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Home My WebLink About2014-12-01 Board of Selectmen Agenda Packet TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Richard M.Vaillancourt, Chairman William F. Gordon ' TEL.(978)688-9510 Rosemary Connelly Smedile FAX(978)688-9556 Donald B. Stewart Tracy M. Watson BOARD OF SELECTMEN&LICENSING COMMISSIONERS AGENDA MONDAY,DECEMBER 1,2014 at 7:00 PM TOWN HALL MEETING ROOM I. CALL TO ORDER I1. PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES A. November 17,2014 Open Session Minutes, as written IV. COMMUNICATIONS AND ANNOUNCEMENTS V. CONSENT ITEMS A. Appointment to Old Center Historic District Commission—Michael D. Lenihan B. Appointment to North Andover Sustainability Committee—Robert J.Rafferty C. Jeff Coco of the North Andover Festival Committee requests the use of the Town Common for `Christmas Tree Lighting Celebration' on December 7,2014 from 4:00 p.m.to 6:00 p.m. D. Request to dispose of surplus equipment—Emergency Management Department E. FYI Property Tax Classification VI. LICENSING COMMISSIONERS A. Mary Bishop of Augusta's Chicken on the Road requests a mobile food license. VII. PUBLIC HEARING VIII. NEW BUSINESS A. Annual Five Year Forecast IX. OLD BUSINESS A. ESCo Project Update X. PUBLIC COMMENT XI. TOWN MANAGER'S REPORT A. `Ask the Manager' B. Capital Projects Status Report XII. NEXT MEETING DATE Monday,December 15,2014 XIII. ADJOURNMENT Approval of Minutes BOARD OF SELECTMEN MINUTES November 17, 2014 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 7:00 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk William Gordon, Rosemary Smedile, Donald Stewart, Tracy Watson, Town Manager Andrew Maylor, and Assistant Town Manager Ray Santilli, Executive Assistant, Laurie Burzlaff. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: William Gordon made a MOTION, seconded by Donald Stewart,to approve the Open Session Minutes of October 20, 2014. Vote approved 4-0-1. Tracy Watson abstained. COMMUNICATIONS AND ANNOUNCEMENTS: New Business Recognition L Hollie Baggs from The Maker Mill was present to receive a Certificate of Appreciation. Budget Status Report Director of Finance, Lyne Savage, gave an update on the budget through the first quarter(9/30/14) and indicated everything is on track and there are no issues with revenues or expenditures to date. Ms. Savage also stated that the Revenue and Fixed Cost Review Committee endorsed the estimates contained in the Budget Policy Statement. Town Manager, Andrew Maylor, noted that the town has not raised fees on permits, ambulance, etc. for several years. Chairman Vaillancourt announced that the North Andover High School football team won the Division 2 North and is one win away from going to the Super Bowl. The Board congratulated the team on their success and also congratulated the North Andover High School cheerleading team for winning regionals. Tracy Watson announced the Best Buddies wrestling event taking place on Friday, November 21 st The Board wished Donald Stewart's wife, Mary Stewart a Happy Birthday. CONSENT ITEMS: Rabbi Zalman Borenstein of Chabad of North Andover requests to use the Town Common for the lighting of the Chanukah Menorah from December 15 to December 24, 2014 and on December 18, 2014 for a ceremony from 5:30 p.m. to 7:00 p.m. The Board received a request from Rabbi Borenstein to use the Town Common for the lighting of the Chanukah Menorah from December 15-December 24, 2014 and for a ceremony on December 18, 2014 from 5:30 p.m. to 7:00 p.m. All relevant Town Departments submitted recommendations for approval. Rosemary Smedile made'!a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve the request of Rabbi Borenstein to use the Town Common for the lighting of the Chanukah Menorah from December 15 to December 24, 2014 and for a ceremony on December 18, 2014 from 5:30 p.m. to 7:00 p.m. Vote approved 5-0. Eric Foulds of The North Andover Festival Committee requests permission to conduct the annual Santa Parade on Saturday, November 29, 2014. The Board received a request from Eric Foulds of the North Andover Festival Committee and the North Andover Police Association to use Main Street, Elm Street, Water Street, and Sutton Street on Saturday, November 29th for the Annual Santa Parade starting at 12:00 p.m. and ending at approximately 2:00 p.m. The Committee is also seeking permission to limit parking on these streets beginning at 8:00 a.m. on November 29th due to safety concerns. All relevant Town Departments submitted recommendations for approval. Tracy Watson made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen approve the request of the North Andover Festival Committee to close Main Street, Elm Street, Board of Selectmen Minutes November 17, 2014 2 Water Street and Sutton Street on Saturday, November 29, 2014 for the Annual Santa Parade and to limit parking on these streets beginning at 8:00 a.m. that day. Vote approved 5-0. Appointment to Greater Lawrence Community Action Council-Jonathan Z. Pearlson The Board's Appointments Subcommittee recommended the appointment of