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Home My WebLink About2010-01-11 Board of Selectmen Agenda Packet TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 f NORTH Tracy M. Watson, Chairman a°,, a"o William F. Gordon 0 = p TEL. (978)688-9510 Daniel P. Lanen * i � _y � FAX(978) 688-9556 Richard A.Nardella Rosemary Connelly Smedile 9SSgcHUSE� BOARD OF SELECTMEN&LICENSING COMMISSIONERS AGENDA JANUARY 11,2010—7:00 p.m. TOWN HALL MEETING ROOM 120 MAIN STREET I. CALL TO ORDER II. EXECUTIVE SESSION A. Litigation Strategy III. RECONVENE AND PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES A. Open Session Minutes of December 21,2009,as written B. Executive Session Minutes of November 23,December 4,December 8,and December 21,2009 as written V. COMMUNICATIONS, ANNOUNCEMENTS,AND PUBLIC COMMENT A. Report on recent court decisions;re wireless facility permitting—Town Counsel B. Report on January 11,2009 Special Election&Running for Office Seminar,January 13,2009—Town Clerk C. Announcement of pending retirement—Fire Chief VI. CONSENT ITEMS A. Appointment of Municipal Liaison to State Ethics Commission B. Acceptance of Donations 1. Elizabeth Armstrong to Fire Department 2. Schneider Electric to Fire Department 3. Schneider Electric to Police Department VII. LICENSING COMMISSIONERS A. Buono Bistro,LLC 220 Sutton Street—All Alcoholic Beverages License and Entertainment License B. Edgewood Retirement Community—575 Osgood Street,Alter the Premises,Adding Bistro Dining Room on First Floor C. 99 Restaurant of Boston,LLC,-New Director/New Officer D. David C. Sharp Joseph N Hermann Youth Center requests One-Day Wine&Malt Beverage License for Taste of North Andover on Saturday,February 27,2010,from 7:00 p.m.— 11:30 p.m. and requesting waiver for the$75 fee. VIII. OLD BUSINESS A. Stevens Estate Update B. Police Department Policies and Procedures C. Movie and Film Production Policy D. Revision to FYI 1 Budget Policy Statement E. FYI 1!15 General Fund Capital Improvement Plan IX. NEW BUSINESS A. FYI 1-15 -Water and Sewer Capital Improvement Plan B. 2010 Ambulance Rates C. Process for hiring Fire Chief X. TOWN MANAGER'S REPORT XI. ADJOURNMENT COMMONWEALTH OF MASSACHUSETTS ESSEX,ss. SUPERIOR COURT CIVIL ACTION NO: 2009-559 C MARTHEA FOURNIER,LIZETTA FENNESSY, AARON PARDUS, DAMAR SCHNELLINGER and LAURETTA E. WENTWORTH, Plaintiffs VS. JOHN SIMONS,JENNIFER BORAX-KUSEK,TIMOTHY SEIBERT,RICHARD ROWEN,MICHAEL WALSH,COURTNEY E.LAVOLPICELO, as they are members of the Planning Board of the Town of North Andover,Massachusetts, TRINITARIAN CONGREGATIONAL CHURCH OF NORTH ANDOVER and METRO PCS MASSACHUSETTS,LLC., Defendants MEMORANDUM OF DECISION AND ORDER RE: MOTION FOR SUMMARY JUDGMENT 1. Defendant Metro PCS is a provider of wireless personal communication service ("PCS") licensed by the Federal Communications Commission ("FCC"). Metro PCS sought and �I obtained a special permit from the North Andover Planning Board to install a facility consisting of six (6)pan-el antennas inside an existing church steeple located at the Trinity Congregational Church("Church")at 70 Elm Street. The church is located in an R4 single- family residential zoning district. The installed facility will not be observable from the exterior of the church. 2. Plaintiffs are all residents of the neighborhood where the church is located. Some,but not all, of the plaintiffs are parties in interest under G.L. c.40A, §11 and are presumptively aggrieved parties if a zoning violation is occurring on the adjacent property or if a special permit was improperly granted for a use on such property. In this case, plaintiffs have narrowed their claim to asserting that a special permit cannot allow for the installation of the wireless antennas.' Rather, the plaintiffs claims that a variance is first required because an i existing zoning by-law requires for installation the proposed antenna facility a six hundred foot setback from property lines and that no such variance has been obtained. 3. There exists a gap in transmission coverage i.e., PCS is not able presently to provide adequate coverage along Routes 125/133 and areas near the Church using the spectrum for which it is licensed by the FCC. The Church installation is the most effective alternative available for eliminating or minimizing the gap in coverage. The proposal facility would comply with all Federal and State exposure guidelines. 4. Section 2.68 of the North Andover Zoning Bylaws defines a "structure" as follows: A combination of materials assembled at a location to give support or shelter that is safe and stable, which includes, but is not limited to the following: buildings, stadiums,tents, reviewing stands platforms,staging, observation towers, radio towers, water tanks, towers, private and public swimming pools,trestles,piers and wharves,bridges,sheds,shelters,fences and walls, display signs,and storage trailer or units,whether intended for permanent or temporary purposes, used for storage trailers or units,whether intended for permanent or temporary purposes, used for storage of goods and products associated with the operations of any business on the subject parcel(s), and remain in any relatively fixed location. The term structure shall be construed as if followed by the words "or part thereof', but shall not include { underground utilities,driveways,parking lots,agricultural storage trailers and vehicles,and the like. Where the North Andover General and Zoning Bylaws are silent,then the current edition of the Massachusetts Building Code shall be assumed to apply. 5. Section 8.9 subsection(3)(b)(I) of the Zoning Bylaw states as follows: b) Location: Applications seeking approval for wireless service facilities ' During argument,plaintiffs acknowledged to the Court that they were not defending on the basis of health concerns from radio frequency transmission, also the aesthetics or decreased property values. -2- shall comply with the following: I) If feasible, wireless service facilities shall be located on preexistent structures, including but not limited to buildings or structures, preexistent telecommunications facilities,utility poles and towers,and related facilities, provided that such installation preserves the character and integrity of those structures. In particular,applicants are urged to consider use of preexistent telephone and electric utility structures as sites for one or more wireless service facilities. The applicant shall have the burden of proving that there are no feasible preexistent structures upon which to locate. 6. Section 8.9.3(c)(v)(I)of the Zoning Bylaw states as follows: v)Setbacks All wireless service facilities and their equipment shelters shall comply with the building setback provision of the zoning district in which the facility is located. In addition,the following setbacks shall be observed. (1)In order to ensure public safety,the minimum distance from the base of any ground-mounted wireless service facility to any property line,shall be 2x the height of the facility/mount, including any antennas or other appurtenances. This setback is considered the "fall zone". A minimum setback of 600 feet shall be required for all wireless devices, antenna and their mounting structures,whether attached to a new or existing structure,as measured from the adjacent property line of properties which are either zoned for,or contain, residential and or educational uses of any types. (2) In the event that a preexistent structure is proposed as a mount for a wireless service facility, the setback provision is proposed as a mount for a wireless service facility, the setback provisions of the zoning district shall apply. In the case of the preexistent non-conforming structures, wireless i service facilities and their equipment shelters shall not increase any non- conformity. DISCUSSION The 600 minimum setback obligation was designed to protect public safety by providing a fall zone for wireless devices,antennas and their mounting structure. The by-law was not addressing wireless devices or antennas installed into,not on, an existing Church building. There is no need for a fall zone to protect adjacent property or occupants or visitors to such property from the -3- equipment located in the building or antenna located in the steeple of the existing church. The by- law has not been violated and no variance was required. The setback requirements for the building which houses the wireless equipment and antennas do not apply to an installation inside a building. Furthermore, a variance could not be denied in the circumstances of this case. Under the Federal Telecommunications Act of 1996, local government may not: (a) "unreasonably discriminate among providers of functionally equivalent services," §332(c)(7)(B)(i)(I) (b) Take actions that"prohibit or have the effect of prohibiting the provision of personal wireless services," §332(c)(7)(B)(i)(I1). (c) Limit the placement of wireless facilities "on the basis of the environmental effects of radio.frequency emissions," §332(c)(7)(B)(iv). City of Rancho Palos Verdes CA v. Abrams, 125 Supreme Court 1453, 1455-56 (2005). Accordingly,"[u]nder the Telecommunications Act,local zoning authorities must ensure that neither their general policies nor their individual decisions prohibit or have the effect of prohibiting the provision of personal wireless services." Omnipoint Communications MB Operations, LLC v. Town of Lincoln, 107 F.Supp.2d 108, 117(D.Mass.2000). Loeal zoning policies and.decisions "that prevent the closing of significant gaps in the availability of wireless services" within the jurisdiction violate this provision of the Telecommunications Act(emphasis added)_Nat'l Tower v. Plainville Zoning Bd. of Appeals,297 F. 3d 14,20-21 (1"Cir. 2002). Therefore, "an effective prohibition can exist even where a town allows for the erection of [wireless communications facilities]but subject to criteria which would result in incomplete wireless services within the