HomeMy WebLinkAbout2017-10-26 North Andover Housing Authority Minutes
North Andover Housing Authority
Cathy Hoog, Executive Director
One Morkeski Meadows (978) 682-3932
North Andover, MA 01845 (978) 794-1142 FAX
(800) 545-1833 Ext. 100 TDD
Minutes of the Meeting
October 26, 2017
The regular meeting of the North Andover Housing Authority was held on Thursday,
October 26, 2017 in the community room at Bingham Way, North Andover, MA at 4:00 P.M.
Proper 48-hour notice was filed with the Town Clerk.
Steve Long called the meeting to order at 4:00 P.M. and upon roll call the following answered
present: absent:
Mary Beth Soucy Larkin
Steve Long
Edward Capodilupo
Madeleine Sutcliffe
Francis McCarty
Present in addition to board members was Cathy Hoog, Executive Director.
Minutes
The first agenda item was the reading of the minutes of the last Board Meeting on 9/28/2017. A
motion was made by Edward Capodilupo which was seconded by Francis McCarty to approve
the minutes as is. Three members voted affirmative to accept minutes from September 28, 2017
Board Meeting with one Nay. Madeleine Sutcliffe presented the members with a written
summary of her thoughts regarding the water drainage around her unit at McCabe Ct as a
differing
pinion. Her written thoughts were distributed to the Board Members.
Tenant Participation
A few items from tenants at Bingham Way were raised during the tenant participation portion of
the agenda. Tenants mentioned that items had been stolen from the community room including a
coffee maker, candy and decorations. Executive Director discussed offering another locked
cabinet at Bingham Way kitchen to store more items, discussed the reality of open community
space and necessity to lock up valuable items. Questions were raised regarding the window and
door project and preparing for winter heating challenges,if a boiler should break down or some
other heating circumstance. The Executive Director updated the tenants again on the status of
the window and door project and the procedures for calling in work order items and how the
Authority manages heat related emergencies and prepares for the winter months with
preventative maintenance.
Old Business
None
New Business
a. Distribution of NAHA Financial Statements, Move/In Out Report, Resident Balance
Reports, work order reports-ED distributed reports to the Board
b. Presentation to the Board-State, Federal and Emergency Housing Application
Process-ED requested to move the presentation to the next Board Meeting since the
chair was absent today and wanted to see the presentation.
c. Distribution to the Board-ED summarized the updates to the Open Meeting Law and
presented the Board with these updates.
d. Board Vote-NAHA Annual Lead Paint Certification Forms-A motion was made by
Francis McCarty and seconded by Edward Capodilupo, all members voted
affirmative to approve the NAHA Deferred Maintenance Policy.
e. Board Vote-Change Order for Desmond Landscape in the amount of $5,600 DHCD
FISH 196046-A motion was made by Francis McCarty which was seconded by
Madeleine Sutcliffe, all members voted affirmative.
f. Presentation to Board by ED-Conceptual Site Plan for Fountain Drive Development-
ED requested to move the presentation to the next Board Meeting due to the absence
of the Board Chair.
g. Executive Session-Update from ED-A motion was made by Edward Capodilupo to
close the open meeting which was seconded by Francis McCarty at 5:01pm, all
members voted affirmative. A motion was made by Frank McCarty which was
seconded by Edward Capodilupo to open the Executive Session at 5:02 PM, all
members voted affirmative. A motion was made by Frank McCarty which was
seconded by Edward Capodilupo to adjourn the Executive Session at 5:25 PM.
Update-Modernization Projects
ED updated the board on the status of the Foulds Terrace Loam and Seed project, the
Bingham Way parking window/door projects at Bingham Way and
and the project at Family Housing for doors and lighting.
Madeleine Sutcliffe motioned to adjourn the meeting which was seconded by Edward
McCarty. All members voted affirmative to adjourn the meeting.
Steve Long declared the meeting adjourned at 5:30 P.M.
Respectfully Submitted,
Cathy Hoog
Executive Director