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Home My WebLink AboutContract #: 007602 - From: To: - The Cecil Group - Town of North AndoverURBELIS & FIELDSTEEL, LLP 155 FEDERAL STREET BOSTON, MASSACHUSETTS 02110-1727 CAROL HAJJAR MCGRAVEY OF COUNSEL e-mail chm@uf-law.com January 25, 2011 Raymond Santilli Assistant Town Manager North Andover Town Offices 120 Main Street North Andover, MA 01845 RE: THE CECIL GROUP Dear Ray: Telephone 978-475-4552 Telephone 617-338-2200 Telecopier 617-338-0122 Enclosed please find the above -referenced contract, which has been approved as to form. Very truly yours, Cdrol Hajjar McGravey CHM/kmp Enclosure s:\wp51\work\n-andove\corresp\santilli.ltr - contractD.doc TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santil i Assistant Town Manager Attorney Carol McGravey Urbelis & Fieldsteel, LLP 155 Federal Street Boston, MA 02110 Dear Ms. McGravey: January 20, 2011 TEL (978) 688-9516 FAX (978) 688-9556 Enclosed please find for your review and approval three (3) original contracts, along accompanying documentation, between the Town of North Andover and The Cecil Group to develop a Facilities Master Plan. Thank you in advance for your attention to this matter. Sincerely, Raymond T. Santilli Assistant Town Manager Enclosures 4" SME .•f . JL�!R�® CERTIFICATE OF LIABILITY INSURANCE OP ID AD DATE (MM/DDlYYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. 01/05/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: o Poole Professional Ltd. _lEarc, t E,t : , (A/c, No): _ 107 Audubon Rd. #2, Ste. 305 ADDRESS: Wakefield MA 01880 CUSTOCET�— CUSTOMERID#: CECIL -2 Phone: 781-245 _5400 FaX:781-245-5463 INSURER(S) AFFORDING COVERAGE NAIL# INSURED INSURER A: Charter Oak Fire Ins. Co._ 25615 The Cecil Group Inc. 241 A Street Suite 500 _ INSURER B: Travelers Indemnity Co America 25666 - - - Boston MA 02210 INSURER C_ _ INSURER D: INSURER E., INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTRR - TYPE OF INSURANCE NSRADDL SUB -9 POLICY NUMBER ICY EFF —POLICY EXP LIMITS (MM/DDrYYYY) (MM/DD/YM) I GENERAL LIABILITY EACH OCCURRENCE $1,000,000 A I X COMMERCIAL GENERAL LIABILITY 680-7519L942 O1/O1/10 DAMAGE TO RENTEDF — ;- O1/O1/11 PREMISES (Ea occurrence) $1,000,000 II CLAIMS -MADE I X: OCCUR MED EXP (Any one person) _1$ 5,900 I I X PERSONAL 8 ADV INJURY 1$1,000,000 GENERAL AGGREGATE 1$2,000,00 0 - GENT AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG 1 $ 2 , 0 0 0 , 000 POLICY ECT LOC $ AUTOMOBILE LIABILITY I COMBINED SINGLE LIMIT $ 1 I i (Ea accident) r000 r000 ---- ANY AUTO BODILY INJURY (Per person) - $ ALL OWNED AUTOS ---- BODILY INJURY (Per accident) J--- $ SCHEDULEDAUTOS I PROPERTY DAMAGE A X HIRED AUTOS 'BA -7518L933 01/01/10 101/01/11 (Per accident) $ X NON-OWNEDAUTOS $ I $ UMBRELLA LIAB OCCUR EACH OCCURRENCE 1 $ EXCESS LIAB I CLAIMS -MADE L� l AGGREGATE $ I DEDUCTIBLE 1 1$ RETENTION $ 5 B WORKERS COMPENSATION UB55881Y710 O1/O1/10 01/01/11 X W TAI U- (TORY AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVtIN I LIMITS ER E L. EACH ACCIDENT Is 1 EXCLUDED? /A - '000,000 - OFFICER/MEMBER (Mandatory in NH) u E L. DISEASE - EA EMPLOYEE! 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT i $ 1 , 000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) The certificate holder is included as additional insured under the general liability policy, subject to all policy terms and conditions. CERTIFICATE HOLDER CANCELLATION Town of North Andover 120 North Main Street North Andover MA 01845 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE NOAND-2 I THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE RATIOTT.- Aahts reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD JE�!Rb® CERTIFICATE OF LIABILITY INSURANCE OPID AD DATE (MM/DDlY1YY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 01/05/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER UUNIAUI NAME: Poole Professional Ltd. PHONE FAX ac No, E (A/C, No )_ 107 Audubon Rd. #2, Ste. 305 ADDRESS: ESS: Wakefield MA 01880 P - — — - CUSTOMERID#: CECIL -2 Phone:781-245-5400 Fax:781-245-5463 INSURER(S)AFFORDING COVERAGE NAIL# INSURED INSURER A: XL Specialty Insurance Co. 37885_ The Cecil Group Inc. _ INSURER B: 241 A Street Suite 500 - - --- — _ Bos ton MA 02210 INSURER C PERSONAL & ADV INJURY $ INSURER D: I _ INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDI1IONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN RI ADD (POLICY EFF POLICY EXP TYPE OF INSURANCE LTR NSR WVD POLICY NUMBER (MMlDDlYYYY) (MMIDDfYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COIMMERCIAL GENERAL LIABILITY I DAMAGE TO RENTED— -` PREMISES (Ea occurrence) $ I CLAIMS -MADE n OCCUR MED EXP (Anyone person) �$ I PERSONAL & ADV INJURY $ I _ I L GENERAAGGREGATE $ _ _ GEN'L AGGREGATE LIMIT APPLIES PER. I PRODUCTS - COMP/OP AGG $ 1-1 ri POLICY PRO- LOC JECT $ -- AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT -- (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULEDAUTOS - - -- PROPERTY DAMAGE $ HIRED AUTOS (Per accident) NON -OWNED AUTOS $ - S UMBRELLA LIAB( OCCUR EACH OCCURRENCE $ EXCESS LIAB �I�---ll{ CLAIMS -MADE - AGGREGATE L$ DEDUCTIBLE -- $ RETENTION $ $ i WORKERS COMPENSATION WC STATU- AND EMPLOYERS' LIABILITY YIN ]TORY LIMITS.( ER ANY PROPRIETORIPARTNER/EXECUTIV NIA E L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED9 (Mandatory in NH) I E.L. DISEASE - EA EMPLOY $ E If yes, describe under -- - - DESCRIPTION OF OPERATIONS below E L DISEASE -POLICY LIMIT $ A Arch. /Engr. DPR9684191 01/31/10 01/31/11 Per Claim $1,000,000 Prof. Liability Aggregate $1,000,000 DESCRIPTION OF OPERATIONS ! LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) For professional liability coverage, the aggregate limit is the total insurance available for all covered claims presented within the policy period. The limit will be reduced by payments of indemnity and expense. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE NOAND-2 I THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Town of North Andover AUTHORIZED REPRESENTATIVE 120 North Main Street North Andover MA 01845 /) / reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD TOWN OF NORTH ANDOVER Contact Address Telephone Number: Fax Number: Email REQUEST FOR PROPOSALS FACILITIES MASTER PLAN October 6, 2010 Ray Santilli Assistant Town Manager 120 Main Street North Andover, MA 01845 978-688-9516 978-688-9556 rsantilli@townofnorthandover.com U Table of Contents 1. Introduction............................................................ 3 2. Pre -Proposal Conference/Briefing.................................. 3 3. Submission Deadline and Instructions ............................. 3 4. Questions or Addendum....................................................... 4 5. Modifications to Proposal ........................................... 5 6. Background............................................................ 5 7. Objectives .............................................................. 6 8. Scope of Work/Deliverables......................................... 7 9. Minimum Criteria/Qualifications................................... 9 10. Comparative Evaluation Criteria...................................9 11. Timeline.............................................................. l l 12. Method for Award ................................................. 11 Standard Town of North Andover Contract With Supplement«S".......................................... 12 Certifications............................................................ 24 Town of North Andover RFP 10/05/2010 Page 2 of 25 Facilities Master Plan 1. Introduction The Town of North Andover (`Town') is soliciting Request for Proposals (RFP) from qualified Architectural and/or Engineering firms to provide evaluation and design services for space needs associated with the various municipal and school departments. The results of the study will become the basis for a long term facilities plan. This study will be overseen by the North Andover Facilities Plan Committee (NAFPC) appointed by the Board of Selectman, upon recommendations by the Town Manager. Qualified vendors are requested to submit their proposals to the Assistant Town Manager at the Town Hall, 120 Main Street, North Andover, MA, in accordance with the instructions contained within this RFP. Notice of this RFP is published in the Goods and Services Bulletin (which is a weekly publication of the Office of the Secretary of State), the Eagle -Tribune (a newspaper of general circulation) and posted on the Town website (www.townofnorthandover.com) under "Available Bids, Quotes and Proposals" The Town will accept proposals delivered in person or by mail. All proposals must be received by 2:00 p.m. on Monday, November 1, 2010 to be considered. Proposals submitted by fax or by electronic mail will not be considered. All proposals must be submitted to: Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 The Town of North Andover may cancel this RFP or reject in whole or in part any and all proposals, if they determine that cancellation or rejection serves the best interest of the Town of North Andover. 2. Pre -Proposal Conference/Briefing There will be no pre -proposal submission conferenceibriefing for this project 3. Submission Deadline and Instructions Qualified persons or firms are requested to submit proposals in a sealed envelope marked "Facilities Master Plan" with the applicant's name and address on the front. Applicants should provide one (1) signed original proposal and four (4) copies. Fax or electronic submissions will not be accepted. A complete and all-encompassing pricing proposal sheet is to be submitted in a separate sealed envelope marked "Pricing Proposal". The pricing proposal sheet is to list and document any and all proposed charges for the project. Applicants must also execute and include in the sealed submission the Certificate of Non - Collusion and the Certificate of Tax Compliance. The Town of North Andover, through the Town of North Andover RFP 10/05/2010 Page 3 of 25 Facilities Master Plan Town Manager, is the awarding authority and reserves the right to reject any and all proposals or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; and to award contracts or to cancel this Invitation for Bids if it is in the Town of North Andover's best interest to do so. Proposals must be signed as follows: a) if the bidder is an individual, by her/him personally; b) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and c) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. All sealed proposals must be received and registered by the Assistant Town Manager's office by Monday, November 1, 2010 at 2:00 p.m. All outer envelopes must be labeled "Facilities Master Plan" and mailed or hand delivered to the following address: Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 No proposals will be accepted after the time and date noted. Late delivery of materials due to any type of delivery system shall be cause for rejection. If on the date and time of the submittal deadline the Town Hall is closed due to an uncontrolled event such as fire, snow, ice, wind or building evacuation, the submittal deadline will be postponed until 2:00 p.m. on the next normal business day. All bidders must submit a list of a minimum of three references, with contact information, where they are performing or have, in the last three years, performed similar services. 4. Questions or Addendum Questions concerning this RFP must be submitted in writing to: Ray Santilli, Assistant Town Manager, North Andover Town Hall, 120 Main Street, North Andover, MA 01845, or they may be emailed to Mr. Santilli at rsantilli@townofnorthandover.com. All questions/ inquiries must be received by close of business on Thursday, October 21, 2010 to be considered. Questions/inquiries may be delivered, mailed, emailed or faxed. Written responses will be posted on the Town's website (www.townofnorthandover.com) in "Available Bids, Quotes and Proposals" by close of business on Monday, October 25, 2010. If any changes are made to this RFP, an addendum will be posted on the Town's website in "Available Bids, Quotes and Proposals". It is the sole responsibility of the bidder to ascertain the existence of any addenda and/or modifications issued by the Town. As this RFP has been published on the Town's website (www.townofnorthandover.com) all bidders are responsible for checking the website for any addenda and /or modifications that are subsequently made to this RFP. Town of North Andover RFP 10/05/2010 Page 4 of 25 Facilities Master Plan The Town accepts no liability for and will provide no accommodations to bidders who fail to check for amendments and/or modifications to this RFP and subsequently submit inadequate or incorrect responses. Bidders may not alter (manually or electronically) the RFP language or any RFP component files. Modifications to the body of the RFP, Scope of Work, terms and conditions, or which change the intent of this RFP are prohibited and may disqualify a response. All proposals submitted in response to this RFP shall remain firm for sixty (60) days following the submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days after the submittal deadline. Bidders are not to communicate directly with any employee of the Town of North Andover, except as specified in this RFP, and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP. Bidders may contact the Contact Person for this RFP in the event this RFP is incomplete or the bidder is having trouble obtaining any part of the RFP electronically through the Town website (www.townofnorthandover.com), including, and without limitation the form and attachments. Bidder with disabilities or hardships that seek reasonable accommodations, which may include the receipt of RFP information and/or addenda and/or modifications in an alternative format, must communicate such requests in writing to the contact person, and reasonable accommodation will be made by agreement with the contact person on behalf of the Town of North Andover. 