Jonathan Z. Pearlson to the Greater Lawrence Community Action Council. William Gordon made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoint Jonathan Z. Pearlson to the Greater Lawrence Community Action Council for a term ending June 30, 2015. Vote approved 5-0. Appointment to Elderly/Disabled Taxation Fund Committee-Muriel Katschker The Board's Appointments Subcommittee recommended the appointment of Muriel Katschker to the Elderly/Disabled Taxation Fund Committee. Rosemary Smedile made a MOTION, seconded by William Gordon, that the Board of Selectmen appoint Muriel Katschker to the Elderly/Disabled Taxation Fund Committee for a term ending June 30, 2017. Vote approved 5-0. Winter Parking Ban The Board received a memo from Police Chief Paul Gallagher recommending no changes be made to the Winter Parking Ban for the upcoming season and explaining how residents will be notified of the ban. The proposed 'All Night Winter Parking Ban' will be in effect for the months of December, January, and February. Residents will be notified via town wide call and information will also be posted on the website. William Gordon made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve the proposed`All Night Winter Parking Ban'from December 1, 2014 through February 28, 2015. Vote approved 5-0. Request to Dispose of Surplus Equipment— Fire Department A memorandum from Fire Chief, Andrew Melnikas was provided to the Board requesting the Board surplus the 2006 Ford Crown Victoria per Town policy. Tracy Watson made a MOTION, seconded by William Gordon, that the Board of Selectmen approve the request of Fire Chief Andrew Melnikas to surplus the 2006 Ford Crown Victoria per his memo to the Town Manager dated October 23, 2014. Vote approved 5-0. Appointment of Custodian for 43 Lincoln Street, North Andover(MGL, c60 §77B) Town Treasurer, Jennifer Yarid, notified the Town that it will acquire the property at 43 Lincoln Street by foreclosure of tax title on December 15, 2014. MGL c60, §77B requires the Board of Selectmen to appoint a Custodian for the property. The Custodian "shall have the care, custody, management and control" of the property and shall be responsible to sell such property at public auction. Town Manager, Andrew Maylor, indicated that there is a possibility that the matter may be resolved without the need for a custodian; however, in anticipation of the foreclosure, it was recommended that Assistant Town Manager, Ray Santilli, be appointed the Custodian per the requirements of the statute. Tracy Watson made a MOTION, seconded by William Gordon, that the Board of Selectmen appoint Assistant Town Manager Ray Santilli as the Custodian for 43 Lincoln Street, North Andover in accordance with MGL c60, §77B. Vote approved 5-0. PUBLIC HEARING: Personnel Policy Amendments (Taken out of Order) The purpose of the hearing is to receive comments on proposed amendments to the Personnel Policy affecting non-union personnel. William Gordon made a MOTION, seconded by Rosemary Smedile, to open the public hearing to receive comments on proposed amendments to the Personnel Policy affecting non-union personnel. Vote approved 5-0. Human Resources Director, Cathy Darby, briefed the Board on the substantive changes to the Personnel Policy for non-union personnel. Ms. Darby explained that the revisions were distributed to impacted employees for comment prior to the public hearing. Tracy Watson commented that she heard from several employees that they were happy with the process. Board of Selectmen Minutes November 17, 2014 3 Rosemary Smedile made a MOTION, seconded by Tracy Watson to close the public hearing to receive comments on proposed amendments to the Personnel Policy affecting non-union personnel. Vote approved 5-0. Chairman Vaillancourt requested Ms. Darby provide employees with a bulleted list of the substantive changes. Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approve the proposed amendments to the Personnel Policy affecting non-union personnel. Vote approved 5-0. Property Tax Classification Hearing The purpose of the hearing is to receive comments regarding classification and taxation of property according to use. Rosemary Smedile made a MOTION, seconded by Donald Stewart, to open a public hearing on property tax classification. Vote approved 5-0. Town Assessor, Garrett Boles, presented information regarding the classification and taxation of property according to use. Mr. Boles explained that the vacancy of Schneider Electric and Converse from the mills resulted in a $7 million value change. Town Manager, Andrew Maylor, provided the Board with four scenarios for the purpose of discussion. Mr. Maylor explained that with any one of the scenarios, the Town will still be within the budget passed at Town Meeting for FY15 and any excess over what was budgeted at Town Meeting would go into free cash. Stan Limpert of 43 Stonecleave Road, was acknowledged by Chairman Vaillancourt for public comment. Mr. Limpert asked about the affect this would have on the FY15 budget. Town Manager, Andrew Maylor, explained that it has no effect