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Home My WebLink About2014-10-20 Board of Selectmen Agenda Packet '111'OWN OF NO1111'111'H AN111.)OVIIF1111 1130A1111D OF S11 111..,IIEC111'M11EN 120 MAIN STREET NORT11 B ANIDOVER, MAS SAC 11 BUSETTS 0184.5 l icliard M.Va,illa,ncourt, Clia,irman William F. Gordon 11;[_ (978)688 9510 Rosemary Connelly Smedile FAX(978) 688 9556 Donald B. Stewart Tracy M.Watson BOARD OF SELECTMEN& LICENSING COMMISSIONERS AGENDA MONDAY, OCTOBER 20,2014 at 7:00 PM TOWN HALL MEETING ROOM L CALL TO ORDER IL PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES A. October 6,2014 Open Session Minutes, as written IV. COMMUNICATIONS AND ANNOUNCEMENTS A. New Business Recognition—Salon Jell Z B. Selectmen Meeting Schedule for First Half of 2015 V. CONSENT ITEMS A. Ted Tripp,Patriotic Observance Committee,requests permission to conduct Veterans' Day Parade and Ceremony on November 11,2014 B. Judy Beresford of Merrimack Valley Presbyterian Church requests the use of the Town Common to hold `A Common Christmas' on December 7,2014 from 2:00 p.m.to 4:00 p.m. C. Appointment to Affordable Housing Trust—Laurie Burzlaff D. Affordable Unit Resale—4 Harvest Drive,Unit 4108 (Oakridge Village) E. Accept donation($540)from North Andover Merchant's Association to Fire Department for Fire Prevention Week Education F. Request to dispose of surplus equipment—Information Technology Department G. Approve and sign easement for Rea's Pond Sewer Pump Station H. Fiscal 2016 Budget Policy Statement VL LICENSING COMMISSIONERS A. Mukta Shah of Merrimack College requests a One-Day Wine&Malt License for`Fall Fest' at Monican Court on Saturday, October 25,2014 from 3:00 p.m. to 7:00 p.m. B. Mukta Shah of Merrimack College requests a One-Day Wine&Malt License for"Greve/Goldziher Banquet"at the Rogers Center on Wednesday,November 5,2014 from 6:00 p.m.to 10:00 p.m. VII. PUBLIC HEARING A. Removal of Public Shade Trees per MGL c87, §3—795 Chickering Road(new Fire Station site) B. National Grid Pole Petition-Regency Place and Blue Ridge Road VIII. OLD BUSINESS IX. NEW BUSINESS X. PUBLIC COMMENT XL TOWN MANAGER'S REPORT A. `Ask the Manager' B. FYI Budget Calendar C. Police Department—September 2014 Crime Statistics D. Fire Department—September 2014 Activity Reports XII. NEXT MEETING DATE Monday,November 3,2014 XIII. ADJOURNMENT Approval of Minutes BOARD OF SELECTMEN MINUTES October 6, 2014 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 7:01 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk William Gordon, Licensing Chairman Tracy Watson, Rosemary Smedile, Donald Stewart, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli, Executive Assistant Laurie Burzlaff. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Tracy Watson made a MOTION, seconded by William Gordon, to approve the Open Session Minutes of September 18, 2014 and September 22, 2014 as written. Vote approved 5-0. Rosemary Smedile made a MOTION, seconded by Donald Stewart, to approve the Strategic Planning Minutes of September 29, 2014, as written. Vote approved 5-0. COMMUNICATIONS AND ANNOUNCEMENTS: Swearing-in Ceremony: Firefighters Daniel Napoli and Neil Patnaude Chief Melnikas presented Firefighters Daniel Napoli and Neil Patnaude, who successfully completed their one year probationary period and graduated from the Massachusetts Firefighting Academy. Town Clerk, Joyce Bradshaw, administered the oath to each. New Business Recognition Kamal Hadidi was present from Amastan Holdings to receive a Certificate of Appreciation. Jodi Feil and Lori Muller were present from Theia Studios to receive a Certificate of Appreciation. Mari Leckel was present from Accelleron Maternal Health &Wellness to receive a Certificate of Appreciation. Michael Zizzo was present from Accelleron Medical Products to receive a Certificate of Appreciation. Other communications and announcements Chairman Vaillancourt announced Autism Eats on October 21St from 6-8 p.m. at Joe Fish. Chairman Vaillancourt announced the Fire Department is having an Open House at the Main Street Fire Station on October 11th from 9-12. William Gordon announced that the new Dunkin Donuts opened on Route 125. Town Manager, Andrew Maylor, announced that the Town will be having leaf pick up days on the following dates: November 3, 10, 17 and December 1 and 8. Kevin Block, The Trustees of Reservations— Update on Weir Hill Kevin Block of The Trustees of Reservations presented a slideshow with an update of the 2 projects completed at Weir Hill to address erosion issues. The first project was installing a boardwalk along one of the trails. The second project was installing slabs of granite, soil and a fence along the shore. CONSENT ITEMS: November Elections (taken out of order) Town Clerk Joyce Bradshaw was present to provide information regarding the upcoming election scheduled for Tuesday, November 4, 2014, and requested the Board vote to open the polls at 6:00am and vote to approve and sign the Warrant for the election. Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approve to open the polls for the November 4, 2014 Elections at 6:00 a.m. Vote approved 5-0. Tracy Watson made a MOTION, seconded by William Gordon, that the Board of Selectmen approve and sign the Warrant for the November 4, 2014 election. Vote approved 5-0. Board of Selectmen Minutes October 6, 2014 2 Set Date of 2015 Annual Town Meeting The General Bylaws of the Town of North Andover, §59-6, state"The Board of Selectmen shall vote to set the date of the Annual Town Meeting in accordance with Chapter 39, Section 9 of the Massachusetts General Laws." Town Manager, Andrew Maylor, explained that after consultation with the Town Clerk and the Town Moderator, it is recommended that the annual Town Meeting be held on Tuesday, May 19, 2015. William Gordon made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen set the date of the 2015 Annual Town Meeting on Tuesday, May 19, 2015 at 7:00 p.m. Vote approved 5-0. Appointment to Council on Aging —Joe Sergi Town Manager, Andrew Maylor, announced the Board's Appointments Subcommittee is recommending the appointment of Joe Sergi to the Council on Aging. William Gordon made a MOTION, seconded by Rosemary Smedile,that the Board of Selectmen appoint Joe Sergi to the Council on Aging for a term ending June 30, 2017. Vote approved 5-0. James Doucett requests permission to hold the '2 6th Annual Cambridge Sports Union Rollerski Race' on Sunday, November 2, 2014 startinq at 9:30 a.m. at Drummond Playground Town Manager, Andrew Maylor, read a letter from James Doucett, requesting to hold the '26th Annual Cambridge Sports Union Rollerski Race' on Sunday, November 2, 2014 starting at 9:30 a.m. at Drummond Playground. All relevant Town Departments recommend approval. William Gordon made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approve the request to hold the 126th Annual Cambridge Sports Union RoYerski Race'on Sunday, November 2, 2014 starting at 9:30 a.m, at Drummond Playground. Vote approved 5-0. LICENSING COMMISSIONERS: Donald Stewart made a MOTION, seconded by Rosemary Smedile, to open a meeting of the North Andover Licensing Commission. Vote approved 5-0. A. Mukta Shah of Merrimack College requests a One-Day Wine & Malt License for an 'Orientation Banquet' at Cascia Hall on Wednesday, October 15, 2014 from 5:00 p.m.to 10:00 p.m. B. Mukta Shah of Merrimack College requests a One-Day Wine & Malt License for a Homecoming event under a tent on Saturday, October 18, 2014 from 11:00 a.m. to 5:00 p.m. C. Mukta Shah of Merrimack College requests a One-Day Wine & Malt License for a theatre show at Rogers Center on Saturday, November 1, 2014 from 7:00 p.m. to 10:00 p.m. D. Mukta Shah of Merrimack College requests a One-Day Wine & Malt License for a theatre show at Rogers Center on Friday, December 5, 2014 from 7:00 p.m. to 10:00 p.m. Donald Stewart made a MOTION,seconded by Rosemary Smedile,that the Board of Selectmen, acting as Licensing Commissioners, approve all four requests for One-Day Wine and Malt Licenses for Merrimack College for events on October 15, 2014, October 18, 2014, November 1, 2014 and December 5, 2014. Vote approved 5-0. Donald Stewart, made a MOTION, seconded by Rosemary Smedile, to close the meeting of the North Andover Licensing Commission. Vote approved 5-0. OLD BUSINESS: Dog Park update At the Board meeting of July 21St, there was an initial presentation of proposed locations for a dog park. Further information was subsequently provided to the Board of on-going discussions with GLSD to locate the dog park on their property. In the meantime, Town Planner Matthew Egge has researched dog parks in other communities. A summary of his findings are included in the Board's packet. Town Manager, Board of Selectmen Minutes October 6, 2014 3 Andrew Maylor, explained that the GLSD attorney will be drafting a licensing agreement to give access to the GLSD property identified for the dog park. Mr. Maylor asked the Board to provide him with feedback regarding the creation of the final rules and regulations of the dog park which will need to be drafted prior to the dog park opening. NEW BUSINESS: NONE PUBLIC COMMENT: Stan Limpert from the North Andover Historical Society thanked the Town and the North Andover Merchant's Association for the Fall Festival at the Town Common. Tracy Watson announced that the festival raised over$7,000.00 which the Merchant's Association will be donating to the North Andover Middle School S.T.E.M. program. Mr. Limpert, on behalf of the North Andover School Committee, also thanked the North Andover Merchant's Association for the donation to the Middle School S.T.E.M. program. Chairman Vaillancourt thanked the following members of the North Andover Merchant's Association Fall Festival Committee for their hard work: Sylvie Foulds, Linda Pedi, Maria Barcelos, Lois McGinness, Chris Palermo, Pat Roche, Dawn Pease, Tallie Abernathy and Phil Decologero, TOWN MANAGER'S REPORT: 'Ask the Manager' William Gordon submitted the following question to the Town Manager: Now that National Grid has indicated that they are changing to a winter rate structure, how will that affect our School and Town budgets? Town Manager, Andrew Maylor, stated that he will report back to the Board with an answer, as the town is currently going through the process of a major overhaul of the energy systems town wide and he needs to see what the savings are from that project, and use that information along with the higher rates, to determine the effect on the budgets. Capital Projects Status Report Included in the packet is a status summary of on-going capital projects. These status summaries will be provided on a monthly basis. Town Manager, Andrew Maylor, announced that the bid responses for the Central Fire Station were all under budget. Mr. Maylor stated that at the next meeting he will be providing the Board with the budget policy statement. Mr. Maylor expects the Revenue and Fixed Costs committee will meet some time at the end of November. Next Meeting Monday, October 20, 2014 ADJOURNMENT: Donald Stewart made a MOTION, seconded by William Gordon, to adjourn the meeting at 7:55 p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant William F. Gordon, Clerk of the Board Communications And Announcements Certificate of Appreciation Presented to Salon Jen Z In appreciation for locating your business in the Town of North Andover. Thank you on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen October 20, 2014 Richard Vaillancourt, Chairman MEETING DATES 42015 HOLIDAYS January February March S M T W T F S S M T W T F S S M T W T F S '° 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 .April May June S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 Monday, January 5, 2015 Monday, January 26, 2015 Monday, February 9, 2015 Monday, February 23, 2015 Monday, March 9, 2015 Monday, March 23, 2015 Monday, April 6, 2015 Monday, April 27, 2015 Monday, May 11, 2015 Tuesday, May 19, 2015 (Town Meeting) Monday, June 8, 2015 Monday, June 22, 2015 