5. Modifications to Proposal A vendor may correct, modify, or withdraw a proposal by written notice received by the Town prior to the time and date set for the proposal opening. Proposal modifications must be submitted in a sealed envelope clearly labeled "Modification No. ." Each modification must be numbered in sequence, and must reference the original RFP. 6. Background The 2000 Town's Master Plan identified the need for a Facilities Plan. "Facilities Plan: North Andover will plan, fund, and implement a facilities improvements plan within its Capital Improvement Plan in order to provide well- designed, modern, convenient municipal and school buildings that meet current codes and are accessible to and usable by all persons. The plan shall be based on comprehensive feasibility studies and include all relevant costs associated with design, construction, land acquisition and operations and maintenance increases associated with each facility. The plan shall provide alternatives analysis to determine the most effective program in terms of cost and benefits. " The facilities plan would be a guide for making decisions based upon a comprehensive evaluation of Town needs and the feasibility of each identified and required project. Town of North Andover RFP 10/05/2010 Page 5 of 25 Facilities Master Plan The Town of North Andover is considering various options for providing permanent space to existing municipal and school departments. The Town is a municipality of approximately 30,000 residents located in Essex County. The Town operates with a Board of Selectmen and Open Town Meeting form of government with a Town Manager. The Town's annual operating budget is approximately $75M. In 2006, the Town conducted elementary schools capacity study and in 2008 began the process of conducting a review of existing municipal space needs. The review was an assessment of the programmatic needs of various departments and a brief summary of existing Town properties and facilities. Projects that were completed in the past ten years or are underway include: new Police Station, Early Education Center, Thompson School, and Sergeant School, and renovations to Middle School, Town Hall, Stevens Library and Senior Center. In addition, modular classes are being added to the Kittredge School. An educational enrollment assessment was completed in 2006. The projected enrollment data was based on previous models and should be updated to adequately address current and future needs. 7. Objectives The overall objective of the Facilities Master Plan is to build on the information obtained through prior studies and plans and to evolve options with regard to Town held properties and potential real estate transactions to enable assessment of current and future needs and the disposition of future Town assets and Departments. A. Review prior studies, plans and reports (will be provided to successful vendor) B. Develop a needs assessment which would include efficient operations, location and adequate office space C. Perform a structural/architectural analysis of Town owned facilities to determine their condition and opportunity for redevelopment as use for municipal space, or other purpose D. Review specific Town provided list of vacant town owned property and provide site analysis and feasibility for development E. Present feasible solutions and alternatives with justification, including schematic designs, capital and operating cost estimates, and timelines F. Outline other public/private opportunities, if any G. Manage the dissemination of information to the various boards and the public Town of North Andover RFP 10/05/2010 Facilities Master Plan Page 6 of 25 8. Scope of Work/Deliverables The general scope is to: o Assess program needs over a ten (10) to fifteen (15) year timeframe o Review potential space/building options to meet those needs o Prioritize each option based on the needs of the Town and the logical evolution of step by step facilities plan. The data must be presented in a document that lists, for each option, the following: o Importance/urgency of each of the identified program needs. o Feasibility of each alternative. o Pros and cons of each alternative. o Projected cost of each alternative. o Schematic Designs for each alternative At the completion of the needs assessment, the consultant will present its findings to various Town boards and departments. A. Needs Assessment Some departments require assessment, particularly the schools, because of possible higher enrollments than those contemplated. One component of the Facilities Master Plan will be to assemble and evaluate the needs of the departments, such as efficient operations, location and adequate office space. 1) Schools/School Administration — The School Department Central Administration leases space at 1600 Osgood Street. Determining where to house the school administration permanently is a need that must be addressed by this Facilities Master Plan. With regard to the schools, the Facilities Master Plan should review enrollment projections, existing and projected town demographics (using 2010 Census if feasible). 2) Senior Center — The Elder Services Department projects a 50% increase in residents being served over the next ten years. Using the most available census data, project space needs and determine alternatives if current senior center cannot accommodate future needs. 3) Community Development — The Community Development Division employees 17 staff members and various consultants. The office is currently located at 1600 Osgood Street where they are housed in approximately 6,000 square feet of space. The current space is provided as a result of a Tax Increment Finance (TIF) Plan granted to the landlord in 2005. The lease arrangement will expire in early 2016. The Division includes the departments of Building, Conservation, Health, Planning and Zoning. Town of North Andover RFP 10/05/2010 Facilities Master Plan Page 7 of 25 4) Department of Public Works — The Public Works Building is an older steel building constructed in the early 1960's. The DPW structure is a two-story building housing a few offices and garages serving most of the departments. The structure also consists of an attached equipment storage garage and an attached equipment repair facility and a series of storage sheds open to the weather. Determine the capacity/life of existing facility and make recommendations. 5) Fire Department — The functionality of the fire station locations has been studied over the past years. Two fire stations exist and the possibility of a third station has been discussed. The need is to review the existing fire department reports and assess the "functionality" of the two existing fire stations. The 2008 committee recommended using the dedicated, town owned, one acre public safety site, located at the high school to construct a new fire station to replace the existing downtown fire station. Determine the capacity/life of existing facilities and make recommendations. B. Building and Site Assessment 1) Building Perform a structural/architectural analysis of the below listed Town owned facilities to determine their condition and opportunity for redevelopment as use for municipal space, or other purpose, including an evaluation of programmatic requirements, physical conditions, suitability of current use and building code issues. o Bradstreet School (70 Main Stree) o Former Police Station (566 Main Street) o Fire Station (124 Main Street) o Public Works facility (384 Osgood Street) 2) Site Assessment o Review and identify potential sites owned by the town for the needs identified in the needs assessment (site list to be provided). o Determine which sites will accommodate which programs. o Recommend detailed site assessment beyond the scope of this Facilities Master Plan. C. Alternatives, Scenarios, and Facilities Master Plan Development With the needs established and the sites identified, the NAFPC will require a range of alternatives to consider. Each alternative should include: o Pros and cons; o Schematic building design concepts; o Effect on other Town infrastructure elements; Town of North Andover RFP 10/05/2010 Facilities Master Plan Page 8 of 25 o Projected design, development, and construction costs; o Projected capital cost and operating cost; o Impact on Town/department operations; o Consideration of health, safety, or legal requirements; o Timelines for projects, both individually and collectively; and o General public accessibility D. Outline opportunities that may arise with purchases/swap of town real estate assets the may provide improved solutions to department/facility relocations to include potential opportunities for public/private collaborations. E. Assist and facilitate the dissemination of information to the various interested parties including, but not limited to, the preparation and printing of material. One (1) unbound and nine (9) bound color copies of the final report are to be provided as well as one (1) electronic copy. 9. Minimum Criteria/Qualifications Each applicant must demonstrate that it meets the following minimum qualifications: A. Vendor shall have a minimum of three (3) years experience in performing the work described in this RFP. B. Vendor shall submit a complete list of all contracts performed in the past five (5) years that are similar in scope to this project with contact names and telephone numbers. C. Vendor shall submit a minimum of three (3) references of contracts performed that are similar in scope to this project with contact names and telephone numbers. D. Vendor includes a project manager who has a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer. E. Submission of separate and sealed proposal and pricing sheet. F. Submission of required statements and forms. 10. Comparative Evaluation Criteria All proposals meeting the minimum criteria/qualifications will then be evaluated based upon the specific comparative evaluation criteria. The following point schedule will be utilized: Highly advantageous 5 points Advantageous 3 points Least Advantageous 1 point Town of North Andover RFP 10/05/2010 Facilities Master Plan Response excels on the specific criterion Response meets evaluation standard for the criterion Response does not fully meet the criterion or leaves a question or issue not fully addressed Page 9 of 25 Does Not Meet 0 points * Does not address the criterion * Proposal is automatically eliminated from further consideration if "0 points" is received in any category. A. Vendor's experience working on similar projects ♦ Vendor having experience working on five (5) or more projects similar to the work described in this RFP will be considered Highly Advantageous (5 points) ♦ Vendor having experience working on three (3) or more but less than five (5) projects similar to the work described in this RFP will be considered Advantageous (3 points) ♦ Vendor having experience working on one (1) or more but less than three (3) projects similar to the work described in this RFP will be considered Least Advantageous (1 point) ♦ Vendor having no experience working on projects similar to the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) B. Vendor's understanding of the State Building Code ♦ Vendor has managed the design and/or construction often (10) or more municipal buildings in Massachusetts will be considered Highly Advantageous (5 points) ♦ Vendor has managed the design and/or construction of less than ten (10) but more than five (5) municipal building in Massachusetts will be considered Advantageous (3 points) ♦ Vendor has 'managed the design and/or construction of less than six (6) but more than one (1) municipal building in Massachusetts will be considered Least Advantageous (1 point) ♦ Vendor has managed the design and/or construction of less than two (2) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) C. Assigned Project Manager's years of experience ♦ Assigned Project Manager having a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Highly Advantageous (5 points) ♦ Assigned Project Manager having less than five (5) years but more than three (3) years experience in performing the work described in this RFP and is a registered Town of North Andover RFP 10/05/2010 Facilities Master Plan Page 10 of 25 professional architect or engineer will be considered Advantageous (3 points) ♦ Assigned Project Manager having less than three (3) years but more than one (1) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Least Advantageous (1 point) ♦ Assigned Project Manager has less than one year experience in performing the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) D. Assigned Staff ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals four (4) or more will be considered Highly Advantageous (5 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals three (3) will be considered Advantageous (3 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals two (2) will be considered Least Advantageous (1 point) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals one (1) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) 11. Timeline The consultant will be expected to commence activities immediately upon award of the contract and to have available a preliminary report for review by February 2011, in anticipation of presenting to the May 2011 Town Meeting. The consultant is expected to meet with the NAFPC to discuss findings and options on a regular basis. Upon awarding of the contract, the consultant and the NAFPC will develop and agree to a scheduled plan that includes milestones and dates for completing reports, presentations, and other related activities. 12. Method for Award The contract will be awarded to the responsible and responsive vendor submitting the most advantageous proposal taking into consideration all evaluation criteria as well as price. The fee for the work will be negotiated with the highest ranked firm, however not to exceed $150,000 Town of North Andover RFP 10/05/2010 Facilities Master Plan Page 11 of 25 Santilli, Ray From: Kenneth Buckland [buckland@cecilgroup.com] Sent: Friday, January 07, 2011 12:45 PM To: Santilli, Ray Cc: Valerie Conyngham Subject: contract Attachments: Scope.doc; Town of North Andover certs 0105.pdf; Signed Forms.pdf Ray, Thank you for selecting the Cecil Group for the facilities master plan project. I look forward to working with you, the committee, and the town. CONTRACT As I said, I would like to change items # 1 and 3 in the contract. 