on the FY15 budget. Mr. Maylor explained that in December he will present his 5 year forecast and the levy expectation for FY16 will be 2.5%. Clerk, William Gordon, read a letter submitted by the Merrimack Valley Chamber of Commerce. Chairman Vaillancourt reviewed the next steps in the process and explained that the Board will review the information presented tonight and vote to set the tax classification at the next meeting. Rosemary Smedile made a MOTION, seconded by Donald Stewart, to close the public hearing on property tax classification. Vote approved 5-0. OLD BUSINESS: None NEW BUSINESS: None PUBLIC COMMENT: None TOWN MANAGER'S REPORT: "Ask the Manager" William Gordon asked "Are citizens still being surcharged for underground wires at the Common?" Assistant Town Manager, Ray Santilli, answered that based on the most recent report, the estimate for National Grid_is_that_the surcharge_will__end around October/November_20.1.5.. Mr._Santilli__statecLthat for Verizon, however, it will be much longer since there is a smaller base to draw from. Mr. Santilli also explained that the Town paid for part of the work through Community Preservation and the surcharge is for the remaining balance. Mr. Gordon asked when the annual meeting for license renewals would take place. Town Manager, Andrew Maylor, indicated it would be on the agenda for the December 15th meeting. Mr. Maylor announced there would be a Groundbreaking Ceremony for the new fire station on November 25th at 8:00 a.m. Board of Selectmen Minutes November 17, 2014 4 Mr. Maylor updated the Board regarding solar installations in Town. Mr. Maylor stated they are in the process of issuing a Request for Proposals to evaluate sites in town. Mr. Maylor announced that an easement was drafted regarding the Dog Park; however, the Board of Selectmen does not have authorization from Town Meeting to grant an easement for recreational use. Therefore, they are working on a short term lease to allow the Town to use the property. Mr. Maylor updated the Board on the Commuter Bus Service to Boston. He indicated everything will hopefully be in place for service to start in a few weeks. Police Department-October 2014 Crime Statistics Included in the packet is a summary of the October 2014 crime statistics provided by Police Chief Paul Gallagher. Fire Department-October 2014 Activity Report Included in the packet is the September 2014 Activity Report provided by the Fire Department. Job PostingNacancy Log Included in the packet is the Job PostingNacancy log provided by the Human Resources Department. NEXT MEETING DATE: December 1, 2014. ADJOURNMENT: Donald Stewart made a MOTION, seconded by Tracy Watson, to adjourn the meeting at 8:16 p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant William F. Gordon, Clerk of the Board Consent Items North Andover, MA 120 Main Street hone:978-688-9500 I Citizen Activity Form Good Goverment Starts with You Date Submitted: September 21,2014 Name: Michael D Lenihan Home Address: 58 Osgood Street NORTH ANDOVER MA 01845 Mailing Address: 58 Osgood Street NORTH ANDOVER MA 01845 Phone Number(s): (978)683-6861 -Home Email Address: mlenihan @comcast.net Current Occupation: Management Consultant Narrative: I have lived in the Historic district since 1996 and have been very active in community preservation throughout the Old Center Roadway project. I was formerly the President of the North Andover Historical Society and an active member of the board for many years.My schedule allows me to be local for day or evening meetings with very limited exceptions.I am very familiar with the historic district and appreciate the importance of maintaining the character of the entire district, Board(s)/Committee(s): _OLD CENTER DISTRICT COMMISSION i Page 1/1 North Andover, MA 120 Main Street Phone:978-688-9500 Citizen Activity Form Good Goverment Starts ivith Yon I Date Submitted: September 30,2014 Name: Robert J Rafferty Home Address: 104 Meadow Lane North Andover MA 01845 Mailing Address: 104 Meadow Lane North Andover MA 01845 Phone Number(s): (617)775-8728-Cell Email Address: raffcunn @comcast.net Current Occupation: Environmental Engineer Narrative: I have time to attend meetings and volunteer at events and programs. I have been participating with the Sustainability Committee for the past year.I have an environmental focused career and education background. I also have technical skills related to sustainability and public outreach and education experience. Board(s)/Committee(s): NA SUSTAINABILITY COMMITTEE Page 1/1 TOWN OF NORTH ANDOVER FESTIVAL COMMITTEE 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH q O stereo ',a•tiO O F SSACHUS� i I November 18, 2014 The Honorable Board of Selectmen Richard Vaillancourt, Chairman Town Building 120 Main Street North Andover, Mass. 01845 The Honorable Richard Vaillancourt, Chairman and the Board of Selectmen: The Festival Committee would like to bring back the family friendly event of the official tree lighting on the common. On behalf of the North Andover Festival Committee, The North Andover Lion's Club and the North Andover Rotary Club, I respectfully request the use of the North Andover Common for the Official Christmas Tree Lighting Celebration. This will be held on Sunday, December 7th from 4:OOPM until 6:00PM on the common. The Lion's and Rotary Clubs will be serving hot chocolate and sugar cookies to participants free of charge. Caroling will be encouraged before and during the tree lighting and Santa will make an appearance on the common stage and children are encouraged to visit him. We encourage our Board of Selectmen to participate in the holiday event. The Festival Committee respectfully requests that all municipal associated fees for goods and services be waived for this event. Respectfully submitted, y.