Consent Items Department of veterans services North Andover—Boxford District 120 Main Street North Andover,MA 01845 Date: October 8, 2014 To: North Andover Board of Selectmen Town Manager,Andrew Maylor CC: Division Director, Cathy Darby Director of Public Works Bruce Thibodeau North Andover Police Department, Chief Paul Gallagher North Andover Fire Department, Chief Andrew Melnikas Subject: Request to Conduct Ceremony&Parade Ladies and Gentlemen: In recognition of Veterans Day the Patriotic Observance Committee respectfully requests permission to conduct appropriate parade and ceremony on Tuesday, November 11, 2014. To accommodate the staging of the parade we request permission to close off the end section of First Street at Messina's Plaza. The parade will form at 10.00 A.M. on the corner of First&Main Street and step-off at 10:15 A.M, proceed up Main Street and march onto Patriots Memorial Park for appropriate services. Upon completion of services,the Parade will reform and proceed up Main Street to the V.F.W. Post 2104 on Park Street to raise the flag and salute all Departed Veterans. In the event of inclement weather our services will be held in the Middle School Veterans Auditorium at 10:30A.M. For questions or comments please contact Edward V. Mitchell at(978) 688-9525. Respectfully, Chief Edward V. Mitchell, US Navy (Ret) District Director of Veteran's Services North Andover/ Boxford District 120 Main Street North Andover, MA 01845 Phone 978.688.9525 Fax 978.682-6378 Email emitchel@townofnorthandover.com ft,trt._ NORTH ANDOVER 1 'tS �nr a ---Community Partnership--- To: Andrew Maylor,Town Manager From: Lt. Eric Foulds 23 Date: October 10,2014 Re: Veterans Day Ceremony and Parade The Police Department recommends favorable action on Chief Edward V. Mitchell's request,on behalf of the Patriotic Observance Committee,to conduct the Veterans Day ceremony and parade on November 11,2014,as outlined in his letter. The Police Department will provide officers, barricades and cones to close off the portion of First Street needed to stage the parade participants.Officers will also be made available to assist with traffic control along the parade route, prior to and following the ceremony, and at Patriots Memorial Park during the ceremony. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax: 978-681-1172 TOWN OF NORTH H N O DER Fire Preventim Office 124 MAIN STREET OR"'l I Ni")OVER, SS .CHU 2?"tTT'S 0184 r Te iephoiie(97 8) 688-9593 FAX(978)688-,9594 Andrew Ifel atkas Fire Chiq,' Fire Prevention (Yjicer October 20, 2014 To: Laurie Burzlaff, Executive Assistant to the Town Manager From: Andrew Melnikas Re: Veteran's Day Parade The Fire Department has reviewed the request to conduct the Veteran's Day Parade on November 14t". We do not have any issues with the closing of a section of First St, as it relates to this event. Please call should you have any additional questions. Andrew Melnikas, A— ::t_-7/4 Chief • ��,Krt�Dle,4 INTEROFFICE MEMORANDUM DATE: 10/15/14 TO: Laurie Burzlaff, Executive Assistant FROM: Bruce Thibodeau, Director of Public Works CC: RE: Veterans Day Parade The Division of Public Works has no objection to the request from Ed Mitchell to hold the annual Veterans Day parade on Tuesday, November 11, 2014. If he needs any assistance from the DPW, please have him contact my office. Application for the Use of the North Andover Town Common Please read the attached "Regulations for the 11se of the North Andover Tar wn C()rnmon"before, completing this application. Section 1: General information Name of North And group or individual applying for use of the Taw Common: zo Note: The applicant, if an individual must 6e a resident of North Andover or, if a non-profit organization must have its principal place of business located in North Andover. North Andover Address of Group or individual: Name of Contact Person: -4 I Phone Number of Contact Person: j ome- ke,17 e-,7 Email Address of Contact Person: Date(s)that Town Common use is requested:_&!L' ` � "' , Note: Use is limited to one day only with allowances for set up and removal one half day prior to the use and one half day after use, unless it is considered a holiday display pursuant to Section 9(b)of the Town Common Use regulations. Holiday displays may be allowed from the Thanksgiving Day until the following January 7 1h A) Is the purpose of the use of the Town Common to for the public display of art, banners, signs and symbols? Yes No B) Is the purpose of the use of the Town Common to conduct an event where more than twenty people may assemble and/or participate? Yes No If the answer to Question A is Yes,please complete Section 2, if the answer to Question B is yes, please complete Section 3. If the Answer to Questions A & B are both yes, please complete both Section 2 and Section 3. Section 2: Use of the Town Common for the Purrsose of Clisplay: Please describe what you will be displaying including a detailed description and dimensions: moSe al /V�/o,) Va.4per-r ir Please provide a sketch or Will You need access to el pose ................................ Please indicate on the attached map approximately where on the Town Common the display will be erected, | / � Section 3: Use of the Town Common for the PuLrposq of E.q�nCu ( Please describe the nature and purpose of the event: -�� |ntnta[ hovvrnany individuals do you anticipate attending the event? � ' va; v �A ^/w"lr!h ^ At any one time during the event, what is the maximum number ofpeople expected to beonthe common? Please indicate on the attached map approximately where on the Town Common the event will take place. Who will be the person or persons representing the applicant who will be present thr Ohouttheeve If these persons will be taking shifts, please provide the time nf their shifts: � VVi\|you be erecting any tenopo/arystructures on the cornnnonsuch as tents, fences, athletic equipment? �^l e' |f yes, please describe the size and type ufstructures: Will you need access to electricity for this event? If yes, for what purpose: Will you be serving any food or beverages during the event ? -4A,!--�- e,?�.�,U X, Will you be charging a fee for any services provided such as food, beverages, games, races, etc.? Ab If yes; please providea fee schedule and attach Please describe vvherevehic|esofpakicipantointheeventvvi|| park: yourr|pan up plans consist ofin terms of number ofpeople assisting in the denn up, hovv k || b df the d disposed, etc: 4^~-� �L- � �m�mm�� ,� *��. ��~* ��m��-�� ~ �� CIO 11041-1- �»�' ��^ �av-�� ~. / � . Section 4:Acknowledgements and Serratures By submitting this application, the signer of this form agrees to the following: 1) That the signer is duly authorized to sign the application on behalf of the applicant and is a resident of North Andover or works for a non-profit organization whose principal place of business is located in North Andover. 2) That the user of the common will comply with all rules, regulations and conditions applicable to the use of the common. 3) That the user of the common will hold the Town, its employees and agents harmless from any and all j claims, suits, causes of action,judgments and demands of any nature made or obtained by third parties which result from activities or actions of the Town of North Andover, its agents or servants under this permit and if the judgment is entered against the Town of North Andover, said judgment will be paid by said applicant together with all interest there':) per_. Signed_ Printed Name: Date: 6 Return completed application to the North Andover Town Hall, Town Manager's Office, 120 Main Street, North Andover, MA 01845. z J�F 7 '7 ake aulv Town Common Application Page 3 Ac' AD EA4,r RD -3 LEGEND 77 ?7 7- TOWN OF NORTH ANDOVER , JOHNSON ST OLD CENTER COMMON SITE PLAN — NOT TO SCALE OCT 27, 2009 oc-) \�N c_ APPROXIMATE LOCATIONS ELECTRICAL OUTLETS 69 ctf Lj > < OLD EENTER BRI DGE COMMON ------OSGOOD Lij C3 110 1 OAK AVE oi Banners for "A Common Christmas" project This photo is one of three Nativity-theme banners that we will use for our community-wide Christmas Caroling event on Sunday, December 7, 2014 from 2:00—4:00 P.M. (Bad weather, Dec. 14.) The other banners are a gathering around the manger, and some angels. Several years ago these banners were hung from the utility poles when they were still standing. o, i.Ui�i.tici. of ttiis Sri Vfec,t. .i i,iUy ucic,ai Viii, '.idv"vu✓-'r:rl we t.c�e ✓i to i✓'°�✓°°rc. rg NORTH ANDOVER if if I U 4 ---Community Partnership--- To: Laurie Burzlaff From: Lt. Eric Foulds Date: October 8,2014 L Re: Use of Common—Presbyterian Church The Police Department has no issue with Judy Beresford's request, on behalf of the Merrimack Valley Presbyterian Church,to use the North Andover Town Common as outlined in her application. All banners and signs shall be placed in a manner that does not obstruct traffic, both motor vehicle and pedestrian. The Police Department will provide and set up"Temporary No Parking" signs on the north side of Cranberry Lane and Old Village Lane to restrict parking and maintain an open travel way for the residents. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax:978-681-1172 'F OWN OF NORTH ANDOVER 1-'ire Dqmrunent Central Fire Headquarters---Fire Prevention Office 124 MAD4 STREET NORTH AM)OVER, MASSACHLJ�SE`I'TS 01845 1 ORIN Aiidr °w Melnikas Telephone(978) 688-9593 Fire Ciiief FAX (978) 688-9594 Lt. F, Met as arn n wnofhordiandovenconi ..............f��.J tkA—SIC( 1 -11---- Fire Preverftioii Officer 'SACHU' gip.....Ccarth ltowiiof'yiortliind(.)ver.coiii ... ------ Town Managers Office 120 Main St. North Andover,Ma October 8, 2014 The Fire Department recommends favorable action in granting a permit for the use of the Town Common on December 7,2014. by the Merrimack Valley Presbyterian Church for the purpose of a Christmas celebration. In case of inclement weather the event will be held December 14, 2014 Respectfully, Lt Frederick McCarthy Fire Prevention 978-688-9590 • • INTEROFFICE MEMORANDUM DATE: October 14, 2014 TO: Laurie Burzlaff, Executive Assistant FROM: Bruce Thibodeau CC: RE: Merrimack Valley Presbyterian Church The Division of Public Works has no objection to the request from Judy Beresford of the Church to hold A Christmas event on the Common. Please let her know that there is no vehicle parking on the grassy areas of the Common. There are trash and recycling barrels around the Common area. If she needs any assistance from the DPW, please have her call my office. • ��xi'n,6v6' Town of North Andover Office of the gw' Town Manager North Andover Town Hall 120 Main Street North Andover, MA 01845 . e-mail: amaylor*,townofnorthandover.com AndreU, W. Maylor Telephone (978)688-9510 Ton,n Manager Fax (978)688-9556 October 17, 2014 Joyce Bradshaw Town Clerk 120 Main Street North Andover, MA 01845 Re: Affordable Housing Trust Dear Joyce: Please accept this letter as my formal resignation from the Affordable Housing Trust effective immediately. Regards, , Andrew W. Maylor cc: George Koehler •' '.. • yw. 'LED rye::. • '. COMMUNITY DEVELOPMENT DIVISION Building Conservation Health Planning Zoning MEMORANDUM TO: Andrew W. Maylor,Town Manager FROM: Curt Bellavance, Director RE: Affordable Unit Resale DATE: October 8, 2014 Our office has been notified regarding an affordable housing unit that is for sale in North Andover. The Board of Selectmen has the right of first refusal for the property. The unit is identified as the following: #4 Harvest Drive, Unit#108 [Oakridge Village] Our office would recommend that the Board of Selectmen should not exercise their right of first refusal for the affordable housing units. If the Town chooses to exercise its right, then it would be the responsibility of the Town to purchase the property or locate an individual to purchase the property. Our office continues to work with the development's monitoring agent, CHAPA, who possess better resources to preserve the unit as affordable. They have been retained to market the project and work with many other communities on selling affordable units. It is recommended that the Board of Selectmen not exercise their right of first refusal. Once the Board makes a determination CHAPA can identify an eligible purchaser. 