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HomeMy WebLinkAbout2014-01-07 Planning Board Minutes PLANNING BOARD �O� Meeting Minutes 1 ,, Tuesday, )611 V January 7, 2014 Town Hall, 120 Main Street 7:00 PM 1 Present: M. Colantoni, D. Kellogg, L. Rudnicki, L. McSherry, R. Rowen 2 Absent: J. Simons 3 Staff Present: J. Tymon, J. Enright 4 5 Meeting began at 7:05 pm. 6 7 BOND RELEASES 8 102 Peters Street: Requests release of a$10,000 performance bond. 9 J. Tymon: The as-built plan has been received. There are minor changes from the design plan. 10 Gene Willis, DPW, has reviewed the plan. 11 Joseph Leone, Project Manager: Provided a detailed explanation of the changes to the design 12 plan and the reasons for them. 13 L. Rudnicki: A letter from the neighbor requesting that the fence not be installed should be 14 provided for the file. 15 MOTION 16 A motion was made by L. Rudnicki to accept the changes to the design subject to receiving 17 written confirmation from the neighbor regarding the request to not install the fence. The motion 18 was seconded by D. Kellogg. The vote was unanimous, 5-0. 19 MOTION 20 A motion was made by D. Kellogg to release remaining bond funds plus accumulated interest for 21 102 Peters Street. The motion was seconded by L. McSherry. The vote was unanimous, 5-0. 22 23 Peters Street Realty Trust---CVS Pharmacy: Requests release of remaining $5,000 performance 24 bond. 25 J. Tymon: The last partial release for this bond was in 2008. Five thousand is remaining. It was 26 held back for landscaping which is completed at this time. 27 MOTION 28 A motion was made by D. Kellogg to release the bond funds and remaining interest for Peters 29 Street Realty Trust, CVS Pharmacy. The motion was seconded by M. Colantoni. The vote was 30 unanimous, 5-0. 31 32 PUBLIC HEARINGS 33 McEvoy Field, 100 Chadwick Street: Application for Special Permit- Site Plan Review. 34 Applicant proposes renovation of an existing recreational facility that replaces three (3) youth 35 softball fields and two (2)youth soccer fields, adds a field underdrain and irrigation system, an 36 off-street gravel parking area, a stonedust loop walkway, and a restroom/concession/storage 37 building, replaces the play equipment with a larger playground and replaces a full basketball 38 court with a half court. 39 J. Tymon: Reviewed existing conditions and proposed modifications to McEvoy field. 40 Proposed improvements include a new parking lot, re-grading, drainage improvements, 41 improved playground, picnic area, and possibly a concession stand/storage/bathroom facility. 42 An abutter(401/403 Sutton Street) has worked with DPW to try to remedy an existing drainage 1 PLANNING BOARD Meeting Minutes Tuesday, January 7, 2014 Town Hall, 120 Main Street 7:00 PM 43 situation. The drainage currently channels off the field onto the side of his lot and then onto 44 Sutton Street. The stormwater management system includes under-drains that outlet to grass 45 swales and a bio-retention area. 46 Bruce Thibodeau, Director DPW: Funding for this project was received through the Community 47 Preservation funds at last year's Town Meeting. Significant improvements are being made to the 48 parking, playground, and drainage. Input was received from the Field's Committee, Youth 49 Services,Engineers, and several other Town Departments. A conceptual plan was completed 50 and then a public input meeting was held at the beginning of November and several 51 neighborhood residents attended. Young girls' softball is primarily what the ball fields are 52 designed for. Youth soccer is also played at this location. The bid process will begin soon and 53 construction will take place over the summer. Alternate sites will be identified for youth softball 54 during the construction. The parking area will be gravel. 55 J. Tymon: L. Eggleston did a full review. She has submitted some fairly minor comments that 56 the applicant will address. Reviewed the comments listed in the response memo prepared by L. 57 Eggleston dated Jan. 3, 2014. 58 Christin Scypinski, Design Engineer: The water will still percolate into the ground when it can. 59 Once there is too much in the ground and the underdrain system is full it starts to run through the 60 piping and through the open swales before it enters into a catch basin. More will percolate where 61 it can and get filtered to another degree. The elevation of the field will basically be the same. It 62 will just be graded more effectively. It drains from the bottom right of Chadwick Street to the 63 bottom left on Sutton Street. 64 Board: General discussion around the probable distance of hit balls on these fields and the safety 65 of the playground location. The consensus was that the location of the fields would not cause an 66 issue for the playground safety. The location of the playground affords parents with young 67 children the ability to view a game while also watching a child in the playground area. 68 C. Scypinski: The only lighting is on the proposed building. The lights would be placed above 69 the doors and only shine approximately 5' away from the building. The lightning is mostly for 70 security. Shields can be put on if there is concern from the neighbors. Motion sensors or 71 photocells can be used depending on what the Town wants to do. There is a gated access way 72 for vehicles from both Sutton Street and Chadwick Street. Pedestrian access from both streets 73 remains. 74 L. Rudnicki: The new sign has"100 Chadwick Street" as the field address. This may cause an 75 issue when GPS systems are used to locate the field. The GPS will direct them to Chadwick 76 Street and the parking is on Sutton Street. 77 B. Thibodeau: Probably cannot put"No Parking" signs on Chadwick Street. Also,the money 78 received at Town Meeting will cover the major components of this project. The scope will be 79 bid as `add alternates'. Some of the items down the list are additional benches, the building, and 80 the half basketball court. These may have to be requested at Town Meeting and it is not a 81 positive result there may have to be fundraisers. 