town, i.e., significant gaps in coverage within the town." Omnipoint Communications, 107 F. Supp. 2d -4- at 117 (2000). There is clearly a gap in wireless coverage in the Town of North Andover which the Church installation will alleviate. Plaintiffs are asserting nothing other than the minimum of 600 feet zoning setback provision requires a variance before a permit for the installation can issue. There is no threat of a falling standalone cellular transmission tower or antennas falling from a structure to which they are externally attached. Since the Planning Board here could not take health effects or radio frequency emissions into account to require a 600 foot setback, and since it was shown that there was a significant gap in coverage,and there were no alternative available sites, and since there was no threat of falling antennas or towers,denying the special permit based upon the zoning bylaws which would"prohibit or have the effect of prohibiting the provision of personal wireless services" in violation of the Telecommunications Act of 1996. Therefore, aside from whether the Building Commissioner interpreted the Zoning Bylaw correctly, it is clear under the undisputed facts of this case and the governing law, the Federal Telecommunications Act of 1996 compelled the North Andover Planning Board to grant the special permit. a ORDER The Summary Judgment Motion of Defendant Metro PCS Massachusetts LLC and the defendant Members of the North Andover Planning Board are Allowed. Judgment is to enter for the all the defendants. -� /� homas R. Murtag Justice of the Superior Court Dated: December 18, 2009 -5- COMMONWEALTH OF MASSACHUSETTS LAND COURT DEPARTMENT OF THE TRIAL COURT ESSEX, ss. MISCELLANEOUS CASE NO. 09 MISC 413762(GHP) METROPCS OF MASSACHUSETTS, LLC, ) Plaintiff, ) V. ) LIZETTA FENNESSEY; and ) ALBERT P. MANZI III, ELLEN P. Mc1NTYRE, ) RICHARD J. BYERS, JOSEPH L LaGRASSE, ) RICHARD M. VAILLANCOURT,THOMAS D.. ) IPPOLITO,DANIEL BRAESE, and MICHAEL P. ) LIPORTO, as they are MEMBERS of the NORTH ) ANDOVER ZONING BOARD OF APPEALS, ) Defendants. ) DECISION In this case, filed pursuant to G. L. c. 40A, §§ 15 and 17,plaintiff MetroPCS of Massachusetts, LLC("MetroPCS") challenges the Notice of Constructive Approval, filed by defendant Lizetta Fennessey("Fennessey") on September 21, 2009, concerning her appeal to the Zoning Board of Appeals of North Andover(`Board"),whose members are defendants. On November 5, 2009, MetroPCS filed its Motion for Judgment on the Pleadings. The municipal defendants filed their own Motion for Judgment on the Pleadings on November 13, 2009. On November 16, 2009, at a scheduled case management conference, counsel for all 1 parties were present and agreed then to hold argument on the pending motions. Counsel did so subject to the stipulation that Fennessey's written opposition(not yet due or filed)would be filed with the court to review and consider before taking the motions under advisement. On November 23,2009, Fennessey filed her written opposition, and the case was taken under advisement. Having reviewed all of the parties' submissions and arguments,I now decide the pending motions. All parties agree on the timing of the relevant events; they dispute only the legal significance of the actions taken and the dates involved. The matter this is one proper for disposition on the pending motions for judgment on the pleadings. Mass. R. Civ.P. 12(c). On May 18,2009, the Building Commissioner of the Town of North Andover granted Building Permit No. 628 to MetroPCS, allowing MetroPCS to construct a wireless communication facility. On May 28,2009,Fennessey appealed to the Board the Commissioner's. issuance of the building permit. The Board held a hearing on Fennessey's appeal ("Appeal")on June 18,2009 and August 11,2009. The public hearing closed August 11,2009. On September 3, 2009, the Board met, and a motion was made that the Board uphold Fennessey's Appeal. Two members of the Board voted in favor,three against. On September 17, 2009,the Board's written decision("Decision") denying Fennessey's petition, which had failed to obtain the four votes it I needed to prevail,was filed with the Town Clerk. Fennessey filed her notice of constructive approval on September 21, 2009. Section 15 of G. L. c. 40A provides: The decision of the board shall be made within one hundred days after the date of the filing of an appeal, application or petition, except in regard to special permits, as provided for in section nine. . . . Failure by the board to act within said one 2 hundred days or extended time, if applicable, shall be deemed to be the grant of the appeal, application or petition. There is no dispute that the vote of the Board (the vote which failed to garner enough votes to sustain Fennessey's Appeal, and thus turned it down) took place on September 3, 2009, ninety-eight days after Fennessey filed her Appeal. The written Decision was filed with the Town Clerk fourteen days after the vote,or 112 days after the filing of the Appeal. The Appeals Court held, in Burnham v. Zoning Bd. of Appeals of Hadley,that Section 15 of G. L. c. 40A"allows the board to file its decision within fourteen days following the one hundred day period in which it must act." 58 Mass. App. Ct. 479, 483 (2003). The sole issue for decision in the case before me today is whether the vote of the Board that took place on September 3, 2009 was sufficient to qualify as an"act"within the meaning of G. L. C. 40A, § 15. I conclude that it does. Fennessey argues that the Board, to"act"within the meaning of Section 15, was required to file"any document"with the Town Clerk reporting the Board's vote. To support her position, Fennessey cites to Board of Alderman of Newton v. Maniace,429 Mass. 726(1999) ("Maniace"). In Maniace, the Supreme Judicial Court held that a special permit granting authority satisfied the"final action"requirement of G. L. c 40A, § 9 by filing with the Town Clerk a writing stating the outcome of the vote,but not"setting forth clearly the reason for its decision. . . ." 429 Mass. at 732. From this appellate decision on a different issue, and which relies on a different statute written differently by the Legislature,Fennessey argues that the "filing of the board's decision in the office of the municipal clerk"is required to satisfy the"act" requirement of Section 15. This is not so. Maniace dealt with an application for a special permit, and the relevant statutory language is found in G. L. c. 40A, § 9. The case at bar involves an administrative appeal to the Board brought pursuant to G.L. c. 40A, §8, the procedural framework and timetable of which is dealt with in G. L. c. 40A, § 15. The language of the two sections is different: Section 9 requires "final action"and Section 15 requires only that the Board"act." This difference was explained in O'Kane v. Board of Appeals of Hingham, "Section 15 stands in contrast to Section 9. It does not speak of final action within the [prescribed period] but of a board acting(i.e.,deciding) within that period, and then having a further period for filing."20 Mass. App. Ct. 162, 165 (1985). The difference between the two sections was again subject to analysis in Burhham, 58 Mass. App. Ct. at 481-82,where the Appeals Court concluded that The Legislature did not conform[Section] 15 with the"finality"requirements contained in[Section 9]. Rather,it chose to retain [Section] 15's seeming two- step process for handling zoning applications: first, the board must decide("act"); then, second, it must reduce its decision to final written form and file it with the town clerk. "Finality"provisions that appear in some sections should not be implied or read into another section where they do not appear. Id., at 482. The holding in Burnham controls my decision on the pending motions. Fennessey's attempt to overcome the rule in Burnham by pointing to the decision in Maniace ignores both the marked distinction between the two cases, and the obvious fact that Maniace predated Burnham by several years. There is nothing in the language of Section 15, or in the case law interpreting it, that even suggests the Board in this case needed to do more than conduct a vote before the expiration of 100 days to avoid a constructive approval (provided a written decision then was filed within fourteen days of the vote, as took place here). 4 The Board "acted"for the purposes of Section 15 when it held a vote on September 3, 2009, which was within 100 days of the filing of Fennessey's appeal. The Board then timely filed its Decision with the Town Clerk within fourteen days of the date on which it acted. Fennessey's appeal was turned down when the Board acted by voting on September 3, and the Decision of the Board, timely filed on September 17, accurately reflects the Board's denial of Fennessey's appeal. For the forgoing reasons, the motions for judgment on the pleadings filed by plaintiff and the municipal defendants are granted. Judgment accordingly. el Orol Gordon H. iper Justice Dated: December 29, 2009. I 5 i �� I i I I �� I I COMMONWEALTH OF MASSACHUSETTS (SEAL) LAND COURT DEPARTMENT OF THE TRIAL COURT ESSEX, ss. MISCELLANEOUS CASE NO. 09 MISC 413762 (GHP) METROPCS OF MASSACHUSETTS, LLC, ) Plaintiff, ) V. ) LIZETTA FENNESSEY; and ) ALBERT P. MANZI III, ELLEN P. McINTYRE, ) RICHARD J. BYERS, JOSEPH L LaGRASSE, ) RICHARD M.VAILLANCOURT,THOMAS D. ) IPPOLITO, DANIEL BRAESE, and MICHAEL P. ) LIPORTO, as they are MEMBERS of the NORTH ) ANDOVER ZONING BOARD OF APPEALS, ) Defendants. ) JUDGMENT This action, commenced October 9, 2009, seeks review pursuant to G. L. c. 40A, § 17 of a Notice of Constructive Approval, filed September 21,2009 by defendant Lizetta Fennessey ("Fennessey"). Fennessey claims the defendant members of the Zoning Board of Appeals of North Andover("Board") constructively approved her administrative appeal to the Board, filed May 28,2009,of the grant of a building permit to plaintiff MetroPCS of Massachusetts, LLC ("MetroPCS").Motions for judgment on the pleadings were heard by the court on November 16, 2009 and, following the filing of Fennessey's written opposition on November 23, 2009, were . taken under advisement. In a decision of even date, the court(Piper,J.)has determined that Fennessey's appeal was not constructively allowed by the Board, the Board having acted and filed its Decision timely in accordance with the governing statute. In accordance with the court's decision issued today, it is ORDERED,ADJUDGED, and DECLARED that the Notice of Constructive Approval, filed September 21, 2009 by Fennessey is not valid or effective; that Fennessey's admistrative appeal to the Board, filed May 28,2009, was not constructively approved or allowed by operation of G. L. c. 40A, §15 or any other statute; that the Board timely acted upon, and then timely filed its written Decision concerning,Fennessey's administrative appeal; and that the written Decision of the Board denying Fennessey's appeal for failure to obtain the requisite four votes,which written Decision was filed with the Town Clerk on September 17,2009, is to stand as issued. It is further ORDERED that the court has not adjudicated the merits of the Board's action of September 3, 2009,of the Board's written Decision filed September 17, 2009, or of Building Permit No. 628, issued May 18, 2009,the merits of all those matters being the subject of another proceeding in the Superior Court Department and not being in any manner before this court. By the Court. (Piper, J). Attest: Deborah J. Patterson Recorder i A TRUE COPY Dated: December 29,2009. ATTEST: WCO 2 Town of North Andover, MA-PRESS RELEASE-Special STATE ELECTIONS for US SENATE Pagel of 120 Main Street,North Andover,MA 0 1845 Town ofTL*-IqTorth Andover ph:(978)688-9500 PRESS RELEASE-Special STATE ELECTIONS for US SENATE TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 Joyce A. Bradshaw, CMMC Telephone(978) 688-9501 Town Clerk Fax (978)688-9557 E-mail ibradshawktownofnorthandover.com PRESS RELEASE=DECEMBER 22, 2009 SPECIAL STATE ELECTION—SENATOR IN CONGRESS FOR MASSACHUSETT JANUARY 19,2010—SPECIAL STATE ELECTION The last day to register to vote or change party affiliation is Wednesday December 30,2009. The Town Clerk's Office 120 Main Street will be open until 8:00PM on December 30th. You must be at least 18 years old by Election D and be a citizen of the United States. _ A registered voter who is unable to get to the polls on election day due to: 1. Absence from your town during normal polling hours; or 2.Physical disability preventing you from getting to the polling place; or 3.Religious belief Is eligible to apply for an Absentee Ballot. Absentee Ballots are now available in the Town Clerk's Office 120 Main Street. You may request a ballot be mailed to or may vote by absentee ballot in person at the Town Clerk's Office 8:30AM to 4:30PM Monday through Friday. The deadline to apply for an absentee ballot is Friday January 15, 2010 for the State Election. http://www.townofnorthandover.com/Pages/NAndoverMA—News/0281E3EB-0OOF8513?textPage=l 1/6/2010 Town of North Andover, MA-PRESS RELEASE-Special STATE ELECTIONS for US SENATE Page 2 of 2 All Town Offices will be closed on Monday,January 18,2010 in observance of Martin Luther King Day. You must apply every year to automatically receive ballots. Please call us at(978)688-9501 if you need assistance. Ballots must be voted in person or sent by mail. Only ballots for those admitted to a hospital or other health care facility after 12:00 Noon of the 5th day before the election can be delivered by an election official or a person designated by the voter to do so. Absentee ballot applications can be downloaded from: http://www.sec.state.ma.us/ele/eleidx.htm and"How to Apply for an Absentee Ballot". Absentee ballots can also be requested by sending in a written request by mail or fax at(978)688- 9557. Please call the Town Clerk's Office at(978)688-9501 with any questions. SPECIAL STATE ELECTION CANDIDATES: SCOTT P.BROWN—REPUBLICAN MARTHA COAKLEY—DEMOCRAT JOSEPH L.KENNEDY-LIBERTY SPECIAL STATE ELECTION: TUESDAY JANUARY 19, 2010 VOTING INFORMATION:ALL PRECINCTS VOTE AT THE NORTH ANDOVER HIGH SCHOOL FIELD HOUSE 430 OSGOOD STREET. POLLS ARE OPEN FROM 7:OOAM UNTIL 8:OOPM. SCHOOL WILL BE OPEN AND IT IS BEST TO AVOID 6:45AM-7:30 AM IF POSSIBLE. PLEASE CALL THE TOWN CLERK'S OFFICE AT(978)688-9501 IF YOU NEED ANY ASSISTANCE. http://www.townofnorthandover.com/PagesNAndoverMA—News/028 IE3EB-00OF8513?textPage=l 1/6/2010 CHAPTER 28 OF THE ACTS OF 2009 THE "ETHICS REFORM" ACT Summary of Key Provisions of the Law Prepared by Matthew G. Feher, J.D. Massachusetts Municipal Association September 2009 On July 1, 2009, the governor signed Chapter 28 of the Acts of 2009, known as the Ethics Reform Law (hereinafter, "the Act"). The Act makes several amendments to the state's conflict of interest laws, open meeting laws, lobbying laws and campaign finance laws. Provisions of the Act take effect on the following prescribed dates—those dealing with conflict of interest law on September 29, 2009, the lobbying law and campaign finance law on January 1, 2010, and open meeting law on July 1, 2010. Key provisions of Chapter 28 of the Acts of 2009 are summarized as follows: i I Conflict of Interest Law Sections 61 through 97 of the Act make several changes to the state's conflict of interest law, G. L. c. 268A, and the State Ethics Commission enabling act, G.L. c. 268B. These provisions are scheduled to take effect on September 29,2009. Key amendments to current provisions of the conflict of interest law of importance to local officials follow: 1) Criminal penalties for bribery have been increased to up to a$100,000 fine, or imprisonment in state prison for up to 10 years, or in jail or house of correction for up to 2 '/z years, or both. 2) Civil penalties for bribery increase from $2,000 to $25,000. Civil penalties for all other ethics violations increase from $2,000 per violation to $10,000 per violation. 3) Public employees may not present false or fraudulent claims to their employers for any payment or benefit of substantial value. 4) It will be a violation for any public employee to fraudulently cause another to(a) solicit or receive anything of substantial value for an officer or employee for the officer or employee's official position or (b)use or attempt to use their official position to obtain for another unwarranted privileges or exemptions of substantial MMA Summary of the Ethics Reform Act—September 2009 value or (c) present a false or fraudulent claim to their employer for any payment of substantial value. Note: The State Ethics Commission (hereinafter, "the Commission") shall adopt regulations: (i) defining "substantial value;" provided, however,that "substantial value"shall not be less than $50; (ii) establishing exclusions for ceremonial gifts; (iii)establishing exclusions for gifts given solely because of family or friendship; and (iv) establishing additional exclusions for other situations that do not present a genuine risk of a conflict or the appearance of a conflict of interest. In addition, several new educational components to the conflict of interest law that all municipal employees must be aware follow: 1) G.L. c. 268A, §27 (new section),requires the Commission to publish on its website a summary of the conflict of interest law. Each city and town clerk will be required to provide a copy to all municipal employees "within 30 days of becoming such an employee, and on an annual basis thereafter..." Each current municipal employee must sign a written acknowledgement that they have been provided with such a summary. All acknowledgements must be filed with the city or town clerk. The Commission advises that municipal clerks provide such summaries to all employees on or before December 28, 2009. 2) G.L. c. 268A, §28 (new section), requires the Commission to prepare and publish on its website two online training programs, one which provides an introduction to the requirements of the conflict of interest law, and a second which provides information on the conflict of interest law for former public employees. All municipal employees will be required to complete such on-line training every two (2) years. For new employees such training must be completed within 30 days of hiring. For current employees; the Commission suggests all municipal officials to eorriplete the online training on oT before AXii 1,20 W,using the current progmm already available on its website (www.mass.gov/ethics). The Commission states that the online training program may be conducted at any computer terminal, including at home, and should take no longer than one hour to complete. 3) G.L. c. 268A, §29 (new section), requires each city and towns to designate a "senior level employee of the municipality".who will serve as its liaison to the Commission. The Commission will be requesting that each municipality „w designate its liaison on or before January 27, 2010 pursuant to Section 102 of the 2 NOR I w DOVER FIRE DEPARTMENT iw;w�uu;wm;unwww' w;muuuhu�nuwwmmwwwmwWwiwwwwwu ww uuuuuwwwwwumwwwwuwwwmuuuuww;wwuwwww;w wwmiwwmwwwwwumw;;wuuuuumumwww'wumwu CEN 1'R AL F1i31I.E HEADQUARTERS 124 MaM Street North Andover, Mass, 01240 IU �LUAM MARTUNEAU Chief (9 78)2 Fire Ctgei Business (978) 0 Fax (920) 688-9594 2 '� ..�-.1." NT222 �w�P 1�ep�Ay 1=re C1re ei To: Adele Johnson From: Chief Martineau Date: December 30, 2009 We have received a generous donation from Elizabeth Armstrong in the amount of$500. Please put this on the agenda for the next Board of Selectman's meeting asking their approval of our accepting this donation. i Thank you. a William Martineau, Fire Chief SERVHdfwl PROUDLY S� C1 °1121 North Andover Fire Dept Main Street North Andover, MA 01845 25 December 2009 I Dear Sirs: In memory of my husband, William D. Armstrong, and in support of the Emergency Response Team of the North Andover Fire Dept., I wish to contribute $500. 