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HomeMy WebLinkAbout2013-06-10 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES JUNE 10, 2013 CALL TO ORDER: Chairman William Gordon called the meeting to order at 7:00 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: William F. Gordon Chairman; Richard Vaillancourt, Clerk; Rosemary Smedile, Licensing Chairman; Donald Stewart, Tracy M. Watson, and Andrew Maylor, Town Manager and Ray Santilli, Assistant Town Manager. EXECUTIVE SESSION Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile, to enter into Executive Session for the purpose of strategy session for negotiations, collective bargaining sessions declaring that an open meeting may have a detrimental effect on the Boards position. Roll Call Vote: Donald Stewart yes, Rosemary Connelly Smedile yes, Tracy Watson yes, Richard Vaillancourt yes, and William Gordon yes. Vote approved 5-0. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Richard Vaillancourt made a MOTION, seconded by Tracy Watson, to approve the Open Session Minutes of May 6, 2013, May 13, 2013 and May 21, 2013, as written. Vote approved 5-0. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: Certificate of Achievement for Excellence in Financial Reporting — Lyne Savage Lyne Savage, Budget Director/Town Accountant was recognized with an award and plaque by the Government Finance Officers Association. The Town of North Andover was awarded for a comprehensive annual financial report for the fiscal year ending June 30, 2012, and qualified for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by the municipality and its management. Certificate in Local Government Leadership & Management Daniel Crevier, E.J. Foulds and Susan Sawyer successfully completed a Certificate in Local Government Leadership & Management from the Suffolk University Center for Public Management. This was a graduate level academic program consisting of 150 hours of classes that provide participants with a solid grounding in public management. Certificate of Accomplishment John Busanovich, Samuel King, Cameron MacDonald, and Lawton Powell were recognized for achieving the high rank of Eagle Scout as members of North Andover Boy Scouts. Announcement A robo call went out to all residents that Stevens Pond will open on June 24, 2013 and summer passes can be purchased at the Youth Center. CONSENT ITEMS: Acceptance of Donation from the Friends of the Stevens memorial Library to sponsor Family Movie Night Series at the Stevens Estate The Friends of the Stevens Memorial Library are sponsoring a series of Family Movie Night events as part of the Library Summer Reading Program. The Friends' sponsorship includes the purchase of the outdoor movie screen, the rental of the appropriately license movies, the purchase of the public performance rights and site licenses, and the refreshments offered at the movie events. These family movies will be shown on Monday nights, from July 8th through August 19th, under the tent on the grounds of the Stevens Estate. Board of Selectmen Minutes June 10, 2013 2 Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen accepts the donation from The Friends of the Stevens Memorial Library to sponsor Family Movie Night Series at the Stevens Estate as part of the Library Summer Reading Program. Vote approved 5-0. Acceptance of Donation ($5,000)from Lowell Five Cents Savings Bank to sponsor 4th of July Fireworks Display The Lowell Five Cent Savings Bank has made a $5,000 donation to sponsor the 4th of July fireworks display. This year's event is scheduled for the evening of Wednesday, July 3rd on the grounds of the North Andover Middle School. Richard Vaillancourt made a MOTION, seconded by Donald Stewart, that the Board of Selectmen accept the donation from The Lowell Five Cent Savings Bank in the amount of$5,000 to sponsor the 4th of July fireworks display. Vote approved 5-0. Acceptance of Donation ($10,000)from Wheelabrator— North Andover to sponsor the Trauma Intervention Program (TIP) Scott Emerson of Wheelabrator— North Andover has pledged a donation of$10,000 to sponsor the Trauma Intervention Program (TIP). TIP works hand-in-hand with the police and fire departments to provide on-scene victim assistance to Town residents. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen accepts the donation from Wheelabrator— North Andover in the amount of$10,000 to sponsor the Trauma Intervention Program. Vote approved 5-0. Borderline Running Club requests permission to hold 4th of July Road Race and use the Town Common Chris Marshall of the Borderline Running Club is requesting permission to hold a 4 of July Road Race in the Old Center area and for use of the Town Common. The race will include a Kids Fun Run, a 5K, and a 10K. All relevant Town Departments recommend approval. Donald Stewart made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen approve the request of the Borderline Running Club to hold a 4th of July Road Race. Vote approved 5-0. The Veterans Northeast Outreach Center, Inc. requests the use of HOME funds The Veterans Northeast Outreach Center, Inc. is requesting HOME funds in the amount of$35,000 from this year's funding and $30,000 from next year's funding to be utilized for the acquisition and rehabilitation of the building at 138 High Street to provide affordable housing for North Andover veterans and their families. As the Annual Town Meeting funded the full acquisition price, the request will be to use the funds only for rehabilitation of the building. Board approval can only be given for use of this year's funds. Town Counsel is working on the related documents and will provide them by the Board's next meeting on June 24, 2013 with a closing on June 26, 2013. Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approves the request of The Veterans Northeast Outreach Center, Inc. for HOME funds in the amount of $35,000 to be utilized for the rehabilitation of the building at 138 High Street to provide affordable housing for North Andover veterans and their families. The Chairman declared that the Vote was approved 4-0-1 recusal. Signing of Election Warrant The Board was asked to sign the Election Warrant for the Special Election scheduled for Tuesday, June 25, 2013 for the U.S. Senate position. Tracy Watson made a MOTION, seconded by Donald Stewart, to accept and sign the Election Warrant as presented by the Town Clerk. Vote approved 5-0. Board of Selectmen Minutes June 10, 2013 3 Signing of Documents for recording Red Gate Lane The Board was asked to accept and sign the documents for the recording the acceptance of Red Gale Lane as a Public Way as approved by the recent Annual Town Meeting vote. Donald Stewart made a MOTION, seconded by Rosemary Smedile, to accept and sign the documents for the recording the acceptance of Red Gale Lane as a Public Way as approved by the recent Annual Town Meeting vote. Vote approved 5-0. Signing of Documents for recording Orchard Village Pump Station The Board was asked to accept and sign the documents for the recording the conveyance to the Town of the Orchard Village Pump Station as approved by the recent Annual Town Meeting vote. Tracy Watson made a MOTION, seconded by Donald Stewart, to accept and sign the documents for the recording the conveyance to the Town of the Orchard Village Pump Station as approved by the recent Annual Town Meeting vote. Vote approved 5-0. Information Technology Asset Disposal Per the Town Policy regarding surplus material and equipment, Matt Killen, Information Technology Director recommended disposing of obsolete equipment. Tracy Watson made a MOTION, seconded by Donald Stewart that the Board of Selectmen approves the request of the Information Technology Director to dispose of the IT assets per his memo to the Town Manager dated May 31, 2013. Vote approved 5-0. Sara Schwindt of North Parish requests the use of the Town Common for a Youth Group Picnic on June 16, 2013 from 6:30—8:30 PM Sara Schwindt of North Parish Church is requesting to use the Town Common for the North Parish Youth Group picnic on June 16, 2013 from 6:30 p.m. to 8:30 p.m. All relevant Town Departments recommend approval. Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approves the request of Sara Schwindt of the North Parish Church to use the Town Common for a Youth Group picnic on June 16, 2013 from 6:30 p.m. to 8:30 p.m. Vote approved 5-0. Remote Participation at School Committee Meetings At their meeting of April 25"', the School Committee approved a policy for`Remote Participation at School Committee Meetings' In accordance with MGL c30A and CMR 29, remote participation is subject to the approval of the Board of Selectmen. Andrew McDevitt and Laurie Burzlaff requested that the Board of Selectmen review the proposed policy for Remote Participation and adopt it. Donald Stewart made a MOTION to accept the School Board Proposed Policy for Remote Participation at meetings. The MOTION failed for lack of a second. For purpose of discussion, Donald Stewart made a MOTION, seconded by Richard Vaillancourt to accept the School Board Proposed Policy for Remote Participation at meeting. The Board and the Town Manager had many questions during the discussion relating to how this would affect all Town Boards and Committees. The Board was not in agreement to adopt the proposed policy as written