1. [Develop a Facilities Master Plan for the Town of Andover; provide evaluation and design services for space needs associated with the various municipal and school departments; provide] professional services as specified in the Scope of Services included in the Facilities Master Plan proposal prepared by The Cecil Group, Inc., dated November 1, 2010, and attached to this contract. 2. [no change] 3. Billings will be monthly and based on services provided according to the attached Scope of Services and fee schedule. I have attached the Scope of Services that we included in the proposal. I have also attached the other certifications. For item 20, Documents Materials - We would like to obtain the town's written permission to use the instruments of professional service in marketing materials used for promotion of our firm's services. Supplement - Although we may not be able to change it, I would also like to discuss your indemnification clause, which is not unusual in municipal contracts we see. It appears to have been taken from terms for construction contracts and becomes boiler plate for planning contracts. The problem is that it is uninsurable for the planning firms and if something did happen the town would be hard pressed to collect anything more than the firm's professional insurance. If you like, I could send you alternative wording that is fairer to the planning firms and leaves the town on more solid ground as well. You could also look at the terms of the AIA contract forms which I assume you use for the town's design services. WORK PLAN On the project schedule, our first step is a kick-off meeting to review the work plan. A that time or before, we would like to collect plans and documents on the town buildings. Let me know what would work for the town. I am assuming that you will be the town office point of contact and the committee will be on the first level contact and distribution list. If there is another chain of command please let me know. Thanks again, Ken Kenneth J. Buckland AICP LEED AP I Principal r. 617.426,5050 1 c. 617.71 X3.7474 THE CECIL GROUP I Planning and Design 241 A Street Suite 500 1 Boston, NIA 02210 "Sharing Positive Change ht Cities and Towns" www.cecilproup.com Follow us on twitter: @TheCeq iIGroup Click here to view past issues ot'Plan Views Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. TOWN OF NORTH ANDOVER CONTRACT DATE: This Contract is entered into on, or as of, this date by and between the Town of North Andover (the "Town"), and Contractor: The Cecil Group Address: 241 A Street, Suite 500 Boston, MA 02210 Telephone Number: 617-426-5050 Fax Number: 617-426-5051 1. This is a Contract for the procurement of the following: Develop a Facilities Master Plan for the Town of North Andover; provide evaluation and design services for space needs associated with the various municipal and school departments; provide professional services as specified in the Scope of Services included in the proposal dated November 1, 2010 and attached to this contract. 2. The Contract price to be paid to the Contractor by the Town of North Andover is: $122,900 per fee schedule attached. 3. Payment will be made as follows: Billings will be monthly and based on services provided according to the attached Scope of Services and fee schedule. 4. Definitions: 4.1 Acceptance: All Contracts require proper acceptance of the described goods or services by the Town of North Andover. Proper acceptance shall be understood to include inspection of goods and certification of acceptable performance for services by authorized representatives of the Town to insure that the goods or services are complete and are as specified in the Contract. (Rev 5-2007) Contract by and between Town of North Andover and The Cecil Group Page 1 TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilli(-101-(�V* TEL(978) 688-9516 Assistant Town Manager FAX (978) 688-9556 January 3, 2011 Mr. Kenneth Buckland, Principal The Cecil Group 241 A Street, Suite 500 Boston, MA 02210 Dear Mr. Buckland: The Town of North Andover has decided to award the contract to The Cecil Group to develop a facilities master plan for the Town of North Andover per the Request for Proposals issued on October 6, 2010. Enclosed please find three (3) original standard Town of North Andover contracts for appropriate review and signature. Please return the signed contract documents and all required accompanying paperwork to my attention as soon as possible. Please ensure that all insurance certificates list the Town of North Andover as an "additional insured". If you have any questions and/or concerns, please call me. Sincerely, Raymond T. Santilli Assistant Town Manager Enclosures TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilh Assistant Town Manager Mr. Kenneth Buckland, Principal The Cecil Group 241 A Street, Suite 500 Boston, MA 02210 Dear Mr. Buckland: NORTI� O�,�i�ec 161ti0 O 4 � CHU5E�'l`, December 2, 2010 TEL (978) 688-9516 FAX (978) 688-9556 The Facilities Master Planning Committee has reviewed the proposals submitted in response to the Request for Proposals to develop a Facilities Master Plan for the Town of North Andover. Your company's proposal has been selected as a finalist to be considered. The Committee has scheduled the finalists for a short presentation (10-15 minutes) and interview session (20-25 minutes). Your presentation/interview is scheduled for Tuesday, December 14, 2010 at 7:45 p.m. in Conference Room 1 at the North Andover Town Hall. During your presentation, you should be prepared to elaborate on your written proposal, the firm's background on similar projects, the qualifications of assigned personnel, etc. Although this is an open meeting, in order of fairness, the Committee asks that you wait outside the meeting room prior to your scheduled time. If you have any questions and/or concerns, please call me. Sincerely, Raymond T. Santilli Assistant Town Manager TOWN OF NORTH ANDOVER 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Raymond T Santilli . ' A TEL (978) 688-9516 Assistant Town Manager , FAX (978) 688-9556 December 2, 2010 Mr. Tom Scarlata, Principal Mr. Joel Bargmann, Principal Bargmann Hendrie + Archetype, Inc. 300 A Street Boston, MA 02210 Dear Mr. Scarlata and Mr. Bargmann: The Facilities Master Planning Committee has reviewed the proposals submitted in response to the Request for Proposals to develop a Facilities Master Plan for the Town of North Andover. Your company's proposal has been selected as a finalist to be considered. The Committee has scheduled the finalists for a short presentation (10-15 minutes) and interview session (20-25 minutes). Your presentation/interview is scheduled for Tuesday, December 14, 2010 at 6:45 p.m. in Conference Room 1 at the North Andover Town Hall. During your presentation, you should be prepared to elaborate on your written proposal, the firm's background on similar projects, the qualifications of assigned personnel, etc. Although this is an open meeting, in order of fairness, the Committee asks that you wait outside the meeting room prior to your scheduled time. If you have any questions and/or concerns, please call me. Sincerely, Raymond T. Santilli Assistant Town Manager U m E o N 7 (D E a0 O'° v E ami 4 0i io v W C L C c O N > o C 0 Q) L 6) _ N C N E N N 2 CV Y °ate �C1 V N N E C 8 U U @ N E N E -o _ a% C cuU U E f0 U E O E U O L M O (D O 0) 0) MLO O s (0 ° T rn CO Cl) N M W CO W 1v CO CO co a) CD (n to 0) n (D M 00 V) V (D v M (D nsn �I co O VW v 00 r CD W 0) CO W Cl) Cco C) 0) 0) (D 0) W � W r V �_ N O 00 O N COO 7 M M N 1� V O m Ln u) Ln f- !"TVA co co co (0 ((0 r Ori r\ 0) s s Q o a c E s LO m LO M �V b) o"i i Zi y p U) p o cO c C7 C (D (° rn (A N o 0 Oo ca N in c ayi U 0 3 ami > 2 > c 0 v v v (MD c o .� CO Y U)) m 2 Z c w N a 0) C, Z � (' N , m O O L a NE 0 —m) y L N I� O C y �► Santilli, Ray From: Santilli, Ray Sent: Wednesday, November 17, 2010 9:07 AM To: Bellavance, Curt; 'gfkoeh ler@comcast. net'; Joe. lag rasse@comcast. net'; Mealey, James; 'dmmermelstein@comcast.net'; Richard Nardella;'rahman.tareq@gmail.com' Subject: Reminder - Facilities Master Plan proposals Importance: High Reminder: Your individual scoring sheets for the six (6) proposals received in response to the RFP for a Facilities Master Plan are due on Friday, November 19th to my office. If you have any questions, please call me. Na* Safi Assistant Town Manager Town of North Andover 000 INTEROFFICE MEMORANDUM TO: Capital Planning Building Committee FROM: Ray Santilli fo-.-,+Qe Assistant Town anager DATE: November 2, 2010 SUBJ: Evaluations of `Facilities Master Plan' Proposals A total of six (6) submissions were received in response to the Request for Proposals for `Facilities Master Plan'. The following documents are included in this package: The Request for Proposals document; Six (6) copies of the "Evaluation of Facilities Master Plan Submissions" form; Copies of each of the six (6) proposals to evaluate. You will first need to read the Request for Proposals document to acquaint yourself with the stated requirements. I have included in the evaluation form the specific requirements for the comparative evaluation criteria. For each of the comparative evaluation criteria, you must score the proposal as either "highly advantageous" for 5 points, "advantageous" for 3 points, "least advantageous" for 1 point, or "does not meet" for 0 points. The last page of the evaluation form is a summary of the allotted scores for each proposal. Please return the completed forms for each proposal to me no later than close of business on Friday, November 19, 2010. If you have any questions, concerns and/or issues, please call me at 978-688-9516. COMPANY: Evaluation of `Facilities Master Plan' Submissions Minimum Criteria/Qualifications Each applicant must demonstrate that it meets the following minimum qualifications: A. Vendor shall have a minimum of three (3) years experience in performing the work described in this RFP. B. Vendor shall submit a complete list of all contracts performed in the past five (5) years that are similar in scope to this project with contact names and telephone numbers. C. Vendor shall submit a minimum of three (3) references of contracts performed that are similar in scope to this project with contact names and telephone numbers. D. Vendor includes a project manager who has a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer. E. Submission of separate and sealed proposal and pricing sheet. F. Submission of required statements and forms. ALL MINIMUM CRTTERIA/QUALITIFCATIONS MET: YES NO Evaluation of `Facilities Master Plan' Submissions Page 1 of 4 Comparative Evaluation Criteria All proposals meeting the minimum criteria/qualifications will then be evaluated based upon the specific comparative evaluation criteria. The following point schedule will be utilized: Highly advantageous 5 points Response excels on the specific criterion Advantageous 3 points Response meets evaluation standard for the criterion Least Advantageous 1 point Response does not fully meet the criterion or leaves a question or issue not fully addressed Does Not Meet 0 points * Does not address the criterion * Proposal is automatically eliminated from further consideration if "0 points" is received in any category. A. Vendor's experience working on similar projects ♦ Vendor having experience working on five (5) or more projects similar to the work described in this RFP will be considered Highly Advantageous (5 points) • Vendor having experience working on three (3) or more but less than five (5) projects similar to the work described in this RFP will be considered Advantageous (3 points) ♦ Vendor having experience working on one (1) or more but less than three (3) projects similar to the work described in this RFP will be considered Least Advantageous (1 point) ♦ Vendor having no experience working on projects similar to the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) SCORE FOR COMPARATIVE EVALUATION CRITERIA A: B. Vendor's understanding of the State Building Code ♦ Vendor has managed the design and/or construction often (10) or more municipal buildings in Massachusetts will be considered Highly Advantageous (5 points) ♦ Vendor has managed the design and/or construction of less than ten (10) but more than five (5) municipal building in Massachusetts will be considered Advantageous (3 points) ♦ Vendor has managed the design and/or construction of less than six (6) but more than one (1) municipal building in Massachusetts will be considered Least Advantageous (1 point) Evaluation of `Facilities Master Plan' Submissions Page 2 of 4 ♦ Vendor has managed the design and/or construction of less than two (2) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) SCORE FOR COMPARATIVE EVALUATION CRITERIA B: C. Assigned Project Manager's years of experience ♦ Assigned Project Manager having a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Highly Advantageous (5 points) ♦ Assigned Project Manager having less than five (5) years but more than three (3) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Advantageous (3 points) ♦ Assigned Project Manager having less than three (3) years but more than one (1) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Least Advantageous (1 point) ♦ Assigned Project Manager has less than one year experience in performing the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) SCORE FOR COMPARATIVE EVALUATION CRITERIA C: D. Assigned Staff ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals four (4) or more will be considered Highly Advantageous (5 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals three (3) will be considered Advantageous (3 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals two (2) will be considered Least Advantageous (1 point) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals one (1) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) SCORE FOR COMPARATIVE EVALUATION CRITERIA D: Evaluation of `Facilities Master Plan' Submissions Page 3 of 4 COMPANY: SUMMARY ALL MINIMUM CRITERIA/QUALIFICATIONS MET: YES NO SCORE FOR COMPARATIVE EVALUATION CRITERIA A: SCORE FOR COMPARATIVE EVALUATION CRITERIA B: SCORE FOR COMPARATIVE EVALUATION CRITERIA C: SCORE FOR COMPARATIVE EVALUATION CRITERIA D: TOTAL SCORE: NAME OF EVALUATOR: DATE: Evaluation of `Facilities Master Plan' Submissions Page 4 of 4 IJ October 22, 2010 Facilities Master Plan — Questions & Answers The following answer is provided to a question submitted by a potential bidder: 1. Does the RFP make reference to the `Standard Designer Application Form for Municipalities and Public Agencies not within DSB Jurisdiction" and does one need to be submitted? This RFP does not require the form since the process is in compliance with the Uniform Procurement Act (MGL c30B) and not the Designer Selection Law (MGL c7, §38A'/2 -O). Santilli, Ray From: Bellavance, Curt Sent: Monday, October 18, 2010 3:37 PM To: Santilli, Ray Subject: RE: Facilities Master Plan submittal question Importance: High We do NOT require a DSB form. The Town's RFP is under the 30B process and not designer selection process, which would require a form. Architectural firms would be looking for the DSB form because they typically fall under designer selection. The DSB form standardizes the bidders experience and background (we ask for that in Section 9 and 10 of the RFP). Call if you have any questions. I asked my friend in Peabody, who's been the purchasing director for at least 20 years. Curt. From: Santilli, Ray Sent: Monday, October 18, 2010 2:17 PM To: Bellavance, Curt Subject: FW: Facilities Master Plan submittal question Curt, PLEASE RESPOND TO ME — what is a `DSB form' and is it something that we should be requiring? Thanks Na* Sanfi i Assistant Town Manager Town of North Andover From: Jennifer J. Smith[mailto:ismith(&DoreandWhittier.coml Sent: Monday, October 18, 2010 2:09 PM To: Santilli, Ray Subject: Facilities Master Plan submittal question Good Afternoon — I've combed through the RFP several times looking for reference to the DSB form and whether or not it needs to be included. Due to the amount of time it takes to get the various sections collected from the subs on a proposed team, please consider posting an answer to this question prior to October 25th. Thank you, Jennifer DORC, h "1111TIRR AUCIIIILCIS. INC. Jennifer Smith, MBA 1795 Williston Road, Suite 200 South Burlington, VT 05403 802.863.1428 ph 802.863.6955 fax Vermont . Massachusetts www.doreandwhitter.com Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. TOWN OF NORTH ANDOVER Contact Address Telephone Number: Fax Number: Email REQUEST FOR PROPOSALS FACILITIES MASTER PLAN October 6, 2010 Ray Santilli Assistant Town Manager 120 Main Street North Andover, MA 01845 978-688-9516 978-688-9556 rsantilli@townofnorthandover.com Table of Contents 1. Introduction............................................................ 3 2. Pre -Proposal Conference/Briefing.................................. 3 3. Submission Deadline and Instructions ............................. 3 4. Questions or Addendum....................................................... 4 5. Modifications to Proposal ........................................... 5 6. Background............................................................ 5 7. Objectives .............................................................. 6 8. Scope of Work/Deliverables......................................... 7 9. Minimum Criteria/Qualifications................................... 9 10. Comparative Evaluation Criteria...................................9 11. Timeline..............................................................11 12. Method for Award ................................................. 11 Standard Town of North Andover Contract With Supplement«S".......................................... 12 Certifications............................................................ 24 Town of North Andover RFP 10/05/2010 Page 2 of 25 Facilities Master Plan 1. Introduction The Town of North Andover (`Town') is soliciting Request for Proposals (RFP) from qualified Architectural and/or Engineering firms to provide evaluation and design services for space needs associated with the various municipal and school departments. The results of the study will become the basis for a long term facilities plan. This study will be overseen by the North Andover Facilities Plan Committee (NAFPC) appointed by the Board of Selectman, upon recommendations by the Town Manager. Qualified vendors are requested to submit their proposals to the Assistant Town Manager at the Town Hall, 120 Main Street, North Andover, MA, in accordance with the instructions contained within this RFP. Notice of this RFP is published in the Goods and Services Bulletin (which is a weekly publication of the Office of the Secretary of State), the Eagle -Tribune (a newspaper of general circulation) and posted on the Town website (www.townofnorthandover.com) under "Available Bids, Quotes and Proposals" The Town will accept proposals delivered in person or by mail. All proposals must be received by 2:00 p.m. on Monday, November 1, 2010 to be considered. Proposals submitted by fax or by electronic mail will not be considered. All proposals must be submitted to: Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 The Town of North Andover may cancel this RFP or reject in whole or in part any and all proposals, if they determine that cancellation or rejection serves the best interest of the Town of North Andover. 2. Pre -Proposal Conference/Briefing There will be no pre -proposal submission conference/briefing for this project 3. Submission Deadline and Instructions Qualified persons or firms are requested to submit proposals in a sealed envelope marked "Facilities Master Plan" with the applicant's name and address on the front. Applicants should provide one (1) signed original proposal and four (4) copies. Fax or electronic submissions will not be accepted. A complete and all-encompassing pricing proposal sheet is to be submitted in a separate sealed envelope marked "Pricing Proposal". The pricing proposal sheet is to list and document any and all proposed charges for the project. Applicants must also execute and include in the sealed submission the Certificate of Non - Collusion and the Certificate of Tax Compliance. The Town of North Andover, through the Town of North Andover RFP 10/05/2010 Page 3 of 25 Facilities Master Plan Town Manager, is the awarding authority and reserves the right to reject any and all proposals or parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; and to award contracts or to cancel this Invitation for Bids if it is in the Town of North Andover's best interest to do so. Proposals must be signed as follows: a) if the bidder is an individual, by her/him personally; b) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and c) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. All sealed proposals must be received and registered by the Assistant Town Manager's office by Monday, November 1, 2010 at 2:00 p.m. All outer envelopes must be labeled "Facilities Master Plan" and mailed or hand delivered to the following address: Mr. Ray Santilli, Assistant Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 No proposals will be accepted after the time and date noted. Late delivery of materials due to any type of delivery system shall be cause for rejection. If on the date and time of the submittal deadline the Town Hall is closed due to an uncontrolled event such as fire, snow, ice, wind or building evacuation, the submittal deadline will be postponed until 2:00 p.m. on the next normal business day. All bidders must submit a list of a minimum of three references, with contact information, where they are performing or have, in the last three years, performed similar services. 4. Questions or Addendum Questions concerning this RFP must be submitted in writing to: Ray Santilli, Assistant Town Manager, North Andover Town Hall, 120 Main Street, North Andover, MA 01845, or they may be emailed to Mr. Santilli at rsantilli@townofnorthandover.com. All questions/ inquiries must be received by close of business on Thursday, October 21, 2010 to be considered. Questions/inquiries may be delivered, mailed, emailed or faxed. Written responses will be posted on the Town's website (www.townofnorthandover.com) in "Available Bids, Quotes and Proposals" by close of business on Monday, October 25, 2010. If any changes are made to this RFP, an addendum will be posted on the Town's website in "Available Bids, Quotes and Proposals". It is the sole responsibility of the bidder to ascertain the existence of any addenda and/or modifications issued by the Town. As this RFP has been published on the Town's website (www.townof iorthandover.com) all bidders are responsible for checking the website for any addenda and /or modifications that are subsequently made to this RFP. Town of North Andover RFP 10/05/2010 Page 4 of 25 Facilities Master Plan The Town accepts no liability for and will provide no accommodations to bidders who fail to check for amendments and/or modifications to this RFP and subsequently submit inadequate or incorrect responses. Bidders may not alter (manually or electronically) the RFP language or any RFP component files. Modifications to the body of the RFP, Scope of Work, terms and conditions, or which change the intent of this RFP are prohibited and may disqualify a response. All proposals submitted in response to this RFP shall remain firm for sixty (60) days following the submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days after the submittal deadline. Bidders are not to communicate directly with any employee of the Town of North Andover, except as specified in this RFP, and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP. Bidders may contact the Contact Person for this RFP in the event this RFP is incomplete or the bidder is having trouble obtaining any part of the RFP electronically through the Town website (www.townofnorthandover.com), including, and without limitation the form and attachments. Bidder with disabilities or hardships that seek reasonable accommodations, which may include the receipt of RFP information and/or addenda and/or modifications in an alternative format, must communicate such requests in writing to the contact person, and reasonable accommodation will be made by agreement with the contact person on behalf of the Town of North Andover. 5. Modifications to Proposal A vendor may correct, modify, or withdraw a proposal by written notice received by the Town prior to the time and date set for the proposal opening. Proposal modifications must be submitted in a sealed envelope clearly labeled "Modification No. ." Each modification must be numbered in sequence, and must reference the original RFP. 6. Background The 2000 Town's Master Plan identified the need for a Facilities Plan. "Facilities Plan: North Andover will plan, fund, and implement a facilities improvements plan within its Capital Improvement Plan in order to provide well- designed, modern, convenient municipal and school buildings that meet current codes and are accessible to and usable by all persons. The plan shall be based on comprehensive feasibility studies and include all relevant costs associated with design, construction, land acquisition and operations and maintenance increases associated with each facility. The plan shall provide alternatives analysis to determine the most effective program in terms of cost and benefits. " The facilities plan would be a guide for making decisions based upon a comprehensive evaluation of Town needs and the feasibility of each identified and required project. Town of North Andover RFP 10/05/2010 Page 5 of 25 Facilities Master Plan The Town of North Andover is considering various options for providing permanent space to existing municipal and school departments. The Town is a municipality of approximately 30,000 residents located in Essex County. The Town operates with a Board of Selectmen and Open Town Meeting form of government with a Town Manager. The Town's annual operating budget is approximately $75M. In 2006, the Town conducted elementary schools capacity study and in 2008 began the process of conducting a review of existing municipal space needs. The review was an assessment of the programmatic needs of various departments and a brief summary of existing Town properties and facilities. Projects that were completed in the past ten years or are underway include: new Police Station, Early Education Center, Thompson School, and Sergeant School, and renovations to Middle School, Town Hall, Stevens Library and Senior Center. In addition, modular classes are being added to the Kittredge School. An educational enrollment assessment was completed in 2006. The projected enrollment data was based on previous models and should be updated to adequately address current and future needs. 7. Objectives The overall objective of the Facilities Master Plan is to build on the information obtained through prior studies and plans and to evolve options with regard to Town held properties and potential real estate transactions to enable assessment of current and future needs and the disposition of future Town assets and Departments. A. Review prior studies, plans and reports (will be provided to successful vendor) B. Develop a needs assessment which would include efficient operations, location and adequate office space C. Perform a structural/architectural analysis of Town owned facilities to determine their condition and opportunity for redevelopment as use for municipal space, or other purpose D. Review specific Town provided list of vacant town owned property and provide site analysis and feasibility for development E. Present feasible solutions and alternatives with justification, including schematic designs, capital and operating cost estimates, and timelines F. Outline other public/private opportunities, if any G. Manage the dissemination of information to the various boards and the public Town of North Andover RFP 10/05/2010 Page 6 of 25 Facilities Master Plan 8. Scope of Work/Deliverables The general scope is to: o Assess program needs over a ten (10) to fifteen (15) year timeframe o Review potential space/building options to meet those needs o Prioritize each option based on the needs of the Town and the logical evolution of step by step facilities plan. The data must be presented in a document that lists, for each option, the following: o Importance/urgency of each of the identified program needs. o Feasibility of each alternative. o Pros and cons of each alternative. o Projected cost of each alternative. o Schematic Designs for each alternative At the completion of the needs assessment, the consultant will present its findings to various Town boards and departments. A. Needs Assessment Some departments require assessment, particularly the schools, because of possible higher enrollments than those contemplated. One component of the Facilities Master Plan will be to assemble and evaluate the needs of the departments, such as efficient operations, location and adequate office space. 