-4�-�r2 Jeffrey J. Coco Co chairperson North Andover Festival Committee Application for the Use of the North Andover Town Common Please read the attached "Regulations for the Use of the North Andover Town Common"before completing this application. Section 1: General Information Name of North Andover group or individual applying for use of the Town Common: Festival Committee Note:The applicant, if an individual must be a resident of North Andover or, if a non-profit organization must have its principal place of business located in North Andover. North Andover Address of Group or Individual 120 Main St. North Andover Name of Contact Person: Jeff Coco Phone Number of Contact Person: 978-682-5212 or 978-490-6505 Email Address of Contact Person: cocoiema @luno.com Date(s) that Town Common use is requested:_December 7 2014 Note: Use is limited to one day only with allowances for set up and removal one half-day prior to the use and one half day after use, unless it is considered a holiday display pursuant to Section 9(b)of the Town Common Use regulations. Holiday displays may be allowed from the Thanksgiving Day until the following January 7th. A) Is the purpose of the use of the Town Common to for the public display of art, banners, signs and symbols? Yes X No B) Is the purpose of the use of the Town Common to conduct an event where more than twenty people may assemble and/or participate? X Yes No If the answer to Question A is yes, please complete Section 2, if the answer to Question B is yes,please complete Section 3. If the Answer to Questions A & B are both yes, please complete both Section 2 and Section 3. Section 2: Use of the Town Common for the Purpose of Display: Please describe what you will be displaying including a detailed description and dimensions: N/A Please provide a sketch or picture of what you will be displaying. ---- - - -Wil(-you need access to electricity-for your display?— - ---lfyes-farwhat-purpose - - -- N/A Please indicate on the attached map approximately where on the Town Common the display will be erected Section 3: Use of the Town Common for the Purpose of Conducting an Event. Please describe the nature and purpose of the event: Official tree lighting celebration with caroling and refresments The event will begin at 4:00 PM a.m./p.m. and end at 6:00 PM a.m./p.m. In total, how many individuals do you anticipate attending the event? 200 At any one time during the event, what is the maximum number of people expected to be on the common? 200 Please indicate on the attached map approximately where on the Town Common the event will take place. Note:We are requesting the use of the full common. Who will be the person or persons representing the applicant who will be present throughout the event? If these persons will be taking shifts, please provide the time of their shifts: Jeff Coco Will you be erecting any temporary structures on the common such as tents, fences, athletic equipment? NO If yes, please describe the size and type of structures: 10x10 easy-up tent for hot chocolate and sugar cookie distribution Will you need access to electricity for this event? yes If yes, for what purpose: public address equipment Will you be serving any food or beverages during the event? Hot Chocolate , Sugar Cookies Will you be charging a fee for any services provided such as food, beverages, games, races, etc.? no If yes; please provide a fee schedule and attach Please describe where vehicles of participants in the event will park: Please describe what your clean up plans consist of in terms of number of people assisting in the clean up, how trash will be removed from the common and disposed, etc: Trash (coffee cups)will be carried out and or placed in trash receptacles. Section 4:Acknowledgements and Signatures By submitting this application, the signer of this form agrees to the following: 1)That the signer is duly authorized to sign the application on behalf of the applicant and is a resident of North Andover or works for a non-profit organization whose principal place of business is located in North Andover. I 2)That the user of the common will comply with all rules, regulations and conditions applicable to the use of the common. 