HomeMy WebLinkAboutContract #: 017533 - From: To: - Exception - Town of North Andovern �
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TOWN OF NORTH ANDOVER
INVITATION FOR BIDS
CUSTODIAL SUPPLIES
May 17, 2011
Contact Lisa Hunter
North Andover School Department
Address 1600 Osgood Street, Suite 3-59
North Andover, MA 01845
Telephone Number: 978-794-1503 x41281
Fax Number: 978-682-1931
Email hunterl@northandover.kl2.ma.us
Table of Contents
1. Introduction........................................................... 3
2. Submission Deadline and Instructions ............................. 3
3. Questions, Addendum or Proposal Modifications ............... 4
4. Estimated Quantities ................................................. 5
5. Minimum Criteria .................................................... 5
6. Evaluation of Bids .................................................... 5
7. Rule for Award ....................................................... 6
Appendix A — Price Proposal .......................................... 7
Standard Town of North Andover Contract
With Supplement«G''.............................................. 12
Certifications............................................................ 23
Town of North Andover IFB Page 2 of 24
Custodial Supplies
1. Introduction
The North Andover School Department (`School Department') is soliciting bids from qualified
companies to furnish custodial supplies for the 2011-2012 school year. Qualified companies are
requested to submit bids to the Business Office at the North Andover School Department, 1600
Osgood Street, Suite 3-59 North Andover, MA, in accordance with the instructions contained
within this invitation for bid.
Notice of this IFB is published in the Goods and Services Bulletin, which is a weekly publication
of the Office of the Secretary of State, the Eagle -Tribune (a newspaper of general circulation)
and posted on the Town website (www.townofnorthandover.com) under "Available Bids, Quotes
and Proposals".
The School Department will accept proposals delivered in person or by mail. All proposals must
be received by 2:00 p.m. on Tuesday, June 7, 2011 to be considered. Proposals submitted by fax
or by electronic mail will not be considered. All proposals must be submitted to:
Ms. Lisa Hunter, Business Office
North Andover School Department
1600 Osgood Street, Suite 3-59
North Andover, MA 01845
The North Andover School Department may cancel this IFB or reject in whole or in part
any and all proposals, if they determine that cancellation or rejection serves the best
interest of the North Andover School Department.
2. Submission Deadline and Instructions
Qualified companies are requested to submit the pricing proposal sheet (Appendix A) in a sealed
envelope marked "Custodial Supplies" with the applicant's name and address on the front.
Applicants should provide one (1) signed original proposal. Fax or electronic submissions will
not be accepted. Applicants must also execute and include in the sealed submission the
Certificate of Vote, Certificate of Non -Collusion, and the Certificate of Tax Compliance. The
North Andover School Department, through the School Superintendent, is the awarding authority
and reserves the right to reject any and all proposals or parts of proposals; to waive any defects,
information, and minor irregularities; to accept exceptions to these specifications; and to award
contracts or to cancel this Invitation for Bids if it is in the North Andover School Department's
best interest to do so.
Proposals must be signed as follows: a) if the bidder is an individual, by her/him personally; b) if
the bidder is a partnership, by the name of the partnership, followed by the signature of each
general partner; and c) if the bidder is a corporation, by the authorized officer, whose signature
must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.
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Custodial Supplies
All sealed proposals must be received and registered by the Business Office by Tuesday, June 7,
2011 at 2:00 p.m. All outer envelopes must be labeled "Custodial Supplies" and mailed or hand
delivered to the following address:
Ms. Lisa Hunter, Business Office
North Andover School Department
1600 Osgood Street, Suite 3-59
North Andover, MA 01845
No proposals will be accepted after the time and date noted. Late delivery of materials due to
any type of delivery system shall be cause for rejection. If on the date and time of the submittal
deadline the North Andover School Department is closed due to an uncontrolled event such as
fire, snow, ice, wind or building evacuation, the submittal deadline will be postponed until 2:00
p.m. on the next normal business day.
3. Questions, Addendum or Proposal Modification
Questions concerning this IFB must be submitted in writing to: Ms. Lisa Hunter, Business
Office, North Andover School Department, 1600 Osgood Street, Suite 3-59, North Andover, MA
01845, or they may be emailed to Ms. Hunter at lhunter@northandover.kl2.ma.us. All
questions/inquiries must be received by 4:30 p.m. on Tuesday, May 31, 2011 to be considered.
Questions/inquiries may be delivered, mailed, emailed or faxed. Written responses will be
posted on the Town's website (www.townofnorthandover.com) in "Available Bids, Quotes and
Proposals" by Thursday, June 2, 2011 at 2:00 p.m.
If any changes are made to this IFB, an addendum will be posted on the Town's website in
"Available Bids, Quotes and Proposals". It is the sole responsibility of the bidder to ascertain the
existence of any addenda and/or modifications issued by the School Department. As this IFB has
been published on the Town's website (www.townofnorthandover.com) all bidders are
responsible for checking the website for any addenda and /or modifications that are subsequently
made to this IFB.
The School Department accepts no liability for and will provide no accommodations to bidders
who fail to check for amendments and/or modifications to this IFB and subsequently submit
inadequate or incorrect responses. Bidders may not alter (manually or electronically) the IFB
language or any IFB component files. Modifications to the body of the IFB, Scope of Work,
terms and conditions, or which change the intent of this IFB are prohibited and may disqualify a
response.
All proposals submitted in response to this IFB shall remain firm for sixty (60) days following
the submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days
after the submittal deadline.
Bidders are not to communicate directly with any employee of the North Andover School
Department, except as specified in this IFB, and no other individual employee or representative
Town of North Andover IFB Page 4 of 24
Custodial Supplies
is authorized to provide any information or respond to any question or inquiry concerning this
IFB.