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978.688.9531 Fax 978.688.9542 Web www.townofnorthandover.com w4 14ORTH ANDOVER CENTRAL FIRE HEADOUARTERS uwuwuuwuwwmuuo�omummouuuu�muuwuumwwmmmm�umiwuumumuuumuumuwWUmuuuuuuuuwuuuuuwwwmo uuuummuwumuwuwiwuuuuuuwu j 124 Main Street m.. North Andover, Mass, 01845 I DFREW V. a ..=o.J4of , 1> Chief (9 , F�re Chief Busiriess (978) 688-9590 Fax (978) - 5 To: Laurie Burzlaff From: Diane Morrison Date: October 9, 2014 The North Andover Fire Department has received a generous donation from the N.A. Merchant Association in the amount of$540.00 for Fire Prevention Week Education. We request that acceptance of the donation be placed on the next available agenda for the Board of Selectmen. Thank you. Diane Morrison SEWNG PROUDLY &NCE 1921 EXPLANATION AMOUNT NORTH ANDOVER MERCHANT ASSOCIATION 1161 P.O.BOX 62 NORTH ANDOVER,MA 01845 PAY - - 53-7055-2113 AMOUNT t `� OF DOLLARS CHECK DATE TO THE ORDER OF DESCRIPTION CHECK AMOUNT NUMBER Pro V4PM .00 SalemFiv`e 210 ESSEX ST,SALEM,MA 01970 II.OD 1 1 6 ZIii° 1: 2 1 1 3 70 5 580: 089D 9 d, 2 2 n I TOWN OF NORTH ANDOVER,MASSACHUSETTS OFFICE OF Information Technology 120 MAIN STREET,01845 NORTH 0* Ltd 86 O p` H p SAC Hus��5 Matthew Killen, Telephone(978)688-9546 Director mkillen a townofnorthandover,com Memorandum To: Andrew Maylor From: Matthew Killen Date: October 16,2014 re: asset disposal Please find attached a list of assets for disposal. Each of these has been determined to be of no value to the Town. Please let me know if you have any questions regarding these items. i Town of North Andover 10/16/2014 Office of Information Technology Equipment Disposal Worksheet Make Model Serial Number Description Reason for Disposal 1 3COM 3C16472 2126-G SWITCH OBSOLETE 2 APC n/a n/a BATTERY PACK FAILED 3 APC n/a n/a BATTERY PACK FAILED 4 APC n/a n/a BATTERY PACK FAILED 5 APC SUA1500RM2U AS0849121607 UPS FAILED 6 CISCO 7945 FCH14249AD5 PHONE FAILED 7 CISCO CATALYST 3560G FOC1124Z3G2 SWITCH OBSOLETE 8 CISCO WS-C3550-24PWR CAT0725R178 SWITCH OBSOLETE 9 CISCO WS-C3560-24PS FOC1124Z3GO SWITCH OBSOLETE 10 CISCO WS-C3560-24PS FOC1201Y24C SWITCH OBSOLETE 11 CISCO WS-C3560-24PS FOC1124Z3G9 SWITCH OBSOLETE 12 CISCO WS-C3560-24PS FOC1124Z3CO SWITCH OBSOLETE 13 CISCO WS-C3560-24PS FOC1124Z3GE SWITCH OBSOLETE 14 CISCO WS-C3560-24PS FOC1124Z3G3 SWITCH OBSOLETE 15 CISCO WS-C3750X-24P FOCY112Y2TC SWITCH OBSOLETE 16 CISCO WS-C3750X-24PS FOCY112Y2VJ SWITCH OBSOLETE 17 CISCO WS-C3750X-24PS FOCY112Y2UC SWITCH OBSOLETE 18 CISCO WS-C3750X-24PS FOCY112Y2VH SWITCH OBSOLETE 19 DELL OPTIPLEX 780 DT8QBM1 DESKTOP FAILED 20 DELL VOSTRO 320 4QWRSL1 DESKTOP FAILED 21 DELL VOSTRO 320 3QWRSL1 DESKTOP FAILED 22 DLINK DSH-16 SGH104001429 SWITCH OBSOLETE 23 GATEWAY FPD1730 MUL7007KO01438 DESKTOP FAILED 24 GATEWAY n/a n/a MONITOR FAILED 25 HP P6234F 3CR94513HL DESKTOP FAILED 26 HP DESIGNJET 800 SG6230753D PLOTTER FAILED 27 HP POWEREDGE 2850 6BNLBB1 SERVER OBSOLETE 28 HP PROLIANT 320 USE734N61 D SERVER OBSOLETE 29 PANASONIC CF-19 18KKSB21315 LAPTOP FAILED INTEROFFICE MEMORANDUM DATE: October 14, 2014 TO: Andrew Maylor CC: Bruce Thibodeau FROM: Timothy Willett, Operations Manager Easement for new Rea's Pond Sewer Pump Station Attached are the easement documents to be signed by the Board of Selectmen to accept an easement to construct, operate, repair, and maintain a new sewer pump station near Rea's Pond off Great Pond Road. The easement is necessary because the parcel on which the new station is to be built is under control of the NACC. The State Legislature voted in June of 2014 to allow this particular project to go forward. Also attached are a copy of the vote by the State Legislature and a scaled-down version of the plan as background documentation. After the easement document has been signed, please return it to DPW and we will record the plan and document at the Registry of Deeds. i GRANT OF EASEMENT The Conservation Commission of the Town of North Andover, with its usual place of business at 120 Main Street,North Andover, Massachusetts 01845, ("Grantor"), as authorized by Chapter 231 of the Acts of 2014, for nominal consideration, hereby grants to the Town of North Andover, acting by and through its Board of Selectmen, with a mailing address at Town of North Andover, Town Offices, 120 Main Street, North Andover, MA 01845, two certain easements over conservation land in North Andover, Essex County, Massachusetts, described as follows: Two permanent easements for the use and replacement of the existing sewerage pump station and contiguous sewer lines, manholes, conduits and other appurtenances associated with the operation of the sewer system known as the Rae's Pond Pumping Station, as shown on a plan entitled "Easement Plan, Rea's Pond Pumping Station, Great Pond Road, North Andover, Massachusetts," dated March 8, 2013, Scale 1" = 50', drawn by Merrill Associates for Woodard and Curran, Providence, RI, which plan is recorded herewith, and which easements are more particularly described as follows, all as shown on said Plan: 1. Easement 1, containing 67,243 square feet, more or less; 2. Easement 2, containing 6,227 square feet, more or less. c:\users\jhughes\appdata\local\microsoft\windows\temporary internet files\content.outlook\Ohuo5t23\clean-great pond road pump station.docx In witness whereof, the Grantor has executed this instrument this day of 2014. Conservation Commission of the Town of North Andover B . � � 4 Commonwealth of Massachusetts Essex, SS. , 2014 On this jay of 2014, before me, the undersigned notary public, personally appeared the above-named Conservation Commission, proved to me through satisfactory evidence of identification, which was r A11 („ le'46ZL L L 1,,E?� , to be the person(s) whose name(s) is/are signed on the preceding document in my presence and acknowledged to me that it was signed voluntarily for its stated purpose. Notary Public My Commission Expires: LALTHOFMAS� ; ,-.�rl c N COMMO oiCidUp3E'�TS My Coy 1 b,2016 2 We,the undersigned Members of the Board of Selectmen of the Town of Andover hereby accept the foregoing Grant of Easement to the Town of North Andover. BOARD OF SELECTMEN Selectman Selectman Selectman Selectman Selectman Commonwealth of Massachusetts Essex, ss. ,2014 On this day of , 2014, before me, the undersigned notary public, personally appeared the above-name Board of Selectmen proved to me through satisfactory evidence of identification, which was known to me to be the person whose name is signed on the preceding document in my presence and acknowledged to me that they signed it voluntarily for its stated purpose, as Selectmen of the Town of North Andover. Notary Public My Commission Expires 3 I S 1815 Chapter a 3 j T H E C O M M O N W E A L T H O F M A S S A C H U S E T T S In the Year Two Thousand and Fourteen AN ACT RELATIVE TO THE GRANTING OF AN EASEMENT AT REA'S POND SEWER PUMP STATION IN THE TOWN OF NORTH ANDOVER. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: Notwithstanding any general or special law to the contrary, the conservation commission of the town. of North Andover shall grant to the town of North Andover board of selectmen, on behalf of the town, a permanent easement upon the Land shown. as "Easement 1" and "Easement 21' on the plan i entitled "Easement Plan, Rears Pond Pumping Station, Great Pond Road, North Andover, Massachusetts," dated March 8, 2013, to be used for the use and replacement of the existing sewerage pump station and contiguous sewer lines, manholes, conduits and other appurtenances associated with the operation of the sewer system known as the Great Pond Road pumping station. The land is currently under the care, custody and control of the conservation commission. Housv o£ Repre atives July 30, 2014. (/ tl Acting Passed to be enacted, Speaker. I Se ate, July3b, 2014. Passed to be enacted, President. r 2014. Approv , or. REVISIONS nmdiduaarmu[aw 0.4 MPMI�IA�P.WdtELM'£.00n[ assgyT.�7j - co ex leveeic[ tw LOCATION MAP SCALE: 1" 2000'3 FOR REGISTRY USE ONLY DRAWN BY: VC 5}d�� -- RECORD OWNER: DESIGNED 8Y: ASSESSORS MAP 62 LOT 22 e TOWN OF NORTH ANDOVER a ` 4., 120 U N STREET CHECKED 8Y: PT .pryTg NORTH ANDOVER MA 07045 DEED BOOK 1268 PACE 538 PION N..7295 OF 1975 •$6 Ruda\ \\ °a+nq�, ° NOTES: 1.PROPERTY UNE AND STREET NNE INFORMATION WAS COMPILED FROM ESSEX CORNY REGISTRY RESOUN OF DEEDS PLAN ELI 7295. \ 2.WETIANO)MRONCE AREAS WERE DELINEATED 2011D BY ENVIRONMEMM CONSULTING \ \ AND RESTORATION.LLC,ON JULY 75 1011. � 9 3.THIS PLAN AN D THE CERTIFICATIONS DO NOT CONSRRTIE A CERTIFICATION OF �® o,\ PRE TO THE PROPERTY SHOWN HEREON,THE NAMES SHOWN AS OWNERS OF THE LOCUS AND ABUt11NG PROPERTIES WERE COMPILED FROM THE CURRENT I TOSE MICHEWEIT FOUND WRNGRRFSEMCH COMPILED OTS ESSEX COUNTY J U u \ j \ REGISTRY OF DEEDS.MERRILL ASSOCIATES INC.DOES NOT INTEND OR REPRESENT THAT All RIGHTS AND EASEMENTS AFFECTING SUBJECT PROPERTIES J N \ �• tPo' - ME SHOWN.A SPECIFIC TITLE EXAMINATION IS SUGGESTED TO DETERMINE ME \ \ NATURE AND E)WIT OF RIGHTS AND EASEMENTS MFECTINC THE SUBJECT — -1 PROPDRTES. U1 s \ \ !V F FRENRpAD W0a ASSESSORS MAP 62 LOT 22 - �� RAE'S POND jzs ,�, A[��,xN,MAPxg�PP„ AuAg�[gMAPA:,mM d�Jd `� `..•� �, ...... ux PxMA�x „,[�rPxNxN M \ w ��s „,P,xdd,P.anA,xA„�.gNOMP,xN x,PMAP[,�,A.MN,E„ ,M_gzx \ � _ �, T � N[�xxo[„�PAGE,xg BNeoexg[g,A,PA�[:J, .._=. P� I CERTIFY THAT THE PROPERTY ONES SHOWN ON THIS PINY ME THE a_:-T '--UFt+A'd ..........• P UNES SHOWING EXISTING OWNERSHIPS AND THE UNES OF SIRE17S n” AND WAYS SHOWN ME NOSE OF PUBUC OR PRIVATE STREETS OR pp WAYS ARMY ESTMUSHED AND THAT NO NEW UHES FOR DMSION y �_ H.is:r iJW W•� a OF EXISTING OW ERSHIPS OR FOR NEW WAYS ME SHOWN. 3 EASEMENT 2 K ,'6x•4 �'� MARCH S.2013 723T- $ ylV� d.e.y, Iz'n 1Z ,W'r if 65$ PEIEA E IUTR.E P.LS. /apgyrN�yd��,'n- ��T OJ - / •npp ox t�Tga.•..•.•.. uW - f, ... SCALE 1"=50' U9; ocPO�Po mFmma"e° ,'WN mso - xk_Iw 11 Z-1 D ROAD JOB NO.11-076 ^F t HEREBY DEPTH THAT THIS PLAN HAS BEEN PREPMED IN P 0 N moNl i CONFORMANCE WTM ME ROLLS AND REGULATIONS OF THE xprA UgDUT'V AME ®g REDWERS OF DEEDS OF THE COMMONWEALTH OF MASSACHUSETTS. J9 W'x ABC ("V 600ND s,d 50 D 0 Too 20D V°� GR Y A�u . FAK E PETER E Rlfilf,P.LS, w.TM'"mrt DATE SCALE IN FEET :,.