3)That the user of the common will hold the Town, its employees and agents harmless from any and all claims, suits, causes of action,judgments and demands of any nature made or obtained by third parties which result from activities or actions of the Town of North Andover, its agents or servants under this permit and if the judgment is entered against the Town of North Andover, said judgment will be paid by said applicant together with all interest thereon. Signed Printed Name:Jeffrey J. Coco Date: 11-18-14 Return completed application to: North Andover Town Hall Town Manager's Office 120 Main Street North Andover, MA 01845. 978-688-9510—Phone 978-688-9556—Fax tmsecretary @townofnorthandover.com MASS.AVE. .r - i t: Requesting use of the >' OSGOOD ST. whole common CO 4i lam^ ANDOVER ST. HAY SCALES J / l r NORTH ANDOVER !'1 £ ' , --Community Partnership--- rrc- �s To: Laurie Burzlaff From: Lt. Eric Foulds Date: November 21,2014 Re: Use of Common—Tree Lighting The Police Department recommends favorable action on the North Andover Festival Committee's request for Use of the North Andover Town Common on Sunday, December 7,2014 from 4:OOpm to 6:00pm, as outlined in the application. �I 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax:978-681-1172 TOWN OF NORTH ANDOVER Fii,e Deparlme�A Cetitral Fire He,,.,idquarters— Hre Preventio�i Office 124 IAAUq S�TREET N(I)RITI ANDOVI"IR, MASSACHUSI-I"I'l-S 01845 OORTH Andrew Mehifl(as D " Telephone(978) 688-9593 'hief F�re C '0 FAX (978)688-9594 U. F, McCarthy 'I.,,O Y.v anielpikasl towpoffiorthandovencorn 1"'ire Preventio i Officer ACHUS --------- ------ Town Managers Office 120 Main St. North Andover, Ma November 21,2014 The Fire Department recommends favorable action for the Festival Committee's request to use the Common for the annual Christmas Tree Lighting event on Sunday December 7, 2014 Respectfully, Lt Frederick McCarthy Fire Prevention 978-688-9590 IUD INTEROFFICE MEMORANDUM DATE: 12/1/14 TO: Laurie Burzlaff, Executive Assistant i FROM: Bruce Thibodeau CC: RE: Tree lighting on the Common The Division of Public Works has no objection to the request from Jeff Coco, of the Festival Committee to hold an official tree lighting ceremony on the Town Common on Sunday December 7, 2014 form 4:00pm to 6:00pm. North Andover Emergency Management Agency i To: Town Manager/B.O.S. I Fm: Emergency Management Agency RE: Original Car 20 i We have been storing the "original Car 20" at Lucent Tech. for about 6 years or so and they are asking us to have it removed. We (NAEMA) are asking for permission to surplus this vehicle. It has no redeeming value and we have found a scrap yard that is willing to give the town $500.00 for it and haul it away for free. With your permission we shall coordinate the removal as needed. Regards, John Savastano Deputy Director N.A.E.M.A. Licensing Commissioners I TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 NORTH '� 4�.;� '•.6 O Joyce A.Bradshaw,CMMC F A Telephone(978)688-9501 Town Clerk, * FAX(978)688-9557 SACHUS�t MEMORANDUM I � TO: Tracy M. Watson, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor,Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: November 25, 2014 SUBJECT: Food Truck Permit Attached please find an application from Mary Bishop,business address of 599 Boston Road, Billerica, Ma for a Food Truck Permit for"Augusta's Chicken on the Road." Included is a Board of Health Permit issued March 11, 2014. Also included are favorable recommendations from the North Andover Police Department and Building Office. The Fire Department is in touch with the owner regarding inspection of the truck. If you have any questions or concerns please do not hesitate to contact me or Joyce Bradshaw. Thank you. 1 . TOWN CLERK'S OFFICE,NORTH ANDOVER,NfASSACHUS81TS � MOBILE FOOD LICENSE APPLICATION FOR TAKEOUT FOOD SERVED BY MOBILE FOOD VENDORS (PLEASETYPE OR PRINT CLEARLY) l �,� Naive of Appllcant Date l Zh _.. :. D.O.B 3 S,S:N:' �� 7 ��Dr Lic#:: _-._. Fad:IDtl: 7 . fiz Name of Business: () }fit S � ,'iL�-)r /Y 1:�tJ Z0 a'-L. uslness:Adds � � s'Telephone: � Home Address: . l.�7 !/ 1�1 S ^/{ !,e if 417// Cell Phone: . He%vkers 8,Ppddlom License# A Pleas_a provide the following for each ov ne-and.all-e.mployees:.(if more space Is needed use back of form). Soclak$$GUrlt�►i1[1nS�6� ,. _ 7 g� � � ..��*�;.��•� - ..,:_� _ . :A� . i`�afion n anon= Y N Y N U,Js 2 - � - zr Y N: '76 i< ^- - G// 1 S L1 S_ Y N Y N Application Review(Required Before Mobile Food.Llcanse Decrier 7�---4-IS� V PjkOVIDEt THE FOLLOWING INFORMATION, What will 6e°the hours df operaflon l �t / e er— � le e-� What Address vdi the vehicle originate from: What.provisions have been made for:tTasil removal? UPS rs trt. r�JG-� - What provisions.have been trade W resftobir faa►ilties7 �'�� 1� /�� Have.you applied to the Board of-Healih for a food:.]etmlt?,:. -—(YES) _(NO) j Will you be' seeking permission tot the following[terns: Free-standing Sign: (YES) {NO) Table gaits:_{YESj {NO) t�fiis l airmen,:, (YES). PLEASE ATTACH A SEPARATE LIST•OF THE PRIVATE LOCATIONS INHERE THE MOBILE.FOOD VEHICLE WILL 1§9 DEPLOYED A14D ATTACH A SKETCH OF THE VEHICLE WILL BE POSTIONED AND OTHER:D1 TAILS-OF THE AREA TO BE LICENSED. — _— --t theuriderstgnd;stafethatthe fnfortratiorrpraafdecF