1 appreciate the service that they have rendered to my family and to neighborhood families. Regards, Elizabeth Armstrong 859 Winter Street North.Andover 'I " II I i i Vanguard®Prime ELIZABETH A ARMSTRONG Money Market Fund 859 WINTER U NORTH'ANDOVER MA 01845-1427 1 086 DATE � 62-22/311 / PAYTO THE ORDER OF L V x Payable Through 5 ' DOLLARS 19 W NOT VALID achovi FOR L a Bank LESS THAN National Association $2so.00 Wilmington, DE 19803 FOR -02x)t 0 141 1 3001086111 1.0311002251:8509917745352911■ - i i nm N I'W U' FIRE E lug"w'. ww �Iww N w �,. „„ �ry mimoi uuumww m'm'm'mmmmmmmmm www uum�ureamuuw mmm�mrmmmmummwumuum mw muuwwwwwwmwumwmmmwwuwummummwwuuuuuuwmuu mii uwwi uumm E14T ° f FIRE HEADQUAR"T"ERS 124 Main Street North Andover, Mass, 01845 WH-LIAM NAART NEAU Chief (9 78) 688-9593 Rre Uiiol BU in ( E) 688-9590 SCOTT NUSSBAUM Fax (9 78) Ed-Ed Deptity Rre Ct°fief To: Adele Johnson From: Chief William Martineau Date: December 21, 2009 Attached is a copy of a donation letter and check for $1000.00 from Schneider Electric to the North Andover Fire Department. Please have the acceptance of this donation added to the next Board of Selectman's meeting. Thank you. 6 msw � .mr-a William Martineau, Fire Chief Ct RVNG t ROUD[Y S CE 1921 Schneider VElectric December 17, 2009 Chief William P. Martineau No. Andover Fire Department 124 Main Street North Andover, MA 01845 Dear Chief Dolan: Enclosed please find Schneider Automation Inc.'s check for $1,000.00 for the North Andover Fire Department. Schneider Electric very much appreciates the support your department provides to the community and us and hopes this donation will help the department with its needs. Very truly yours, I John Zanco Sr. Human Resources Manager Enclosure i Schneider Electric One High Street North Andover,MA USA 01845-2699 Tel. (1)978-794-0800 Fax (1)978-975-9400 www.schneider-electdc.com rnpany North MA 01845-9699 Invoice Date Invoice Number P.O.Number Internal Invoice Amount Discount Net Amount 12/01/2009 CR091201 CR091201 6200007738 1,000 .00 0.00 1, 000 .00 i i I I I 12/16/2009 3100000703/2000094272 0000049711 *** *****1, 000 .00* Check Date Check Number Detach before depositing Check Amount THIS MULTI TONE AREA OFTHE DOCUMENT CHANGES COLOR GRADUALLY AND EVENLY FROM DARK TO LIGHT WITH DARKER AREAS BOTH TOP ADD BOTTOM a s � hnelddr Sc 41.6 eY Automat�¢r� eontro3led d��biiraetneztt Q QQ �f @�t"!C Ss�u;�re Q Company s�rik o£ 3+mera.ea rs x _ 64 2278 One High Street Atlanta Deka]li County, Georgia 6�1`GA North Andover{>MA Cf 18�k5 2699 Date Cheek Ninib Pay Exactly 12/1 6/ 00 o000o 9.711:*-'.* ****** ONE THOUSAND aACl ':'0.0 1t3 0 DQL�LARS'! NORTF ANDOVER FIRE DEPARTMENT PAY 124 MAIN ET.REET'; TO TF E ORDER NORTH ANDOV..ER MA 01845 OF Aut onzedS gnafure Finance De t OAb Authdrzed Signature FinanceDepE' x'00000497111I• 11:05 1 1 1 27a81: 329 911 47LiE3 i POLICE _ � _ - a -_ am - D E P A R T M E N T "Coil,1,1,11,111ity.Partnership„ The office of Richard M.Stanley CHIEF OF POLICE MEMO NDUM, TO: Mark Rees,Town Manager FROM: Richard M. Stanley, Chief of Police g RE: Schneider Electric Donation DATE: December 28,2009 Attached please find a donation of$500.00 from Schneider Electric for the Police Department. It is my request that the Board of Selectman accept this donation to be used for the new public service communication system. Thank you for your assistance with this matter. (Attachment-2) 566 MAIN S'T'REET,NORTI-1 ANDOVER,MASSACHUSETTS 01845-4099 Telephone:978-683-3168 Fax:973-635-0249 Schneider Electric December 17, 2009 Chief Richard M. Stanley No. Andover Police Department 566 Main Street North Andover, MA 01845 Dear Chief Stanley: Enclosed please find Schneider Electric's check for $500.00 for the North Andover Police Department. Schneider Electric very much appreciates the support your department provides to the community and us and hopes this donation will help the department with its needs. Very truly yours, John Zanco Senior Human Resources Manager Enclosure Schneider Electric One High Street North Andover,MA USA 01845-2699 Tel. (1)978-794-0800 Fax (1)978-975-9400 www.schneider-electdc.com Keminance ._Schnei - InvoiceDate Invoice Number P.O.Number Internal Invoice Amount Discount Net Amount 12/01/2009 CR091201 CR091201 6200007739 500 .00 0 .00 500 .00 I I i I 12/16/2009 3100000704/2000094273 0000049682 *** *******500 .00* Check Date L Check Number A Detach before depositing Check Amount �TMIS MULTI-TONE AREAfOF THE DOCUMENT CHANGES COLOR°GRADUALLY AND EVENLY FROMpARK TO LIGHT WITH DARKER AREAS yBOTHTOP`i4ND BOTTOM 8AZ 4 3i SC�tIT4'1(8r AUxQ11]BtlOk1oritxAd�got dss�Fii{YSQmQni t s Eectr�c 5q�tare b Company $anl� ofm71(it Tf A 64 1278 t Orle' W1gi� Street r Rtlanta� lieXcalb;CAUntyi, Georgaa 611'�� Nnth Andover 'MA p3845,2;69� Check NumheY Pay Exa Ely': 12/I6/2009 017`000968.2 FI V� H'UNDR�b �.rTd 0:0 t 1�.0 DOLL,ARS PAY , NORTH ANDOVER POLICE DEPARTMEN TO THE 56E_ MAIN ,STREET. ORS NORTH.- ANDOVER MA 01845 � OF Aut onzedSignature FinanCeDe t o. c: ` Authorized' I 64f. Finance Dept u■0 0 0 0 0 4 9 M3 211' 1:06 1 L 1 2 7881: 3 2 9 9 L L 4 7 4 6 11' Town of North Andover Fiscal Year 2011 Budget Policy Statement �flRt�{ s ILC14US i Board of Selectmen Tracy M. Watson, Chairman Daniel P. Lanen, Vice Chairman Rosemary Connelly Smedile, Clerk Richard A.Nardella William F. Gordon Town Manager Mark H Rees Town Accountant/Budget Director Lyne Savage Amended January 11, 2009 Overview The North Andover Charter(section 9-2-3) requires that the Board of Selectmen, after consultation with the Town Manager, issue a Budget Policy Statement relating to the upcoming fiscal year's budget(FYI I-July 1, 2010 to June 30, 2011). The Charter states that the policy statement shall establish the outer limits of possible budget growth for the town. The financial resources and expenditures identified in this report are preliminary and will be inevitably revised during the budget process as additional information is forthcoming. It is also important to state that this report is not intended to prioritize limited resources. The allocation of funding first commences with the Town Manager's recommended Budget in February 2010 and culminates at the May 11,2010 Annual Town Meeting. Process This review of available funding sources is a crucial first step in the capital planning and budget processes of the Town. This policy statement will provide the initial focus for the budgeting process by setting broad expectations for the upcoming budget cycle and giving general direction to budget planners. Beginning in FY06,the town's budgeting process was greatly assisted by the creation of the Revenue&Fixed Cost Review Committee to advise the Town Manager on these important facets of the budget. The Revenue and Fixed Cost Committee consists of two members of the Finance Committee,- The School Superintendent,and the Town Accountant/Budget Director. This committee's work will commence in earnest in November with their report issued in late December. In the absence of the Revenue and Fixed Cost Review Committee report,this budget policy document relies on a five year financial projection(See Attachment A), that simply averages past trends for revenues and expenses and projects those averages forward five years. Based on the work of the Revenue and Fixed Cost Review Committee,this preliminary projection will be revised and improved. Budget Guidelines • State Aid o There has been a reduction in state aid for the prior two fiscal years. There is nothing to indicate at this time that there will be an increase in state aid in the foreseeable future, in fact,there may very well be a decline in state aid for the third straight year. Because of the uncertainty of state aid in future years,estimating this revenue should be conservative and treated to a certain degree as non-reoccurring revenue. To this end,the Town Manager in developing his recommended budget should consider taking 50%of any year-end free cash and placing that amount into the Town's Stabilization Fund. The goal of this actions is to provide robust reserves to improve the Town's bond rating and to work toward a structurally balanced budget. This practice should continue until such time as the stabilization fund obtains a balance of between 5%-7%of total revenues.. o The lack of an equitable formula for State funds for schools continues to hinder the Town's ability to manage its financial affairs. As such, the Selectmen advocate that the State change the Chapter 70 `Education Aid' formula,to provide for fair and equitable funding for all school districts, including the North Andover School District. • Revenues • In order to maintain financial stability the Selectmen advocate the Town follow the financial policy regarding revenue budgeting `the operating budget shall be based upon realistic estimates of predictable, sustainable revenues'. • A basic tenant of municipal budget is that operating expenses should equal operating revenues in order to achieve a structurally balance budget. In FYI 0,the Town's General Fund budget was structurally unbalanced with operating expenses exceeding operating revenues by$1.2 million. While this is an improvement over FY09 where the difference was $2.4 million, every effort should be made in FYI l to develop a budget that is structurally balanced. • Capital Improvement Plan (CIP) • The Selectmen are committed to continuing the current CIP program and to maintaining debt service levels with the financial policy of 3%-5% of net operating revenues. This reflects the Selectmen's concern that delaying maintenance on existing assets will result in higher costs in future years. • The Selectmen acknowledge the town must remain mindful not only of the need to remain within the debt service limitation but also of the reality that the increasing debt levels to the maximum allowed under this policy will result in less funds available for direct operating expenditure. • Reserves o In FYI 0,the Town effectively transferred$905,000 from a surplus in the health