Bidders may contact the Contact Person for this IFB in the event this IFB is incomplete or the
bidder is having trouble obtaining any part of the IFB electronically through the Town's website
(www.townofnorthandover.com), including, and without limitation the form and attachments.
Bidder with disabilities or hardships that seek reasonable accommodations, which may include
the receipt of IFB information and/or addenda and/or modifications in an alternative format,
must communicate such requests in writing to the contact person, and reasonable
accommodation will be made by agreement with the contact person on behalf of the Town of
North Andover.
4. Estimated Quantities
The quantities listed in Appendix A are simply estimates for bid purposes only. The School
Department will not be obligated to purchase in any specific quantity during the period of the
contract.
5. Minimum Criteria
Each submission must demonstrate and document that it meets the following minimum criteria:
A. Company has been in the business of selling the listed custodial supplies for a minimum
of three (3) years.
B. Company shall submit references of a minimum of three (3) Massachusetts school
districts who are current major customers (more than $10,000 in annual purchases) for
the past two (2) years. References must include contact names, telephone number, and a
general description of supplies purchased.
C. Company shall submit a credit report from a credit reporting agency indicating the
company's credit history for the last three (3) years. The credit report must be dated no
earlier than 60 days prior to the bid submission date.
D. Submission of required statements and forms.
6. Evaluation of Bids
Bids will first be examined for their responsiveness to what is requested in this IFB. Responsibility
of the bidder will then be ascertained. Finally, the aggregate price for the products offered and
installed by each responsive and responsible bidder will be calculated for the full period of the
proposed contract. The Town is required to award the contract to the lowest responsive responsible
bidder.
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■ Responsiveness
Bidders must completely fill out and submit the bid form and all other required forms. All
supplies that are the subject of the bid must meet the minimum standards and specifications
set forth including the standards by which the procurement officer will determine
acceptability as to quality, workmanship, results of inspections and tests, and suitability for a
particular purpose.
■ Responsibility
Bidders must demonstrate that they meet the following measures of responsibility. The
School Department will not award a contract to any bidder who cannot furnish
satisfactory evidence of his ability and experience in this type of work and that he has
sufficient plant and capital to enable him to prosecute and furnish the supplies as
outlined. The School Department may make such investigations as it deems necessary to
determine the above and a bidder shall furnish any information requested in this regard.
All costs not listed on the bid price sheet will not be considered part of the contract and therefore
will not be paid. The North Andover School Department will not be charged fuel surcharges or
administrative fees as part of any contract entered into as a result of this IFB. Additionally the
North Andover School Department will not be charged late fees unless payment is not made
within sixty (60) days of the receipt of invoice.
The North Andover School Department is a tax exempt entity so no sales tax will be assessed to
any purchases made under this proposed contract.
7. Rule for Award
Contract(s) will be awarded on an item -by -item basis to the responsive and responsible bidder(s)
offering the lowest price for each item listed.
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APPENDIX A - PRICE PROPOSAL
Contract(s) will be awarded on an item -by -item basis to the responsive and responsible bidder(s)
offering the lowest unit price for each item listed. All prices are to remain firm for the duration
of the Contract.
*NOTE: All unit prices must be F.O.B. prepaid to Atkinson School, 111 Phillips Brooks
Road, North Andover, MA 01845
Item Description Quantit Unit Price
1.
Plastic Liner
450,000 $
16" x 14" x 36"
12 Micron
(sample required)
2.
Plastic Liner
40,000 $
22" x 16" x 58"
2ml, single thickness
Black, 28 lbs weight
(sample required)
3.
Toilet Tissue (pkg)
28,800 $
1 ply, white
Interleaved Tissue
8%2"x4%"
(sample required)
4.
Toilet Tissue (rolls)
28,800 $
2 ply, white
500 sheets per roll
(sample required)
5.
Paper Towel (rolls)
4,800 $
Krafted
800' x 8" (sample required)
6.
Paper Towel
5,600 pkg $
Multi -fold, Krafted
250 sheets/pkg+
(sample required)
7.
Bleach, gallon
80 $
Total Price Brand Name/Model
(if other than specified)
il
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8.
Gum Remover
72
10 oz. aerosol can
9.
Sponges
12
Heavy duty
2"x4'/a"x7"
(sample required)
10.
Plastic Bottles
Quart size
11.
Sprayers/Triggers
Heavy duty
12.
Bowl Mops
Heavy duty
13.
Dust Mop Refill
5" x 24"
Heavy duty
(sample required)
14.
Dust Mop Refill
5" x 36"
Heavy duty
(sample required)
15.
Dust Mop Refill
5" x 48"
Heavy duty
(sample required)
16.
Dust Mop Frame
5" x 18"
17.
Dust Mop Frame
5" x 24"
18.
Dust Mop Frame
5" x 36"
19.
Dust Mop Frame
5" x 48"
Town of North Andover IFB
Custodial Supplies
192 $
192 $
36
200
200
72
72
$ $
72
$ $
12
$ $
12
$ $
12
$ $
12
$ $
Page 8 of 24
20.
Dust Mop Handle
24
$ $
Swivel, 60"
21.
Wet Mops
144
$ $
Banded and Looped
24 oz cotton/rayon/poly
(sample required)
22.
Wet Mop Handle
24
$ $
63" jaw type
Heavy duty
23.
Doodle Bug Scrub Tool
36
$ $
24.
Doodle Bug Pads
90
$ $
25.
Broom Handles
24
$ $
Wood, threaded
63"
26.