irrfhis appHcattorr�nd�ssocafeti attachments is#ttre�ah¢arcnratq#b#ite iaesttf ----- my knowledge. Note, No Mobile Food License will be approved dnfil-the applicant addresses ati'lssues and conberns7o:ihe sadsfactlon,-of the Board of Selectmen. A MFL will NOT be Issued unill all required inspections have been conducted,,permits granted,and flnat approvals given. �? COMMONWEALTH OF MASSACHUSETTS North Ai DER. BHP-201404 4t2 ndover BUAARD OF HEALTH FEE I Chicken on the Road, $s5:oa: DATE tML I March 11,2014 j - '599'Bokon Rd.I3IILERICA,,MA 01821 _..._ ---------- ADDRESS l � IS HEREBY GRANTED A"MoEile Food Truck Mobile Food Umt/Piuficart Plan and Opetutions Applicatibn File. This Pernik'is granted in-c with the Statutes and ordinances relating thereto,and expires Dec @tuber 'I:X014 Unless,sooner sus Pen,eii:orrevoked RESTRICTIONS:Chicken cutlet subs,chicken bites;.fries. LNO tact:Mary;Bishop 97$.505.8852 BOARD OF i HEALTH IVE-Mobile Food Truck ---------- -- BOARD OF HEAI TH CHAIRMAN i I . I x » it . i - NORTH ANDOVER ;f •--Community Partnership To: Karen Fitzgibbons From: Lt.Eric Foulds �� Date:November 14,2014 Re: Mobile Food License The Police Department has no issue with Mary Bishop's request for Mobile Food License for Augusta's Chicken on the Road as outlined in the application. 1475 Osgood Street,North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax.978-681-1172 'F OWN OF"NORTH ANDOVER Fire Deparonent Centra 11,1re I leadqtiarters Hre Prevention OfIlee i 24 M A IN STR 1--`E"f" N 0 IRJJ I AND 0 V E R, M A S S A CI-1 U S ETTS 0 1�8d 5 OORT,L# Andrew qu)H(,as 4, 1-`�re Chief W Telephone(978) 688--9593 FAX (978) 688-9594 U. F, McCarlhy ..................age Hre 13ireventioni Officer S CHUS fm ccaarth. (i a Irg Town Clerk's Office 124 Main St North Andover, Ma November 25, 2014 Karen, On November 25, 2014 1 inspected a food truck,DBA Chicken on the Road, licensed under Augusta Subs 599 Boston Road Billerica, Ma. I was satisfied with the equipment present and the accompanied permitting and inspection tags and certificates. The Fire Department recommends favorable action in granting the necessary permitting to allow this company to provide food service in the Town of North Andover. Regards, Lt. Frederick McCarthy Fire Prevention 978-688-9590 Fitzgibbons, Karen From: Leathe, Brian Sent: Wednesday, November 19, 2014 11:57 AM To: Fitzgibbons, Karen Subject: RE: Mobil Food Truck License Application The Building Department has no issues with the Chicken Truck. From: Fitzgibbons, Karen Sent: Wednesday, November 12, 2014 2:37 PM To: Foulds, Eric; McCarthy, Fred; Brown, Gerald Cc: Gallagher, Paul; Melnikas, Andrew; Leathe, Brian Subject: Mobil Food Truck License Application Hi All, Attached please find an application for a mobil food truck, Chicken on the Road. This item will be placed on the December 1, 2014 BOS/Licensing Commission meeting,therefore please have your recommendations to me no later than Friday, November 21, 2014. Thank you, Karen i TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NOR7N Andrew Melnikas 0 Telephone(978) 688-9593 Fire Chief 0 FAX (978) 688-9594 Lt. F. McCarthy amelnikas@townofnorthandover.com Fire Prevention Officer ass^cHUSE� finccarthy @townofnorthandover.com Town Clerk's Office 124 Main St North Andover,Ma November 19,2014 Karen, In regards to the applicant applying for a mobile food truck permit,DBA Augusta's Chicken on the Road, the Fire Department has the following recommendations. This truck will need to be inspected by the Fire Department and must comply with all State and Local regulations regarding cooking equipment and other related equipment such as special suppression systems, exhaust hoods, extinguishers,propane fuel and egress. The owner should contact the FD and schedule an appointment with Fire Prevention to inspect the vehicle.The FD will require documentation on certain equipment related to cooking. Regards, Lt.Frederick McCarthy Fire Prevention 978-688-9590 i Fitzgibbons, Karen From: McCarthy, Fred Sent: Thursday, November 20, 2014 3:22 PM To: Fitzgibbons, Karen Subject: Food truck vendor Karen, 1 just spoke to the owner Karen,she will arrange to have me inspect the vehicle real soon. Fred New Business \ 1 \ \\. _ -iioz 'i aagWDDD(] aa5eueA unnol aolAeA nnaapuy WIL lei :) ueui :j Ji)AO `kU` " " " IJO 'k l 10 UM v V4 1\4 %JJL Budget Development Process Selectmen adopt Fiscal Year Budget Calendar. Selectmen hold Strategic Planning Meeting (September). Selectmen approve annual Budget Policy Statement (October) Budget request packages are sent to departments. Town Manager presents Five Year Financial Forecast. Revenue and Fixed Cost Review Committee approves final report. Superintendent submits budget to School Committee. Departmental operating budget requests submitted to Town Manager. School Committee holds public hearing. School Committee approves school department budget. Town Manager recommends budget to Selectmen. Selectmen approve its budget recommendations Finance Committee holds meetings with Town Manager and Department representatives. Finance Committee holds