insurance trust fund to the Town's Stabilization Fund increasing that fund balance to $2,176,000 or 2.8%of the Town's General Fund Operating Budget. Given that the Town's certified free cash has been negative for the past two years and that financial advisors and bond rating agencies encourage reserves to be in the 5 to 10%range,we do not support using the Town's stabilization fund to balance the FYI I budget. • Operating Budget o The Town has operated for the past several years under a budget convention that allocates revenues between the North Andover Public Schools and North Andover municipal operations using this basic formula: `Total Revenues' plus `Other Financing Sources' less `Non-Departmental Costs' equal `Funds Available for Operating Expenses'. These funds available for operating expenses are then split between the School Department and Municipal Departments on a 2/3 rd (66.6%) 1/3 rd (33.3%) basis. As shown on Appendix B, in recent years this convention has slowly changed. We urge that return to the 2/3rd 1/3rd split within a prudent number of budget cycles. • Recognizing that the town must become more efficient to survive during these difficult times, the School Committee and Board of Selectmen have successful combined several functions over the past two years to reduce overlap and increase efficiencies, including Purchasing, Information Technology and Payroll. We believe that consolidation of services should continue as a mechanism to extract further cost savings and efficiencies. Furthermore, we suggest that the Town Manager in preparing his recommended FYI budget provide an alternative budget format that places these consolidated operations into their own budget category separate from the municipal and school budgets. • While the FYI budget appears at this early junction to allow for no expansion of services,there are some expenditures that may save the town considerable amount of money or prevent the town from having to expend large amounts of additional money in the future. To this end, we urge that in developing the FYI l budget that consideration be given for funding of a school/municipal facilities director and technical assistance to develop a long range plan to address its building needs. • Personnel costs and employee benefits constitute the largest portion of the Town's expense budget. When negotiating collective bargaining agreements with school and municipal unions, or when budgeting compensation for non-union employees recognition must be made of the significant impact these agreements and salary reserves have on the financial position of the community. While each collective bargaining agreement is unique, all effort must be made to ensure equity in terms of compensation and benefits for all agreements currently under negotiation. This principal of equity should also apply to non-union employees. To this end the Board of Selectmen and School Committee should continue and expand their work in ensuring a joint negotiating strategy for all unions and establishing compensation policies for non-union employees. All contracts and non-union compensation policies should be `costed out' to determine their impact on the budget for FYI 1 as well as future years. • Enterprise Funds o The FYI l water and sewer enterprise fund budgets should be developed in a manner that will result in no or minimal increase in user rates recognizing that many of the costs associated with these funds such as debt service or GLSD assessments are fixed and that weather conditions create significant uncertainty in projecting revenues. n I%p Town of North Andover Fiscal Year 2011 Budget Policy Statement �oRtl{ O�4 C.h°sue*O 33RC:14U Board of Selectmen Tracy M.Watson,Chairman Daniel P.Lanen,Vice Chairman Rosemary Connelly Smedile,Clerk Richard A.Nardella William F.Gordon Town Manager Mark H Rees Town Accountant/Budget Director Lyne Savage Amended January 11, 2009Q Deleted:Approved November 9, l Deleted:q 1 Overview The North Andover Charter(section 9-2-3)requires that the Board of Selectmen,after consultation with the Town Manager,issue a Budget Policy Statement relating to the upcoming fiscal year's budget(FY 11-July 1,2010 to June 30,2011).The Charter states that the policy statement shall establish the outer limits of possible budget growth for the town.The financial resources and expenditures identified in this report are preliminary and will be inevitably revised during the budget process as additional information is forthcoming. It is also important to state that this report is not intended to prioritize limited resources. The allocation of funding first commences with the Town Manager's recommended Budget in February 2010 and culminates at the May 11,2010 Annual Town Meeting. Process This review of available funding sources is a crucial first step in the capital planning and budget processes of the Town.This policy statement will provide the initial focus for the budgeting process by setting broad expectations for the upcoming budget cycle and giving general direction to budget planners.Beginning in FY06,the town's budgeting process was greatly assisted by the creation of the Revenue&Fixed Cost Review Committee to advise the Town Manager on these important facets of the budget. The Revenue and Fixed Cost Committee consists of two members of the Finance Committee,- The School Superintendent,and the Town Accountant/Budget Director. This committee's work will commence in earnest in November with their report issued in late December. In the absence of the Revenue and Fixed Cost Review Committee report,this budget policy document relies on a five year financial projection(See Attachment A), that simply averages past trends for revenues and expenses and projects those averages forward five years. Based on the work of the Revenue and Fixed Cost Review Committee,this preliminary projection will be revised and improved. Budget Guidelines • State Aid o There has been a reduction in state aid for the prior two fiscal years. There is nothing to indicate at this time that there will be an increase in state aid jn the foreseeable future,in fact,there may very well be a decline Deleted:for FYII -------- in state aid for the third straight year. Because of the uncertainty of state aid in future years,estimating this revenue should be conservative and treated to a certain degree as non-feocc Frr q revenue. To this end the Deleted:reocuning Town Manager in developing his recommended budget should consider taking 50%of any_year-end free cash and IP acing that amount into the____- - --- Deleted:theescunaWd Town's Stabilization Fund. The goal of this actions is to provide robust Deleted:FYI State Aid reserves to improve the Town's bond rating and to work toward a Deleted,placcing structurally balanced budget. This practice should continue until such time as the stabilization fund obtains a balance of between 5%-7%of total revenues.(Mark Rees note: I have no problem with this change,however, 2 since we have a negative free cash balance cun-ently, it will not effect the FYI I Budget,but it would be a good policy going forward. o The lack of an equitable formula for State funds for schools continues to hinder the Town's ability to manage its financial affairs.As such,the Selectmen advocate that the State change the Chapter 70 `Education Aid' formula,to provide for fair and equitable funding for all school districts, including the North Andover School District. • Revenues • In order to maintain financial stability the Selectmen advocate the Town follow the financial policy regarding revenue budgeting`the operating budget shall be based upon realistic estimates of predictable,sustainable revenues'. • A basic tenant of municipal budget is that operating expenses should equal operating revenues in order to achieve a structurally balance budget. In FYI 0,the Town's General Fund budget was structurally unbalanced with operating expenses exceeding operating revenues by$1.2 million. While this is an improvement over FY09 where the difference was$2.4 million, every effort should be made in FYI 1 to develop a budget that is structurally balanced. • Capital Improvement Plan(CIP) • The Selectmen are committed to continuing the current CIP program and to maintaining debt service levels with the financial policy of 3%-5%of net operating revenues.This reflects the Selectmen's concern that delaying maintenance on existing assets will result in higher costs in future years. • The Selectmen acknowledge the town must remain mindful not only of the need to remain within the debt service limitation but also of the reality that the increasing debt levels to the maximum allowed under this policy will result in less funds available for direct operating expenditure. • Reserves o In FYI 0,the Town effectively transferred$905,000 from a surplus in the health insurance trust fund to the Town's Stabilization Fund increasing that fund balance to$2,176,000 or 2.8%of the Town's General Fund Operating Budget. Given that the Town's certified free cash has been negative for the past two years and that financial advisors and bond rating agencies encourage reserves to be in the 5 to 10%range,we do not support using the Town's stabilization fund to balance the FYI I budget. • Operating Budget o The Town has operated for the past several years under a budget-------- Formatted:Justified convention that allocates revenues between the North Andover Public Schools and North Andover municipal operations using this basic formula: `Total Revenues' plus `Other Financing Sources' less `Non-Departmental 3 Costs' equal `Funds Available for Operating Expenses'. These funds available for operating expenses are then split between the School Department and Municipal Departments on a 2/3rd (66.6%) 1/3rd (33.3%) basis. As shown on Appendix B, in recent years this convention has I slowly changed. We urge thatjeturn to the 2/3rd 1/3rd split within a - -- Deleted: prudent number of budget cycles.,Mark Rees