1) Schools/School Administration — The School Department Central Administration leases space at 1600 Osgood Street. Determining where to house the school administration permanently is a need that must be addressed by this Facilities Master Plan. With regard to the schools, the Facilities Master Plan should review enrollment projections, existing and projected town demographics (using 2010 Census if feasible). 2) Senior Center — The Elder Services Department projects a 50% increase in residents being served over the next ten years. Using the most available census data, project space needs and determine alternatives if current senior center cannot accommodate future needs. 3) Community Development — The Community Development Division employees 17 staff members and various consultants. The office is currently located at 1600 Osgood Street where they are housed in approximately 6,000 square feet of space. The current space is provided as a result of a Tax Increment Finance (TIF) Plan granted to the landlord in 2005. The lease arrangement will expire in early 2016. The Division includes the departments of Building, Conservation, Health, Planning and Zoning. Town of North Andover RFP 10/05/2010 Page 7 of 25 Facilities Master Plan 4) Department of Public Works — The Public Works Building is an older steel building constructed in the early 1960's. The DPW structure is a two-story building housing a few offices and garages serving most of the departments. The structure also consists of an attached equipment storage garage and an attached equipment repair facility and a series of storage sheds open to the weather. Determine the capacity/life of existing facility and make recommendations. 5) Fire Department — The functionality of the fire station locations has been studied over the past years. Two fire stations exist and the possibility of a third station has been discussed. The need is to review the existing fire department reports and assess the "functionality" of the two existing fire stations. The 2008 committee recommended using the dedicated, town owned, one acre public safety site, located at the high school to construct a new fire station to replace the existing downtown fire station. Determine the capacity/life of existing facilities and make recommendations. B. Building and Site Assessment 1) Building Perform a structural/architectural analysis of the below listed Town owned facilities to determine their condition and opportunity for redevelopment as use for municipal space, or other purpose, including an evaluation of programmatic requirements, physical conditions, suitability of current use and building code issues. o Bradstreet School (70 Main Stree) o Former Police Station (566 Main Street) o Fire Station (124 Main Street) o Public Works facility (384 Osgood Street) 2) Site Assessment o Review and identify potential sites owned by the town for the needs identified in the needs assessment (site list to be provided). o Determine which sites will accommodate which programs. o Recommend detailed site assessment beyond the scope of this Facilities Master Plan. C. Alternatives, Scenarios, and Facilities Master Plan Development With the needs established and the sites identified, the NAFPC will require a range of alternatives to consider. Each alternative should include: o Pros and cons; o Schematic building design concepts; o Effect on other Town infrastructure elements; Town of North Andover RFP 10/05/2010 Page 8 of 25 Facilities Master Plan o Projected design, development, and construction costs; o Projected capital cost and operating cost; o Impact on Town/department operations; o Consideration of health, safety, or legal requirements; o Timelines for projects, both individually and collectively; and o General public accessibility D. Outline opportunities that may arise with purchases/swap of town real estate assets the may provide improved solutions to department/facility relocations to include potential opportunities for public/private collaborations. E. Assist and facilitate the dissemination of information to the various interested parties including, but not limited to, the preparation and printing of material. One (1) unbound and nine (9) bound color copies of the final report are to be provided as well as one (1) electronic copy. 9. Minimum Criteria/Qualifications Each applicant must demonstrate that it meets the following minimum qualifications: A. Vendor shall have a minimum of three (3) years experience in performing the work described in this RFP. B. Vendor shall submit a complete list of all contracts performed in the past five (5) years that are similar in scope to this project with contact names and telephone numbers. C. Vendor shall submit a minimum of three (3) references of contracts performed that are similar in scope to this project with contact names and telephone numbers. D. Vendor includes a project manager who has a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer. E. Submission of separate and sealed proposal and pricing sheet. F. Submission of required statements and forms. 10. Comparative Evaluation Criteria All proposals meeting the minimum criteria/qualifications will then be evaluated based upon the specific comparative evaluation criteria. The following point schedule will be utilized: Highly advantageous 5 points Response excels on the specific criterion Advantageous 3 points Response meets evaluation standard for the criterion Least Advantageous 1 point Response does not fully meet the criterion or leaves a question or issue not fully addressed Town of North Andover RFP 10/05/2010 Page 9 of 25 Facilities Master Plan Does Not Meet 0 points * Does not address the criterion * Proposal is automatically eliminated from further consideration if "0 points" is received in any category. A. Vendor's experience working on similar projects ♦ Vendor having experience working on five (5) or more projects similar to the work described in this RFP will be considered Highly Advantageous (5 points) ♦ Vendor having experience working on three (3) or more but less than five (5) projects similar to the work described in this RFP will be considered Advantageous (3 points) ♦ Vendor having experience working on one (1) or more but less than three (3) projects similar to the work described in this RFP will be considered Least Advantageous (1 point) ♦ Vendor having no experience working on projects similar to the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) B. Vendor's understanding of the State Building Code ♦ Vendor has managed the design and/or construction often (10) or more municipal buildings in Massachusetts will be considered Highly Advantageous (5 points) ♦ Vendor has managed the design and/or construction of less than ten (10) but more than five (5) municipal building in Massachusetts will be considered Advantageous (3 points) ♦ Vendor has managed the design and/or construction of less than six (6) but more than one (1) municipal building in Massachusetts will be considered Least Advantageous (1 point) ♦ Vendor has managed the design and/or construction of less than two (2) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) C. Assigned Project Manager's years of experience Assigned Project Manager having a minimum of five (5) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Highly Advantageous (5 points) ♦ Assigned Project Manager having less than five (5) years but more than three (3) years experience in performing the work described in this RFP and is a registered Town of North Andover RFP 10/05/2010 Page 10 of 25 Facilities Master Plan professional architect or engineer will be considered Advantageous (3 points) ♦ Assigned Project Manager having less than three (3) years but more than one (1) years experience in performing the work described in this RFP and is a registered professional architect or engineer will be considered Least Advantageous (1 point) ♦ Assigned Project Manager has less than one year experience in performing the work described in this RFP will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) D. Assigned Staff ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals four (4) or more will be considered Highly Advantageous (5 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals three (3) will be considered Advantageous (3 points) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals two (2) will be considered Least Advantageous (1 point) ♦ Number of staff assigned to this project from engineering and/or architectural disciplines totals one (1) will be considered as Does Not Meet minimum requirements (0 points and elimination from further consideration) 11. Timeline The consultant will be expected to commence activities immediately upon award of the contract and to have available a preliminary report for review by February 2011, in anticipation of presenting to the May 2011 Town Meeting. The consultant is expected to meet with the NAFPC to discuss findings and options on a regular basis. Upon awarding of the contract, the consultant and the NAFPC will develop and agree to a scheduled plan that includes milestones and dates for completing reports, presentations, and other related activities. 12. Method for Award The contract will be awarded to the responsible and responsive vendor submitting the most advantageous proposal taking into consideration all evaluation criteria as well as price. The fee for the work will be negotiated with the highest ranked firm, however not to exceed $150,000 Town of North Andover RFP 10/05/2010 Page 11 of 25 Facilities Master Plan Town of North Andover CONTRACT DATE: This Contract is entered into on, or as of, this date by and between the Town of North Andover (the "Town"), and Contractor: Address: Telephone Number: _ Fax Number: 1. This is a Contract for the procurement of the following: 2. The Contract price to be paid to the Contractor by the Town of North Andover is: 3. Payment will be made as follows: 4. Definitions: 4.1 Acceptance: All Contracts require proper acceptance of the described goods or services by the Town of North Andover. Proper acceptance shall be understood to include inspection of goods and certification of acceptable performance for services by authorized representatives of the Town to insure that the goods or services are complete and are as specified in the Contract. Town of North Andover RFP 10/05/2010 Page 12 of 25 Facilities Master Plan 4.2 Contract Documents: All documents relative to the Contract including (where used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary General Conditions, General Specifications, Other Specifications included in Project Manual, Drawings, and all Addenda issued during the bidding period. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the document is to include all labor and materials, equipment and transportation necessary for the proper performance of the Contract. 4.3 The Contractor: The "other party" to any Contract with the Town. This term shall (as the sense and particular Contract so require) include Vendor, Contractor, Engineer, or other label used to identify the other party in the particular Contract. Use of the term "Contractor" shall be understood to refer to any other such label used. 4.4 Date of Substantial Performance: The date when the work is sufficiently complete, the services are performed, or the goods delivered, in accordance with Contract documents, as modified by approved Amendments and Change Orders. 4.5 Goods: Goods, Supplies or Materials. 4.6 SubContractor: Those having a direct Contract with the Contractor. The term includes one who furnished material worked to a special design according to the Drawings or Specifications of this work, but does not include one who merely furnishes material not so worked. 4.7 Work: The services or materials contracted for, or both. 5. Term of Contract and Time for Performance: This Contract shall be fully performed by the Contractor in accordance with the provisions of the Contract Documents on or before , unless extended pursuant to a provision for extension contained in the Contract documents at the sole discretion of the Town, and not subject to assent by the Contractor, and subject to the availability and appropriation of funds as certified by the Town Accountant. The time limits stated in the Contract documents are of the essence of the Contract. 6. Subject to Appropriation: Notwithstanding anything in the Contract documents to the contrary, any and all payments which the Town is required to make under this Contract shall be subject to appropriation or other availability of funds as certified by the Town Accountant. In the absence of appropriation, this Contract shall be immediately terminated without liability for damages, penalties or other charges. Town of North Andover RFP 10/05/2010 Page 13 of 25 Facilities Master Plan 7. Permits and Approvals: Permits, Licenses, Approvals and all other legal or administrative prerequisites to its performance of the Contract shall be secured and paid for by the Contractor. 8. Termination and Default: 8.1 Without Cause. The Town may terminate this Contract on seven (7) calendar days notice when in the best interests of the Town by providing notice to the Contractor, which shall be in writing and shall be deemed delivered and received when given in person to the Contractor, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor. Upon termination without cause, Contractor will be paid for services rendered to the date of termination. 