HomeMy WebLinkAbout2017-05-25 North Andover Housing Authority Minutes
North Andover Housing Authority
Cathy Hoog, Executive Director
One Morkeski Meadows (978) 682-3932
North Andover, MA 01845 (978) 794-1142 FAX
(800) 545-1833 Ext. 100 TDD
Minutes of the Meeting
May 25, 2017
The regular meeting of the North Andover Housing Authority was held on Thursday,
May 25, 2017 in the community room at Foulds Terrace, North Andover, MA at 4:00 P.M.
Proper 48-hour notice was filed with the Town Clerk.
Mary Beth Soucy-Larkin called the meeting to order at 4:00 P.M. and upon roll call the
following answered present: absent:
Mary Beth Soucy Larkin
Steve Long
Madeleine Sutcliffe
Edward Capodilupo
Francis McCarty
Present in addition to board members was Cathy Hoog, Executive Director.
Minutes
The first agenda item was the reading of the minutes of the last Board Meeting on 4/27/2017. A
motion was made by Edward Capodilupo and seconded by Stephen Long to approve the minutes
as is. All members voted affirmative to accept minutes from April 27, 2017 Board Meeting.
Tenant Participation
Two residents from McCabe Court presented questions to the Board. One question was
wanted to know why it
was taking so long for her to get the countertop. The ED explained that the housing authority
has a deferred maintenance item list that consists of work items that are not urgent. The non-
urgent work items are placed on that list and the housing authority begins to work on those items
when the work load of vacancies is less intense. ED explained that with limited man hours, the
housing authority has to prioritize work. Upon move in, if work items are needed but not urgent,
the housing authority may elect to place those items on the deferred maintenance list. ED
assured the resident that this item would be done but due to the non-urgent nature of this need it
may not be right away. The second McCabe Court resident inquired about the walkway getting
installed at McCabe Court. ED explained the walkway was still going to happen but the housing
authority had not yet gotten to that work item yet due to a back log of work in the state programs.
The Board reassured the resident that the walkway would happen as the Board had voted to
approve it at a meeting last year. The resident expressed concerns about elderly residents
walking down the wet grassy hill and falling down. The ED replied that the housing authority
e to walk down wet grassy areas with a slope and that the walkways
(parking lot and walkway from Belmont Street) in place are available for resident use. NAHA
does not encourage residents to walk in areas that are not paved with a walkway.
Old Business
None
New Business
a. Distribution of NAHA Financial Statements, Move/In Out Report, Resident Balance
Reports, work order reports-ED distributed reports to the Board
b. Board Vote-NAHA Internal Controls Policy-Stephen Long motioned to approve the
NAHA Internal Controls Policy which was seconded by Francis McCarty. All
members voted affirmative to approve NAHA Internal Controls Policy.
Update-Modernization Projects
The Executive Director reminded the Board about the upcoming Service Project/Ribbon
rd
Cutting Ceremony on Saturday June 3. ED updated the board on the status of the
Underground Conduit Wiring project for Fountain Drive and Foulds Terrace and the
upcoming project Terrace. ED will
separately procure the additional walkway at McCabe Court from the drainage project.
ED to get to work on a designer RFP for windows and doors at McCabe Court.
ED reported that the North Andover Affordable Housing Task Force voted to pay for a
feasibility study in partnership with NAHA to review the possibilities for the land at
Fountain Drive.
Edward Capodilupo motioned to adjourn the meeting which was seconded by Madeleine
Sutcliffe. All members voted affirmative to adjourn the meeting.
Mary Beth Soucy-Larkin declared the meeting adjourned at 5:16 P.M.
Respectfully Submitted,
Cathy Hoog
Executive Director