note: ok with me. Deleted:be fully restored is the FYu - -------------------------- o Recognizing that the town must become more efficient to survive during Budget. these difficult times,the School Committee and Board of Selectmen have successful combined several functions over the past two years to reduce overlap and increase efficiencies, including Purchasing, Information Technology and Payroll. We believe that consolidation of services should continue as a mechanism to extract further cost savings and efficiencies urtlhermore, we suggest that the Town Manager ill re aria DeMed:However,the budgeting of —- - budget-provide-an� - — — -— — � �p g these consolidated services has been bom his recommended FY11 alternative budget format that on the municipal'dget"us further places these consolidated operations into their own budget category +;, distorting the 2/3"/1/3'abudget separate from the municipal and school budgets. convention.We propose that beginning in p It FYI 1,that the budgets for these functions • While the FYI budget appears at this early junction to allow for no be included in the"Non-Departmental expansion of services,there are some expenditures that may save the town costs"portion of the budget allocation p P Y formula. considerable amount of money or prevent the town from having to expend Formatted:superscript large amounts of additional money in the future. To this end,we urge that in developing the FYI budget that consideration be given for funding of Fomratted:Superscript a school/municipal facilities director and technical assistance to develop a Formatted:Font:Bold long range plan to address its building needs. • Personnel costs and employee benefits constitute the largest portion of the Town's expense budget. When negotiating collective bargaining agreements with school and municipal unions, or when budgeting compensation for non-union employees recognition must be made of the significant impact these agreements and salary reserves have on the financial position of the community. While each collective bargaining agreement is unique, all effort must be made to ensure equity in terms of compensation and benefits for all agreements currently under negotiation. This principal of equity should also apply to non-union employees. To this end the Board of Selectmen and School Committee should continue and expand their work in ensuring a joint negotiating strategy for all unions and establishing compensation policies for non-union employees. All contracts and non-union compensation policies should be `costed out' to determine their impact on the budget for FYI 1 as well as future years. • Enterprise Funds o The FYI water and sewer enterprise fund budgets should be developed in a manner that will result in no or minimal increase in user rates recognizing that many of the costs associated with these funds such as debt service or GLSD assessments are fixed and that weather conditions create significant uncertainty in projecting revenues. 4 Deleted:q q q q 9 q i 5 FY07 Actual FY08 Actual FY09 Projected, FY09 Actual FY10 Town FY10 Stevens Town Manager Manager Rec. Estate Forecast Revenues $471,156 $259,237 $170,000 $193,097 $247,500 $225,562 #of events 63 65 67 75 70 Rev Per Event $4,115 $2,615 $2,882 $3,300 $3,222 Event Related Expenses Wages-Part Time(Est) $33,164 $40,000 $33,287 $35,200 $40,035 Liquor $27,058 $20,816 $5,000 $8,394 $7,647 $13,492 Laundry/Linen Service $8,133 $3,956 $4,400 $5,542 $5,985 $5,928 Equipment Rental $39,563 $22,176 $16,000 $20,148 $30,705 $21,620 Food Service $59,226 $51,224 $3,034 $3,653 $0 $1,937 Returns/Refunds $1624 $1,688 $498 $598 $0 $1,110 Subtotal $135,604 $133,024 $68,932 $71,623 $79,537 $84,122 Event related Expenses per event $2,111 $1,060 $1,069 $1,060 $1,202 Operating and Overhead Wages:Full Time $103,128 $89,666 $50,000 $48,500 $50,000 $48,407 Wages:Part-Time(Est) $66,920 $19,700 $17,730 $17,730 $17,730 $17,730 Liquor License $3,370 $3,300 $3,100 $3,100 $3,100 $3,100 Licenses and Permits $195 $0 $0 $0 $0 $0 Other Charges and Expenses $4,292 $631 $660 $3,690 $300 $187 Postage $27 $13 $30 $20 $100 $35 Office Supplies $1,080 $1,400 $200 $1,058 $600 $769 Materials&Supplies $3,586 $6,761 $2,000 $5,213 $2,800 $2,744 Equipment Purchases $5,561 $1,254 $900 $5,275 $1,000 $503 Contracted Services $18,075 $11,627 $1,500 $3,663 $2,800 $0 Bank Service Charges $4,540 $3,375 $2,100 $1,825 $3,200 $3,509 Cleaning Services $3,177 $1,503 $0 $0 $0 $0 Legal Services $421 $0 $0 $0 $0 $0 Advertising $6,203 $5,979 $7,300 $6,529 $8,520 $8,863 Buildings and Grounds $11,969 $16,305 $10,000 $13,206 $10,000 $11,168 Telephone and Internet $5,611 $4,380 $4,800 $5,369 $2,700 $2,286 Repairs $8,687 $15,327 $9,000 $10,376 $10,000 $6,550 Water $5,420 $3,851 $5,270 $4,526 $5,500 $2,946 Heating Fuel $31,563 $50,771 $24,000 $22,225 $28,000 $21,514 Electricity $19,117 $15,274 $15,000 $16,274 $15,600 $14,659 Town Indirect Charge $83,119 $71,391 $64,176 $64,176 $46,460 $46,460 Subtotal $386,061 $322,508 $217,766 $232,755 $208,410 $191,429 Operand Fixed Expense per event $5,119 $3,350 $3,474 $2,779 $2,735 Grand Total $521,665 $455,532 $286,698 $304,378 $287,947 $275,551 Total Expenses/Event $7,231 $4,411 $4,543 $3,839 $3,936 Surplus(Deficit) -$50,509 -$196,295 -$116,698 -$111,281 -$40,447 -$49,989 DRAFT FOR DISCUSSION PURPOSES ONLY Fiscal 2010 Forecast of Results YTD Budget Forecast July-Dec.2009 I Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 (budget) (forecast) (actual) ' (forr ecast) (forecast) (forecast) (forecast) (forecast) (forecast) Event Related Expenses Liquor,Beer,Wine(3) $ 6,627.50 �$ 13 492:1Q $ 9.266.06 $ 181.13 $ 201.60 $ - $ 261.45 $ 1,712.03 $ 1,869.84 Liquor License(4) $ 3,300.00 $' 3,100:00 $ 3,100.00 �$ - $ - $ $ _ $ _ $ Laundry/Linen Service(5) $ 5,186.74 5,928.04. $ 3,678.04 $ $ $ $ $ 1,000.00 $ 1,250.00 Equipment Rental(6) $ 26,611.40 S ",21,620494' $ 12,620.94 �$ $ $ $ 3,000.00 $ 3,000.00 $ 3,000.00 Food Services(7) $ 3,000.00 '$ 1,9$6:51 $ 1,036.51 $ 50.00 $ 50.00 $ 50.00 $ 250.00 $ 250.00 $ 250.00 Returns/Refunds(2) $ 1,448.00 $ 1;<110:40 $ 775.00 �� 14.38 $ 16.00 $ - $ 20.75 $ 135.88 $ 148.40 Total Event Related Expenses: $ 46,173.63 ;°47,187.94 $ 30,476.55 $ 245.50 $ 167.60 $ 50.00 $ 3,532.20 $ 6,097.90 $ 6,518.24 Indirect Expenses Other Charges&Expenses(8) $ 300.00 $, _`,'18536; $ 86.36 $ - $ - $ - $ $ 700.00 $ Postage and Delivery(9) $ 300.00 ,$ ;"35,00" $ 11.00 ;$ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 Office Supplies(10) $ 600.00 S, 168,0'4 $ 468.94 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 Materials&Supplies(1 l) $ 2,881.52 $ X2;743;6$ $ 1,543.68 $ 100.00 $ 100.00 $ 100.00 $ 300.00 $ 300.00 $ 300.00 Equipment Purchases(12) $ 2,161.14 '$ ,503,1„0.; $ - is 21.56 $ - 24.00 $ - $ 31.13 $ 203.81 $ 222.60 Contracted Services(13) $ 2,881.52 $ $ .g $ $ $ $ $ Bank Service Charges(14) $ 3,169.67 $ 3 SQB;X $ 2,435.47 $ 46.00 $ 5110 $ $ 66.40 $ 434.80 $ 474.88 Advertising Expense(15) $ 8,520.00 S",�.�8;862.5 ;: $ 5,912.57 $ 2,950.00 $ $ $ $ $ Total Indirect Expenses: $ 10,813.85 $. �;16,0084T $ 10,458.02 $3,171.56 $ 229.20 $ 154.00 $ 451.53 $ 1,092.61 $ 1,051.48 Fixed Overhead Buildings&Grounds(16) $ 13,200.00 $ 11162195 $ 7,117.95 $ 55.00 $ 55.00 $ 55.00 $ 1.295.00 $ 1.195.00 $ 1.295.00 Telephone&Internet(17) $ 2,700.00 �'$ ;' 2,�@5:26 $ 1,086.26 $ 200.00 $ 200.00 $ 200.00 $ 300.00 $ 200.00 $ 200.00 Repairs(18) $ 10,000.00 $; "'6,550:12` $ 3,250.12 $ 550.00 $ 550.00 $ 550.00 $ 550.00 $ 550.00 $ 550.00 Water(19) $ 6.000.00 $ ,946)32 $ 946.32 $ 500.00 $ - $ 500.00 $ - $ 1,000.00 Heating Fuel(20) $ 28,775.00 $ ,'23513.68 $ 4.388.68 �$ 5.000.00 $ 4,025.00 $ 4,025.00 $ 3.525.00 $ 525.00 $ 25.00 Electricity(21) $ 15,600.00 $ 14,658.86'- $ 7,058.86 $ 1,200.00 $ 1100.00 $ 1,200.00 $ 1100.00 $ 1.400.00 $ 1.400.00 Total Fixed Overhead: $ 76,175.00 $ _ 59;123.19 $ 23,848.19 �� 7,505,00 $ 6,030.00 $ 6.530.00 $ 6.770.00 $ 3.970.00 $ 4.470.00 Payroll Expenses Wages-Full Time $ 50,000.00 $ ,48;40662' $ 26,022.06 .$ 3,730.76 $ 3.730.76 $ 3.730.76 $ 3,730.76 $ 3,730.76 $ 3,730.76 Wages-Part Time(22) $ 49,700.00 $ 57,764.8'4'. $ 34,174.84 $ 3.758.00 $ 3.301.00 $ 2,839.00 $ 3.208.00 $ 5,242.00 $ 5.242.00 Total Payroll Expenses: $ 99,700.00 $; 1061171.46 $ 60,196.90 ,$ 7,488.76- $ 7.031.76 $ 6,569.76 $ 6.938.76 $ 8.972.76 $ 8,972.76 Total Operating Expenses: $ 242,962.48 $'220;091.04' $ 124,979.66 ;$ 18,410.82 $ 13.558.56 $ 13.303.76 $ 17,692.49 $ 20.133.27 $ 21,012.48 /ntra-toiron Expenses Town ofNorth Andover(23) $ 46,459.65 $:" 46;460.04'` $ 23,230.02 $ 3,871.67 $ 3.871.67 $ 3.871.67 $ 3,871.67 $ 3.871.67 $ 3.871.67 Total Expenses: $ 189.422.14 $ 275;551,08 $ 148,209.68 $ 22.282.49 $ 17,430.23 $ 17,175.43 $ 11,564.16 $ 24.004.94 $ 24.884.15 Revenue $ 2235618T $ 158,481.87 $ 2,875.00 $ 3.100.00 $ $ 4,150.00 $ 27,175.00 $ 29,680.00 Income/(Loss) Events 75 1 70 47 i 5 3 0 1 7 7 CONFIDENTIAL DRAFT FOR DISCUSSION PURPOSES ONLY Event Related Expenses (3) Budgeted at 6.3%of projected revenue based on FY 2010 performance. (4) $3,100 due in November. (5) See E.Henry estimates for 2010. (6) See E.Henry estimates for 2010. (7) Misc.catering costs.