-•- `- co C H I C K E W 7 C K - SHPcT'1 OF i r V7 North Andover -t own of Fiscal Year 2016 Budget Policy Statement Board of Selectmen Richard M. Vaillancourt, Chairman William F. Gordon Rosemary Connelly Smedile Donald B. Stewart Tracy M. Watson Town Manager Andrew W. Maylor October 20, 2014 Overview The North Andover Charter (section 9-2-3) requires that the Board of Selectmen, after consultation with the Town Manager, issue a Budget Policy Statement relating to the upcoming fiscal year's budget (FY16 - July 1, 2015 to June 30, 2016). The Charter states that the policy statement shall establish the outer limits of possible budget growth for the town. The financial resources identified in this report are preliminarX and will be revised, as necessary during the budget process. Budget Policy Objectives and Strategic Goals The financial constraints which existed in the first decade of this century have been replaced with an environment of relative fiscal stability, especially during the past three years. The FY16 spending plan will continue to focus on maintaining the Town's commitment to the "Fundamentals" a set of policy objectives that seek to promote a single, pro-North Andover agenda predicated on sustainability and stewardship. Contained within those Fundamentals are priorities established by the Board of Selectmen as part of their strategic planning process. The primary focus of the Fundamentals, assuming these priorities, includes: • Financial - steadily improving the Town's financial condition through balancing budgets and advancing responsible reserve policies that strengthen local government's flexibility to act on pressing needs while protecting against the impacts of economic downturns that could threaten municipal services delivery and the viability of the Town government. The Board will continue to implement the financial reserve policies adopted on February 10, 2014 to achieve acceptable reserve standards, along with increasing pay- as you go capital funding, reducing the OPEB liability and maintaining a structurally balanced budget. . The Town will seek to expand regional strategic partnerships with surrounding communities. • Economic Development—further supporting the Town through an aggressive agenda that seeks to attract new revenue in a variety of forms, including property tax, auto excise tax and building inspection fees. Specifically, the Town will beginn the implementation phase of the "vision"created for the Rte 125 corridor detailed in the UMass Center for Economic Development report. The Town will also continue to engage state officials and other stakeholders to address needed pedestrian and other improvements along Rte 114. The Town will continue to pursue parking enhancements along the Main Street Business Corridor to improve access to businesses and town hall. • Neighborhood Enhancement — continually producing improvements in each and every neighborhood of the Town by updating infrastructure through a functioning Capital Improvement Program, cleaning streets, enhancing open space, and tackling and resolving long-standing problems. The Town will continue with the five (5) year roadway improvement plan and provide an updated plan on the Town website. The Town will also develop a plan to improve the streetscape in the downtown, machine shop village and library areas, including replacing and maintaining the trees in those areas. The Board will focus on developing a preliminary plann for a Sports Field Complex located at the Middle/Atkinson Schools, in addition to improving municipal and school playgrounds. The Board will review certain parcels in town that have a potential for large scale development to determine if the Townn may be interested in pursuing any parcels that, if developed, may have a detrimental impact on delivery of town services. The Town will seek assistance from the state to install noise barriers along Route 495 and to limit the amount of temporary signs on public property. • Community Development — fully encouraging partnerships between Town government and its stakeholders in North Andover's success, including other governmental entities, the business community, non-profit leaders, neighborhood groups and individual residents, in order to support a broad array of programs and initiatives that may or may not be Town-run, but are all supportive of the Town's desire to promote the advancement of its families and individual residents over a broad range of human needs, including, but not limited to, affordable housing, health care, education and job training. In FY16, the Board will reach out to local large business leaders seeking input regarding growing and retaining businesses in town. The Town will continue to explore increasing transportation options for North Andover to and from Boston via bits or rail. Additionally, the Board supports the continued ownership by the Town of the Stevens Estate and the surrounding opera space, but will explore the cost/benefit of the Estate's ancillary structures and grounds. • Public Safety—constantly improving upon the protection of the public and its property by initiating policy and providing the necessary resources, be it training, staffing or equipment, to effectively carry-out the missions of the Town's law enforcement, fire and emergency management agencies. The Board will work with the police department and collaborate with other communities to develop a plan to address substance abuse and drug trafficking problems affecting our area. • Governmental Philosophy — becoming a more open, responsive and responsible municipal government that not only hears the needs of its people, but develops and initiates efforts designed to address those needs in an honest, fair, equitable, accountable and cost-effective manner, while never sacrificing good government for the benefit of those whose goals run counter to that of a pro-North Andover agenda. In FY16, the Town will remain committed to the implementation of the Facilities Master Plan adopted by the Town Meeting of 2012, reach out to departments to get feedback regarding priorities and make improvements to the Town's website and continue to use a variety of electronic communication systems to inform the public. On an annual basis, the Board will review and update their policies and procedures. Financial Reserve Policies Adopted by the North Andover Board of Selectmen on February 10, 2014 Adopted by the North Andover Finance Committee on February 5, 2014 Fund balance and reserve policies should be established to protect the Town from unforeseen increases in expenditures, reduction in revenues, or a combination of both, or any other extraordinary events. Fund balance and reserve policies also serve to provide an additional source of funding for capital construction and replacement projects. Reserves should normally average 5%to 15% of the Town's General Fund budget. There are two classes of reserves: 1) restricted reserves which are to be utilized only for the purpose designated, 2) unrestricted reserves which can be utilized at the discretion of the authorized personnel. Reserve policies cover; Operating Reserves, which provide for unanticipated expenditures or unexpected revenue losses during the year; Capital Reserves, which provide for normal replacement of existing capital plan and the financing of capital improvements; OPEB Reserves provide for funding of other post employment benefit liability; Cash Flow Reserves, which provide sufficient cash flow for daily financial needs; and Contingency Reserves provide for unanticipated expenditures. The Town shall maintain the following general, special and strategic reserve funds: • Operating Reserves—The maintenance of adequate operating reserves is essential to the financial strength and flexibility of the Town as a whole. Adequate operating reserves are integral parts of the financial structure of the Town and help make it possible for the Town to issue debt, among many other functions. 1. Undesignated Fund Balance- Operating fund balance shall be maintained at sufficient levels to absorb unpredictable revenue shortfalls and to insure desired cash flow levels. With regard to the General fund, cash balances available at year end shall, in combination with the new revenues be sufficient to preclude any requirement for short-term debt to sustain Town operations. Should this fund balance fall below 5% of the "Fund Balance Floor," defined as General Fund revenue less state aid and appropriations to reserve accounts, a plan for expenditure reductions and/or revenue increases shall be submitted to the Board of Selectmen during the next budget cycle. 2. Free Cash—This reserve provides for the temporary financing of unforeseen opportunities or needs of an emergency nature including increases in service delivery cost. This is the portion of undesignated fund balance certified by the Department of Revenue, Division of Local Services, as "Free Cash". Monies held in this reserve may be appropriated during the current budget year and may also be used as a source of revenue for the ensuing budget year. Of all general fund reserves this is the most flexible. • Stabilization Fund—a Stabilization Fund shall be maintained, under the provisions of MGL Chapter 40, Section 5B. 1. The target funding level (TFL) for the Fund shall be an amount equivalent to 5% of the Town's prior year's Total General Fund Revenue less appropriations to reserve accounts. A Stabilization Fund Floor shall be established at 1.5% of the Town's prior year's Total General Fund Revenue less appropriations to reserve accounts. The Fund shall be funded only with Free Cash or one-time revenues. 2. The Stabilization Fund may only be used under the following circumstances: a. To support the operating budget when General Fund Net Revenue, as defined as Total Revenue less debt exclusions and state school building reimbursements, increases less than 2.5%from the prior fiscal year. b. To fund capital projects, on a pay-as-you-go basis, when available Free Cash drops below$2 million in any year and only if the Capital Stabilization Fund has reached its floor as defined in the Capital Stabilization Fund section of this policy. 3. The level of use of the Stabilization Fund shall be limited to the following: a. When supporting the operating budget under "2a" above, the amount drawn down from the fund shall be equal to the amount necessary to bring the year- over-year increase in the Town's prior year Net Revenue by 2.5%, or $1 million, whichever is less. The draw down shall not occur in more than three consecutive fiscal years and the maximum shall not exceed $2.5 million for the three year period. b. When funding capital projects, on a pay-as-you-go basis under"2b" above, no more than$1 million may be drawn down from the fund in any fiscal year. The draw down shall not occur in more than three consecutive fiscal years and the maximum shall not exceed$2.5 million for the three year period. 4. In order to replenish the Stabilization Fund if used, in the year immediately following any draw down,the Town shall formulate a plan to restore the Fund to the previously identified TFL. Said funding shall come from Free Cash. • Capital Stabilization Fund a Stabilization Fund shall be maintained, under the provisions of MGL Chapter 40, Section 5B. 1. The TFL for the Fund shall be an amount equivalent to 1% of the Town's prior year Total General Fund Revenues. A Capital Stabilization Fund Floor shall be established at $25,000. The Fund shall be funded only with Free Cash or one-time revenues. 2. The Capital Stabilization Fund may only be used under the following circumstances: a. To fund projects which have been approved as part of the Town's Capital Improvement Plan(CIP). Other Post-Retirement Benefits (OPEB)--a Stabilization Fund shall be maintained, under the provisions of MGL Chapter 40, Section 5B. 1. The target funding level (TFL) for the Fund shall be an amount equivalent to 5% of the OPEB unfunded actuarial liability. a. An amount equal to 1% of the OPEB unfunded actuarial liability shall be transferred to the Fund from the Town's Health Insurance Trust Fund at the time the Fund is established. b. Annually, an amount equal to a minimum of 2.5% of the Fund balance shall be appropriated to the Fund either from the operating budget or Free Cash. c. From time to time the Town shall analyze the balance in the Health Insurance Trust Fund to determine if additional funds can be transferred into the OPEB Fund. 2. In order to replenish the Stabilization Fund if used, in the year immediately following any draw down, the Town shall formulate a plan to restore the Fund to the previously identified TFL. Said funding shall come from Free Cash. Note: The Annual Town Meeting of 2010 established an OPEB trust fund to offset the anticipated cost of other post employment benefits (OPEB) of retired employees. To date, no appropriation has been made to that fund. This fund should be eliminated. • Overlay Reserve—established per the requirements of MGL Chapter 59, Section 25,the Overlay is used as a reserve,under the direction of the Board of Assessors,to fund property tax exemptions and abatements resulting from adjustments in valuation. The Board of Selectmen shall, at the conclusion of each fiscal year, require the Board of Assessors to submit an update of the Overlay reserve for each fiscal year, including, but not limited to,the current balances, amounts of potential abatements, and any transfers between accounts. If the balance of any fiscal year overlay exceeds the amount of potential abatements, the Board of Selectmen may request the Board of Assessors to declare those balances surplus, for use in the Town's Capital Improvement