public hearing. Finance Committee approves its budget recommendations. Town Meeting approves final budget. North Andover Is Mission and Vis 'ion MISSION The Town's purpose is to offer services and government that provide for the general welfare, education and public safety of its residents. The administration of the Town fosters this commitment to community by delivering municipal services in a professional, cost-effective manner through prompt, courteous and equitable service and by insuring that the public's business is conducted with the highest level of integrity. VISION The Town of North Andover is dedicated to serving residents and to creating a community in which residents mayjoin together for the common good. Budget Pressures The economic recovery has been inconsistent and uncertainty remains. Non-discretionary spending, like pension nsura EeS �, have risen faster than inflation for the past decade. State revenues have not shown steady growth which will impact local aid as evidenced by the recent gC cuts. Continued investment will be required to address previously deferred building maintenance and space needs. `tandAr� ,1rh �c� Ct�hi� i��ti�n At of revenues Uncertainty of Special Education costs can have an adverse impact on managing the School Department Budget. FiveYear Financial Forecast Pro Forma Assumptions — General Fund Revenues Based on Fixed , . Increase Tax Levy by 2.5%. New Growth to remain steady at shook per year. Debt Exclusion figures are actual based on the debt schedule . Local Receipts are assumed to increase by slightly more than 2 .8% in FY16and 2 . 5 % annuallythereafter. State Aid projected to be level funded in FY16and increase by 2 .0% i n each fiscal year from FY17- FY20. Operating Transfers are assumed to increase at 2 . 5% during the five year period . Revenue Allocation by Percentage Tax Levy State Aid Local Receipts Other 120 7 5 4 5 2 3 3 2 2 2 2 Zoo ME 0 60 40 20 0 FYo6 FY07 FYo8 FYo9 FYio FY11 FY12 FY13 FY14 FY15 FY16 FiveYear Financial Forecast Pro Forma Assumptions — General Fund Expenses Health Insurance is assumed to be level funded for FY16 and increase by 7.5% from FY17 through zo. Other Personnel Benefits (primarily Retirement) are projected to increase by 8% in FY16 and 8% in each of the other four fiscal years. Debt Service figures are actual based on existing and assumed debt schedules and include ESCo and Facility Master Plan related debt. Utility savings to stay within respective department budgets (exclusive of PM) General Government spending assumed to increase 3.5% in FY16 and 3.5% thereafter. FiveYear Financial Forecast Pro Forma Assumptions — General Fund Expenses Con't Support Services projected to increase by 4.0% for the five year period from FY16-FY20. School Department expenses assumed to increase 3.5% in FY16 and 3.5% each year from FY17 through FY20. School Department rent appropriation (stook) to stay with department Public Works expenses assumed to increase by 3.5% in FY16 and 3.5% each year from FYI-7- FY20. Public Safety expenses are assumed to increase by 3.5% in FY16 and in each from FYI-7 through FY20. Estimated Retirement Appropriation FY:L6 - FY24 8noo,mm 7\»»»,»»» 6,nnn,nnn 5'»»»'»»» 4'»»»'»»» ],»»»'»»» 2,000,000 4»»0,»»» The Impact of the Migration to the GIC As a % of Total 'Expenditures 25% 20% Delta is approximately cn $ii.z million 15% c rc 4 o o 10% 0 5% 0% FY15 FY16 FY17 FYA FYig FY20 FY21 FY22 FY23 FY24 GIC Self-Insured M own ot' North General Fund Expenditures FY3.6 General Government 5% Support Services 2% Other Personnel Benefits \ \\ /o o r 6 Other Non-Departmental 3% Schools 49% FiveYear Financial Forecast Revenue and Expenditure Summary General Fund Excluding Free Cash FY15-Adopted FY16-EST FY17-EST FY18-EST FY19-EST FY20-EST REVENUES Property Taxes $ 63,039,283 $ 65,230,265 $ 67,476,022 $ 69,777,922 $ 72,137,370 $ 74,555,805 New Growth 600,000 600,000 600,000 600,000 600,000 600,000 Debt Exclusion 1,705,849 1,867,461 1,853,589 1,842,680 590,633 345,549 Total Tax Revenue $ 65,345,132 $ 67,697,726 $ 69,929,611 $ 72,220,602 $ 73,328,004 $ 75,501,354 Local Receipts- 8,995,995 9,068,334 9,295,042 9,527,418 9,765,604 10,009,744 State Aid 9,749,141 9,595,512 9,835,400 10,081,285 10,333,317 10,591,650 Total Operating Revenues $ 84,090,268 $ 86,361,572 $ 89,060,053 $ 91,829,306 $ 93,426,924 $ 96,102,747 Operating Transfers/Other 1,576,647 1,551,390 1,590,175 1,629,929 1,670,677 1,712,444 Total Revenues $ 85,666,915 $ 87,912,962 $ 90,650,228 $ 93,459,235 $ 95,097,602 $ 97,815,192 EXPENSES General Government $ 4,500,227 $ 4,657,735 $ 4,820,756 $ 4,989,482 $ 5,164,114 $ 5,344,858 Group Health 9,846,537 9,846,537 10,191,166 10,955,503 11,777,166 12,660,453 Other Personnel Benefits 4,972,935 5,370,770 5,800,431 6,264,466 6,765,623 7,306,873 Other Non-Departmental 2,149,814 2,225,057 2,302,935 2,395,052 2,490,854 2,590,488 Debt Service 5,876,612 5,965,789 6,450,320 6,709,545 5,929,514 5,929,514 Public Works 4,319,636 4,470,823 4,627,302 4,789,258 4,956,882 5,130,373 Schools 42,312,661 43,612,479 45,138,916 46,718,778 48,353,935 50,046,323 