Brooms
24
$ $
18", heavy duty
27.
Counter Brush
24
$ $
28.
Dust Pan, metal
24
$ $
29.
Razor Blade Scrapper
100
$ $
279
30.
Razor Blades 2" (box)
10
$ $
31.
Razor Blade Scrapper
24
$ $
4"
32.
Squeege, 12"
24
$ $
33.
LatexNinyl Gloves 200 boxes
$ $
Medical XL
100/box
34.
Waste Baskets
120
$ $
Rubber, 28 quart
35.
Barrels, Rubber
24
$ $
32 gallons
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36.
Stripping Pad 125
$ $
Black, 20"
37.
Scrubbing Pad 100
$ $
Green, 20"
38.
Floor Maintenance Pad 25
$ $
Red, 12"
39.
Mesh Disc 50
$ $
80 grit
40.
Vacuum Cleaner Bags 400 pkg
$ $
For Pro Team Back Pack
#100331, 10 bags/pkg
41.
Blood Spill Kits 240
$ $
42.
All Purpose Cleaner 1,000
$ $
Dilution Cost per Gallon
43.
Disinfectant 1,000
$ $
Dilution Cost per Gallon
44.
Glass Cleaner 1,000
$ $
Dilution Cost per Gallon
45.
Degreaser 1,000
$ $
Dilution Cost per Gallon
46.
Extraction Shampoo 500
$ $
Dilution Cost per Gallon
47.
Carpet Pre -Spray 500
$ $
Dilution Cost per Gallon
48.
Carpet Spot Remover 240
$ $
Quart
49.
Dispenser for 200
$ $
Foam Hand Soap
50.
Cartridge (27 oz.) of 2,000
$ $
Foam Hand Soap
Town of North Andover 11713 Page 10 of 24
Custodial Supplies
Business Name
Business Address
Business Phone
Fax
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign Price Proposal
Signature of Above Person
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Town of North Andover
CONTRACT
DATE:
This Contract is entered into on, or as of, this date by and between the Town of North
Andover (the "Town"), and
Contractor:
Address:
Telephone Number: _
Fax Number:
1. This is a Contract for the procurement of the following:
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
3. Payment will be made as follows:
4. Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described goods or
services by the Town of North Andover. Proper acceptance shall be understood to
include inspection of goods and certification of acceptable performance for services
by authorized representatives of the Town to insure that the goods or services are
complete and are as specified in the Contract.
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4.2 Contract Documents: All documents relative to the Contract including (where
used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary
General Conditions, General Specifications, Other Specifications included in
Project Manual, Drawings, and all Addenda issued during the bidding period. The
Contract documents are complementary, and what is called for by any one shall be
as binding as if called for by all. The intention of the document is to include all
labor and materials, equipment and transportation necessary for the proper
performance of the Contract.
4.3 The Contractor: The "other party" to any Contract with the Town. This term
shall (as the sense and particular Contract so require) include Vendor, Contractor,
Engineer, or other label used to identify the other party in the particular Contract.
Use of the term "Contractor" shall be understood to refer to any other such label
used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete,
the services are performed, or the goods delivered, in accordance with Contract
documents, as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies or Materials.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term
includes one who furnished material worked to a special design according to the
Drawings or Specifications of this work, but does not include one who merely
furnishes material not so worked.
4.7 Work: The services or materials contracted for, or both.
5. Term of Contract and Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions of the
Contract Documents on or before , unless extended pursuant to a
provision for extension contained in the Contract documents at the sole discretion of the Town,
and not subject to assent by the Contractor, and subject to the availability and appropriation of
funds as certified by the Town Accountant. The time limits stated in the Contract documents are
of the essence of the Contract.
6. Subject to Appropriation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments which
the Town is required to make under this Contract shall be subject to appropriation or other
availability of funds as certified by the Town Accountant. In the absence of appropriation, this
Contract shall be immediately terminated without liability for damages, penalties or other
charges.
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7. Permits and Approvals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its
performance of the Contract shall be secured and paid for by the Contractor.
8. Termination and Default:
8.1 Without Cause. The Town may terminate this Contract on seven (7) calendar days
notice when in the best interests of the Town by providing notice to the Contractor,
which shall be in writing and shall be deemed delivered and received when given in
person to the Contractor, or when received by fax, express mail, certified mail return
receipt requested, regular mail postage prepaid or delivered by any other appropriate
method evidencing actual receipt by the Contractor. Upon termination without cause,
Contractor will be paid for services rendered to the date of termination.
8.2 For Cause. If the Contractor is determined by the Town to be in default of any term
or condition of this Contract, the Town may terminate this Contract on seven (7) days
notice by providing notice to the Contractor, which shall be in writing and shall be
deemed delivered and received when given in person to the Contractor, or when
received by fax, express mail, certified mail return receipt requested, regular mail
postage prepaid or delivered by any other appropriate method evidencing actual
receipt by the Contractor.
8.3 Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town; 2) any
failure to perform any of its obligations under this Contract including, but not
limited to the following: (i) failure to commence performance of this Contract at
the time specified in this Contract due to a reason or circumstance within the
Contractor's reasonable control, (ii) failure to perform this Contract with
sufficient personnel and equipment or with sufficient material to ensure the
completion of this Contract within the specified time due to a reason or
circumstance within the Contractor's reasonable control, (iii) failure to perform
this Contract in a manner reasonably satisfactory to the Town, (iv) failure to
promptly re -perform within a reasonable time the services that were rejected by
the Town as unsatisfactory, or erroneous, (v) discontinuance of the services for
reasons not beyond the Contractor's reasonable control, (vi) failure to comply
with a material term of this Contract, including, but not limited to, the provision
of insurance and non-discrimination, (vii) any other acts specifically and
expressly stated in this Contract as constituting a basis for termination of this
Contact, and (viii) failure to comply with any and all requirements of state law
and/or regulations, and Town bylaw and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract
shall be deemed a material breach of this Contract, and the Town of North Andover shall
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have all the rights and remedies provided in the Contract documents, the right to cancel,
terminate, or suspend the Contract in whole or in part, the right to maintain any and all
actions at law or in equity or other proceedings with respect to a breach of this Contract,
including damages and specific performance, and the right to select among the remedies
available to it by all of the above.