8.2 For Cause. If the Contractor is determined by the Town to be in default of any term or condition of this Contract, the Town may terminate this Contract on seven (7) days notice by providing notice to the Contractor, which shall be in writing and shall be deemed delivered and received when given in person to the Contractor, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor. 8.3 Default. The following shall constitute events of a default under the Contract: 1) any material misrepresentation made by the Contractor to the Town; 2) any failure to perform any of its obligations under this Contract including, but not limited to the following: (i) failure to commence performance of this Contract at the time specified in this Contract due to a reason or circumstance within the Contractor's reasonable control, (ii) failure to perform this Contract with sufficient personnel and equipment or with sufficient material to ensure the completion of this Contract within the specified time due to a reason or circumstance within the Contractor's reasonable control, (iii) failure to perform this Contract in a manner reasonably satisfactory to the Town, (iv) failure to promptly re -perform within a reasonable time the services that were rejected by the Town as unsatisfactory, or erroneous, (v) discontinuance of the services for reasons not beyond the Contractor's reasonable control, (vi) failure to comply with a material term of this Contract, including, but not limited to, the provision of insurance and non-discrimination, (vii) any other acts specifically and expressly stated in this Contract as constituting a basis for termination of this Contact, and (viii) failure to comply with any and all requirements of state law and/or regulations, and Town bylaw and/or regulations. 9. The Contractor's Breach and the Town's Remedies: Failure of the Contractor to comply with any of the terms or conditions of this Contract shall be deemed a material breach of this Contract, and the Town of North Andover shall Town of North Andover RFP 10/05/2010 Page 14 of 25 Facilities Master Plan have all the rights and remedies provided in the Contract documents, the right to cancel, terminate, or suspend the Contract in whole or in part, the right to maintain any and all actions at law or in equity or other proceedings with respect to a breach of this Contract, including damages and specific performance, and the right to select among the remedies available to it by all of the above. From any sums due to the Contractor for services, the Town may keep the whole or any part of the amount for expenses, losses and damages incurred by the Town as a consequence of procuring services as a result of any failure, omission or mistake of the Contractor in providing services as provided in this Contract. 10. Statutory Compliance: 10.1 This Contract will be construed and governed by the provisions of applicable federal, state and local laws and regulations; and wherever any provision of the Contract or Contract documents shall conflict with any provision or requirement of federal, state or local law or regulation, then the provisions of law and regulation shall control. Where applicable to the Contract, the provisions of the General Laws are incorporated by reference into this Contract, including, but not limited to, the following: General Laws Chapter 30B — Procurement of Goods and Services. General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts. General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts. 10.2 Wherever applicable law mandates the inclusion of any term and provision into a municipal contract, this Section shall be understood to import such term or provision into this Contract. To whatever extent any provision of this Contract shall be inconsistent with any law or regulation limiting the power or liability of cities and towns, such law or regulation shall control. 10.3 The Contractor shall give all notices and comply with all laws and regulations bearing on the performance of the Contract. If the Contractor performs the Contract in violation of any applicable law or regulation, the Contractor shall bear all costs arising therefrom. 10.4 The Contractor shall keep itself fully informed of all existing and future State and National Laws and Municipal By-laws and Regulations and of all orders and decrees of any bodies or tribunals having jurisdiction in any manner affecting those engaged or employed in the work, of the materials used in the work or in any way affecting the conduct of the work. If any discrepancy or inconsistency is discovered in the Drawings, Specifications or Contract for this work in violation of any such law, by-law, regulation, order or decree, it shall forthwith report the same in writing to the Town. It shall, at all times, itself observe and comply with all such existing and future laws, by-laws, regulations, orders and decrees; and shall Town of North Andover RFP 10/05/2010 Page 15 of 25 Facilities Master Plan protect and indemnify the Town of North Andover, and its duly appointed agents against any claim or liability arising from or based on any violation whether by him or its agents, employees or subcontractors of any such law, by-law, regulation or decree. 11. Conflict of Interest: Both the Town and the Contractor acknowledge the provisions of the State Conflict of Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any activity which shall constitute a violation of that law. The Contractor shall be deemed to have investigated the application of M.G.L. c. 268A to the performance of this Contract; and by executing the Contract documents the Contractor certifies to the Town that neither it or its agents, employees, or subcontractors are thereby in violation of General Laws Chapter 268A. 12. Certification of Tax Compliance This Contract must include a certification of tax compliance by the Contractor, as required by General Laws Chapter 62C, Section 49A (Requirement of Tax Compliance by All Contractors Providing Goods, Services, or Real Estate Space to the Commonwealth or Subdivision). 13. Discrimination The Contractor will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws Chapter 151B (Law Against Discrimination) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. 14. Assignment: Assignment of this Contract is prohibited, unless and only to the extent that assignment is provided for expressly in the Contract documents. 15. Condition of Enforceability Against the Town: This Contract is only binding upon, and enforceable against, the Town if. (1) the Contract is signed by the Town Manager or its designee; and (2) endorsed with approval by the Town Accountant as to appropriation or availability of funds; and (3) endorsed with approval by the Town Counsel as to form. 16. Corporate Contractor: If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its Clerk's Certificate certifying the corporate capacity and authority of the party signing this Contract for the corporation. Such certificate shall be accompanied by a letter or other Town of North Andover RFP 10/05/2010 Page 16 of 25 Facilities Master Plan instrument stating that such authority continues in full force and effect as of the date the Contract is executed by the Contractor. This Contract shall not be enforceable against the Town of North Andover unless and until the Contractor complies with this section. The Contractor, if a foreign corporation, shall comply with the provisions of the General Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in addition thereto, relating to the appointment of the Commissioner of Corporations as its attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly authenticated copies of its Charter or Certificate of Incorporation; and said Contractor shall comply with all the laws of the Commonwealth. 17. Liability of Public Officials: To the full extent permitted by law, no official, employee, agent or representative of the Town of North Andover shall be individually or personally liable on any obligation of the Town under this Contract. 18. Indemnification: The Contractor shall indemnify, defend and save harmless the Town, the Town's officers, agents and employees, from and against any and all damages, liabilities, actions, suits, proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every nature and description (including reasonable attorneys' fees) that may arise in whole or in part out of or in connection with the work being performed or to be performed, or out of any act or omission by the Contractor, its employees, agents, subcontractors, material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The Contractor further agrees to reimburse the Town for damage to its property caused by the Contractor, its employees, agents, subcontractors or material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including damages caused by his, its or their use of faulty, defective, or unsuitable material or equipment, unless the damage is caused by the Town's gross negligence or willful misconduct. The existence of insurance shall in no way limit the scope of the Contractor's indemnification under this contract. 19. Workers Compensation Insurance: The Contractor shall provide by insurance for the payment of compensation and the furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts (The Worker's Compensation Act) to all employees of the Contractor who are subject to the provisions of Chapter 152 of the General Laws of Massachusetts. Failure to provide and continue in force such insurance during the period of this Contract shall be deemed a material breach of this Contract, shall operate as an immediate termination thereof, and Contractor shall indemnify the Town for all losses, claims, and actions resulting from the failure to provide the insurance required by this Article. Town of North Andover RFP 10/05/2010 Page 17 of 25 Facilities Master Plan The Contractor shall furnish to the Town evidence of such insurance prior to the execution of this Contract before the same shall be binding on the parties thereto, except if specifically waived by the Town. 20. Documents, Materials, Etc. Any materials, reports, information, data, etc. given to or prepared or assembled by the Contractor under this Contract are to be kept confidential and shall not be made available to any individual or organization by the Contractor (except agents, servants, or employees of the Contractor) without the prior written approval of the Town, except as otherwise required by law. The Contractor shall comply with the provisions Chapter 66A of the General Laws of Massachusetts as it relates to public documents, and all other state and federal laws and regulations relating to confidentiality, security, privacy and use of confidential data. Any materials produced in whole or in part under this Contract shall not be subject to copyright, except by the Town, in the United States or any other country. The Town shall have unrestricted authority to, without payment of any royalty, commission, or additional fee of any type or nature, publicly disclose, reproduce, distribute and otherwise use, and authorize others to use, in whole or in part, any reports, data or other materials prepared under this Contract. All data, reports, programs, software, equipment, furnishings, and any other documentation or product paid for by the Town shall vest in the Town at the termination of this Contract. The Contractor shall at all times, during or after termination of this Contract, obtain the prior written approval of the Town before making any statement bearing on the work performed or data collected under this Contract to the press or issues any material for publication through any medium. 21. Audit, Inspection and Recordkegping At any time during normal business hours, and as often as the Town may deem it reasonably necessary, there shall be available in the office of the Contractor for the purpose of audit, examination, and/or to make excerpts or transcript all records, contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 22. Payment The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth in the Contractor's bid or proposal within thirty (30) days of receipt of an invoice detailing the work completed and acceptance from the Town of the work completed. Town of North Andover RFP 10/05/2010 Page 18 of 25 Facilities Master Plan 23. Waiver and Amendment Amendments, or waivers of any additional term, condition, covenant, duty or obligation contained in this Contract may be made only by written amendment executed by all signatories to the original Agreement, prior to the effective date of the amendment. To the extent allowed by law, any conditions, duties, and obligations contained in this Contract may be waived only by written Agreement by both parties. Forbearance or indulgence in any form or manner by a party shall not be construed as a waiver, nor in any manner limit the legal or equitable remedies available to that party. No waiver by either party of any default or breach shall constitute a waiver of any subsequent default or breach of a similar or different matter. 24. Forum and Choice of Law This Contract and any performance herein shall be governed by and be construed in accordance with the laws of the Commonwealth. Any and all proceedings or actions relating to subject matter herein shall be brought and maintained in the courts of the Commonwealth or the federal district court sitting in the Commonwealth, which shall have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any other legal rights of the parties. 25. Notices Any notice permitted or required under the provisions of this Contract to be given or served by either of the parties hereto upon the other party hereto shall be in writing and signed in the name or on the behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual service or three (3) business days after the date of a certified or registered mailing properly addressed. Notice to the Contractor shall be deemed sufficient if sent to the address set forth in the Contract and to the Town of North Andover by being sent to the Town Manager, Town Hall, 120 Main Street, North Andover, Massachusetts 01845. 26. Binding on Successors: This Contract shall be binding upon the Contractor, its assigns, transferees, and/or successors in interest (and where not corporate, the heirs and estate of the Contractor). 