Loading...
HomeMy WebLinkAbout2019-01-28 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES January 28, 2019 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 7:00PM in the Town Hall Meeting Room. The open session meeting was recorded. ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Chris Nobile, Richard Vaillancourt, Rosemary Smedile, Town Manager Andrew Maylor, Deputy Town Manager, Meghan Jop, Assistant Town Manager, Denise Casey and Executive Assistant, Laurie Burzlaff. PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF MINUTES: Chris Nobile made a MOTION, seconded by Richard Vaillancourt to approve the Executive Session Minutes of December 27, 2019. Motion approved 5-0. Richard Vaillancourt made a MOTION, seconded by Chris Nobile to approve the Open Session Minutes of January 14, 2019. Motion approved 5-0. Richard Vaillancourt made a MOTION, seconded by Phil DeCologero to approve the Open Session Minutes of January 22, 2019. Motion approved 5-0. GOVERNMENTAL REPORTS Update on Recreation Complex Assistant Town Manager, Denise Casey, gave an update regarding the Recreation Complex. The bid should go out in mid-March with construction to begin in the spring. Rick Green of 357 Rea Street and chair of the Middle School Fields Committee explained that the Middle School Fields Committee has completed their charge so there will not be any further meetings. A fundraising group will now be formed. Update on Senior Center Project Deputy Town Manager, Meghan Jop, gave an update on the Senior Center project. The project is in the final stages of schematic design. CONSENT ITEMS (taken out of order) Request of North Andover Little League to close Main Street from Water Street to Waverly Road, Waverly Road from Main Street to Dana Street and Dana Street on Saturday, May 4, 2019 from 8:15AM to 10:00AM for their annual Little League Parade Marc Cooperstein of the North Andover Little League was present to explain the request to hold their annual parade. All relevant departments reviewed the request and had no issues. The route is the same as years past. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the request of the North Andover Little League to close Main Street from Water Street to Waverly Road, Waverly Road from Main Street to Dana Street and Dana Street on Saturday, May 4, 2019 from 8:15AM to 10:00AM. Motion approved 5-0. LICENSING COMMISSIONERS: Phil DeCologero made a MOTION, seconded by Richard Vaillancourt to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request from Merrimack College for three one day wine and malt licenses for concessions at the Rogers Center on the following dates/times: February 21, 2019 from 6:00PM-11:00PM February 22, 2019 from 6:00PM-11:00PM February 23, 2019 from 2:00PM-9:00PM 2 Board of Selectmen Minutes January 28, 2018 Rosemary Smedile made a MOTION, seconded by Regina Kean that the Board of Selectmen, acting as Licensing Commissioners, approve the three one day wine & malt licenses for stndrd Merrimack College for concessions at the Rogers Center on February 21, 22 and 23, 2019, as presented. Motion approved 5-0. Request from Smolak Farms for two one day wine and malt licenses for dinners at the farm stand from 5:30PM-9:00PM on February 14, 2019 and February 16, 2019 Regina Kean made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the two one day wine and malt licenses for dinners th at the farm stand at Smolak Farms from 5:30PM to 9:00PM on February 14 and February 16, 2019, as presented. Motion approved 5-0. Rosemary Smedile made a MOTION, seconded by Regina Kean to close a meeting of the North Andover Licensing Commission. Motion approved 5-0. CONSENT ITEMS (continued) Accept grants from Commonwealth of Massachusetts Executive Office of Public Safety and Security in the amount of $4,354.00 for Student Awareness of Fire Education (S.A.F.E) program and $2,600.00 for the senior S.A.F.E. program These are grants the Fire Department receives every year for fire safety education. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the grants in the amount of $4,354 and $2,600 from the Commonwealth of Massachusetts for the S.A.F.E. programs. Motion approved 5-0. Accept grants from Commonwealth of Massachusetts Executive Office for Administration and Finance in the amount of $25,000 for developing a Gap Assessment and for $32,500 to develop a Continuity of Operations Plan These two grants are a result of the Town entering into the second Community Compact with the Baker- Polito Administration. Richard Vaillancourt made a MOTION, seconded by Phil DeCologero that the Board of Selectmen accept the grants in the amount of $25,000 and $32,500 from the Commonwealth of Massachusetts for the development of a Gap Assessment and development of a Continuity of Operations Plan. Motion approved 5-0. Accept grant from the Lawrence Partnership in the $67,500 for marketing campaign from the Municipal Discretionary Fund established to support business recovery after the Columbia Gas disaster. Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the grant in the amount of $67,500 from the Lawrence Partnership for the business marketing campaign. Motion approved 5-0. Appointment of two members of the Board of Selectmen to the Utility Abatement Review Board The Utility Abatement Review Board was established to hear appeals of water/sewer abatement requests that have been denied by the Department of Public Works. The policy, which was adopted by the Selectmen in 2015, requires 2 members of the Board of Selectmen to serve on the Board. There is currently an appeal pending which must be heard no later than February 15, 2019. Phil DeCologero made a MOTION seconded by Richard Vaillancourt that the Board of Selectmen appoint Chris Nobile to serve on the Utility Abatement Review Board. Motion approved 5-0. Chris Nobile made a MOTION seconded by Richard Vaillancourt that the Board of Selectmen appoint Phil DeCologero to serve on the Utility Abatement Review Board. Motion approved 5-0. Vote on scope of work for municipal management recruitment firm for the Town Manager search Included in the packets was the Request for Quotes for an Executive Recruiting Consultant for the Town Manager search. The Board asked for the scope to include defining the roles of the consultant and the screening committee and educating the committee on their roles and responsibilities. Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen accept the Request for Quotes for an Executive Recruiting Consultant, as amended. Motion approved 5-0. 3 Board of Selectmen Minutes January 28, 2018 OLD BUSINESS Update regarding Acting Town Manager Chairwoman Kean informed the Board that Lyne Savage has accepted the appointment as Acting Town Manager. NEW BUSINESS None Included in the packet were the monthly reports from the Police, Fire, IT and Building Departments, the Opioid Report and the job posting/vacancy log. None ADJOURNMENT Phil DeCologero made a MOTION, seconded by Chris Nobile to adjourn the meeting at 8:30p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: Minutes of January 14, 2019 Minutes of December 27, 2019 Minutes of January 22, 2019 Recreation complex plan Little league parade request Merrimack request Smolak Farm request Grant letters Utility Abatement Review Board memo Departmental reports TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Regina Kean, Chairman TEL. (978) 688-9510 Phil DeCologero, Clerk FAX (978) 688-9556 Chris Nobile Rosemary Connelly Smedile Richard Vaillancourt BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA MONDAY, JANUARY 28, 2019 7:00 PM OPEN SESSION TOWN HALL MEETING ROOM 120 Main Street I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. PUBLIC COMMENT IV. APPROVAL OF MINUTES A. December 27, 2018 Executive Session Minutes, as written B. January 14, 2019 Open Session Minutes, as written C. January 22, 2019 Open Session Minutes, as written V. GOVERNMENTAL REPORTS A. Update on Recreation Complex B. Update on Senior Center Project VI. LICENSING COMMISSIONERS A. Request from Merrimack College for three one day wine and malt licenses for concessions at the Rogers Center on the following dates/times: 1. February 21, 2019 from 6:00PM-11:00PM 2. February 22, 2019 from 6:00PM-11:00PM 3. February 23, 2019 from 2:00PM-9:00PM B. Request from Smolak Farms for two one day wine and malt licenses for dinners at the farm stand from 5:30PM-9:00PM on February 14, 2019 and February 16, 2019 VII. CONSENT ITEMS A. Accept grants from Commonwealth of Massachusetts Executive Office of Public Safety and Security in the amount of $4,354.00 for Student Awareness of Fire Education (S.A.F.E) program and $2,600.00 for the senior S.A.F.E. program B. Accept grants from Commonwealth of Massachusetts Executive Office for Administration and Finance in the amount of $25,000 for developing a Gap Assessment and for $32,500 to develop a Continuity of Operations Plan C. Accept grant from the Lawrence Partnership in the $67,500 for marketing campaign D. Request of North Andover Little League to close Main Street from Water Street to Waverly Road, Waverly Road from Main Street to Dana Street and Dana Street on Saturday, May 4, 2019 from 8:15AM to 10:00AM for their annual Little League Parade E. Appointment of two members of the Board of Selectmen to the Utility Abatement Review Board F. Vote on scope of work for municipal management recruitment firm for the Town Manager search VIII. OLD BUSINESS A. Update regarding Acting Town Manager IX. NEW BUSINESS X. T A. Monthly reports 1. Police 2. Fire 3. Opioid 4. IT 5. Building 6. Job posting/vacancy log XI. XII. NEXT MEETING DATE Monday, February 11, 2019 XIII. ADJOURNMENT BOARD OF SELECTMEN MINUTES December 27, 2018 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 5:00PM in the Town . ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Richard Vaillancourt, Rosemary Smedile, Town Manager Andrew Maylor and Executive Assistant, Laurie Burzlaff. EXECUTIVE SESSION Executive session-M.G.L. Chapter 30A, §21(a) reason #2-to conduct contract negotiations with non-union personnel Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen enter into Executive Session for Reason #2 under MGL Chapter 30A Section 21(a), to conduct contract negotiations with non-union personnel not to return to open session. Roll call vote- Vaillancourt-yes; Kean-yes; Smedile-yes; DeCologero-yes. Motion approved 5-0. The Town Manager informed the Board that he is in the process of negotiating a position with the state. ADJOURNMENT: Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, to adjourn the executive session at 5:15 p.m. Roll call vote: Kean-yes, Smedile-yes, Vaillancourt-yes, DeCologero-yes. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: None BOARD OF SELECTMEN MINUTES January 14, 2019 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 7:00PM in the Town Hall Meeting Room. The open session meeting was recorded. ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Chris Nobile, Richard Vaillancourt, Rosemary Smedile, Town Manager Andrew Maylor, Deputy Town Manager, Meghan Jop, Assistant Town Manager, Denise Casey and Executive Assistant, Laurie Burzlaff. PLEDGE OF ALLEGIANCE PUBLIC COMMENT NONE RECOGNITION Swearing in of Fire Lieutenant Jeff Gartside Jeff Gartside was sworn in as Fire Lieutenant. Retirement of Lieutenant Robert Bonenfant Lieutenant Bonenfant retired after 32 years on the job. Chairwoman Kean presented Lieutenant Bonenfant with a certificate of appreciation. Distinguished Budget Presentation Award from Government Finance Officers Association For the sixth year in a row, the Town received the Distinguished Budget Presentation Award from the Government Finance Officers Association. CONSENT ITEMS (taken out of order) Vote to approve and sign the Fire Chief contract The Town Manager recommended the contract with Fire Chief, William McCarthy be renewed. A copy of the contract was included in the packets. Richard Vaillancourt made a MOTION, seconded by Phil DeCologero that the Board of Selectmen approve and sign the contract between the Town and Fire Chief William McCarthy. Motion approved 5-0. APPROVAL OF MINUTES Richard Vaillancourt made a MOTION, seconded by Chris Nobile, to approve the Open Session Minutes of December 17, 2018. Motion approved 5-0. DONATIONS Accept donation from Elizabeth Armstrong to the Fire Department in the amount of $500.00 For the past several years, Elizabeth Armstrong has generously donated to the Fire Department and the Police Department. Accept donation from Elizabeth Armstrong to the Police Department in the amount of $250.00 Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen accept the donations from Elizabeth Armstrong of $500.00 to the Fire Department and $250.00 the Police Department to the to be used for any needed services or materials for the departments. Motion approved 5-0. Accept donation from the Joseph N. Hermann Youth Center, Inc. to Youth and Recreation Services in the amount of $8,700.00 The JNHYC raised funds at their annual auction for Youth Center memberships for families that do not have the ability to pay for a membership. Chris Nobile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen accept the donation of $8,700.00 from the Joseph N. Hermann Youth Center, Inc. to Youth and Recreation Services to be used for memberships. Motion approved 5-0. 2 Board of Selectmen Minutes January 14, 2019 LICENSING COMMISSIONERS: Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request for six one day wine and malt licenses for dinners at the farm stand at Smolak Farms on the following dates/times: January 18, 2019 from 6:00PM-10:00PM February 2, 2018 from 5:30PM-9:00PM February 14, 2019 from 5:30PM-9:00PM February 16, 2019 from 5:30PM-9:00PM March 2, 2019 from 5:30PM-9:00PM March 16, 2019 from 5:30PM-9:30PM The Board only took action on the first request as the others were withdrawn by the applicant. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the one day wine and malt licenses for a dinner at the farm stand at Smolak Farms on January 18, 2019 from 6:00PM-10:00PM. Motion approved 5-0. Request for two one day wine and malt licenses for concessions at the Rogers Center at Merrimack College from 6:00PM-11:00PM on January 18, 2019 and January 19, 2019. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectman, acting as Licensing Commissioners, approve the two one day wine & malt licenses for Merrimack College for concessions at the Rogers Center on January 18, 2019 and January 19, 2019 from 6:00pm to 11:00pm, as presented. Motion approved 5-0. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt to close a meeting of the North Andover Licensing Commission. Motion approved 5-0. CONSENT ITEMS (continued) nual Performance Evaluation the respective evaluation findings of the Board, prepared by Chairman Kean and Cathy Darby, Director of Human Resources. Chairwoman Kean gave a brief summary of the evaluation. The Board praised Mr. Maylor for his work during the Columbia Gas crisis. Richard Vaillancourt made a MOTION, seconded by Phil DeCologero that the Board of Selectmen Vote approved 5-0. Vote to approve and sign the Police Chief contract Included in the packet was the renewal contract with the Police Chief. The Town Manager recommended the Board sign the agreement. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen sign the contract between the Town and Police Chief Charles Gray. Motion approved 5- 0. GOVERNMENTAL REPORTS Process for assessing properties and requesting an abatement The Town Manager explained the process for assessing properties and requesting an abatement. The Town will be posting frequently asked questions and answers regarding the process. Chairwoman Regina st Kean reminded everyone that the deadline for filing an abatement is February 1. OLD BUSINESS None NEW BUSINESS None None 3 Board of Selectmen Minutes January 14, 2019 th Chris Nobile announced the high school is in its 10 year of being in the DECA competition with 186 students participating this year. ADJOURNMENT: Phil DeCologero made a MOTION, seconded by Richard Vaillancourt to adjourn the meeting at 8:15p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: Minutes of December 17, 2018 GFOA letter Donation letters from Elizabeth Armstrong Donation memorandum-JNHYCI Smolak Farm license request Merrimack College license request Contract with Chief William McCarthy Contract with Chief Charles Gray BOARD OF SELECTMEN MINUTES January 22, 2019 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 6:33PM in the Town Hall Meeting Room. The open session meeting was recorded. ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Chris Nobile, Richard Vaillancourt, Rosemary Smedile, Town Manager Andrew Maylor, Deputy Town Manager, Meghan Jop, Assistant Town Manager, Denise Casey, Executive Assistant, Laurie Burzlaff and Town Counsel, Suzanne Egan. EXECUTIVE SESSION Executive Session under M.G.L. Chapter 30A, Section 21(a)(2) to discuss contract negotiations with non-union personnel Richard Vaillancourt made a MOTION, seconded by Chris Noble that the Board of Selectmen enter into executive session pursuant to MGL Chapter 30A, §21(a), reason #2- To discuss contract negotiations with non-union personnel and to return to open session. Roll call vote: Smedile-yes, Nobile-yes, Kean-yes, DeCologero-yes, Vaillancourt-yes The Board returned to open session at 7:15PM PLEDGE OF ALLEGIANCE PUBLIC COMMENT NONE CONSENT ITEMS Vote to accept resignation of Town Manager, Andrew Maylor Chris Nobile made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the resignation of Town Manager, Andrew Maylor, effective February 17, 2019 and to authorize the Chairman to enter discussions with Andrew Maylor regarding post resignation consulting services. Motion approved 5-0. Discussion regarding process for hiring new Town Manager Report from previous screening committee chair Jim Xenakis, chair of the screening committee that hired Mr. Maylor gave a report regarding the previous screening process. The same process was used in hiring the last two town managers. Both times a consultant was used. The search committee did not make a recommendation of who to hire, they just forwarded the names of the finalists to the Board of Selectmen. Vote on whether to hire a municipal management recruitment firm Assistant Town Manager, Denise Casey, explained the advantages of using a consultant and gave a brief timeline of the process. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen authorize Denise Casey to obtain proposals from at least 3 municipal management recruitment firms. Motion approved 5-0. Vote to appoint Acting Town Manager Per Town Charter, Chapter 4, Section 11-1, the Board of Selectmen shall designate, within 10 days, a Town employee or other person to exercise the rights and perform the duties of Town Manager during any vacancy caused by the temporary absence or suspension, or removal, resignation, or death of the Town Manager. The appointment shall be for a period not to exceed 90 days, and it may be renewed, in the case of suspension, removal, resignation, or death only once for an additional period not to exceed 90 days. The appointee shall be ineligible for appointment as Town Manager. Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen appoint Lyne Savage as Acting Town Manager for a period not to exceed ninety days and to grant Chairman Kean the authority to discuss compensation with Ms. Savage. Motion approved 5-0. 2 Board of Selectmen Minutes January 22, 2019 Vote on makeup of the search committee Per Town Charter, Chapter 4, Section 1-2, the Board of Selectmen shall appoint a search committee of at least three people, not to include any member of the Board of Selectmen, for the purpose of recommending candidates for the position of Town Manager. Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen create a search committee consisting of 5 members, with each Selectman choosing one member, for the purpose of recommending candidates for the position of the Town Manager. Motion approved 5-0. ADJOURNMENT: Phil DeCologero made a MOTION, seconded by Chris Nobile to adjourn the meeting at 8:16p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: Resignation of Andrew Maylor DeadAnimal Basin PotholeTrash&RecyclingDPW-Catch 5939 66.10169 emergencyonly) Police-Traffic/Other(non- Other ReportIt! TotalReports:TotalResolved:PercentResolved: NorthAndover December2018 CountofReportType 4116342211912 1210 CountofReportType Status InProcessResolvedInProcessResolvedResolvedInProcessResolvedResolvedInProcessResolvedResolvedInProcessResolvedResolvedResolved DPW-OtherDPW-TreeHealthIssues/ConcernsNotListed- Status Concerns InProcessResolvedInProcessResolvedResolvedInProcessResolvedResolvedInProcessResolvedResolvedInProcessResolvedResolvedResolved BuildingandZoningIssues/ 86420 CountofReportType ReportType 141210 BuildingandZoningIssues/ConcernsBuildingandZoningIssues/ConcernsDPW-OtherDPW-OtherDPW-TreeHealthIssues/ConcernsHealthIssues/ConcernsNotListed-OtherPolice-Traffic/Other(non-emergencyonly)Police-Traffi c/Other(non-emergencyonly)PotholeTrash&RecyclingTrash&RecyclingDPW-CatchBasinDeadAnimal ReportType Job Posting/Vacancy Log January 22, 2019 Date Position Department Hiring Manager Status Posted N/A Fire Prevention Officer NAFD Chief McCarthy Appointed Lt. Michael Beirne who transferred to Fire Prevention Officer effective 1/14/19. Civil Fire Lieutenant NAFD Chief McCarthy Interviews held on 12/14/18. Service Appointed Jeffrey Gartside from internal promotional list effective 1/11/19. 1/10/19 Special Motor DPW Tim Willett Posted on town website and internally. Equipment Operator Receiving resumes. Loader-Operator 1/10/19 Sewer Water Mechanic DWTP Glen Alt Posted on town website and internally, posted on MA Waterworks and New England Waterworks Association. Receiving resumes 1/10/19 Health Inspector Health Brian LaGrasse Posted on town website and internally, posted on MA Health Officers Association and MA Municipal Association. Receiving resumes. 11/28/18 Conservation Field Conservation Jen Hughes Second interviews held the week of Agent 1/14/19, identified candidate to hire reference checking in process. Interviews scheduled the week of 12/17/18. Posted on town website and internally, posted at MA Assoc. of Conservation Commission and MA Society of Municipal Conservation Professionals. 11/6/18 HMEO DPW Tim Willett Hired Peter Allard effective December 17, 2018. Offer pending to another candidate. Interviews held on 11/19 and 11/26. Offered to experienced candidate on 11/28/18, declined due to high cost of health insurance. Offer pending to secondary candidate. Posted on Town website and internally. 5/21/18 Part-Time Plumbing/Gas Building Paul Hutchins Position suspended until spring 2019. Inspector Pending. Internal applicant that came forward. Updated posting with new pay rate, receiving resumes. Candidates withdrew due to perceived low pay rate. Scheduling 3 other candidates for week of 9/10. Candidate interested but unsure of move. Second interview scheduled for 8/28. Ongoing consideration of incoming resumes. Interviews conducted week of 6/11/18. Posted on Town website and social media, Indeed.com.