From any sums due to the Contractor for services, the Town may keep the whole or any
part of the amount for expenses, losses and damages incurred by the Town as a
consequence of procuring services as a result of any failure, omission or mistake of the
Contractor in providing services as provided in this Contract.
10. Statutory Compliance:
10.1 This Contract will be construed and governed by the provisions of applicable
federal, state and local laws and regulations; and wherever any provision of the
Contract or Contract documents shall conflict with any provision or requirement
of federal, state or local law or regulation, then the provisions of law and
regulation shall control. Where applicable to the Contract, the provisions of the
General Laws are incorporated by reference into this Contract, including, but not
limited to, the following:
General Laws Chapter 30B — Procurement of Goods and Services.
General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts.
General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts.
10.2 Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or
provision into this Contract. To whatever extent any provision of this Contract
shall be inconsistent with any law or regulation limiting the power or liability of
cities and towns, such law or regulation shall control.
10.3 The Contractor shall give all notices and comply with all laws and regulations
bearing on the performance of the Contract. If the Contractor performs the
Contract in violation of any applicable law or regulation, the Contractor shall bear
all costs arising therefrom.
10.4 The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and
decrees of any bodies or tribunals having jurisdiction in any manner affecting
those engaged or employed in the work, of the materials used in the work or in any
way affecting the conduct of the work. If any discrepancy or inconsistency is
discovered in the Drawings, Specifications or Contract for this work in violation of
any such law, by-law, regulation, order or decree, it shall forthwith report the same
in writing to the Town. It shall, at all times, itself observe and comply with all
such existing and future laws, by-laws, regulations, orders and decrees; and shall
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protect and indemnify the Town of North Andover, and its duly appointed agents
against any claim or liability arising from or based on any violation whether by
him or its agents, employees or subcontractors of any such law, by-law, regulation
or decree.
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of
Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any
activity which shall constitute a violation of that law. The Contractor shall be deemed to
have investigated the application of M.G.L. c. 268A to the performance of this Contract;
and by executing the Contract documents the Contractor certifies to the Town that neither
it or its agents, employees, or subcontractors are thereby in violation of General Laws
Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification of tax compliance by the Contractor, as
required by General Laws Chapter 62C, Section 49A (Requirement of Tax Compliance
by All Contractors Providing Goods, Services, or Real Estate Space to the
Commonwealth or Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all
of the requirements imposed by or pursuant to General Laws Chapter 151 B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
14. Assignment:
Assignment of this Contract is prohibited, unless and only to the extent that assignment is
provided for expressly in the Contract documents.
15. Condition of Enforceability Against the Town:
This Contract is only binding upon, and enforceable against, the Town if. (1) the
Contract is signed by the Town Manager or its designee; and (2) endorsed with approval
by the Town Accountant as to appropriation or availability of funds; and (3) endorsed
with approval by the Town Counsel as to form.
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
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instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General
Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in
addition thereto, relating to the appointment of the Commissioner of Corporations as its
attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly
authenticated copies of its Charter or Certificate of Incorporation; and said Contractor
shall comply with all the laws of the Commonwealth.
17. Liability of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the
Town of North Andover shall be individually or personally liable on any obligation of the
Town under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town, the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every
nature and description (including reasonable attorneys' fees) that may arise in whole or in
part out of or in connection with the work being performed or to be performed, or out of
any act or omission by the Contractor, its employees, agents, subcontractors, material
men, and anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is caused in part by any party
indemnified hereunder. The Contractor further agrees to reimburse the Town for damage
to its property caused by the Contractor, its employees, agents, subcontractors or material
men, and anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, including damages caused by his, its or their use of faulty,
defective, or unsuitable material or equipment, unless the damage is caused by the
Town's gross negligence or willful misconduct. The existence of insurance shall in no
way limit the scope of the Contractor's indemnification under this contract.
19. Workers Compensation Insurance:
The Contractor shall provide by insurance for the payment of compensation and the
furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts
(The Worker's Compensation Act) to all employees of the Contractor who are subject to
the provisions of Chapter 152 of the General Laws of Massachusetts.
Failure to provide and continue in force such insurance during the period of this Contract
shall be deemed a material breach of this Contract, shall operate as an immediate
termination thereof, and Contractor shall indemnify the Town for all losses, claims, and
actions resulting from the failure to provide the insurance required by this Article.
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The Contractor shall furnish to the Town evidence of such insurance prior to the
execution of this Contract before the same shall be binding on the parties thereto, except
if specifically waived by the Town.
20. Documents, Materials, Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available
to any individual or organization by the Contractor (except agents, servants, or employees
of the Contractor) without the prior written approval of the Town, except as otherwise
required by law. The Contractor shall comply with the provisions Chapter 66A of the
General Laws of Massachusetts as it relates to public documents, and all other state and
federal laws and regulations relating to confidentiality, security, privacy and use of
confidential data.
