HomeMy WebLinkAbout2017-07-27 North Andover Housing Authority Minutes
North Andover Housing Authority
Cathy Hoog, Executive Director
One Morkeski Meadows (978) 682-3932
North Andover, MA 01845 (978) 794-1142 FAX
(800) 545-1833 Ext. 100 TDD
Minutes of the Meeting
July 27, 2017
The regular meeting of the North Andover Housing Authority was held on Thursday,
July 27, 2017 in the community room at Morkeski Meadows, North Andover, MA at 4:00 P.M.
Proper 48-hour notice was filed with the Town Clerk.
Mary Beth Soucy-Larkin called the meeting to order at 4:00 P.M. and upon roll call the
following answered present: absent:
Mary Beth Soucy Larkin
Steve Long
Edward Capodilupo
Madeleine Sutcliffe
Francis McCarty
Present in addition to board members was Cathy Hoog, Executive Director.
Minutes
The first agenda item was the reading of the minutes of the last Board Meeting on 6/22/2017. A
motion was made by Steve Long and seconded by Edward Capodilupo to approve the minutes as
is. All members voted affirmative to accept minutes from June 22, 2017 Board Meeting.
Tenant Participation
A tenant from McCabe Court, Sandy Nelson, inquired about a work order request that she felt
was not handled effectively. The Executive Director took information about the complaint and
confirmed the work order history would be researched to further search the issue. ED also
offered to reimburse Sandy for ant traps she purchased for her unit. Sandy Nelson also
expressed concern/complaint that the grass needed to be cut at McCabe Court and expressed that
the condition of the grass was not acceptable. The ED responded in agreement that NAHA was
behind on cutting grass and also explained the month of July to be a challenge for NAHA with
23 vacation days used by Maintenance and high amounts of rain.
Madeleine Sutcliffe, resident (McCabe Court) Board member, also expressed concern/complaint
about the grass at McCabe Court and expressed the community room at McCabe Court was not
keptcleanenough by Maintenance. Madeleine Sutcliffe inquired about the half time
Maintenance position that was once in the budget and why NAHA had not filled that position.
ED explained that the budget was too strained to fill that position due to the high amount of
extraordinary maintenance charges and overtime paid to current Maintenance Staff.
George Ayat of Morkeski Meadows expressed concern about a resident at Morkeski Meadows
effective and suggested that NAHA consider a large mail bin that was locked for larger packages
to be dropped off by mail carriers.
Old Business
None
New Business
a. Distribution of NAHA Financial Statements, NAHA Audited Financial Statement
for FYE 2016 with Management Letter, Move/In Out Report, Resident Balance
Reports, work order reports-ED distributed reports to the Board
b. Board Vote-Certificate of Final Completion for Sunshine Paving DHCD FISH
196038. A motion was made by Edward Capodilupo which was seconded by Steve
Long. All members voted affirmative to approve Certificate of Final Completion.
c. Board Vote-Budget Revision to incorporate revised job description of NAHA Office
Manager and Federal Program Manager. ED explained this agenda item was no
longer necessary-a budget revision was determined by Accountant as unnecessary
after the Agenda for this meeting was distributed. ED explained the remainder of
the fiscal year was so short
revision but new budget presented to the Board October 1 would reflect the
reorganization.
d. Board Vote-Proprietary Specification for the Window Replacement Project at
Bingham Way FISH 196039 to call for Andersen 400 Windows. Steve Long made a
motion which was seconded by Edward Capodilupo. All members voted affirmative
to approve the Proprietary Specification.
e. Board Vote-Updated job descriptions for NAHA Office Manager and NAHA
Federal Program Manager. A motion was made by Edward Capodilupo which was
seconded by Frank McCarty. All members voted affirmative to approve the updated
job descriptions.
f. Board Vote-ED Contract Renewal for October 1, 2017-September 30, 2020. (ED
Contract Subject to DHCD Approval)-A motion was made by Edward Capodilupo
which was seconded by Francis McCarty. All members voted affirmative to approve
the ED Contract for Employment for October 1, 2017- September 30, 2020.
Update-Modernization Projects
ED updatedtheboard on the status of theFoulds TerraceLoam and Seed project, the bid
results for Bingham Way parking lots and walkways and the upcoming window/door
projects at Bingham Wayand.
Edward Capodilupo motioned to adjourn the meeting which was seconded by Francis
McCarty. All members voted affirmative to adjourn the meeting.
Mary Beth Soucy-Larkin declared the meeting adjourned at 5:25 P.M.
Respectfully Submitted,
Cathy Hoog
Executive Director