HomeMy WebLinkAbout2018-09-27 North Andover Housing Authority Minutes
North Andover Housing Authority
Cathy Hoog, Executive Director
One Morkeski Meadows (978) 682-3932
North Andover, MA 01845 (978) 794-1142 FAX
(800) 545-1833 Ext. 100 TDD
Minutes of the Meeting
September 27, 2018
The regular meeting of the North Andover Housing Authority was held on Thursday,
July 26, 2018 in the community room at McCabe Court, North Andover, MA at 4:00 P.M.
Proper 48-hour notice was filed with the Town Clerk.
Mary Beth Soucy-Larkin called the meeting to order at 4:00 P.M. and upon roll call the
following answered present: absent:
Mary Beth Soucy Larkin
Madeleine Sutcliffe
Francis McCarty
Edward Capodilupo
Stephen Long
Present in addition to board members was Cathy Hoog, Executive Director
Minutes
The first agenda item was the reading of the minutes of the last Board Meeting on 7/26/2018. A
motion was made by Edward Capodilupo which was seconded by Madeleine Sutcliffe to approve
the minutes as is. All members voted affirmative.
Tenant Participation
None
Old Business
None
New Business
The Executive Director provided members of the Board with a complete update on the gas
disaster and the developments that were affected, what the plan was for temporary conversions to
provide heat/hot water and what has been communicated to the residents. The Executive
Director provided members of the Board with a report from DHCD Engineer, Marty Vicky,
outlining the possible solutions for temporary conversions.
a. Distribution of NAHA Financial Statements, Move/In Out Report, Resident Balance
Reports, work order reports-ED distributed reports to the Board.
b. Board Vote-DHCD Project 196052 Family Housing Doors and Light Poles Project
Change Order in the amount of $3,116.84. This change order is for addition of
mailboxes and the price difference for doors with larger openings. -A motion was
made by Stephen Long which was seconded by Francis McCarty. All members voted
affirmative to approve the change order.
c. Board Vote-Contract for lowest eligible bidder-Sunshine Paving DHCD FISH
196056, Bingham Way Parking Lot Construction in the amount of $51,000-A motion
was made by Madeleine Sutcliffe which was seconded by Frank McCarty. All
members voted affirmative on the award of the contract to Sunshine Paving.
d. Board Vote-Change Order in the amount of $75,404.95 for DHCD FISH project
196039. Board had previously voted/approved $74,000.00 for this change order at
the June meeting. The Change Order was modified to include $1,404.95 additional
requiring another Board Vote. A motion was made by Edward Capodiluop which
was seconded by Stephen Long to approve the change order with the addition.
e. Board Discussion-ED Employee Evaluation Forms were given to Chairman Soucy-
Larkin for Review and Summary for next Board meeting to fulfill the annual
evaluation requirement.
f. Board Vote-Write Offs of Debt Report for fiscal year 2018 in the amount of
$5095.98. ($4194.98 of this debt was reported to credit bureau/collection agency forj
two eviction cases as noted on the report). A motion was made by Stephen Long
which was seconded by Francis McCarty. All members voted affirmative to write
offs Debt Report for fiscal year 2018.
g. Board Vote-Cathy Hoog, Executive Director presented an emergency conversion plan
as designed by DHCD Mechanical Engineer to the members of the Board. A
discussion took place regarding the proposed emergency conversion plans for each of
the sites without gas to enable sites to get hot water and heat if it was determined that
the gas restoration would take too long and become problematic for the residents. A
motion was made by Stephen Long which was seconded by Francis McCarty to allow
for Executive Director to move forward with any emergency conversion plans that
were needed in the weeks to come. All members voted affirmative.
Update-Modernization Projects
ED updated the board on the status of the Bingham Way parking window/door projects,
Bingham Way Sidewalks Project, McCabe Court Windows and Doors and the project at
Family Housing for doors and lighting.
Edward Capodilupo motioned to adjourn the meeting which was seconded by Madeleine
Sutcliffe. All members voted affirmative to adjourn the meeting.
Mary Beth Soucy-Larkin declared the meeting adjourned at 5:01 P.M.
Respectfully Submitted,
Cathy Hoog, Executive Director