Any materials produced in whole or in part under this Contract shall not be subject to
copyright, except by the Town, in the United States or any other country. The Town
shall have unrestricted authority to, without payment of any royalty, commission, or
additional fee of any type or nature, publicly disclose, reproduce, distribute and otherwise
use, and authorize others to use, in whole or in part, any reports, data or other materials
prepared under this Contract.
All data, reports, programs, software, equipment, furnishings, and any other
documentation or product paid for by the Town shall vest in the Town at the termination
of this Contract. The Contractor shall at all times, during or after termination of this
Contract, obtain the prior written approval of the Town before making any statement
bearing on the work performed or data collected under this Contract to the press or issues
any material for publication through any medium.
21. Audit, Inspection and Recordkeeping
At any time during normal business hours, and as often as the Town may deem it
reasonably necessary, there shall be available in the office of the Contractor for the
purpose of audit, examination, and/or to make excerpts or transcript all records, contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other
data relating to all matters covered by this Agreement.
22. Payment
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth
in the Contractor's bid or proposal within thirty (30) days of receipt of an invoice
detailing the work completed and acceptance from the Town of the work completed.
Town of North Andover 11713 Page 18 of 24
Custodial Supplies
23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all
signatories to the original Agreement, prior to the effective date of the amendment.
To the extent allowed by law, any conditions, duties, and obligations contained in this
Contract may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a
waiver, nor in any manner limit the legal or equitable remedies available to that party.
No waiver by either party of any default or breach shall constitute a waiver of any
subsequent default or breach of a similar or different matter.
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in
accordance with the laws of the Commonwealth. Any and all proceedings or actions
relating to subject matter herein shall be brought and maintained in the courts of the
Commonwealth or the federal district court sitting in the Commonwealth, which shall
have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any
other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or
served by either of the parties hereto upon the other party hereto shall be in writing and
signed in the name or on the behalf of the party giving or serving the same. Notice shall
be deemed to have been received at the time of actual service or three (3) business days
after the date of a certified or registered mailing properly addressed. Notice to the
Contractor shall be deemed sufficient if sent to the address set forth in the Contract and to
the Town of North Andover by being sent to the Town Manager, Town Hall, 120 Main
Street, North Andover, Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or
successors in interest (and where not corporate, the heirs and estate of the Contractor).
27. Complete Contract:
This instrument, together with its endorsed supplements, and the other components of the
contract documents, constitutes the entire contract between the parties, with no
agreements other than those incorporated herein.
Town of North Andover IFB Page 19 of 24
Custodial Supplies
28. Supplemental Conditions:
The foregoing provisions apply to all contracts to which the Town of North Andover
shall be a party. One of the following "Sup lep ments" must be "checked" as applicable to
this Contract, shall be attached hereto, and shall in any event apply as the nature of the
Contract requires. The Supplement contains additional terms governing the Contract:
[ X ] GOODS
SUPPLEMENT "G" - Applicable to Contracts for the procurement of
Goods (governed by the provisions of General Laws
Chapter 3013)
[ ] SERVICES
SUPPLEMENT "S" - Applicable to Contracts for the procurement of
Services (governed by the provisions of General
Laws Chapter 3013)
[ ] CONSTRUCTION
SUPPLEMENT "C" - Applicable to Contracts for Construction
Town of North Andover IFB Page 20 of 24
Custodial Supplies
IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set
forth their hands the day and year first above written.
SCHOOL DEPARTMENT
Division/Department Head
Contract Manager
School Superintendent Date
APPROVED AS TO FORM:
Town Counsel
Date
THE CONTRACTOR
Company Name
Signature
Print Name & Title
CERTIFICATION AS TO AVAILABILITY OF FUNDS:
Town Accountant
Town of North Andover IFB
Custodial Supplies
Date
Date
Page 21 of 24
SUPPLEMENT "G"
1. This form supplements the general provisions of the Contract between the North Andover
School Department and which Contract is a
contract for the procurement of goods.
2. "Goods" shall mean Goods, Supplies, or Materials, as described in the Contract.
3. Change Orders:
Change orders may not increase the contract price by more than twenty-five percent (25%), in
compliance with General Laws Chapter 3013, §13.
4. This Contract for purchase includes the following delivery, installation or setup
requirements:
Dated:
NORTH ANDOVER SCHOOL DEPARTMENT
an
School Superintendent
THE CONTRACTOR
ME
Town of North Andover IFB Page 22 of 24
Custodial Supplies
CERTIFICATIONS
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
Signature,
Print Name & Title
Date
Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
, authorized signatory for
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
Signature
Date
Town of North Andover IFB Page 23 of 24
Custodial Supplies
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the
held on it was
VOTED, THAT
(Name)
(Officer)
of be and hereby is authorized to execute contracts and bonds in
the name and on behalf of said , and affix its corporate seal hereto;
and such execution of any contract or obligation in the name of on
its behalf by such officer under seal of , shall be valid and binding
upon
that
I hereby certify that I am the clerk of the above named
and
is the duly elected officer as above of said
and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
(Date)
(Clerk)
Town of North Andover IFB Page 24 of 24
Custodial Supplies
e
APPENDIX A - PRICE PROPOSAL
Contract(s) will be awarded on an item -by -item basis to the responsive and responsible bidder(s)
offering the lowest unit price for each item listed. All prices are to remain firm for the duration
of the Contract.
*NOTE: All unit prices must be F.O.B. prepaid to Atkinson School, 111 Phillips Brook
Road, North Andover, MA 01845
Item
Description Quantity
Unit
Total Price Brand Name del
(if other than specified)
1.
Plastic Liner 450,000
$
$
16" x 14" x 36"
12 Micron
(sample required)
2.
Plastic Liner 40,000
$
$
22"x16"x58"
2ml, single thickness
Black, 28 lbs weight
(sample required)
3.