Plan (CIP) or for any other one-time expense. • Enterprise Fund Retained Earning Reserve—to provide rate stability in the Water and Sewer Enterprise Funds,the funds will maintain retained earnings equivalent to a minimum of three months of appropriated expenses. Retained earnings in excess of four months will be appropriated to offset user fees directly or indirectly through capital project pay-as-you-go funding of enterprise fund projects. Reserve Fund Balances Undesignated Fund Balance/Free Cash Fund balance as of June 30, 2013 $ 4,001,699 FY14 revenues and other financing sources $ 85,184,481 FYI expenditures and other financing uses $(82,295,291) Fund Balance as of June 30, 2014 6 8 Certified Free Cash as of June 30, 2014 $5,407,340 Town Stabilization Fund Fund balance as of June 30, 2014 $3,555,225 FY15 contribution $ 625,000 Est. FYI Fund Balance as of June 30, 2015 $4,180,225 Town Capital Stabilization Fund Fund balance as of June 30, 2014 $ 239,417 FYI contribution $ 213,000 Est. FYI Fund Balance as of June 30, 2015 4$ 52.417 Other Post-Retirement Benefits (OPEB) Stabilization Fund Est. OPEB Liability as of June 30, 2013 $100,068,844 Est. OPEB Liability as of June 30, 2014 $ 86,605,373 Fund balance as of June 30, 2014 $ 0 Enterprise Fund Retained Earnings Reserve Water Fund - as of June 30, 2014 5.72 months* Sewer Fund—as of June 30, 2014 4.41 months* *assuming FYI Budget Expenditures Development of the Fiscal Year 2016 Budget The budget development process is structured to integrate long range planning with the specific short term decisions that need to be made in the upcoming fiscal year's budget. The Town has adopted the Government Finance Officers Association (GFOA) budget format and other tools to enhance the thoughtfulness and depth of the information gathering process that ultimately leads to an approved comprehensive financial plan. The framework of the budget development process includes: Strategic Budget - Based on Long-Term Policies and Plans - The budget process began in late September with a strategic planning session involving the Town Manager and Board of Selectmen. The Town Manager's Five Year Financial Forecast to be presented in November, adopted Financial Reserve Policies, the Five Year Capital Improvement Plan, and the continued implementation of the Facilities Master Plan will provide the linkage to the strategic context for the budget and reinforces the budget's role of implementing priorities within these plans. Financial Context for the Budget — This review of available funding sources is a crucial first step in the capital planning and budget processes of the Town. This policy statement will provide the initial focus for budgeting development by setting broad expectations for the upcoming budget cycle and giving general direction to budget planners. The economic scan for FY16 indicates there will be a continued incremental increase in economic growth in the State during the two years and that the town's prudent financial management during the past three fiscal years has resulted in relative stability from a financial perspective. We are continuing to see a revived interest in local economic development projects shelved during the Great Recession of 2008-2009, although some of the larger projects have yet to materialize as of this date. Local Receipts and State aid are the most relevant barometers regarding how existing economic conditions translate into the improved fiscal condition of the Town. Based on that standard, slow, but steady, growth is expected in FY16. On the positive side of the ledger, expenditure increases have been modest in all areas and the town's action to address the rising cost of employee's health insurance by migrating to the Group Insurance Commission has yielded a onetime benefit which has allowed us to increase reserves, while also created additional expenditure capacity for the next several years. It should be noted that this capacity is more analogous to one time revenue than a permanent reduction in expenditure and should be treated as such. The focus is, and will remain, on creating a sustainable service delivery model into the future. Financial Plan General Fund Overview General Fund Budget Summary A key component of the budget development process is the identification of revenue assumptions and projections to determine the range of choices the Town Manager can make in allocating resources. Because of the critical nature of this information the Town Meeting voted to establish in May 2004 the Revenue/ Fixed Costs Review Committee whose main purpose is to advise the Town Manager and other Town officials on projected revenues, other financial sources, and fixed costs to facilitate the annual budget development process. The committee shall meet within thirty days, but no later than December 1st, of the issuance of the Board of Selectmen's Budget Policy Statement, and shall report to the Town Manager with their initial revenue projections within 45 days of their first meeting. The committee may continue to meet after the issuance of the report for the purpose of providing continued advice. For the Fiscal 2016 Budget cycle the committee will hold its initial meeting on October 21, 2014 and will issue its report to the Town Manager by December 5, 2014. The Town does not have the statutory ability to change rates and formulas for many of its revenue sources. The rates and/or formulas for property tax and certain fines, for example, are set by the State. The Town may set user fees, permits and licenses. In 1980, the voters approved a statewide property tax initiative, Proposition 21/2. Prop. 2%2 established, among several restrictions, a"2 1/2 percent cap" on property tax increases in all local taxing districts in the State. i Town revenue is divided into six basic categories recommended by the National Committee on Governmental Accounting. The categories are taxes, charges for services, licenses and permits, fines and forfeits, intergovernmental revenue, and miscellaneous revenue. The following is a discussion of the Town's projections for those categories in FY16. TAXES Real and Personal Property Tax The primary sources of revenue for municipalities in the Commonwealth are the real property tax and personal property tax. For purposes of taxation, real property includes land and buildings and improvements erected or affixed to land and personal property consists of stock, inventory, furniture, fixtures and machinery. The Town's Board of Assessors determines the value of all taxable land, which is revalued at fair market value every three years and updated every year. FY16 is the next scheduled revaluation year for the Town. The Town's Board of Assessors is also responsible for determining the value of personal property through an annual review process. Major Changes: There are three major factors that influence the amount of revenue generated by the real and personal property tax: 1. Automatic 2.5% increase — Each year, a community's levy limit automatically increases by 2.5% over the previous year's levy limit. 2. New Growth — A community is able to increase its tax levy limit each year to reflect new growth in the tax base. Assessors are required to submit information on growth in the tax base for approval by the Department of Revenue as part of the tax rate setting process. In FY16, based on current trends new growth is estimated to be $600,000. 3. Overrides/Exclusions — A community can permanently increase its levy limit by successfully voting an override. Debt and Capital exclusions are temporary increases in a communities levy limit for the life of the project or debt service. Only a debt or capital exclusion can cause the tax levy to exceed the levy ceiling. In FY16 the debt service from exclusions is estimated to be $1,867,461. The levy ceiling of a Town is 2.5% of the total valuation of the community. The ceiling for the Town in FY14 was $105,207,235. As the following chart shows, the Town is substantially under its levy ceiling. TAX LEVY BREAKDOWN Actual Actual Actual Budget Projected FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Tat Limit 55,488,866 57,613,671 59,689,214 61,955,069 63,639,283 Add 2.5% 1,387,222 1,440,342 1,492,230 1,084,214 1,590,982 Add New Growth 737,583 635,201 773,625 600,000 600,000 Add Override - - - - - Lew Limit 57,613,671 59,689,214 61,955,069 63,639,283 65,830,265 +Debt Exclusion(s) 3,105,780 1,840,566 1,810,971 1,774,775 1,936,388 -SBA Rennb.-EXCLUDED DEBT - - - - - -Debt Exclusion Adjustment SBA interest reimb-High School (68,926) (68,926) (68,926) (68,926) (68,926) Bond Premium Sub total Excluded Debt 3,036,854 1,771,640 1,742,044 1,705,849 1,867,461 Max Levy 60,650,525 61,460,854 63,697,113 65,345,132 67,697,726 Actual Lew 60,626,359 61,434,579 63,441,828 Excess Lew 24,166 26,275 255,285 Lew Increase S 2,062,016 810,329 2,236,260 1,648,018 2,352,595 Levy increase% 3.52% 1.34% 3.64% 2.59% 3.60% Levy Lnrvt Increase$ 2,1.24,805 2,075,543 2,265,855 1,684,21.4 2,190,982 Levy Limit Increase% 3.83% 3.60% 3.80% 2.72% 3.44% Net Debt Exclusion 3,036,854 1,771,640 1,742,044 1,705,849 1,867,461 %Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Tax Levy(per RECAP) $58,588,509 $60,650,525 $60,795,372 $63,205,294 $65,345,132 $67,697,726 * 3.6% *Estimated $80 -- a $60 $40 $20 $0 / FY11 FY12 FY13 FY14 FY15 FY16 Motor Vehicle Excise Tax Receipts — State law (Proposition 2 I/2) sets the motor vehicle excise rate at $25 per $1000 valuation. The Town collects these monies based on data provided by the Massachusetts Registry of Motor Vehicles. The Registry, using a statutory formula based on a manufacturer's list price and year of manufacture, determines valuations. The Town in which a vehicle is principally garaged at the time of registration collects the motor vehicle excise tax. In January 1992, the Registry of Motor Vehicles implemented a new computer tracking system that forces auto owners to pay their excise taxes. Those who do not pay will not be allowed to renew registrations and licenses. Cities and towns must notify the Registry of delinquent taxpayers. Although the FY14 actual amount of excise taxes collected were well above the average during the past decade, we will need the actual results from FY15 to determine if this is a positive trend. Major Changes: This revenue source has remained relatively level during the past five years which is an indication that residents have not purchased additional vehicles or new vehicles as often as they have in the past. Due to the national economic situation and budgeting practices in previous years, excise receipts are not expected to increase FY16. Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Motor Vehicle Excise $ 3,775,200 $ 3,750,578 $ 3,779,369 $ 4,362,823 $ 3,700,000 $ 3,700,000 * 0.0% *Estimated $4.6 -- e $4.4 $4.2 $4.0 - $3.8....