27. Complete Contract: This instrument, together with its endorsed supplements, and the other components of the contract documents, constitutes the entire contract between the parties, with no agreements other than those incorporated herein. Town of North Andover RFP 10/05/2010 Page 19 of 25 Facilities Master Plan 28. Supplemental Conditions: The foregoing provisions apply to all contracts to which the Town of North Andover shall be a party. One of the following "Supplements" must be "checked" as applicable to this Contract, shall be attached hereto, and shall in any event apply as the nature of the Contract requires. The Supplement contains additional terms governing the Contract: [ ] GOODS SUPPLEMENT "G" - Applicable to Contracts for the procurement of Goods (governed by the provisions of General Laws Chapter 30B) [ X ] SERVICES SUPPLEMENT "S" - Applicable to Contracts for the procurement of Services (governed by the provisions of General Laws Chapter 3013) [ ] CONSTRUCTION SUPPLEMENT "C" - Applicable to Contracts for Construction Town of North Andover RFP 10/05/2010 Page 20 of 25 Facilities Master Plan IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set forth their hands the day and year first above written. THE TOWN Division/Department Head Contract Manager Town Manager Date APPROVED AS TO FORM: Town Counsel THE CONTRACTOR Company Name Signature Print Name & Title Date CERTIFICATION AS TO AVAILABILITY OF FUNDS: Town Accountant Town of North Andover RFP 10/05/2010 Facilities Master Plan Date Date Page 21 of 25 SUPPLEMENT "S" This form supplements the general provisions of the Contract between the Town of North Andover, and , which Contract is a contract for the procurement of services. "Services" shall mean furnishing of labor, time, or effort by the Contractor. This term shall not include employment agreements, collective bargaining agreements, or grant agreements. Change Orders: Change orders for contracts subject to Massachusetts General laws Chapter 30B may not increase the quantity of services by more than twenty-five (25%) per cent, in compliance with General Laws Chapter 30B, §13. Minimum Wage/Prevailing Wage; The Contractor will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws Chapter 151, §1, et seq. (Minimum Wage Law) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. The Contractor will at all times comply with the wage rates as determined by the Commissioner of the Department of Labor and Industries, under the provisions of General Laws Chapter 149, 26 to 27D (Prevailing Wage), as shall be in force and as amended. Insurance: The Contractor shall obtain and maintain the following insurance: 5.1 Workers Compensation Insurance of the scope and amount required by the laws of the Commonwealth of Massachusetts. 5.2.1 Broad Form Commercial General Liability coverage with limits of at least $1 Million per occurrence and $3 Million aggregate, and which shall cover bodily injury, death, or property damage arising out of the work. 5.3 Automobile Liability Coverage, including coverage for owned, hired, or borrowed vehicles with limits of at least $1 Million per person, and $1 Million per accident. 5.4 The intent of the Specifications regarding insurance is to specify minimum coverage and minimum limits of liability acceptable under the Contract. However, it shall be the Contractor's responsibility to purchase and maintain insurance of such character and in such amounts as will adequately protect it and the Town from and against all claims, damages, losses and expenses resulting from exposure to any casualty liability in the performance of the work. 5.5 All required insurance shall be certified by a duly authorized representative of the insurers on the "MIIA" or "ACORD" Certificate of Insurance form incorporated into and made a part of this agreement. Properly executed certificates signifying adequate Town of North Andover RFP 10/05/2010 Page 22 of 25 Facilities Master Plan coverage in effect for the duration of the contract with renewal certificates issued not less than 30 days prior to expiration of a policy period, must be submitted to the Town prior to commencement of this Agreement. 5.6 The Town shall be named as an additional insured on the above referenced liability policies, and the Contractor's insurance shall be the primary coverage. The cost of such insurance, including required endorsements or amendments, shall be the sole responsibility of the Contractor. 6. Indemnification: The Contractor shall indemnify, defend and save harmless the Town, its officers, agents and employees from and against any and all damages, liabilities, actions, suits, proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every nature and description (including reasonable attorneys' fees) brought or recovered against them that may arise in whole or in part out of or in connection with the work being performed or to be performed, or out of any act or omission by the Contractor, its employees, agents, subcontractors, material men, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by any party indemnified hereunder. The Contractor further agrees to reimburse the Town for damage to its property caused by Contractor, its employees, agents, subcontractors or material men, and anyone directly or indirectly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including damages caused by his, its or their use of faulty, defective or unsuitable material or equipment, unless the damage is caused by the Town's gross negligence or willful misconduct. The existence of insurance shall in no way limit the scope of this indemnification. APPROVED AS To FORM ONLY: TOWN OF NORTH ANDOVER Town Counsel Town Manager I CERTIFY THAT FUNDS ARE AVAILABLE IN ACCOUNT No Department/Division Head Town Accountant THE CONTRACTOR: Date: Town of North Andover RFP 10/05/2010 Page 23 of 25 Facilities Master Plan CERTIFICATIONS CERTIFICATE OF NON -COLLUSION The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature Print Name & Title Date Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I authorized signatory for Name of individual Name of contractor do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. Signature Date Town of North Andover RFP 10/05/2010 Page 24 of 25 Facilities Master Plan CERTIFICATE OF VOTE At a duly authorized meeting the Board of Directors of the held on it was VOTED, THAT (Name) (Officer) of be and hereby is authorized to execute contracts and bonds in the name and on behalf of said , and affix its corporate seal hereto; and such execution of any contract or obligation in the name of on its behalf by such officer under seal of , shall be valid and binding upon that I hereby certify that I am the clerk of the above named and is the duly elected officer as above of said and that the above vote has not been amended or rescinded and remains in full force and effect as the date of this contract. (Date) (Clerk) Town of North Andover RFP 10/05/2010 Page 25 of 25 Facilities Master Plan Legal Ad for Eagle -Tribune The Town of North Andover (`Town') is soliciting Request for Proposals (RFP) from qualified Architectural and/or Engineering firms to provide evaluation and design services for space needs associated with the various municipal and school departments. The results of the study will become the basis for a long term facilities plan. The complete RFP is available on the Town website (www.townofnorthandover.com) under "Available Bids, Quotes and Proposals" as of October 6, 2010 at 11:00 a.m. The Town will only accept proposals delivered in person or by mail. All proposals must be received by 2:00 p.m. on Monday, November 1, 2010 to be considered. The Town of North Andover may cancel this RFP or reject in whole or in part any and all proposals, if they determine that cancellation or rejection serves the best interest of the Town of North Andover. SPR CMR Designer Services Submit Confirmation State Publications CommonwealthWilliam Francis Galvin, Secretary of the Page 1 of 2 The following Designer Service submission was successfully received. Planned date of publish is 10/6/2010 Awarding Agency Agency Name and Address: Town of North Andover 120 Main Street North Andover, MA 01845 Project Number: Designer's Fee: Negotiated no more than $150,000 Estimated Construction Cost: Time Period for Completed Project: Contact Information Name:Ray Santilli Phone: 978-688-9516 =F Fax978-688-9556 Email Address: rsantilliktownofnorthandover.com Notify email address listed when final publish date assigned. Contract Information Project: IlEacilities Scope: Master Plan The Town of North Andover is seeking_ proposals from qualified architectural or engineering firms to provide evaluation and design services for space needs associated with various municipal and school departments. Specific Services :(all chosen) Deadline for Application Form*: Architect Engineer Space Planner 11/01/2010 Time 2:00 D.M. Project Program Availability: October 6, 2010 at 11:00 a.m. Briefing Session: Additional Information IlThe complete Request for Proposals document will be available Q+ xxnxnx +nxx nnfnnr+hondnvar rnm by Ainlrir,rr nn t Avoilohla Ride http://www.sec.state.ma.us/stnmublicforms/DSSubmitConfirmation.asDx?ID=11203 9/28/2010 SPR CMR Designer Services Submit Confirmation .r .... TV. .V .. rotes & P This page can be printed for your records. Page 2 of 2 http://www.sec.state.ma.us/sprpublicforms/DSSubmitConfirmation.asl)x?ID=11203 9/28/2010 Santilli, Ray From: regulations@sec. state. ma. us on behalf of REGS@sec. state. ma. us Sent: Tuesday, September 28, 2010 9:32 AM To: Santilli, Ray Subject: Publish Date Assigned for Designer Services A publish date of 10/6/10 has been assigned to your Designer Services submission with description of: Facilities Master Plan: The Town of North Andover is seeking proposals from qualified architectural or engineering firms to provide evaluation and design services for space needs associated with various municipal and school departments. Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.litm. Please consider the environment before printing this email. Santilli, Ray From: Bellavance, Curt Sent: Friday, October 01, 2010 3:33 PM To: Santilli, Ray Cc: Rees, Mark Subject: RFP Fac Master Plan Attachments: RFP facilities master plan CB Draft.doc Modified. The objectives should be more general so I moved some of the info that was more specific over to the SCOPE. Minimum criteria/qualifications look good. Comparative evaluation looks good. I don't know what the 2008 committee was either so I modified just to say that specific item was an idea. I took out providing a list of Town owned properties. We will provide a short list once a consultant is on board. We don't have a list now and we shouldn't provide the entire list of Town property — that wouldn't correspond with what we are looking to accomplish. I also put in the RFP "deliverables" which includes 10 color copies of their facilities plan and 1 electronic. Lastly. I don't think we need to provide all the plans we've done for a firm to put together a price proposal. We don't have any of those online except the Master Plan and I'm not sure we would be able to get those online by Tuesday. One plan may not be able to be put into PDF because it's too big. Any type of "planning" work that a consultant would do would involve reviewing all existing plans. OBJECTIVE #1 is to review any existing plans. Take a look and let me know. Thanks. Curt. Curt T. Bellavance, AICP Director i Community Development Town of North Andover 1600 Osgood Street I Bldg 20 1 Suite 2-36 North Andover, MA ot.845 ph: 978-688-9531 fax: 998-688-9542 "We never really grow up, we only learn how to act in public" Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. Town of North Andover Facilities Master Plan — OUTLINE Municipal Facilities & School I. Introduction, Background, and Objectives A. Introduction The Town of North Andover requests proposals from qualified Architectural or Engineering firms licensed in Massachusetts to provide evaluation and design services for space needs associated with the various departments listed in Section II -A. The results of the study will become the basis for a long term facilities plan. This study will be overseen by a committee (North Andover Facilities Plan Committee NAFPQ appointed by the Board of Selectman, upon recommendations provided by the Town Manager. The Committee will consist of a Selectman that will act as Chairman, residents and representatives of the departments listed herein. B. Background The 2000 Master Plan identified the need for a Facilities Plan. "Facilities Plan: North Andover will plan, fund, and implement a facilities improvements plan within its Capital Improvement Plan in order to provide well- designed, modern, convenient municipal and school buildings that meet current codes and are accessible to and usable by all persons. The plan shall be based on comprehensive feasibility studies and include all relevant costs associated with design, construction, land acquisition and operations and maintenance increases associated with each facility. The plan shall provide alternatives analysis to determine the most effective program in terms of cost and benefits. " Based on the 2000 Master Plan, the facilities plan would be a guide for making decisions based upon a comprehensive evaluation of Town needs and the feasibility of each identified and required project. The Town of North Andover is considering various options for providing permanent space to existing Town departments. The Town is a municipality of approximately 29,000 residents located in Essex County. The Town operates with a Board of Selectmen and Open Town Meeting form of government with a Town Manager. The Town's annual operating budget is more than $75,000,000. In 2006, the Town conducted elementary schools capacity study and in 2008 began the process of conducting a review of existing municipal space needs. The review was an assessment of the programmatic needs of various departments and a brief summary of existing Town properties and facilities. Projects that were completed in recent years or are underway include: new Police Station, SPED School, Thompson School, and Sergeant School. Renovations to Middle School, Town Hall, Stevens Library and Senior Center. In addition, modular classes are being added to the Kittredge School. An educational enrollment assessment was completed in 2006. The projected enrollment data was based on previous models and should be updated to adequately address current and future needs. Reports Available • Master Plan, May 2000 • Foster Fane Implementation Plan & Elementary Schools Capacity Study, May 2006 • Site Evaluation / Public Safety Facilities Plans 1997 • Johnson Street Fire station — project manual 1998 • List of Town properties and open space plan C. Objectives The overall objective of the Facilities Master Plan is to build on the information obtained through prior studies and plans and to evolve options with regard to Town held properties and potential real estate transactions to enable assessment of current and future needs and the disposition of future Town assets and Departments. 