Toilet Tissue (pkg) 28,800
$
$
1 ply, white
Interleaved Tissue
8.5 inches X 4.5 inches
(sample required)
4.
Toilet Tissue (rolls) 28,800
$
2 ply, white
500 sheets per roll
(sample required)
5.
Paper Towel (rolls) 4,800
$
$
Krafted
800' x 8" (sample required)
6.
Paper Towel (pkg) 5,600
$
$
Multi -fold, Krafted
250 sheets/pkg
(sample required)
Page 7 of 24
Town of North Andover IFB
7.
Bleach, ' gallon
80
$
$
8.
Gum Remover
192
$
$
10 oz. aerosol can
9.
Sponges
192
$
$
Heavy duty
2" x 4'/4" x 7"
(sample required)
10.
Plastic Bottles
36
$
$
Quart size
11.
Sprayers/Triggers
200
$
Heavy duty
12.
Bowl Mops
200
$
Heavy duty
13.
Dust Mop Refill
72
$
$
5" x 24"
Heavy duty
(sample required)
14.
Dust Mop Refill
72
$
$
5"x36"
Heavy duty
(sample required)
15.
Dust Mop Refill
72
$
$
5" x 48"
Heavy duty
(sample required)
16.
Dust Mop Frame
12
$
$
5" x 18"
17.
Dust Mop Frame
12
$
$.
5" x 24"
18.
Dust Mop Frame
12
$
$
5" x 36"
19.
Dust Mop Frame
12
$
$
5" x 48"
Town of North Andover 9B
Page 8 of 24
20.
Dust Mop Handle
24
Swivel, 60"
21.
Wet Mops
144
Banded and Looped
24 oz cotton/rayon/poly
(sample required)
22.
Wet Mop Handle
24
63" jaw type
Heavy duty
23.
Doodle Bug Scrub Tool
36
24.
Doodle Bug Pads
90
5/case
25.
Broom Handles
24
Wood, threaded
63"
26.
Brooms
24
18", heavy duty
27.
Counter Brush
24
28.
Dust Pan, metal
24
29.
Razor Blade Scrapper
100
2"
30.
Razor Blades 2"(box)
10
31.
Razor Blade Scrapper
24
4"
32.
Squeege, 12"
24
33.
Latex/Vinyl Gloves(box)
200
Medical XL
100/box
34.
Waste Baskets
120
Rubber, 28 quart
Town of North Andover IFB
Page 9 of 24
35.
Barrels, Rubber
24
32 gallons
36.
Stripping Pad
125
Black, 20"
37.
Scrubbing Pad
100
Green, 20"
38.
Floor Maintenance Pad
25
Red, 12"
39.
Mesh Disc
50
80 grit
40.
Vacuum Cleaner Bag(pkg) 400
For Pro Team Back Pack
#100331, 10 bags/pkg
41.
Blood Spill Kits
240
42.
All Purpose Cleaner
1,000
Dilution cost Gallon
43.
Disinfectant
1,000
Dilution cost Gallon
44.
Glass Cleaner
1,000
Dilution cost Gallon
45.
Degreaser
1,000
Dilution cost Gallon
46.
Extraction Shampoo
500
Dilution cost Gallon
47.
Carpet Pre -Spray
500
Dilution cost Gallon
48.
Carpet Spot Remover
240
Quart
49.
Dispenser for
200
Foam Hand Soap
Town of North Andover IFB
Page 10 of 24
140
50. Cartridge of Ad" $ $
Foam Hand Soap(case)
Dispense mil output
Cartridge size
Catridge per cage
Cost per case
Business Name
Business Address
Business Phone
Fax
Name of Person Authorized to sign Price Proposal
Title of Person Authorized to sign Price Proposal
Signature of Above Person
Town of North Andover IFB Page 11 of 24
SPR Goods and Services Submit Confirmation
State Publications and a ion
William Francis Galvin, Secretary of the Commonwealth
Page 1 of 2
The following Goods and Services submission was successfully
received.
Planned date of publish is 5/16/2011
Awarding Agency
Agency Name
Town of North Andover School Department 1600
and Address:
Osgood Street, Suite 3-59 North Andover, MA
01845
Bid Number:
Contact Information
Name:
Lisa Hunter
Title:
School Business Office
Phone:
978-794-1503 Fax
1x41281
Email Address:
hunterl(anorthandover.kl2.ma.us
Notify email address listed when final publish date assigned.
Address:
(if different
from above)
Description
The North Andover School Department is soliciting bids from qualified
companies to provide custodial supplies for the 2011-2012 school year
Contract Information
Estimated Rate
Duration
Bid Release
05/17/2011
Release
11:00 a.m.
Date
Time
Bid Deadline
06/07/2011
Deadline
2:00 P.M.
Date
Time
Additional
The complete Invitation for Bids document will be available at
Information
www.townofnorthandover.com by clicking on 'Available Bids, Quotes
and Proposals'
This page can be printed for your records.
http://www.sec.state.ma.us/sprpublicforms/GSSubmitConfirmation.aspx?ID=49409 5/10/2011
Legal Ad for Eagle -Tribune
The Town of North Andover School Department is soliciting bids from qualified companies to
provide custodial supplies for the 2011-2012 school year. Qualified companies are requested to
submit bids to the Business Office at the North Andover School Department, 1600 Osgood
Street, North Andover, MA, in accordance with the instructions contained within the Invitation
for Bids (IFB).
The complete IFB is available on the Town website (www.townofnorthandover.com) under
"Available Bids, Quotes and Proposals". The Town will only accept proposals delivered in
person or by mail. All proposals must be received by 2:00 p.m. on June 7, 2011 to be
considered.