—. $3$3.4 .6 $3.2 FY11 FY12 FY13 FY14 FY15 FY16 Penalties and Delinquent Interest— This category includes delinquent interest on all taxes and tax title accounts. It also contains demand fees on real and personal property taxes as well as demands and warrants on late motor vehicle excise taxes. Delinquent Interest and Penalty Charges — The Town receives interest and charges on overdue taxes. Interest rates for overdue real and personal property taxes are 14%, and for tax title accounts, 16%. The interest rate for delinquent excise tax accounts is 12% from the due date. State law dictates the interest rate for taxes, while local bylaw sets water/sewer charges. If real and personal property taxes are not paid by May 1, in the year of the tax, a demand for payment notice ($30) is sent to all delinquent taxpayers. Delinquent motor vehicle taxpayers are sent a demand ($30), a warrant ($5), and two separate notices from a deputy tax collector ($9 and $14). The deputy collector's earnings come solely from delinquent penalty charges in lieu of a salary. Demands are ($30) and warrants are not issued for delinquent water/sewer service accounts, which are subject to a lien on the real estate tax bill. Once a delinquent real estate account goes into a process of tax title, there are other fees added to the property tax bills. These charges include the cost of recording the redemption($75/$30) and demand notices. In Lieu of Tax Payments —Many communities, North Andover included, are not able to put all property within its borders to productive, tax generating uses. Federal, state and municipal facilities, hospitals, churches and colleges are examples of uses that are typically exempt from local property tax payments. The Town currently negotiates with one entity for a PILOT payment of$30,000 per year. Municipal Lien Certificates — The Town Collector issues a certificate indicating any amount owed on a particular parcel of property to an individual requesting the information within five days of the request. The cost per certificate is $35 per parcel. LICENSES AND PERMITS/SUMMARY Licenses — License revenue arises from the Town's regulations of certain activities (e.g. selling alcoholic beverages). A person or organization pays a licenses fee to engage in the activity for a specific period. The primary licensing agency in the Town is the Board of Selectmen. All fees are set by one of the three methods: State law, Town By-Law or Licensing Body. Permits — Permits are also required when a person or business wants to perform a municipally regulated activity (e.g., building, electrical, or plumbing services). The bulk of the permit revenue is brought in through building permits, collected by the Building Department. All construction and development on the Town must be issued a building permit based on the cost of construction. The Board of Selectmen last adopted a revised building inspection permit fee schedule in Fiscal 2007. The most common licenses and permits are briefly described on the following pages. A complex fee schedule is available from the Board of Selectmen or the Building Department. Liquor Licenses — Under Chapter 138 of the General Laws of Massachusetts, the Town is empowered to grant licenses regulating the sale of alcoholic beverages. License fees vary depending upon the type of establishment, closing hours, number of days open, and whether the license is for all alcohol or beer and wine. All licenses issued by the Board of Selectmen, with the exception of special and seasonal liquor licenses, have a maximum fee set by the State statute. The Town may issue liquor licenses within the limits of the State quota system, which is based on population. Special licenses carry a fee and do not fall under the State cap. Total revenue for special licenses depends on the number and length of events that receive licenses. Common Victualer — The common victualer license allows food to be made and sold on the premises. Entertainment — Entertainment licenses are issued for live performances, movie theaters, automatic amusement machines, billiard tables, bowling alleys and several other forms of entertaimmnt. Building Permits — Building permits are issued to qualified individuals and companies to do repairs, alterations, new construction or demolitions in the Town. The cost of permits is based on the estimated cost of the project or by a set fee. Electrical Permits — Electrical permits are issued to licensed electricians to perform specific electrical work. The cost of the permit is dependent on the number of switches, lights, alarms and other electrical components included in the job. Plumbing Permits — Plumbing permits are issued to licensed plumbers to install and repair piping for a specific job. The fee is based on the amount and type of work being done. Weights & Measurers — Weights and Measures permits are issued for scales, gas pumps and other measuring devices. Town Clerk Licenses & Permits — The Town Clerk issues licenses and permits primarily relating to marriages, births, deaths, business certificates,raffles, passports and dog registrations. Other Departmental Permits — Other Departments issue various permits including fire permits, fire alarm box permits, firearms, fishing and boating permits. Major Changes: The Board of Selectmen adjusted Building Inspection fees based upon an analysis of similar fees in surrounding communities in FY07. %Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15 -FY16 Fees (Bldg,Plumb, Elec.,etc.) $ 954,715 $ 1,163,413 $ 1,073,824 $ 969,597 $ 921,800 $ 939,650 * 1.94% *Estimated c$1,200 J 0 I $900 $750 FY11 FY12 FY13 FY14 FY15 FY16 Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15 -FY16 Licenses and Permits $ 225,199 $ 227,644 $ 256,074 $ 272,553 $ 250,550 $ 270,200 * 7.8% *Estimated $300 $200 0 100 `r FY11 FY12 FY13 FY14 FY15 FY16 FINES AND FOREITS Parking Fines —The collection of outstanding parking fines continues to be an important source of revenue to the Town. The timely collection of fines has been aided by automation, and by State law that violators are prohibited from renewing their driver's license and registrations until all outstanding tickets are paid in full. Moving Violations - Non-parking offenses result in moving violation fines. Among the violations included in this category are speeding, passing in the wrong lane, and failing to stop at the traffic signal. These fines, collected by the District Court, are distributed to the Town on a monthly basis. Major Changes: The Municipal Relief Package passed by the Legislature in 2003 increased the amount of fines that may be collected for violations of any regulations, orders, ordinances or bylaws regulating parking of motor vehicles. Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15 -FY16 Parking Fines/Moving $ 101,589 $ 108,998 $ 112,917 $ 103,615 $ 113,000 $ 102,900 * -8.9% Violations *Estimated N $120 _ — a $110 0 0 $100 $90 _ _...... _ FY11 FY12 FY13 FY14 FY15 FY16 INTERGOVERNMENTAL REVENUE Cherry Sheet - State Cherry Sheet revenue funds are primarily intergovernmental revenue. Cherry Sheet revenue consist of direct school aid, local aid and specific reimbursements and distributions such as aid to public libraries, veterans benefits and a number of school related items. For the FY15 budget process, the Town projected no increase of Cherry Sheet revenues based on assumptions offered by the Governor's Budget. The largest increase in Cherry Sheet revenue in previous years was from Chapter 70 aid which increased 6.5% between FY13 and FY15. The FY16 projection for Cherry Sheet revenue is based on the FY15 adopted State budget. Every year the Commonwealth sends out to each municipality a "Cherry Sheet", named for the pink, colored paper on which it was originally printed. The Cherry sheet comes in two parts, one listing the State assessments to municipalities for MBTA, Retired Teachers Health Insurance, air pollution control districts and the other state programs; the other section listed the financial aid the Town will receive from the State for funding local programs. Each Cherry Sheet receipt is detailed on the following pages. School Aid — Chapter 70 school aid is based on a complex formula that takes into account: (1) statewide average cost per pupil: (2) local district pupil counts, with weighing factors to reflect varying costs among programs such as special education or vocational education, and (3) municipal fiscal "ability to pay" for education, as measured by equalized valuation per capita as a percent of statewide average. Major Changes: There is a proposal to overhaul the foundation budget and a new method for measuring municipal ability-to-pay and for determining required local contribution and school aid amounts. %Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Chapter 70 $ 6,092,035 $ 6,124,740 $ 6,808,233 $ 7,163,024 $ 7,068,576 $ 7,262,286 * 2.7% *Estimated $7.5 c 7 $6.5 — -- $5.5 $4.5 FY11 FY12 FY13 FY14 FY15 FY16 Local Aid — The major non-school state aid items are the Unrestricted Government Aid. These funds are unrestricted and can therefore be used by the municipality for any municipal purpose. Major Changes: Starting in FY10 the Governor combined these two aid accounts (Local Aid and Additional Assistance) into one category called Unrestricted General Government Aid. %Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Unrestricted General Gvt Aid $ 1,733,403 $ 1,608,071 $ 1,733,403 $ 1,774,377 $ 1,774,377 $ 1,823,584 * 2.8% *Estimated CO $1.8 0 $1.7 � — $1.6 11 $1.5 FY11 FY12 FY13 FY14 FY15 FY16 Veterans Benefits —Under Chapter 115, Section 6, municipalities receive a seventy-five percent State reimbursement on the total expenditures made on veterans' benefits. Charter Tuition Reimbursement— To reimburse sending districts for a student tuition and the capital facilities tuition component they pay to Commonwealth charter schools. The capital facilities tuition component includes interest and principal payments, for the construction, renovation, purchase, acquisition, or improvement of school building and land. Exemptions: Veterans, Blind Person, Surviving Spouse - To reimburse the municipality for property tax exemptions granted to qualifying veterans, blind person, surviving spouse and elder person. State Owned Land — To reimburse the municipality for foregone tax revenue due to certain types of tax exempt state-owned land. MISCELLANEOUS REVENUE Interest on Investments — Under Chapter 44 Section 55B of the Massachusetts General Laws, all monies held in the name of the Town, which are not required to be kept liquid for purpose of distribution, shall be invested in such a manner as to require the payment of interest on the money at the highest possible rate reasonably available. The investment decision must take into account, safety, liquidity, and yield. Investment of available town funds is the jurisdiction of the Town Treasurer by statute. Major Changes: Interest rates on investments have declined through FY12 and started to show a slight increase starting in FY13, with FY16 expected to stay level with FY14 actual. Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Investment Income $ 313,836 $ 118,449 $ 130,403 $ 121,627 $ 130,000 $ 121,000 * -6.9% *Estimated $390 m $290 N $190 $90 _ �XaUiIY�Gflgt �. �9r11 �_ " l _� RII�Oh11��U� ��V01111� 6 FY11 FY12 FY13 FY14 FY15 FY16 INTERGOVERNMENTAL/INTERFUND TRANSFERS Water, Sewer and Stevens Estate Transfers - The Water, Sewer and Stevens Estate funds, financed by water and sewer usage charges and event fees from the Stevens Estate, provide reimbursement for direct and indirect costs associated with a variety of the Town services, including those offered by Technology, Accounting, Town Manager, Treasurer /Collector, Personnel, Town Counsel, and Town Clerk. Additionally, enterprise funds provide reimbursement for employee benefits and maintenance of the Water, Sewer and Stevens Estate accounting and billing systems along with property/casualty insurance and workers compensation policies. These transfers are calculated by applying a percentage of the time spent by the relevant cost center to the enterprise fund activity. Change Year to Year Comparison FY11 FY12 FY13 FY14 FY15 FY16 FY15-FY16 Interfund Tranfers $ 1,358,179 $ 1,463,962 $ 1,526,297 $ 1,543,374 $ 1,576,647 $ 1,551,391 * -1.6% *Estimated v, $1.6 - $1.5 — — $1.3 — $1.0 FY11 FY12 FY13 FY14 FY15 FY16 Aggregate Impact Preliminary total revenue estimates for FY16 are expected to increase by $2,246,047, or 2.62%, from FY15. Expenditure Guidelines Based upon these preliminary estimates the Town will have approximately $87.9 million of available General Fund resources to fund the Fiscal Year 2016 operating budget. The Town continues to explore ways to become more efficient and effective and recent successful examples are the reduction in costs associated with purchasing the Town's streetlights,reducing our energy consumption through the ESCO project, and the migration to the Group Insurance Commission. We are also hopeful that our continued investment in our infrastructure will positively impact our operating costs moving forward and that the revenues generated by implementing a full day free Kindergarten program