1. Review prior studies, plans and reports as listed above 2. Develop a needs assessment which would include efficient operations, location and adequate office space 3. Evaluate space needs and determine if available sites will adequately meet those needs. Departments include: ■ School Administration ■ Senior Center ■ Community Development Division ■ Department of Public Works (DPW) ■ Fire Department 4. Perform a structural/architectural analysis of Town owned facilities to determine their condition and opportunity for redevelopment as use for municipal space, or other purpose. Structural/Architectural Analysis for: ■ Bradstreet School ■ Police Station (Osgood/Park) ■ Fire Station (Main Street) ■ DPW Building Include an evaluation of programmatic requirements, physical conditions, suitability of current use and building code issues 5. Review specific (Town will provide list) vacant town owned property and provide site analysis and feasibility for development 6. Present feasible solutions and alternatives with justification 7. Provide schematic designs for each alternative 8. Estimate the costs of each building project, including capital and operating costs 9. Create a realistic timeline for implementation 10. Outline opportunities that may arise with purchases/swap of town real estate assets that may provide improved solutions to department/facility relocations to include potential opportunities for public/private collaborations 11. Assist and facilitate the dissemination of information to the various interested parties, including but not limited to the preparation and printing of material, including copies for the Town board members and departments, as well as at least one unbound copy and an electronic copy Timeline The consultant will be expected to commence activities September 2010 and to have available a preliminary report for review by January 2011, in anticipation of presenting to the May 2011 Town Meeting. The consultant is expected to meet with the NAFPC to discuss findings and options on a regular basis. Upon awarding of the contract, the consultant and the NAFPC will develop and agree to a scheduled plan that includes milestones and dates for completing reports, presentations, and other related activities. II. Scope of Services The general scope is to: • Assess program needs over a 10 to fifteen year timeframe • Review potential spaceibuilding options to meet those needs • Prioritize each option based on the needs of the Town and the logical evolution of step by step facilities plan. The data must be presented in a document that lists, for each option, the following: • Importance/urgency of each of the identified program needs. • Feasibility of each alternative. • Pros and cons of each alternative. • Projected cost of each alternative. • Schematic Designs for each alternative At the completion of the needs assessment the consultant will present its findings to various Town boards and departments. A. Needs Assessment Some departments require assessment, particularly the schools, because of possible higher enrollments than those contemplated. One component of the Facilities Master Plan will be to assemble and evaluate the needs of the departments, as listed below. - -- ....... .... _ 1. School/School Administration The School Department Central Administration leases space at 1600 Osgood Street. Determining where to house the school administration permanently is a need that must be addressed by this Facilities Master Plan. The 2008 committee recommended using the existing Senior Center as it is physically attached to Town Hall. With regard to the schools, the Facilities Master Plan should review enrollment projections, existing and projected town demographics (using 2010 Census if feasible). 2. Senior Center The North Andover Council on Aging is projects a 50% increase in residents being served over the next ten years. Using the most available census data, project space needs and determine alternatives if existing senior center cannot accommodate future needs. 3. Community Development The Community Development Division employees 17 staff members and various consultants. The office is currently located at 1600 Osgood Street where they maintain approximately 6,000 square feet of space. The current space is free based on a Tax Increment Finance (TIF) Plan granted to the landlord in 2005. The lease arrangement will expire in April, 2016. Thereafter rent will be assessed at the then current market cost. The division includes Building, Conservation, Health, Planning and Zoning. 4. Department of Public Works The Public Works Building is an older steel building constructed in the early 1960's and is located on Town land. The DPW structure is a two-story building housing a few offices and garages serving most of the departments. The structure also consisted of an attached equipment storage garage and an attached equipment repair facility and a series of storage sheds open to the weather. Determine the capacity/life of existing facility and make recommendations. 5. Fire Department The functionality of the fire station locations has been studied over the past years. Two fire stations exist and the possibility of a third station has been discussed. The need is to review the existing fire department reports and assess the "functionality" of the two existing fire stations. The 2008 committee recommended using the dedicated, town owned, one acre public safety site, located at the high school to construct a new fire station to replace the existing downtown fire station. Determine the capacity/life of existing facilities and make recommendations. B. Building and Site Assessment The Bradstreet School and Police Station are vacant. The two buildings will be analyzed as to their feasibility for future municipal functions. Detailed site assessment is not considered part of this scope of services, but the following specific site assessment activities should be included. • Review and identify potential sites owned by the town for the needs identified in the needs assessment (site list provided). • Determine which sites will accommodate which programs. • Recommend detailed site assessment beyond the scope of this Facilities Master Plan. C. Alternatives, Scenarios, and Facilities Master Plan Development With the needs established and the sites identified, the NAFPC will require a range of alternatives to consider. Each alternative should include: • Pros and cons; • Schematic building design concepts; • Effect on other Town infrastructure elements; • Projected design, development, and construction costs; • Impact on Town/department operations; • Consideration of health, safety, or legal requirements; • Timelines for projects, both individually and collectively; and • General public accessibility III. Fee for the Service The fee for the work will be negotiated with the highest ranked firm, not to exceed $150,000, and incorporated within a contract for services. #1 All non -price (technical) proposals will be evaluated based upon two sets of criteria — minimum and comparative plus an oral presentation/interview. Each proposal must address each of the points under the minimum and comparative evaluation criteria. 1. MINIMUM EVALUATION CRITERIA Each proposer must meet all the following criteria in order to be considered for further evaluation: a. complete proposal response, signed, and all requested submittals provided; b. has a minimum of three (3) years of experience performing subdivision/development review in the Commonwealth of Massachusetts; C. meets the minimum staffing requirement of one (1) Registered Professional Architect licensed in the Commonwealth of Massachusetts and one (1) Professional Civil Engineer licensed in the Commonwealth of Massachusetts; d. has a project manager who has a minimum of five (5) years service with the proposer and is a Registered Professional Architect licensed in the Commonwealth of Massachusetts. 2. COMPARATIVE EVALUATION CRITERIA The following ratings will be used to measure the relative merits of each proposal, which has met the Minimum Evaluation Criteria established above. Those proposals that do not meet the Minimum Criteria will be judged Unacceptable. Highly advantageous — proposal excels on a specific criterion; Advantageous - proposal fully meets the evaluation standard, which has been specified; Not advantageous — proposal does not fully meet the evaluation standard, is unclear and/or incomplete. The following criteria will be used for comparative purposes: Highly Advantageous Advantageous Not Advantageous 1. Firm must Managed the design Managed the design Managed the design demonstrate a thorough and/or construction of and/or construction of and/or construction of understanding of the 10 or more municipal 7-9 municipal buildings lass then 7 municipal State Building Code. buildings in in Massachusetts. buildings in Massachusetts. Massachusetts. 2. Project Manager's Has successfully worked Has worked successfully No experience with or years of experience with or for 5 or more with or for for Massachusetts within Massachusetts. Massachusetts 3 to 4 Massachusetts municipalities with a municipalities with a municipalities with a population of at least population of at least population of at least 20,000 20,000 20,000 The interview process will address the following points and the Proposal should specifically contain one-page summary examples of each of the following skills at a minimum: ➢ Demonstration of ability and experience in facilitating complex discussions and negotiations among diverse constituents including regulatory entities, citizens, landowners, contractors, developers and other parties where a solution to a complex problem was reached; ➢ Excellent presentation and communication skills in various public forums; ➢ Demonstration of technical reporting; ➢ The Project Manager and all primary technical agents must be present at the interview. #2 The proposals will be evaluated as follows: 1. Qualifications of the Firm A rating of HIGHLY ADVANTAGEOUS will be given to consultants who have five (5) or more years of experience consulting with municipalities on projects of similar size and scope to this project. A rating of ADVANTAGEOUS will be given to consultants who have three (3) or more years of experience consulting with municipalities on projects of similar size and scope to this project. A rating of NOT ADVANTAGEOUS will be given to consultants who have less than three (3) years of experience consulting with municipalities on projects of similar size and scope to this proj ect. 2. Staff Not Highly Advantageous Advantageous Advantageous 3. Staff experience (worked on similar Majority of staff 30% Less than 30% projects for other municipalities) 4. Number of staff assigned to North 4 or More 2 to 3 Less than 2 Andover with engineering or arcitectural disciplines. 5. Firm has experience 4 or more 2-3 Less than 2 working on similar municipal projects. 8. Quality of interview Excellent Very Good Adequate The interview process will address the following points and the Proposal should specifically contain one-page summary examples of each of the following skills at a minimum: ➢ Demonstration of ability and experience in facilitating complex discussions and negotiations among diverse constituents including regulatory entities, citizens, landowners, contractors, developers and other parties where a solution to a complex problem was reached; ➢ Excellent presentation and communication skills in various public forums; ➢ Demonstration of technical reporting; ➢ The Project Manager and all primary technical agents must be present at the interview. #2 The proposals will be evaluated as follows: 1. Qualifications of the Firm A rating of HIGHLY ADVANTAGEOUS will be given to consultants who have five (5) or more years of experience consulting with municipalities on projects of similar size and scope to this project. A rating of ADVANTAGEOUS will be given to consultants who have three (3) or more years of experience consulting with municipalities on projects of similar size and scope to this project. A rating of NOT ADVANTAGEOUS will be given to consultants who have less than three (3) years of experience consulting with municipalities on projects of similar size and scope to this proj ect. 2. Staff A rating of HIGHLY ADVANTAGEOUS will be given to consultants who demonstrate adequate staffing and high degree of availability of staff for this project. A rating of ADVANTAGEOUS will be given to consultants who demonstrate adequate staffing for this project. A rating of NOT ADVANTAGEOUS will be given to consultants who do not demonstrate adequate staffing or availability of staff. 3. Understanding of Project and Plan of Services A rating of HIGHLY ADVANTAGEOUS will be given to consultants with a well defined and developed "Plan of Services" as set forth in response to the Town's Request for Proposals and clear, understandable and focused implementation strategy. A rating of ADVANTAGEOUS will be given to consultants with a sufficiently defined and developed "Plan of Services" as set forth in response to the Town's Request for Proposals and adequate, but not exceptional implementation strategy. A rating of NOT ADVANTAGEOUS will be given to consultants with an inadequately defined and developed "Plan of Services" as set forth in response to the Town's Request for Proposals and sketchy and undefined implementation strategy.