HomeMy WebLinkAbout2017-09-28 North Andover Housing Authority Minutes
North Andover Housing Authority
Cathy Hoog, Executive Director
One Morkeski Meadows (978) 682-3932
North Andover, MA 01845 (978) 794-1142 FAX
(800) 545-1833 Ext. 100 TDD
Minutes of the Meeting
September28, 2017
The regular meeting of the North Andover Housing Authority was held on Thursday,
September 28, 2017 in the community room at McCabe Court, North Andover, MA at 4:00 P.M.
Proper 48-hour notice was filed with the Town Clerk.
Mary Beth Soucy-Larkin called the meeting to order at 4:00 P.M. and upon roll call the
following answered present: absent:
Mary Beth Soucy Larkin
Steve Long
Edward Capodilupo
Madeleine Sutcliffe
Francis McCarty
Present in addition to board members was Cathy Hoog, Executive Director.
Minutes
The first agenda item was the reading of the minutes of the last Board Meeting on 8/24/2017. A
motion was made by Madeleine Sutcliffe and seconded by Edward Capodilupo to approve the
minutes as is. All members voted affirmative to accept minutes from September 28, 2017 Board
Meeting.
Tenant Participation
A McCabe Court Resident suggested to hire a cleaning company to give the hallways a good
once yearly annual cleaning. The Director agreed and will coordinate the hallway cleaning at
McCabe Court.
Old Business
Madeleine Sutcliffe raised concerns regarding water that pools outside her door during heavy
rains. Madeleine expressed how this water pooling concerned her that water would flood her
apartment. Jim Camire explained how the water drainageworks in the area and that during very
with leaves, the water pools significantly. Jim Camire explained that he had recently cleaned a
large amount of leaf blockage from both drains and that he believes that will significantly impact
the drainage in a positive way.
New Business
a. Distribution of NAHA Financial Statements, Move/In Out Report, Resident Balance
Reports, work order reports-ED distributed reports to the Board
b. Board Vote-NAHA Income Declaration Policy Revision. A motion was made by
Steve Long which was seconded by Francis McCarty. All members voted
affirmative to approve NAHA Income Declaration Policy Revision.
c. Board Vote-NAHA Annual Capital Improvement Grant submission. A motion was
made by Edward Capodilupo and seconded by Steve Long. All members voted
affirmative to approve the NAHA Capital Improvement Grant submission to DHCD.
d. Board Vote-NAHA Deferred Maintenance Policy-A motion was made by Edward
Capodilupo which was seconded by Frank McCarty, all members voted affirmative
to approve the NAHA Deferred Maintenance Policy.
e. Board Vote-Certificate of Substantial and Final Completion for DHCD FISH 196041
Underground Conduit Wiring for Foulds Terrace and Fountain Drive. A motion was
made by Frank McCarty which was seconded by Madeleine Sutcliffe. All members
voted affirmative to approve the Certificates of Substantial and Final Completion.
f. Board Vote-Contract for Architectural Services for B. Goba and Associates at
$17,220.00 for McCabe Court Windows and Non-unit Entry Doors Designer
Services. A motion was made by Steven Long which was seconded by Edward
Capodilupo. All members voted affirmative to approve the contract with B.Goba
and Associates.
g. Board Vote-Annual Performance Evaluation Report of the Executive Director
Mary Beth Soucy-Larkin reported a summary of the scoring and the report of the
Capodilupo which was seconded by Madeleine Sutcliffe to approve the Performance
Evaluation for 2017.
Update-Modernization Projects
ED updated the board on the status of the Foulds Terrace Loam and Seed project, the
Bingham Way parking window/door projects at Bingham Way and
and the project at Family Housing for doors and lighting.
Frank McCarty motioned to adjourn the meeting which was seconded by Steve Long.
All members voted affirmative to adjourn the meeting.
Mary Beth Soucy-Larkin declared the meeting adjourned at 4:50 P.M.
Respectfully Submitted,
Cathy Hoog
Executive Director