will exceed the $660k appropriated in FY15. Employee related costs will continue to be a stressor regarding our operating budget especially in the areas of retirement and health insurance and we must work with our local legislative delegation to achieve meaningful relief. The town will continue to explore additional initiatives to improve the short and long term prospects of delivering a high quality, sustainable, level of services to residents and local businesses. Although we are at a very preliminary stage in the budget development process, it is reasonable to expect that the town will be able to maintain its current service levels in Fiscal Year 2016. Licensing Commissioners The following is a list of package stores who have signed and returned the proper paperwork allowing them to begin selling alcohol at 10:00 am on Sundays, as per an amendment made by the M.G.L. c 136, s6 (52). This change goes into effect October 23, 2014: Wine & Malt Package Stores: Richdale Dairy Stores, Inc., Chickering Road Richdale Convenience Store, 4 Main Street PJC of Massachusetts, Inc. (Rite Aid) The Cork Stop, Inc. All Alcohol Package Stores: McCracken's Liquors&Wines, Inc 64 Main Street Liquors, Inc. Butcher Boy Meat Mart, Inc. Tutto Bene—Wine Connextion Den Rock Liquor Mart, Inc. Tuscan Market, Inc.The Vineyard Wine & Beer at the Andover, LLC Vinginia, Inc—J & M LaBottega, Inc. TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 t%ORTH Joyce A.Bradshaw,CMMC F Telephone(978)688-9501 Town Clerk, * FAX(978)688-9557 °'�no♦PPS�y SSACHUSE� '................. MEMORANDUM TO: Tracy Watson, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: October 17, 2014 SUBJECT: One Day Wine &Malt Request Attached please find a request from Mukta Shah on behalf of Merrimack College seeking a One Day Wine &Malt License for an upcoming event"Fall Fest." The event is to be held on October 25, 2014 from 3:00 pm to 7:00 pm at Monican Court. Favorable recommendations are included from the North Andover Police Department,Fire Department and Building Inspector. The fee has been paid. Please do not hesitate to contact me or Joyce Bradshaw if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: Name&Address of Responsible Party; , . Vs , Ah)MVU� A- 01 Contact Number&e-mail A M U LA. — Location of Event; �1 K11CA� © / Type of Event: /Jt,� Is the event being catered? Ye's' No Name of CatererQ �iT1.11 � Date&Time of Event; _ �_ !'�' ! rV`►; 11�� i Non Profit Organization Other Than Non Profit =& Malt All Alcohol Wine&Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the propepty'ownerto hold this event? Who is serving the alcohol?. kt-R , " Does the server have liquor liability Insurance? 1°S Have servers had training in alcohol service? I,the undersigned,understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Jov6r Is.In no,,way responsible for the actions of the applicant, -- -- - Lo Applicant's Signature Date NORTH ANDOVER ICE —Community Partnership... T0,�Karen Fitzgibbons From: Lt. Eric Foulds � Date October 9,.2.014 Ne�Ones Day Liquor License The Police MepaMmentrecommends favorable action unMerrimack.CoUege's request-for a One Day UquorL Jcense—VVine8ku48k�onSaturdoy�October 25,2O14 from 8:0OpmntU 7:OOpnoa1 Mon!can Court,ogoUtUnad7q the appHcation, M.OMnxac6 Coi|egeWJUneedtVpuK�haseoUaboho|fbrtheexentfnonlanA8CCneoogoized Vuho}esa|erordbtributorj and will need toprovide.ocooyoftMlnvniceto the.Chief:uf Police no later than one week following the event.,The Invoice can be delivered by emall, U.S. Mail or dro pped off otthe police station. S'odbxo.Food.Service.will need to provide TIPS certificates for all employees involved In the serving of e|co' oOubeneraRes un|ens they have been previously submitted and are curventhon file gtthe Police Department. 1475 Osgood Sbnet NmrthAndover, K8000achuaoftn01845 Tu|ophono:978'683'3168 Fax:078'681'1172 TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 t%O R rp Andrew Melnikas 3��4<<`" 6+oL Fire Chief o y p Telephone(978) 688-9593 FAX (978) 688-9594 Lt. F. McCarthy amehlikas gtownofilorthandover.com Fire Prevention Officer 9SS�CHUS�t finccarth y@townofnorthandover.com Town Clerk's Office 124 Main St North Andover,Ma October 9,2014 Karen, The Fire Department recommends favorable action for granting a One Day Wine and Malt License to Merrimack College on October 25,2014 for a fall festival event located at Monican Court. Regards, Lt.Frederick McCarthy Fire Prevention 978-688-9590 Fitzgibbons, Karen From: Brown, Gerald Sent: Thursday, October 09, 2014 3:45 PM To: Fitzgibbons, Karen Subject: RE: 2 One Day Requests Building Dept has no issues From: Fitzgibbons, Karen Sent: Thursday, October 09, 2014 8:48 AM To: Foulds, Eric; McCarthy, Fred; Brown, Gerald Cc: Gallagher, Paul; Melnikas, Andrew; Leathe, Brian Subject: 2 One Day Requests Good Morning All, Attached please find 2 separate One Day Requests from Mukta Shah on behalf of Merrimack College. Please have your recommendations to me no later than Tuesday, October 14, 2014. Thanks for your cooperation. Karen PS: Fred, need 2 separate recommendations please 1 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 NORTH Joyce A.Bradshaw,CMMC F A Telephone(978)688-9501 Town Clerk, FAX(978)688-9557 ��SSACHUSEt�� '', MEMORANDUM TO: Tracy Watson, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: October 17,2014 SUBJECT: One Day Wine &Malt Request Attached please find a request from Mukta Shah on behalf of Merrimack College seeking a One Day Wine&Malt License for an upcoming event"Greve/Goldziher Banquet." The event is to be held on November 5, 2014 from 6:00 pm to 10:00 pm at the Rogers Center. Favorable recommendations are included from the North Andover Police Department,Fire Department and Building Inspector. The fee has been paid. Please do not hesitate to contact me or Joyce Bradshaw if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: Name&Address of Responsible Party; ~? l W14TA }- - 'AKM,VEV L.-MA-010-5 Contact Number&e-mail U2 Location of Event; Type of Event; CT evy.JC RE 1,9z— NAM Q O Is the event being catered? (.Yes y' No Name of Caterer.- Date&Time of Event: -- Non Profit Organization Other Than Non Profit Wine&'Malt All Alcohol Wine&Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? Who is serving the alcohols A19 JJAD L Does the server have liquor liability Insurance?... V _ Have servers had training in alcohol service? I,the undersigned,understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of No;'' dourer is'In no way responsible for the actions_of the applicant. 10 -- I App icant's Signature Date NORTH ANDOVER 1 ; -- Community Partnership--- I I To;Karen Fitzgibbons From:Lt. Eric.Foulds Date:,October 9,2014 Re:One Day Liquor License The Police Department recommends:favorable action on Nlerrimacktollege's request for a One Day Liquor License.-Wine:-&Malt,on Wednesday; November 5,2014 from 6:00pm to 10:00pm at the. Rogers Center,as outlined in the application. Merrimack College will need`to purchase all:alcohol for the event:from an.ABCC recognized wholesaler or.distributor,and will need to provide.a copy.of the invoice to.the Chief of Mice= later than one week following the event.7he invoice can be delivered by email, u.S.Mail or dropped off atthe police station. Sodexo Food 5ervicewill need to provide TIPS certificates for all'eniployees involved in the serving of alcoholic beverages unless they have been previously submitted and are currently on file at the Police Department, 1475 Osgood Street,North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax 97.8-681-1172 TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 ty°RTF{ Andrew Melnikas ° '"`° `1"°0 Telephone(978) 688-9593 Fire Chief F Z � FAX(978) 688-9594 Lt. F. McCarthy .P%,lw.�y*x amelnikasga townofiiortlhandover.com Fire Prevention Officer SSA USE fmccarthy�,townofnorthandover.com Town Clerk's Office 124 Main St North Andover,Ma August 12, 2014 Karen, The Fire Department recommends favorable action for granting a One Day Wine and Malt License to Merrimack College on November 5,2014 for the Roger's Center. Regards, Lt.Frederick McCarthy Fire Prevention Fitzgibbons, Karen From: Brown, Gerald Sent: Thursday, October 09, 2014 3:45 PM To: Fitzgibbons, Karen Subject: RE: 2 One Day Requests Building Dept has no issues From: Fitzgibbons, Karen Sent: Thursday, October 09, 2014 8:48 AM To: Foulds, Eric; McCarthy, Fred; Brown, Gerald Cc: Gallagher, Paul; Melnikas, Andrew; Leathe, Brian Subject: 2 One Day Requests Good Morning All, Attached please find 2 separate One Day Requests from Mukta Shah on behalf of Merrimack College. Please have your recommendations to me no later than Tuesday, October 14, 2014. Thanks for your cooperation. Karen PS: Fred, need 2 separate recommendations please Public Hearing --------------- .......... milt I K K ox I fill ;I W, W'd Alp Re rz C, j I. o S V n North Andover Central Fire Station 1101 KRIS Donham&Sweeney North Andover,MA 01845 ARCHITECTS 1�. Ian 1- A— IWWT�&UI M x A .211, �15 EXISTING CONDITIONS PLAN i 0 $4, 'O ' g a py9 b [N O L O I f jj u 4 ""Z V 1 " W r. r' w i 4 i 2 6 lid ✓ \1((4' 4 g fn:r' t h,North Andover Central Fire Station POLARIS Donham&Sweeney North Andover,MA 01845 n / k ARCHITECTS � -� 6i 3w. n.r�'= e33.dr�aoRn as 111 11311 Poa OUNIE 163 it PROPOSED LAYOUT PLAN r,C"-�� 6a��4-3��n�° 17 ie6°wao Town of North Andover,11"Tree Warden NOTICE OF PUBLIC HEARING In agcordance wdh Massa b c i• sefts'General Laws c87 =`,'fP Shade'Tree Law), `§3'(Cutting of Public Shade Trees;Hearing;Dam ages), the Town Of North Andover. - area Warden will lwld Public Heanng regarding,11 ap iic�on from She Town oTNorth Rover re; gardmg3he removal ols► 6��trees, to on the nghl of w8y irr rorrf.cr�hM property 10-696d at 795 Ghietce nag Road for the construction ofia 1new fire station.The Heanngimiil�be tretd ne on October,20 2014 of 7,00"0'm. 31s in the Selectmen's Meeting Room, '� 2nd Floor,North Andover Town Hall, 120 Main_Street rsoniested 01845. Any pe or wishing to be heard,on this matter should appear of the time antl place designated Town trees 1„orated wdhin the publi6`,ay.U�at are'desjgnated or removal have beer► posted.with a out notice of public-hearing In She fieltlt North Andover Board of Select +0U men to rr tnto�l4 TOWN OF NORTH ANDOVER C:OFF 01, TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACJ U.)SE'rrs 01845 Of Joyce A. Bradshaw Telephone(978)688-9501 FAX (978)688-9557 Town(7erk 41 A us Memorandum To: �Zichard M. Vaillancourt, Chairman and Members of Board of Selectmen Andrew W. Maylor, Town Manager From: Joyce A. Bradshaw, CMMC, Town Clerk 9 Date: October 15,2014 Subject: National Grid Petition-16683985 The attached pole petition by National Grid is submitted for your approval: 1. National Grid#16683985 Regency Place and Blue Ridge Road is petitioning to install Primary Pullbox, Primary cable and Secondary Cable to be installed in the Public Way. Location approximately as shown on plan attached. 2. Only abutter was notified. 3. Recommendations have been solicited from all departments. 4. Police Department will provide officers on site as they determine. 5. Any outstanding issues will be addressed with the appropriate departments. A representative from National Grid will be at your meeting on Monday October 20, 2014. Please do not hesitate to contact me or Tim Lyford at National Grid (978)725-1461 with any questions. natiorialgrild Page 1 of 1 U � wnof N Andover WR4 16633935 (circle one) so Install JO Poles on (quantity) (circle one) (street name) SO Remove JO Poles on (quantity) (circle one) (street name) s0 Relocate JO Pales on (quantity) (circle one) (street name) Beginning at a point approximately 20 feet West of the centerline (distance) (compass heading) of the intersection of Regency Place and Blue Ridge Rd (street name) and continuing approximately feet in a direction. (distance) (compass heading) Install underground facilities: Street(s) Regency Place and Blue Ridge Rd Description of Work: Primary Pullbox, Primary cable and Secondary Cable to be installed in Public Way ENGINEER Tim Lyford DATE 7-18-14 Distribution Design Updated by: JMD. Last Updated: 01/14/2011 PRINTED COPIES OF THESE DOCUMENTSS ARE NOT CONTROLLED, AUTHORIZED VERSIONS APPEAR ON THE NGRID INFONET ONLY 11 ell, 7 SecondaryLqectrical Conduit(1-311)to be Installed on Roadside and through the Road in the Public Way Lot 4 Lot Lot Plid 6 "Vf 50kVA Lot mm Pad I 75kVA 6�0,Oo Lot 2 I A,�jv 00(" yqW Pullbox I Lot Primary Electrical Conduit(4-3 to be Installed on Roadside in the Public Way I'VIq (1)PrimaryPullbox to be Installed on Roadside in the Public Way 11V Exhibit A .