($250/month during peak season) (2) Budgeted at one half of one percent o£projected revenue. Indirect Expenses (8) See E.Henry estimates for 2010.Added$100 in buffer entering peak season. (9) Budegted at$4 per month based on 2010 performance. (10) Budegted at$50 per month based on historical performance. (I 1) See E.Henry estimates for 2010. (12) Budgeted at.075%of projected revenue based on historical performance. (13) Budgeted at zero for the remainder of 2010. (14) Budgeted at 1.6%of projected revenue based on 2010 performance. (15) Advertisements and marketing collateral for January 2010 sales season. Fixed Overhead (16) See E.Henry estimates for 2010. (17) Based on FY 2010,represents the average monthly expense for the period. (18) Based on FY 2010,represents the average monthly expense for the period. (19) Paid quarterly. Based on FY 2009. Increased usage during peak season. Assume winter bills are 1/2. (20) Based on usage in FY 2009,assume a 15%increase in oil prices in FY 2010. (21) Average for FY 2010 to date.Assume savings of$200 per month in off-peak season. Pavroll Expenses (22) See"Part-Tune Staff Budget"worksheet Intra-town Expenses (23) Fixed at$3,871.67 per month. CONFIDENTIAL 2 DRAFT FOR DISCUSSION PURPOSES ONLY Revenue Analvsis FY2010 Revenue by Month Projected From BookznQ Report Dnted 7anuary S,2010 Fiscal 2010 Delta to Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun 10 Total Previous (actual) (actual) (actual) (actual) (actual) (actual) (forecast) (forecast) Events 4 13 10 7 7 ) (forecast) (forecast) (forecast) (forecast) (forecast) 6 S 3 0 1 7 7 70 $ 11,373.23 $ 44,743.91 $ 40,744.65 $ 26,203.61 $ 20,925.26 $ 14,491.21 $ 2,875.00 $ 3,200.00 $ - $ 4,150.00 $ 27,175.00 $ 29,680A0 $225,561.87 17.0% $ 11,373.23 $ 56,117.14 $ 96,861.79 $123,065.40 $143,990.66 $158,481.87 $161,356.87 $164,556.87 $164,556.87 $168,706.87 $195,881.87 $225,561.87 FY 2009 Revenue by Month Fiscal 2009 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun 09 Total (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) (actual) Events $ 16,373.00 $ 20,692.98 $ 37,302.10 $ 20,255.99 $ 7,706.47 $ 8,164.11 $ 5,194.28 $ 6,673.59 $ 13,027.14 $ 7,543.67 $ 13,291.42 $ 36,633.95 $192,858.70 $ 16,373.00 $ 37,065.98 $ 74,368.08 $ 94,624.07 $102,330.54 $110,494.65 $115,688.93 $122,362.52 $135,389.66 $142,933.33 $156,224.75 $192,858.70 FY 2010 Projected Income/(Loss) Fiscal 2010 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr 10 Ma 10 Jun 10 Total (actual) (actual) (actual) (actual) (actual) (actual) (forecast) (forecast) (forecast) (forecast) (forecast) (forecast) (forecast) $ (7,633.69) $ 15,97028 $ 14,940.08 $ 2,029.35 $ (4,748.27) $(10,28555) $(19,407.49) $(14,23013) $(17,175.43) $(17,414.16) $ 3,170.06 $ 4,795,85 $(49,989.20) —L_L7,633-69) $ 8,336.59 $ 23,276.67 $ 25,306.02 $ 20,557.75 $ 10,272.20 $ (9,135 29) _L(23,365.52) $(40,540.95) $(57,955.11) $(54,785.05) $(49,989 20) CONFIDENTIAL Bookings Report as of:11712010 Est.Estate Est. Rental Fee Expenses Exp.# Est.Total before Incl Included in Estate Other Payments Balance Event Date Event Name Guests Status Revenue Expenses Rental Fee Rental Fee Bar Caterer Fee Income Rec'd Due 1 Saturday,July 11,2009 Salem Historical Society 30 Booked $ 150 $ 150 $ 150 $ 150 $ - 2 Tues&Fri July 14th&17th Iguana Films for PBS 10 Booked $ 840 $ 800 $ 800 $ 40 $ 840 $ - 3 Saturday,July 25,2009 Anita&Uhmesh Kalekala 60 Booked $ 1,724 $ 400 $ 100 $ 500 $ 423 $ 125 $ 676 $ 1,724 $ 4 Friday,July 31,2009 Tibco-Corporate Party 40 Booked $ 1,977 $ 1,475 $ 1,475 $ 377 $ 125 $ 1,977 $ 5 Saturday,August 1,2009 Silwia Lepicki Anniversary 65 Booked $ 3,623 $ 1,225 $ 250 $ 1,475 $ 1,603 $ 545 $ 3,623 $ - 6 Wednesday,Aug.5,2009 Joe Fish Fundraiser 275 Booked $ 4,725 $ 600 $ 600 $ 3,200 $ - $ 925 $ 4,725 $ - 7 Thurs,Fri,Sat,Aug 6th,7th 8th 4 King Overnights D'Arcangelo 8 Booked $ 681 $ 681 $ - 8 Saturday,August 8,2009 Tiffany Howard-Shower 60+ Booked $ 960 $ 400 $ 100 $ 500 $ 229 $ 106 $ 125 $ 960 $ 9 Saturday,August 08,2009 Michelle D'Arcangelo Wedding 150 Booked $ 6,702 $ 3,575 $ 325 $ 3,900 $ 1,205 $ 247 $ 1,350 $ 6,702 $ 10 Sunday,August 09,2009 Kathleen Rivera&Roberto Wedding 40 Booked $ 3,178 $ 2,265 $ 200 $ 2,465 $ 559 $ 29 $ 125 $ 3,178 $ 11 Thursday,August 13,2009 Dusa Pharmaceuticals 50 Booked $ 1,890 $ 1,575 $ 225 $ 1,800 $ 90 $ 1,890 $ - 12 Saturday,August 15,2009 Ann Lu Wedding 120 Booked $ 8,429 $ 3,125 $ 175 $ 3,300 $ 2,286 $ 400 $ 2,443 $ 8,429 $ 13 Sunday,August 16,2009 Eliz.Hotaling Wedding 200 Booked $ 5,887 $ 3,575 $ 325 $ 3,900 $ 1,355 $ 632 $ 6,337 $ 14 Tuesday,August 18,2009 Admin Retreat NASD Booked $ 530 $ 280 $ 280 $ 250 $ 530 $ 15 Friday,August 21,2009 Keurig Inc.Outing 50 Booked $ 4,191 $ 1,800 $ 1,800 $ 2,106 $ 285 $ 4,191 $ 16 Saturday,August 22,2009 Jennyfer Bernard Wedding 110 Booked $ 6,047 $ 3,575 $ 325 $ 3,900 $ 1,128 $ 200 $ 819 $ 6,047 $ 17 Sunday,August 30,2009 Phil Santoro 7/30109 45 Booked $ 1,554 $ 325 $ 175 $ 500 $ 779 $ 275 $ 1,554 $ 18 Friday,September 4,2009 Hernendez Wedding 75 Booked $ 3,609 $ 2,275 $ 225 $ 2,500 $ 334 $ 775 $ 3,609 $ 19 Sunday,September 06,2009 Rosetta Mojahed-Kevin Dacey Wed 100 Booked $ 7,371 $ 2,575 $ 225 $ 2,800 $ 1,961 $ 342 $ 2,268 $ 7,371 $ 20 Saturday,Sept.12,2009 Dana Ong Wedding Reception 75 Booked $ 4,120 $ 2,475 $ 225 $ 2,700 $ 850 $ 250 $ 320 $ 4,120 $ 21 Saturday,September 12,2009 Caitlin White Wedding 130 Booked $ 8,204 $ 3,575 $ 325 $ 3,900 $ 2,430 $ 580 $ 1,294 $ 8,204 $ 22 Sunday,Septmeber 13,2009 Carlson Wedding 60 Booked $ 5,572 $ 2,575 $ 325 $ 2,900 $ 1,610 $ 209 $ 854 $ 5,572 $ 23 Wednesday,September 16,2009 The Taste of North Andover 100 . Booked $ 1,849 $ 500 $ 500 $ 383 $ 966 $ 1,849 $ 24 Friday,September 18,2009 Jerry Bally Wedding 35 Booked $ 4,989 $ 2,400 $ 300 $ 2,700 $ 1,649 $ 213 $ 427 $ 4,989 $ 25 Tuesday,September 22,2009 Xfact Meeting 25 Booked $ 915 $ 755 $ 755 $ 160 $ 915 $ 26 Wednesday,September 23.2009 BMC 3 Overnights 3 see below $ Thursday,September 24,2009 BMC all day conf with food 10 see below $ 27 Friday,September 25,2009 BMC all day conf with food 4pm out 10 Booked $ 2,850 $ 1,875 $ 975 $ 2,850 $ - $ - $ - $ 2,850 $ 28 Saturday,October 10,2009 Sarah Glatt Wedding 75 Booked $ 6,718 $ 1,900 $ 1,000 $ 2,900 $ 1,300 $ 138 $ 2,380 $ 6,718 $ 29 Sunday,October 11,2009 Amanda&Allister Wedd Polynesian 125 Booked $ 7,436 $ 2,200 $ 500 $ 2,700 $ 1,440 $ 3,296 $ 7,436 $ Friday,October 16,2009 Laura Jayson Luippold Rehearsal $ 30 Saturday,October 17,2009 Laura Luippold Wedding 100 Booked $ 6,054 $ 3,500 $ 250 $ 3,750 $ 1,430 $ 274 $ 600 $ 6,054 $ - 31 Sunday,Oct.18,2009 Erin Dam 50 Booked $ 700 $ 400 $ 100 $ 500 $ 75 $ 125 $ 700 $ 32 Friday,Oct.23,2009 Mark Rees Meeting 30 Booked $ 348 $ - 33 $ 348 $ - 33 Thurs&Fri Oct.22nd&23rd Susan Daley Meeting 12 Booked $ 1,446 $ 1,100 $ 225 $ 1,325 $ 121 $ 1,446 $ 34 Monday,October 26,2009 March Of Dimes Fundraiser 110 Booked $ 4,045 $ 500 $ 50 $ 550 $ 945 $ - $ 2,550 $ 4,045 $ 35 Monday,November 2nd,09 Law.Gentlemen's Night 12 Booked $ 1,125 $ 500 $ 500 $ 425 $ 75 $ 125 $ 1,050 $ 75 Caterer fee 36 Friday,November 6,2009 L.Nickpour Sweet 16th 50-65 Booked $ 1,598 $ 550 $ 200 $ 750 $ - $ 848 $ 1,598 $ - 37 Saturday,November 07,2009 Quota Intl Auction 110 Booked $ 4,462 $ 1,075 $ 125 $ 1,200 $ 2,213 $ 464 $ 585 $ 3,998 $ 464 Caterer fee 38 November 13th&14th Overnite Peoples Retreat 23 Booked $ 2,315 $ 1,500 $ 815 $ 2,315 $ 2,315 $ - 39 Friday,Nov.20th,09 Blues Night IN_HOUSE Booked $ 1,134 $ - $ 608 $ 526 $ 1,134 $ 40 Saturday,Nov.21,2009 Ashuu Virmani 40th 50 Booked $ 3,005 $ 625 $ 125 $ 750 $ 1,655 $ - $ 600 $ 3,005 $ 41 Saturday,November 28,2009 Joyce Tibbetts 50 Booked $ 1,324 $ 400 $ 100 $ 500 $ 311 $ 513 $ 1,324 $ 42 Friday,December 04,2009 Janine Ceraso 40 Booked $ 2,394 $ 475 $ 225 $ 700 $ 1,411 $ 158 $ 125 $ 2,394 $ 43 Tuesday,Dec.8th,2009 Jenn Cantwell Merrimack HC 40 Booked $ 500 $ 500 $ 500 $ 500 $ - 44 Friday,December,11th Toxicon 100 Booked $ 3,365 $ 615 $ 135 $ 750 $ 2,090 $ 275 $ 250 $ 3,090 $ 275 Caterer fee 45 Sunday,Dec.13,2009 Jeff Foulds 25 Booked $ 1,315 $ 440 $ 60 $ 500 $ 540 $ 275 $ 1,315 $ - 46 Monday,December 14,2009 Gail Demaso PHC-meeting/reception 40 Booked $ 1,024 $ 500 $ 500 $ 274 $ 250 $ 1,024 $ 47 Sunday,December 20,2009 Maureen Abraham 35 Booked $ 1,979 $ 400 $ 100 $ 500 $ 360 $ 1,119 $ 1,979 $ 48 Sat&Sun Jan.9th&10th 2009 Dorothy Wiffin Auction Booked $ 1,850 $ 1,750 $ 100 $ 1,850 $ 1,850 $ - Saturday, .30,uw;L Lon carr A5 Pending $ y, :, 500 $ 500 9 Fi r; - ,2 $ Y Y n.3 1.20 10 ynn F l `3'2lr wb e 0-- 0 r 500 $ 300 $ "25 w 'e 49 Saturday,February 06,2010 Lori Samse Party 115 Booked $ 1,250 $ 850 $ 125 $ 975 $ 275 $ 350 $ 900 50 Saturday,Feb.13,2009 Barbara Neal 40 Booked $ 650 $ 375 $ 125 $ 500 $ 150 $ 500 $ 150 51 Saturday,April 24,2010 Onk and Eric Wedding 100 Booked $ 5,150 $ 2,350 $ 250 $ 2,600 $ 900 $ 300 $ 1,350 $ 1,000 $ 4,150 d- 0 201 ul'e R lmo;'Be es'ni Academv, 140 --ter m $ - $ - $ - Bookings Report as of:1/7/2010 Est.Estate Est. Rental Fee Expenses Exp.# Est.Total before Inc[ Included in Estate Other Payments Balance Event Date Event Name Guests Status Revenue Expenses Rental Fee Rental Fee Bar Caterer Fee Income Recd Due S -r-a_,1 . z--.010 au'SL Crr Cornmu o- 40 ,U,na $ 1,135 $ 1100 $ Q0 $ ,.o S ,at. $ 1.- ':'�5 Friday May 14,2010 5:45 sharp REHEARSAL-CHELSEA $ $ - 52 Friday,May 14,2010 Gina Elise Philip Tait Wedd 100 Booked $ 2,950 $ 2,350 $ 350 $ 2,700 $ 250 $ 1,000 $ 1,950 53 Saturday,May,15,2010 Chelsea Wolf Wedding 9/9/9 200 Booked $ 9,175 $ 2,700 $ 1,200 $ 3,900 $ 4,500 $ 400 $ 375 $ 1,000 $ 8,175 -nd_9019 Me ssa Cusano Wedaing ,-:n, F ,..>^b � 6,100 $ 3 37� � ,;,u $ �i,=i; $ �JO $ 4,^ 4 250 "^_:' 3 �.,_ 55 Saturday,May 29,2010 Laura Rosi Wedding&overnights 100 Booked $ 5,490 $ 2,740 $ 575 $ 3,315 $ 1,200 $ 375 $ 600 $ 1,000 $ 4,490 Hold Rooms May 28-30 $ 56 Sunday,May 30,2010 Bob&Marg.Scanlon 50th Anniv. 100 Booked $ 2,525 $ 875 $ 100 $ 975 $ 1,100 $ 300 $ 150 $ 350 $ 2,175 Friday,June 4,2010 REHEARSAL-Marion-6:00 57 Saturday,June 5,2010 Melissa Marion&Steven Odea 100 Booked $ 5,810 $ 3,300 $ 600 $ 3,900 $ 1,100 $ 250 $ 560 $ 1,000 $ 4,810 58 Sunday,June 06,2010 Rebecca Chernin/Jon Corke Weddg 150 Booked $ 4,525 $ 2,500 $ 400 $ 2,900 $ 1,200 $ 175 $ 250 $ 500 $ 4,025 Sunday,Overnights Chernin 6/6 Requested Sat.too June 5th $ - 5s Saturday,June 12,2010 Sherri Carew Wedding 125 Booked $ 5,850 $ 3,525 $ 275 $ 3,800 $ 1,500 $ 400 $ 150 $ 1,000 $ 4,850 60 Saturday,June 19,2010 Liz Kobrenski Wedding 200 Booked $ 7,695 $ 3,400 $ 500 $ 3,900 $ 2,500 $ 750 $ 545 $ 1,000 $ 6,695 r'u s,une . ��'a ASPA 5 2rt 35) Pena in 1..00 $ --D `co $ 450 ..