The North Andover School Department may cancel this IFB or reject in whole or in part any and
all proposals, if they determine that cancellation or rejection serves the best interest of the North
Andover School Department.
3
1
Invitation for Bids
Town of North Andover Public Schools
For
Custodial Supplies for 2011-2012
I. General Information and Bid Submission Requirements
II. Purchase Description
III. Quality Requirements
IV. References
V. Rule for Award
VI. Bid Pricing Sheet
VII. Non -Collusion Form and Tax Compliant Form
VIII. Additional Contract Terms and Conditions
Page
2
3
3
3
5
Invitation for Bids
Town of North Andover Public Schools
For
Custodial Supplies
I. General Information and Bid Submission Requirements
Bid documents are due at the North Andover School Department Business Office, 1600
Osgood Street, Suite 3-59, North Andover, MA 01845 by 1:00 p.m., on[.........]. The
contract will be awarded within thirty (30) days after the bid opening. The time for the
award may be extended for up to 45 additional days by mutual agreement between the Town
and the apparent lowest responsive and responsible bidder.
If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed,
faxed to all bidders on record as having picked up the IFB. Bidders will provide mail
addresses, email addresses and fax numbers when they pick up the bid package.
Questions concerning this IFB must be submitted in writing to Lisa Hunter, Business Office,
1600 Osgood Street, Suite 3-59 North Andover, MA 01845;
hunterlgnorthandover.kl2.ma.us; Fax: 978.794.023 1, before 1:00 p.m. on[..........]
Questions may be delivered, mailed, emailed or faxed. Written responses will be mailed,
emailed or faxed to all bidders on record as having picked up the IFB within two business
days.
A bidder may correct, modify, or withdraw a bid by written notice received by the School
Department prior to the time and date set for the bid opening. Bid modifications must be
submitted in a sealed envelope clearly labeled "Modification No._." Each modification
must be numbered in sequence, and must reference the original IFB.
After the bid opening, a bidder may not change any provision of the bid in a manner
prejudicial to the interests of the Town or fair competition. Minor informalities will be
waived or the bidder will be allowed to correct them. If a mistake and the intended bid are
clearly evident on the face of the bid document, the mistake will be corrected to reflect the
intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw
the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid
document, but the intended correct bid is not similarly evident.
The School Department may cancel this IFB, or reject in whole or in part any and all bids, if
the School Department determines that cancellation or rejection serves the best interests of
the School Department.
All bid prices submitted in response to this IFB must remain firm for forty-five (45) days
following the bid opening.
If, at the time of the scheduled bid opening, the School Department offices are closed due to
uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will
2
be postponed until 1:00 p.m. on the next normal business day. Bids will be accepted until that
date and time.
Bidders must submit three copies of the bid documents in a sealed envelope marked, "North
Andover Public Schools Custodial Supplies Bid." The bid must include a completed non-
collusion forms, a tax compliance certificate, a bid pricing sheet and a reference form. The
bid must be signed as follows: 1) if the bidder is an individual, by her/him personally; 2) if
the bidder is a partnership, by the name of the partnership, followed by the signature of each
general partner; and 3) if the bidder is a corporation, by the authorized officer, whose
signature must be attested to by the Clerk/Secretary of the Corporation and the corporate seal
affixed.
II. Purchase Description
Custodial Supplies being priced are listed in the Bid Pricing Sheet All bidders must
provide both a unit price and a total price for each item listed on the attached bid pricing
sheet. Bidders are required to submit the quoted prices on the attached bid pricing sheet and
are also required to maintain the quoted price for the duration of the contract.
The contract will run from the date of the contract award until June 30, 2012.
All prices must be F.O.B. prepaid to the Atkinson School, 111 Phillips Brook Road,
North Andover, MA 01845.
III. Quality Requirements
The following are some sample quality requirements for supply contracts:
1. Bidders must comply with all Bid Submission Requirements listed in Section I.
2. Bidders must have been in the business of selling the above -listed supplies for a
minimum of three (3) years.
3. Bidders must have been a licensed retailer and servicer of the above listed supplies
for a minimum of three (3) years.
IV. References
Bidders must submit a complete list of three Massachusetts school districts who are current
major (doing more than $10,000.00 in annual purchases) customers who have purchased
custodial supplies for at least two (2) years, with contact names and telephone numbers.
Financial References
Bidders must include a credit report from a credit reporting agency indicating the bidders'
credit history for the last seven (7) years. The credit report must be dated no earlier than 60
days prior to the bid submission date.
REFERENCE FORM
Bidder:
IFB Title: North Andover Public Schools Custodial Supplies Bid for 2011-2012
Bidders must submit a complete list of three Massachusetts school districts who are current
major (doing more than $10,000.00 in annual purchases) customers who have purchased
custodial supplies for at least two (2) years, with contact names and telephone numbers.
Bidder must provide references for:
Reference:
Address:
Contact:
Phone:
Fax:
Description and date(s) of supplies provided:
• Reference:
Address:
Contact:
Phone:
Fax:
Description and date(s) of supplies provided:
0
• Reference:
Address:
Contact:
Phone:_
Fax:
Description and date(s) of supplies provided:
Attach additional sheets if necessary
V. Rule for Award
Contracts will be awarded on an item -by -item basis to the responsive and responsible
bidder(s) offering the lowest price for each item.