Support Services 1,704,357 1,772,531 1,843,433 1,917,170 1,993,857 2,073,611 Public Safety 9,982,596 10,331,987 10,693,606 11,067,883 11,455,259 11,856,193 Total Expenses $ 85,665,375 $ 88,253,709 $ 91,868,864 $ 95,807,136 $ 98,887,203 $ 102,938,685 Surplus/(Deficit) $ 1,540 $ (340,746) $ (1,218,636) $ (2,347,902) $ (3,789,601) $ (5,123,494) Plan the work, work the plan . . . our path to fiscal stability Maintain acceptable service levels . Understand that employees represent our most important asset. Control the increases of discretionary spending to sustainable levels. Build reserves to create financial flexibility. Recognize the impact to the taxpayer of our decisions. Develop strategic partnerships. Invest in our infrastructure . Reduce our energy costs . AA, .............. Keep debt service costs under control . Use technology to reduce the cost of service delivery. Al Budget Pressures "Uncertainty of Special Education costs can have an adverse impact on managing the School Department Budget." HOW DOWE ADDRESSTHIS CRITICAL PROBLEM? ONE POSSIBLE SOLUTION Spec - aI- Education Stabilization Fund Purpose : To create stability in the School Department budget by providing a permanent reserve fund ( per MGL Chapter 40, Sec . 5B) . Recommend Appropriating $750, 000 from Free Cash to establish the Fund . Establish a Financial Reserve Policy to outline fund balance parameters . Can be appropriated annually by town meeting vote to offset unforeseen costs . The Road to Fiscal Stability Report Card Control the cost of employee benefits including health insurance . Build reserves to avoid the service level deficiencies that can result from layoffs. Develop strategic partnerships. In - progress Maintain our infrastructure . � Reduce our energy costs . ./ Keep debt service costs in control . � Use technology to reduce the cost of service delivery. •e Sustainability the North Andover definition If the decisions we make today do not result in a quality of life for future generations that is at least as good as we have, then we have not achieved our goals of stewardship and sustainability. Old Business Public Comment Town Manager' s Report Capital Protects As of December 1, 2014 School Department Administration Building $2,645,000 Milestone Due Date Design development drawings complete 15-Oct-13 Design development estimate 31-Oct-13 Planning Board - site plan review 5-Nov-13 Construction bid documents complete 27-Dec-13 Construction bid documents issued 2-Jan-14 Filed subcontractor bids due 21-Jan-14 General contractor bids due 30-Jan-14 Construction contract awarded 3-Mar-14 Construction starts 7-Apr-14 Substantial completion 30-Apr-15 Redevelopment of McEvoy Field - $1,193,350 Milestone Due Date Substantial completion 10-Oct-14 Field available for public use 1-Sep-15 Milestone Due Date Substantial completion 29-Jul-14 Commissioning 14-Oct-14 Capital Protects As of December 1, 2014 Central Fire Station $ ,6t11 ,00D; Milestone Due Date Architect proposals due 24-Oct-13 Selection and contract execution with architect 3-Dec-13 Architect to meet with stakeholders 20-Dec-13 Develop preliminary design and cost estimate 31-Mar-14 Appropriation request at Annual Town Meeting 20-May-14 Site Plan Review- Planning Board 15-Jul-14 Zoning Variance -Zoning Board of Appeals 22-Jul-14 Request for Determinations of Applicability- Conservation Comm. 13-Aug-14 Construction bid documents issued 27-Aug-14 Filed subcontractor bids due 23-Sep-14 General contractor bids due 2-Oct-14 Construction contract awarded 17-Oct-14 Construction starts 3-Nov-14 Substantial completion 25-Sep-15 Water/High Streets Roadway Improvements-$1,475,000 Milestone Due Date Data collection and field survey 7-Jan-14 Traffic analysis 17-Jan-14 Streetscape and lighting review 28-Feb-14 Preliminary plans completed 19-Apr-14 Public information meeting 8-May-14 Appropriation request (lights only) at Annual Town Meeting 20-May-14 Construction_bid documents issued 21-Aug-14 General contractor bids due 17-Sep-14 Construction contract awarded 8-Oct-14 Construction starts 6-Apr-15 Substantial completion 12-Jun-15 Capital Projects As of December 1, 2014 'Scholfield Mill Renovations-'$130,000 Milestone Due Date Review of existing conditions 11-Oct-13 Schematic design 13-Dec-13 Design development 17-Jan-14 Construction bid documents complete 16-Apr-14 General contractor bids due/Town decision to reject 15-May-14 Roofing bid/construction 17-Jun-14 Sitework bid/construction 10-Oct-14 Gutters bid/constructon 15-Oct-14 Insulation bid/construction 7-Nov-14 Windows bid/construction 14-Nov-14 Siding bid/construction 21-Nov-14 Structure bid/construction 21-Nov-14 Painting 1-Jun-15 Interior Renovations 1-Jun-15 Renovation of Former Fire Station 1'$4,500,000 Milestone Due Date OPM proposals due 19-Aug-14 Selection and contract execution with OPM 5-Sep-14 Architect proposals due 23-Sep-14 Selection and contract execution with architect 27-Oct-14 Architect to meet with stakeholders 12-Nov-14 Develop preliminary design and cost estimate 30-Jan-15 Appropriation request at Annual Town Meeting 19-May-15