-Not To Scale The exact 10080011 Of said Facilities to be established by and upon the Installation and erection of the Facilities thereof. UNDERGROUND PETITION Single Phase Existing Primary Ug nationalgrid Pad Wire Secondary Proposed Primary II Handhole Wire Pull BOX .......... Secondary 1I Date: 7-18,14 Wire Property Line Service Arrow Plan Number: 16683985 To Accompany Petition Dated: To The: Town Of Nwth Andover For Propose urw:eriq :)ndary Location:Regarey F'Wce DISTANCES ARE APPROXIMATE Date Of Original Grant: /'lt�t7t�l >1NWJU�rQ ('�Fvl'r) SecoadwyB lcotrlcalCotidult(1411)tobe.faatalled on Roadside , lx l j� and through the Road In the Public Way llf:i 711'�r11�'f�r ' 4t Lo Lot S ' Lot / ,f 6 ad �W,;+ �i /%llf�Ill)�tirl� f Lot �0 Nil 3 ft7i t-1 Pad1 R Let Lot Pullbox 1 1 l lldhr�l,•'`f',r��'�1�, l �'� i l ]•'rLnary.Etecttical Conduit(4.3")to be InataOed on.Roadelde � in the Public Way { t`•!c� '•b 1• � NGl/Z�'�,{ FINQJVl:4Y ,;F.71 («� � ' , (1)PHwary Pullbox to be Installed on Roadside in the Public Way Exhibit A—Not To Scale The exact location of sold Facilities to be i established by and upon the installation and erection of the Facilities thereof. UNDERGROUND PETITION nationalarid 26 Single Phase ®®� Existing Primary Ug J Pad Wire Ei Secondary _..._ Proposed Primary U Handhole Wire �7I Pull pox ....... --- Secondary Ug Date: 7-18.14 1�v Wire Property Line 4--e— Service Arrow Plan Number: 18883985 To Accompany Petition Dated: To Tha: Town Of North Andover Far Propcae I, r Mary, soon ary Location:Regency Place and Pijllbnx DISTANCES ARE APPROXIMATE Data Of Original Grant: i Old Business New Business Public Comment Town Manager' s Report FYI 6 BUDGET CALENDAR DRAFT Capital Improvement Plan instructions distributed September 29, 2014 Budget Policy Statement adopted October 20, 2014 Charter 9-2-3 Capital Improvement Plan requests submitted October 27, 2014 Operating Budget instructions distributed November 3, 2014 Revenue/Fixed Costs Review Committee initial meeting no later than November 19, 2014 Bylaws Chapter 17 Town Manager presents Five-Year Financial Forecast December 1, 2014 Recommended Capital Improvement Plan issued to Selectmen December 15, 2014 Charter 9-5-2 Recommended CIP forwarded to Finance Committee December 16, 2014 Revenue/Fixed Costs Review Committee issues final report no later than January 2, 2015 Bylaws Chapter 17 Superintendent submits budget to School Committee January 8, 2015 Departmental Operating Budget requests submitted January 13, 2015 Charter 9-2-4 Board of Selectmen vote to adopt Capital Improvement Plan no later than January 5, 2015 Charter 9-5-2 School Committee holds public hearing January 29, 2015 School Committee votes on School Department budget February 5, 2015 Recommended Operating Budget issued to Selectmen February 9, 2015 Charter 9-2-5 Recommended Operating Budget forwarded to Finance Committee February 10, 2015 FYI 6 BUDGET CALENDAR (CONTINUED) Board of Selectmen vote to adopt Operating Budget no later than March 9, 2015 Charter 9-3-1 Deadline to submit citizen petition articles no later than March 9, 2015 at 4:30 pm Board of Selectmen vote to close Warrant for Annual Town Meeting no later than March 9, 2015 Charter 2-2-2 Board of Selectmen vote on Warrant Article Recommendations March 23, 2015 Finance Committee public hearing April 2, 2015 Charter 9-6-1 Finance Committee vote on Budgets April 7, 2015 Finance Committee Recommendations and Report due no later than April 21, 2015 Distribution of Annual Town Meeting Warrant no later than April 27, 2015 Charter 9-6-1 Annual Town Meeting May 19, 2015 SIC r 'i , ,,Kr�ri✓wld }a 1%%i „cif NORTHANDOVER POLICE ---Community Partnership--- K The Office of Chief Paul J. Gallagher TO: Andrew Maylor,Town Manager FROM: Paul J. Gallagher, Chief of Police DATE: October 11, 2014 RE: September 2014 Crime Statistics September brought the beginning of the school year. The Police Department started early by conducting safety enforcements in the school zones, slowing traffic down and making people aware of the increase in pedestrian and bicycle traffic. Once school started, Officers were visible to the public to ensure that traffic was flowing slowly and smoothly through the school zones and bus traffic was unobstructed. There were a few questions from residents regarding school crossings and student safety which were addressed by our School Resource Officers,Traffic and Safety officers. In reviewing our crime statistics we see that summer has ended and there was an increase in calls for service from our residents,including the breaking into parked cars at night. Despite warnings to resident in the local papers, social media, door to door pamphlets and warnings on windshields residents continue to leave their vehicles unlocked overnight and awake to call the police station notifying us of their missing property. One positive note is the increase in number of residents who call to report that their vehicle were entered overnight,but nothing was taken because they brought their valuables inside. Our Anti-Crime unit conducted numerous grant enforcement initiatives throughout town. Officers set up along main roadways and stopped numerous motorists for crosswalk violations. Many of these were an educational experience for those stopped,who thanked the Officers as they were given an informational brochure and verbal warning. Other enforcements conducted by the unit included alcohol enforcement. Officers were out in plain clothes monitoring local establishments for underage procurement, consumption and operating under the influence. We are happy to report that there were significant fewer violations this year.I attribute this to the Licensing Commissioners tough stance and this type of enforcement. 1475 Osgood Street, North Andover,Massachusetts 01845 Telephone: 978-683-3168 Fax:978-685-0249 One notable arrest this month was the professor at a local college who was charged with numerous counts of child pornography. This investigation was conducted jointly between federal agents,North Andover detectives, and college officials. This, once again, showed the cooperation ability of those involved to ensure a proper disposition to high profile crimes that made national media.The F.B.I. forensic evaluation of computer media was much appreciated. Our Merchants Association held their annual festival at the North Andover Common at the end of the month. This festival showcased our local merchants and the theme"Stay Local, Shop Local". From the Police Department, our Special Officers volunteered their time to stand by the Common and monitor traffic throughout the day. We will continue to provide Officers to town wide events and charitable organizations. The Police Department assisted several neighborhood groups with successful block parties by setting up cones and barricades to ensure a safe area for the neighborhoods to gather. Officers stopped by these block parties periodically to check on them and interact with the neighbors. Officers on shift also assisted with several events on the Common and numerous Motorcycle Charity rides through town that use our country roads along their routes. Special Officers also assisted with the St.Vincent DePaul Walk for the Poor and the dedication ceremony for the Freedom House on High St. The department replaced two older cruisers with two new Dodge Chargers AWD cruisers.The new cruisers are being well received by the patrolmen and hopefully will stand up to the test of a New England winter with improved response during foul weather. North Andover Police Crime Statistics Criminal Activity —Aug.14 Sep-141 Change % Change --- Domestic Abuse 15 9 -6 .40.0% A&B,Assault —1 2 1 100.0% Suspicious Activity 93 96 3 3.2% B&E 3 6 3 100.0% UE MY 27 36 9 33.3% Larceny 26 31 5 19.2% General Disturbance 43 38 -5 Alarms Res&Comm 129 108 .21 Aid to Public 51 81 30 58.8% 911 Hang Up/Abandon 41 43 2 4.9% Arrests/Summons Agrg 14 gqpI4 Change % Chpge Total Booked 50 46' -4 -8.0% Arrests 12 11 -1 -8.3% OUI Arrests 2 5 3 150.0%rr„ Summonsed 31 19 -12 -381% Warrant Arrests 2 7 5 250.0% PC 1 2 1 100.0% Calls for Service 2896 3092 196 6.8%--- Proactive Policing Apy.-14 Sep Change Motor vehicle Stops 643 666 23 3.6% Motor vehicle Crashes 40 44 4 10.0% Property Checks 1019 1078 59 5.8% Community Service Ofe. AM-14 aqpj4 Change— K:chane Animal Complaints 24 49 25 104.2% Calls for Service 82 so 2 -2.4% Document Service 42 34 .8 .19.0% Parking Enforcement 7 8 1 14.3% Property Checks 2 8 6 300.0% North Andover Police Crime Statistic 140 120 -- -- 100 --- > 80 — 4Z 60 v B pd 40 - � u�uuS 20 U p aw T oJyPd 60 — — 50 — v a 40 E 30 — -- cn V 20 a) 10 0 ° _T Total Booked Arrests OUI Arrests Summonsed Warrant PC Arrests 1200 -- 1000 c� 800 CL 600 — aj ? North r Fire Incidents ® Primary Type Only Printed: 10/4/2014 5:53 pm From Date:09/01/2014 to:09/30/2014 Jurisdiction: North Andover y ® False Alarms&False Calls 11.8% Fire 2.2% ❑Good Intent Calls 2.7% Hazardous Conditions(No Fire) 8.6% Other Tyre of Incidents 4.0% ®Rescue&Emergency Medical Service 60.8% �y,//��' ❑Service Calls 8.3% ®Severe Weather&Natural Disasters 1.6% Total: 100.0% '.. Fire 7 Cooking fire,confined to container 1 Road freight or transport vehicle fire 8 Sub-Total, Fire Rescue&Emergency Medical Service 208 EMS call 6 Motor vehicle accident with injuries 12 Motor vehicle accident with no injuries 226 Sub-Total,Rescue&Emergency Medical Service Hazardous Conditions(No Fire) 6 Gas leak(natural gas or LPG) 1 Carbon monoxide incident 1 Heat from short circuit(wiring),defective/worn 1 Overheated motor 9 Power line down 6 Arcing,shorted electrical equipment 8 Hazardous condition,other 32 Sub-Total, Hazardous Conditions(No Fire) Service Calls Page 1 of 3 XXFIncidentsby Prima ryType 08/23/13 North Andover Fire Department Incidents e Primary Type Only Printed: 10/4/2014 5:53 pm From Date:09/01/2014 to:09/30/2014 Jurisdiction:North Andover 5 Lock-out 1 Water evacuation 1 Smoke or odor removal 1 Animal problem 1 Assist police or other governmental agency 1 Police matter 1 Public service 9 Assist invalid 2 Cover assignment,standby,moveup 9 Service call,other 31 Sub-Total,Service Calls Good Intent Calls 4 Dispatched&canceled en route 1 No incident found on arrival at dispatch address 1 Authorized controlled burning 3 Smoke scare,odor of smoke 1 Hazmat release investigation w/no hazmat 10 Sub-Total,Good Intent Calls False Alarms&False Calls 1 Extinguishing system activation due to malfunction 15 Smoke detector activation due to malfunction 8 Alarm system sounded due to malfunction 4 Smoke detector activation,no fire-unintentional 1 Detector activation,no fire-unintentional 10 Alarm system sounded,no fire-unintentional 3 Carbon monoxide detector activation,no CO 2 False alarm or false call,other 44 Sub-Total,False Alarms&False Calls Severe Weather&Natural Disasters 5 Wind storm,tornado/hurricane assessment 1 Lightning strike(no fire) 6 Sub-Total,Severe Weather&Natural Disasters Other Type of Incidents 13 Fire Exit Drill 2 Special type of incident,other 15 Sub-Total,Other Type of Incidents 372 Total Number of Incident Types Total Count of Unique Incident Numbers for this Period: 372 Page 2 of 3 XXFIncidentsbyPrimaryType 08/23/13 North Andover Fire Department Incidents - Primary Type Only Printed: 10/4/2014 5:53 pm From Date:09/01/2014 to:09/3012014 Jurisdiction: North Andover Grand Total Count of Unique Incident Numbers for this Period: 372 I Page 3 of 3 XXFIncidentsbyPrimary-rype 08/23/13