VI. Bid Pricing Sheet
ALL ITEMS MUST BE UNIT PRICED. BIDDERS MUST IDENTIFY ITEMS FOR
WHICH THE AMOUNT IN THE ORDER UNIT IS DIFFERENT THAN THE
AMOUNT LISTED IN THE SPECIFICATIONS
Item Description Quantity Unit Price Total Price Brand Name/Model
(if other then specified
Plastic Liners 900 cases
16in X 14in X 36in
12 Micron
500/case (sample required)
Plastic Liner 400 cases
22in X 16in X 58in
2 ML Single Thickness
100/case Black
Weight must be 28 pounds
(sample required)
Toilet Tissue 300 cases
Kimberly Clark (Regard)
1 Ply White Interleaved Tissue
8.5in X 4.5in(sample required)
Toilet Tissue (Rolls) 300 cases
2 Ply 500 sheets per roll
96/case(sample required)
Paper Towel(Roll) 800 cases
800ft X Bin
Krafted
(sample required)
Paper Towel(Multifold) 350 cases
250 sheets per pkg
Krafted
16 pkgs pe case(sample required)
Bleach 20 cases
Gallon/4 per case
Gum Remover 16 cases
10oz Aerosol Can
12 per case
C:
Item Description
Quantity Unit Price Total Price Brand Name/Model
(if other then specified)
Sponges
8 cases
Heavy Duty .
2in X 41/4in X lin
24/case
(Sample required)
Plastic Bottles
36 each
Quart size
Sprayers/Triggers
200 each
Heavy duty
Bowl Mops
200 each
Heavy Duty
Dust Mop Refill
12 cases
5 inch X 24 inch
Good quality/hvy duty
1 each(sample required)
Dust Mop Refill
18 cases
5 inch X 36 inch
Good quality/hvy duty
1 each(sample required)
Dust Mop Refill
18 cases
5inch X 48 inch
Good quality/hvy/duty
1 each(sample required)
Dust Mop Frame
12 each
5 inch X 18 inch
Dust Mop Frame 12 each
5 inch X 24 inch
Dust Mop Frame 12 each
5 inch X 36 inch
Dust Mop Frame 12 each
5 inch X 48 inch
Dust Mop Handle 24 each
Swivel
60 inch
VA
Item Description Quantity Unit Price Total Price Brand Name/Model
(if other then specified)
Wet Mops 12 cases
24 oz Cotton/,Rayon,Poly
Banded & Looped
12/case(sample required)
Wet Mop Handle 24 each
63 inch Jaw Type
Heavy Duty
Doodle Bug Scrub Tool 36 each
Doodle Bug Pads 18 cases
5/case
Broom Handles 24 each
Wood, Threaded
63 inch
Brooms 18 inch
24 each
Heavy Duty
Counter brush
24 each
Dust Pan
24 each
Metal
Razor Blade Scraper
100 each
2 inch
Razor Blades
8 boxes
2 inch
Razor Blade Scraper 12 tubes
4 inch
Squeege 24 each
12 inch
Complete
LatexNynl Gloves 20 cases
Medical X/Large
Box/100/10/case
Rubber Gloves 96 each
Heavy Duty
8
Item Description Quantity Unit Price Total Price Brand Name/Model
(if other then specified)
Waste baskets 120 each
Rubber 28 quart
Barrels (Rubber) 24 each
32 gallon
Stripping Pad 25 cases
Black 20 inch
5/case
Scrubbing Pad 20 cases
Green 20 inch
5/case
Floor Maintenance Pad 5 cases
Red 12 inch
5/case
Mesh Disc 5 cases
80 grit
10/case
Vaccum Cleaner Bags 20 cases
For Pro Team Back Pack
#100331 20pkg/case
Blood Spill Kits 20 cases
12 per case
0
Per Unit Items
All Purpose Cleaner
Dilution cost per gallon
Disinfectant
Dilution cost per gallon
Glass Cleaner
Dilution cost per gallon
Degreaser
Dilution cost per gallon
10
Extraction Shampoo (Rg)
Dilution Cost per gallon
Carpet Pre Spray
Dilution cost per gallon
Carpet Spot Remover
Price per quart
Foam Hand Soap
Dispenser mil output
Cartridge size
Cartridge per case
Cost per case
Dispenser cost
VII. Non -Collusion Form and Tax Compliance Form
Persons submitting a bid or proposal to provide supplies or services to your jurisdiction, or to
purchase supplies from your jurisdiction, must submit a certification of non -collusion and tax
compliance. It is a good idea to include these forms in your IFB. The certificate of non-
collusion must be submitted with the bid.
CERTIFICATE OF NON -COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made
and submitted in good faith and without collusion or fraud with any other person. As used in
this certification, the word "person" shall mean any natural person, business, partnership,
corporation, union, committee, club, or other organization, entity, or group of individuals.
Signature of individual submitting bid or proposal
Print Name and Title
Name of business
TAX COMPLIANCE CERTIFICATION
Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of
my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to
taxes, reporting of employees and contractors, and withholding and remitting child support.
Signature of person submitting bid or proposal
Print Name and Title
Name of business
11
CERTIFICATION OF THE COPORATE CLERK
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the
held on it was
VOTED, THAT
(Name)
of
(Officer)
be and hereby is authorized to execute contracts and bonds
in the name and on behalf of said , and affix its corporate seal
hereto; and such execution of any contract or obligation in the name of
on its behalf by such officer under seal of
, shall be valid and binding upon
I hereby certify that I am the clerk of the above named
and that
is the duly elected officer as above of said
and that the above vote has not been amended or rescinded
and remains in full force and effect as the date of this contract.
(Date)
12
(Clerk)
VIII. Additional Contract Terms and Conditions
Successful bidders will be expected to enter into a standard contract with the Town of North
Andover to provide the supplies for which they were low bidder.
13
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