82 C. Scypinski: There is an existing perimeter fence. The Sutton Street side will be removed 83 where the parking lot is being placed. A low wood guard rail will be installed on that side. Cost 84 of repair/replacement areas of the remaining fence will be bid as "add alternates". 2 PLANNING BOARD Meeting Minutes Tuesday, January 7, 2014 Town Hall, 120 Main Street 7:00 PM 85 ABUTTERS 86 Cindy Kiley, 66 Wentworth Avenue: Expressed concern that without a fence on the Sutton 87 Street side children will run out onto Sutton Street. 88 C. Scypinski: A guard rail with an 8"or 10" board will be installed between the field and 89 parking lot. There will be breaks in the rail to allow pedestrian access. 90 Steve Petrocillo, Chadwick Street: Stated that the speed of the traffic and the parking on 91 Chadwick Street has always been a challenge and is still a concern. A good point was brought 92 up about the GPS systems directing people to Chadwick Street instead of Sutton Street. 93 Anything that could be done to slow people down would be a help. 94 B. Thibodeau: The speed is a police issue. This design is trying to get everyone to the other 95 side, onto Sutton Street. Can look into a second address for the property. 96 L. McSherry: These fields have historically been used for younger girls and they do not play 97 other town's teams. The town's residents will know where the parking lot is. 98 Jeff Solof, 76 Chadwick Street: At the presentation in November the playground was not 99 funded. What has changed? If it turns out that the lights on the building are too bright and are 100 an issue can something be done? 101 C. Scypinski: The Town did not realize how important the playground was to the neighborhood. 102 When the input was received the alternates and base items were moved around. Now the 103 stonedust path and other items have become alternates. The lights will only shine 5' from the 104 building. The lights should not be an issue; however, if they are shields can be put on. 105 Becky Bularzik, 14 Highlandview Avenue: What is the width of the perimeter walkway and 106 what is it made of? Why was the playground moved from the original design location? 107 C. Scypinski: It is 5 wide and made of stonedust. The playground was moved to have it closer 108 to the building and in a more centralized location. 109 Marta Solof, 76 Chadwick Street: Expressed concern about the playground location. It will be 110 used by the neighborhood and the bathrooms will only be available during game times. It is a 111 long way to walk to and from the playground area and when games are going on it is a long way 112 around the fields. There seems to be a lot going on around the playground, but if that is the best 113 use for the property then it is fine. 114 BOARD: General discussion around necessary signage for the parking area. 115 J. Tymon: The applicant will respond to L. Eggleston's comments and a draft Decision can be 116 prepared for the next meeting. 117 DISCUSSION 118 Abbott Village 119 J. Tymon: T. Urbelis will not be at the meeting. The Abbott Village matter has been negotiated 120 and settled. As part of the settlement there is a request from North Andover Land Corp. that the 121 Planning Board vote to confirm that it does not seek the return of any of the subdivision bond 122 and the work on the subdivision was completed in accordance with the approved Plan and the 123 Board's rules and regulations. Gene Willis has provided a letter stating that the site 124 improvements made within the right-of-way are in compliance with his requirements. 25 MOTION 3 PLANNING BOARD Meeting Minutes Tuesday, January 7, 2014 Town Hall, 120 Main Street 7:00 PM 126 L. McSherry made a motion that the Planning Board confirms that it does not seek the return of 127 any subdivision bond funds related to the Abbott Village subdivision in North Andover, MA, and 128 that the work related to the subdivision has been completed in accordance with the approved 129 plans and the Planning Board's Subdivision Regulations. The motion was seconded by L. 130 Rudnicki. The vote was unanimous, 5-0. 131 132 MEETING MINUTES 133 Approval of December 3, 2013 meeting minutes. 134 Approval of December 3, 2013 Executive Session minutes. 135 MOTION 136 A motion was made by L. Rudnicki to approve the December 3,2013 meeting minutes. The 137 motion was seconded by M. Colantoni. The vote was unanimous,5-0. 138 MOTION 139 A motion was made by L. Rudnicki to approve the December 3, 2013 Executive Session meeting 140 minutes. The motion was seconded by D. Kellogg. The vote was unanimous, 5-0. 141 142 ADJOURNMENT 143 MOTION 144 A motion to adjourn the meeting was made by L. McSherry. The motion was seconded by D. 145 Kellogg. The vote was unanimous, 5-0. 146 147 The meeting adjourned at 8:10 148 149 MEETING MATERIALS: Agenda, 102 Peters Street: Letter date 12/18/13 RE: as-built plan 150 from Andover Consultants,As-Built Plan dated 12/5/13, Proposed Site Plan(3 pages); McEvoy 151 Field, 100 Chadwick Street: Special Permit Site Plan Application, Letter dated Jan. 3, 2014 from 152 Eggleston Environmental RE: Stormwater Review, Redevelopment of McEvoy Field Design 153 Development Plan, Letter dated Dec.6, 2013 from Waterfield Design Group RE:Narrative 154 Special Permit Application, 3 Photos, Redevelopment of McEvoy Field site plans (13 pages); 155 Abbott Village: draft motion language Abbott Village Subdivision Bond Release, Letter dated 156 Nov. 5, 2013 from Howard P. Speicher RE NA Land Corp. v. Louis Napoli, et.al. ; No. 157 ESCV2012-00787C, Letter dated Nov. 5, 2013 from Howard P. Speicher RE NA Land Corp. v. 158 Louis Napoli, et.al. ;No. ESCV2012-00787C, Interoffice Memorandum dated Dec. 23, 2013 159 from Gene Willis RE: Abbott Village Subdivision final roadway improvements; Draft meeting 160 minutes 12/3/13, Draft Executive Session meeting minutes 12/3/13. 4