its employees, agents, subcontractors or material men, and anyone directly or indirectly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including damages caused by his, its or their use of faulty, defective or unsuitable material or equipment, unless the damage is caused by the Town's gross negligence or willful misconduct. The existence of insurance shall in no way limit the scope of this indemnification. APPROVED AS TO FORM ONLY: TOWN OF NORTH ANDOVER Town Counsel I CERTIFY THAT FUNDS ARE AVAILABLE IN ACCOUNT NO Town Accountant Date: Town Manager Department/Division Head THE CONTRACTOR: Town of North Andover IFB Page 21 of 23 Printing & Mailing of Bills for Treasurer's Office CERTIFICATIONS CERTIFICATE OF NON -COLLUSION The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature Date Print Name & Title Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I , authorized signatory for Name of individual Name of contractor do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. Signature Town of North Andover IFB Printing & Mailing of Bills for Treasurer's Office Date Page 22 of 23 CERTIFICATE OF VOTE At a duly authorized meeting the Board of Directors of the held on it was VOTED, THAT (Name) (Officer) of be and hereby is authorized to execute contracts and bonds in the name and on behalf of said , and affix its corporate seal hereto; and such execution of any contract or obligation in the name of on its behalf by such officer under seal of , shall be valid and binding upon that I hereby certify that I am the clerk of the above named and is the duly elected officer as above of said and that the above vote has not been amended or rescinded and remains in full force and effect as the date of this contract. (Date) (Clerk) Town of North Andover IFB Page 23 of 23 Printing & Mailing of Bills for Treasurer's Office a Invitation for Bids for Printing/Mailing Specifications The Treasurers Office of the Town of North Andover is seeking to hire a company to provide bill printing and mailing services for the three year period 11/1/12-10/31/15. The successful bidder will be responsible for supplying all related services as required in the specifications outlined below. The successful bidder must supply all labor and materials necessary to properly carryout all of the necessary services. REQUIRED PRINTING & MAILING SERVICES The Town of North Andover currently uses Govern®software, as its primary software provider. With this procurement, the Town of North Andover now seeks to contract with a company capable of converting raw data files into finished invoices that are mail -ready. In general, the standard mailing for Real Estate, Personal Property and Water Sewer Bills will be composed of: 1 # 10 Outbound envelope. 1 # 9 Courtesy Reply envelopes. 1 8.5" x 11" Invoice, micro perforated at remittance stubs, off set ink printing for both face and back. Occasionally, extra inserts may need to be inserted. Moreover, informational flyers that require both folding and stuffing could also be needed at certain times during the year. The Town of North Andover expects the company to perform the following services for the Town: 1. Accept a data file transmission from the Town of North Andover via e-mail. 2. Postal process the file down to five (5) digit presort (or best postal rate). 3. Laser print invoice on 8.5" x 11" sheet of paper micro perforated at remittance stub with OCR -A scan line. (Paper and Ink Quality must conform to standard OCR Specifications.) 4. Fold invoice and insert into a #10 outbound envelope. 5. Insert #9 courtesy reply envelope into #10 outbound envelope. 6. If required, print, fold and insert informational flyer (8.5" X 11" sheet colored paper) into #10 outbound envelope. 7. Prepare mailing for post office. 8. Combine multiple bills into one envelope. 9. Deliver mailing to post office & provide affidavit of mailing. 10. All bills must have off set ink printing for both face and back of bills. 11. Provide PDF file to MCC Ebill for bill Presentment etc. 12. Bills will be color highlighter (EX green for real estate) On the average, the Town of North Andover generates the following volumes annually: BILL VOLUME PER RUN WHEN Real Estate Tax :10,000 JUNE, SEPT, DEC, MAR Personal Property Tax 900 JUNE, SEPT, DEC, MAR Water/Sewer - Monthly 3,100 MONTHLY Quarterly Newsletter :10,,000 JUNE, SEPT, DEC, MAR QUALIFICATIONS All companies must possess the following minimum qualifications: 1. Companies must have a minimum of five (5) years experience in providing the required types of services. 2. Companies must currently and/or within the past five years, have provided the same type and level of services to other Massachusetts municipalities of similar size and makeup, in regard to number of mailings per year, number of bills printed annually, etc., as the Town of North Andover. 3. The company, through its' written bid submission, must demonstrate its' ability to perform all of the required services in-house, no work will be subbed out. 4. The company, through its' written bid submission, must demonstrate its' ability to meet the required turnaround time of 5 days from submission of data files via e-mail. For example, if the company received the data file on Monday at 10:00 A.M., then the company must deliver the finished product to the Post Office no later than the next Friday at closing time. Santilli, Ray From: REGS@sec. state. ma. us Sent: Tuesday, September 18, 2012 2:39 PM To: Santilli, Ray Subject: Publish Date Assigned to Goods and Services A publish date of 9/24/12 has been assigned to your Goods and Services submission with description of: The Town is seeking a qualified company to print and mail all real estate, personal property and water/sewer bills for a three-year period. Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www:sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. SPR Goods and Services Submit Confirmation State Publications and Regulations William Francis Calvin, Secretary of the Commonwealth Page 1 of 1 The following Goods and Services submission was successfully received. Planned date of publish is 9/24/2012 Awarding Agency Agency Name and Address: Town of North Andover 120 Main Street North Andover MA 01845 Bid Number: Contact Information Name: Ray Santilli Title: Assistant Town Manager Phone: 978-688-9516 Fax 978-688-9556 Email Address: rsantilli(a,townofnorthandover.com Notify email address listed when final publish date assigned. Address: (if different from above) Description F- The Town is seeking a qualified company to print and mail all real estate, personal property, and water/sewer bills for a three-year period Contract Information Estimated Rate Duration Bid Release Date 09/25/2012 I Release Time 11:00 a.m. Bid Deadline Date 10/16/2012Deadline Time 2:00 p.m. Additional Information The complete Invitation for Bids document will be available on Tuesday, September 25, 2012 at 11:00 a.m. at www.townofnorthandover com by clicking on 'Bids, Quotes and Proposals' This page can be printed for your records. .t, Another Return To! enu http://www.sec.state.ma.us/sprpublicforms/GSSubmitConfirmation.aspx?ID=53520 9/18/2012