HomeMy WebLinkAboutContract #: 008897 - From: To: - Exception - ExceptionID
URBELIS & FIELDSTEEL, LLP
155 FEDERAL STREET
BOSTON, MASSACHUSETTS 02110-1727
CAROL HAJJAR WGRAVEY Telephone 617-338-2200 Andover
OF COUNSEL Telecopier 617-338-0122 Telephone 978-475-4552
e-mail chm@uf-law.com
September 24, 2010
Raymond Santilli
Assistant Town Manager
North Andover Town Offices
120 Main Street
North Andover, MA 01845
RE: EASTERN MINERALS, INC. CONTRACT
Dear Ray:
Enclosed please find the above -referenced contract, which has been approved as
to form.
Very truly yours,
C of Hajjar McGravey
CHM/kmp
Enclosure
s:\wp51\work\n-andove\coaesp\santilli.ltr - contract25.doc
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Raymond T Santini
Assistant Town Manager
& Human Resources Director
Attorney Carol McGravey
Urbelis & Fieldsteel, LLP
155 Federal Street
Boston, MA 02110
Dear Ms. McGravey:
September 15, 2010
TEL (978) 688-9516
FAX (978) 688-9556
Enclosed please find for your review and approval three (3) original contracts, along
accompanying documentation, between the Town of North Andover and Eastern Minerals, Inc to
provide foreign road salt for Public Works.
Thank you in advance for your attention to this matter.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
& Human Resources Director
Enclosures
TOWN OF NORTH ANDOVER
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
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Raymond T Santilli TEL (978) 688-9516
Assistant Town Manager FAX (978) 688-9556
& Human Resources Director
�SSNCHUSEt
September 9, 2010
Ms. Donna Capillo
Corporate Secretary
Eastern Minerals, Inc.
134 Middle Street, Suite 210
Lowell, MA 01852
Dear Ms. Capillo:
As previously notified, the Town of Boxford `Salt Consortium', including the Town of
North Andover, decided to award the contract to Eastern Minerals, Inc. to provide foreign road
salt at a cost of $53.92 per ton. Enclosed please find three (3) original standard Town of North
Andover contracts for appropriate review and signature. Please return the signed contract
documents and all required accompanying paperwork to my attention as soon as possible. You
are also asked to complete and sign a W-9 "Request for Taxpayer Identification Number and
Certification".
If you have any questions and/or concerns, please call me.
Sincerely,
Raymond T. Santilli
Assistant Town Manager
Enclosures
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SqC"US
TOWN OF BOXFORD
7A, Spofford Road
Boxford, MA 01921
FAX COVER SHEET
(978) 887-5.36i
To: Bruce Thibodeau, D.P.W.
City of North Andover
(978) 688-9573
From: Kathy Carleton
(978) 8876000, Ext. 202
Date: August 20, 2010
Re: Salt Bid Results
I'm faxing the results of last Tuesday's bid opening. Lowest
bidders were
Eastern Minerals for foreign/solar salt (53.92)
American Rock Salt for domestic salt (61..98)
Although we award this bid on. bebal:f of Consortium
members, remember that you contract individually with the
bidder or bidders of choice.
Please. send x ae a F��zail:afi lccar�a0 i@ brown ho>;dAh641A s
that L have your Odrvss. which ,�vi11 fa ilitat� future
C�iniiiuriic�tt ons 11 a ksl:.
Total. pages: 4
,,,aOFBO'•'.
•J' t
16as
TOWN OF BOXFORD
Office of the Board of Selectmen
7A Spofford Road
Boxford, MA 01921
www.town.boxford.ma.us
August 23, 2010
Ms. Donna G. Capillo
Corporate Secretary
Eastern Minerals, Inc.
134 Middle Street, Suite 210
Lowell, MA 01852
Dear Ms. Capillo:
Tel: (978) 887-6000 Ext. 502
Fax: (978)887-5351
Please be advised that at a bid opening held at 3:00 p.m., August 17, 20io, Alan J.
Benson, Chief Procurement Officer, awarded F..astern Minerals, Inc., the bid to
supply the members of the Salt Consortium with foreign/solar salt at $53.92
according to the terms and conditions of contracts with member municipalities.
PIease execute individual contracts separately with each member municipality.
Enclosed please find two copies of the Town of Boxford Contract. Please sign both
copies, keep one for your files and return the other to us for our files.
Thank you for doing business with the Town of Boxford.
Sincerely,
Katherine Carleton
Administrative Assistant
Enc.
Copy: Kathleen. Benevento, Finance Director
John C. Dold, D.P.W. Superintendent
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Cooperative Invitation for Bid
Highway Salt, Various Types
Bids shall be enclosed in an envelope Haat is clearly marked;
"COOPERATIVE BID - HIGHWAY SALT — DUI~. AUGUST 17, 2010
AT 3:00 PM"
jyAMEOFBIDDER: Eastern Minerals lue.
PERSONQUALIFIEDTOSUBMIT .D; Donna G. Capillo, Corp Secretary
ADDRESSOFBU)DER: 134 Middle Street, Suite 210
CITY. SPATE: Lowell M.A, 01852
TE LEPHONE'NUiyZF3ER 978-458-642.0
ITEM 1. Roc1,SaltSalt - This }product must meet ASTM specifications.
A. Domestic
B. For cign
ITEM 2. Solan' Salt
$ NO BID
5 3.92
53.92
ITEM 3. Mixture - We arc biviting ibe contractors to bid on a nuxture of two-thirds ASTM rock
and one -thud solar
S 53.92
ITEM 4. Price per ton for PICKING UI' MA.TER'(.AL loaded into buyer's track at stockpile
location
53.92
ITEM 5. Calciuria Chloride - Ire 1.001b. weatherproof bags.
NO BID
This bier price is valid for 60 clays following the bid due date.
Aoeurnez t checklist for.i<r'sioti-tn-ith arid:. ,
:❑ Bid Blind in-theamount df;S590 40
o ' Attachrfien -"A Certificate as to corporate bicider,,Gerii cate as to.I)Aymcnf.oftaxes,
Certilt6, `of no collustotiand.Certitioateoffatr orpractices
o .At(achrtiedt13 ' ,Fz fonuationrequ.ired with Bid
Our terms are Net: 30 Days. The tib discount: does not apply to this bid. Prices are firm for
one years from date of award. Bulk Salt will be treated with, "Flow Ease", a product that prezer.
caking. Our Salt meets AST -4 Specifications. The source of our salt supply is South ,America.
The location of our stockpile is Chelsea MA. - .f.or deliveries or orders call. 900-331-0131 or
617-884-0027
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