and suggested that the Town Manager make some modifications to the policy using the School Committee's framework and bring it back to the Board at their next meeting for a vote. Donald Stewart withdrew his MOTION. Tracy Watson made a MOTION, seconded by Rosemary Smedile, that the Town Manager Andrew Maylor makes adjustments to the Remote Participation Document, and then submit it to the Board of Selectmen for review, comments and a vote. Vote approved 5-0. Board of Selectmen Minutes June 10, 2013 4 Festival Committee requests the use of the Town Common for 4th of July Festivities on July 3 &4, 2013 The Festival Committee requested the use of Town Common and temporary road closure on Massachusetts Avenue as needed, to thru traffic from Osgood St. to Academy Rd for the Annual 4th of July town celebration. A two day event is planned on Wednesday, July 3 and Thursday, July 4, 2013. Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approves the request of the Festival committee to use the Town Common for Festivities on July 3rd &4 th 2013 and the requested temporary road closures. Vote approved 5-0. LICENSING COMMISSIONERS: Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to open a meeting of the North Andover Licensing Commission. Vote approved 5-0. St Gregory Armenian Church requests a One-Day All Alcohol License for June 13, 2013 Tracy Watson made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen acting as the Licensing Commissioners, hereby grant a one day all alcohol license to St Gregory Armenian Church for June 13, 2013 and waive the applicable fee. Vote approved 5-0. Merrimack College requests two (2) One-Day Wine &Malt Licenses for June 24 &25, 2013 Tracy Watson made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen acting as the Licensing Commissioners, hereby grant two one day wine & malt licenses for Merrimack College for June 24 &26, 2013. Vote approved 5-0. Phil Spitalere, VFW requests two (2) One-Day Wine &Malt Licenses for July 3rd and 4th, 2013 Tracy Watson made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen acting as the Licensing Commissioners, hereby grant two one day wine & malt licenses for Phil Spitalere, VFW for July 3rd &4th, 2013. Vote approved 5-0. John Philbin, Boxford Firefighter's Relief Association, requests a One-Day All Alcohol License at Smolak Farms for Retirement Party on June 22, 2013 from 5:00— 10:00 PM William Gordon made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen acting as the Licensing Commissioners, hereby grant a one day all alcohol license to John Philbin, Boxford Firefighter's Relief Association, at Smolak Farms for Retirement Party on June 22, 2013, from 5:00— 10:00 pm and waive the applicable fee. Vote approved 5-0. William Gordon made a MOTION, seconded by Tracy Watson, to close a meeting of the North Andover Licensing Commission. Vote approved 5-0. TOWN MANAGER'S REPORT: Comments on Annual Town Meeting The Town Manager Andrew Maylor commented on how the Town Meeting was very positive and successful which will benefit the Town in fiscal year 2014 and the future. He thanked all those involved from the elected officials and voluntary boards to the many staff personnel who worked to make it all possible. Purchase of Town's Street Light The Town Manager Andrew Maylor briefed the Board as to the Economics of Acquiring the Town's street lights from National Grid. The cost to the Town that owns and maintains its own streetlights is from 20% to 40% cheaper per year than the utility owned and maintained cost. There are several steps to acquiring the streetlights. The purchase price would be approximately$100,500.00 with a payback of 1.9 years with a gross annual savings of approximately$52,000.00 a year and over a period of 20 years a savings of$1.4 million. More information will be provided as the process moves forward. Board of Selectmen Minutes June 10, 2013 5 Update on Bradstreet Property The Town Manager Andrew Maylor spoke with the developers and they are in the process of completing legal documents for the Purchase and Sales Agreement. An updated timeline will be provided and moving forward as proposed. Police Department Report Police Chief Paul Gallagher provided an activity report for May 2013. Fire Department Report Fire Chief Andy Melnikas provided an activity report for May 2013 Position/Vacancy Log Human Resources Director provided an update report outlining the status of various recruitments that are ongoing or recently completed. ADJOURNMENT: Tracy Watson made a MOTION, seconded by Donald Stewart, to adjourn the meeting at 8:50 p.m. Vote approved 5-0. Adele J. Johnson Executive Assistant Richard Vaillancourt, Clerk of the Board