�.. oo 61 Sunday,June 20,2010 Jason Clark Wedding 125 Booked $ 4,450 $ 2,650 $ 250 $ 2,900 $ 1,300 $ 250 $ 1,000 $ 3,450 62 Saturday,June 26,2010 Christine Erwin Wedding 125 Booked $ 5,750 $ 3,325 $ 275 $ 3,600 $ 1,500 $ 400 $ 250 $ 1,000 $ 4,750 EXPECTED REVENUE FOR FY 2010(July 2009-June 2010) $ 221,084 $ 115,955 $ 59,715 $ 8,917 $ 35,816 $ 158,040 $ 63,494 1 Friday,July 09,2010 Dave Savini Party 100 Booked $ 2,050 $ 800 $ 175 $ 975 $ 950 $ 125 $ 1,000 $ 1,050 2 Saturday,July 24,2010 Kara Ahern Wedding 100 Booked $ 4,150 $ 3,200 $ 700 $ 3,900 $ 250 $ 1,000 $ 3,150 3 Saturday,August 14,2010 Kaylin Fowlie Wedding 150 Booked $ 5,800 $ 3,000 $ 900 $ 3,900 $ 1,500 $ 400 $ 1,000 $ 4,800 Thursday,August 19,2010 REHEARSAL/Mancuso x 4 Friday,August 20 2010 Jessican Donegan/MacDonald Wedd 180 Booked $ 5,150 $ 1,725 $ 975 $ 2,700 $ 1,700 $ 375 $ 375 $ 1,000 $ 4,150 t4`_`fly.'. cu _ 010 ,i cque i e-.'.a ncuso i 8v;s It arld 135 e d'rg q 675 3900 W 1.300 5 Saturday,September 11,2010 Tiffany Bartlette/Cook Wedding 125 Booked $ 5,350 $ 3,025 $ 875 $ 3,900 $ 1,200 $ 250 $ 1,000 $ 4,350 �ridav,Sep- o� ?Aah BBD �rtha Cash.n« r1.W-s 140 Pe.d,:c $ G50 $ 250 6 September 18,2009 Gretchen Johnson Wedding 175 Booked $ 6,400 $ 2,900 $ 1,000 $ 3,900 $ 1,600 $ 375 $ 525 $ 1,000 $ 5,400 Friday,Sept.24,2010 REHEARSAL/Mosher 7 Saturday,September 25,2010 Lauren Mosher Wedding 150 Booked $ 6,100 $ 2,900 $ 1,000 $ 3,900 $ 1,300 $ 300 $ 600 $ 1,000 $ 5,100 8 Saturday,October 02,2010 Janice Hamilton 7/29/09 100 Booked $ 6,550 $ 3,200 $ 700 $ 3,900 $ 1,800 $ 450 $ 400 $ 1,000 $ 5,550 Sun a .OcWbe 01 0'0 Chetan Shah Shaawj __. P ,r,-p e 9- ;? 9 Sunday,October 03,2010 Margaret Murphy 150 Booked $ 4,800 $ 2,000 $ 900 $ 2,900 $ 1,300 $ 350 $ 250 $ 1,000 $ 3,800 10 Saturday,October 09,2010 Lauren Sermos Wedding 175 Booked $ 6,150 $ 2,900 $ 500 $ 3,400 $ 1,600 $ 775 $ 375 $ 1,000 $ 5,150 11 Sunday,October 10,2010 Amanda Neilson Wedding 130 Booked $ 4,750 $ 2,650 $ 250 $ 2,900 $ 1,600 $ 250 $ 1,000 $ 3,750 12 Saturday,October 16,2010 Melissa Doherty Wedding 150 Booked $ 6,475 $ 3,000 $ 900 $ 3,900 $ 1,500 $ 700 $ 375 $ 1,000 $ 5,475 Saturday,October 23,2010 Caitlin Galletta(8/30/09)HOLD $ _ Friday,Oct.29th John Hoy`Halloween $ EXPECTED REVENUE FOR FY 2011(July 2010-June 2011) $ 63,725 $ 46,000 $ 17,750 $ 3,450 $ 4,425 $ 12,000 $ 51,725 ay,Sep m,�. -, ')01 Khsten Ke_1a� g Fe°, 'ne l� TOWN OF NORTH ANDOVER MOVIE AND FILM PRODUCTION POLIO' a � 1.0 Policy Statement: Commercial film companies and photographers may be permitted to use property under the control of the Town of North Andover for approved filming projects. 2,0 Purpose: The film industry can provide both direct and indirect economic benefit to the town. Pre-approval of projects ensures that town property and the rights, safety and privacy of the citizens of North Andover are protected, while supporting this industry. This policy identifies the application and approval processes for projects utilizing Town facilities and/or Town roads, and the requirements which must be met, including payment of applicable fees. 300 Administration: This policy is administered by The Town Manager's Office. The Town Manager or his designee shall be the initial contact for all filming projects and is responsible for expediting requests. All requests for filming shall require the approval of the Board of Selectmen. 4.0 Insurance Coverage: An insurance certificate of general comprehensive liability naming the Town of North Andover as additionally insured, for the duration of the production, must be provided to the Town Manager's Office for all filming. The Town of North Andover will retain the original insurance certificate. The amount of insurance coverage required is: ® $5 million, for filming projects using Town facilities such as Town Hall, Town schools, Stevens Library, Stevens Estate, etc. 0 $2 million, for filming projects using Town parks or Town roads. 5.0 FILMING ON TO /PRIVATE PROPERTY 5.1 FILMING AT TOWN FACILITIES (INCLUDING PARKS) Application Process: Initial inquires for filming in Town facilities should be submitted, in writing,to the Town Manager's Office no later than fifteen business days prior to the date of anticipated filming. Permission may be denied if the request cannot be accommodated within the available time frame. The filming company must provide the following information: • Proposed commencement and termination dates and times of scheduled filming, including preparation and final clean-up; • The name and telephone number of a contact person and his/her backup who will be on-site during the filming; • General outline of the action, including all set dressing and props, approximate number of production vehicles, cast and crew members as well as any stunts or special effects; • Specific locations and proposed alterations to Town property, including identification of any necessary facility services support. Approval Process: Once a filming request has been received by the Town, the appropriate staff will be informed and a site meeting with the film company may be required to review the request and complete a walk through to determine any concerns or special requirements. At this time the appropriate fees and deposits will be provided to the filming company. As well at this time the availability of the requested Town facilities or Town parks will be determined. The Film Company will be requested to include the Town of North Andover in the list of credits. Affected residents and businesses determined by Staff must be notified in advance of any filming. To ensure minimal disruption, this notification letter must include the duration and location of the filming and any planned interference with pedestrian or vehicular traffic. In the event of business interruption, there should be consultation with the business associate(s) and/or individual businesses to determine if any compensation is required. Once all requirements have been fulfilled a Location Agreement will be prepared. 5.2 FILMING ON TOWN ROADS Application Process: A filming application must be submitted at least fifteen business days prior to the date of anticipated filming. Should a road closure be requested, the film company must allow adequate time to obtain proper town approval. Once the request is approved, staff will notify all Emergency Services of the anticipated filming. Approval Process: The Film Company must receive additional approval from the Board of Selectmen in cases involving the following: • To allow filming on roads in residential areas on more than one occasion per calendar year; • To allow filming to proceed before 7:00 a.m. or after 7:00 p.m., or any time on Sundays or statutory holidays; • To allow overnight parking of production vehicles; • To allow equipment, including lighting and generators, to be oriented toward neighboring residences; • To allow for a road closure In all cases, a letter must be distributed by the filming company to all residents and businesses that will be affected by the filming or by the parking of filming-related vehicles during the production. The letter must contain telephone numbers for the filming company. Production vehicles will be issued permits for parking privileges at or near the film location. The town reserves the right to limit the number of and size of the vehicles to ensure public safety. This permit does not provide permission for parking of vehicles in prohibited areas or in contravention of any regulation of the Massachusetts General Laws or North Andover By-laws/Ordinances, unless specifically approved. The services of paid-duty police officers may be required for the purpose of traffic control, traffic stoppages, and permit compliance. If such services are required, the Film Company is responsible for retaining the officers, and for payment of all associated costs. Once all of the required conditions have been met, the Town of North Andover will issue a filming permit along with vehicle parking permits to the Film Company. Proper signage should be posted along the roadway well in advance of any intermittent stoppages or road closure,to the satisfaction of the Town of North Andover. Monitoring: The Film Company must keep a copy of all permits that have been issued by the Town Manager's Office and/or the Commonwealth of Massachusetts on site for the duration of the filming. Vehicle permits must be displayed in the front window of all production vehicles. The film company must place signs in public access areas to inform residents that the facility is being used for filming and delays may occur. Upon completion of filming,the Film Company is responsible for clean up and repair of any damages. The facility will be inspected for clean up and damages within 48 hours of completion of scheduled weekday events, or within 72 hours of completion of weekend events. The Film Company will be given first opportunity to repair any damages, within a reasonable time frame specified by the Town. If the work is not completed to the satisfaction of the Town, the Town will complete the work and the cost of repairs will be invoiced to the Film Company. Special Circumstances: Noise: All filming must comply with any Town by-laws, unless an exemption in writing is granted by the Board of Selectmen. Explosives/Fires/Pyrotechnics: Should the filming involve explosives,the film company must obtain a letter of understanding acknowledging that explosives may be used in the production. This letter must be obtained from the Fire Chief, and shall be attached to the permit for facility use. A copy of the letter will be forwarded to the Chief of Police. All explosives are to be detonated in accordance with the Explosives Act of 2002. A member of the North Andover Fire Department and North Andover Police Department shall be in attendance if there are any fires or explosions to be undertaken. All open air burning requires a burning permit. Neither explosives nor fires shall be allowed within any town owned building. Security Deposit: A security deposit in the form of a letter of credit or acceptable alternative, approved by the Town Manager's Office is required and will not be released until the facility has passed inspection, and all outstanding costs (repairs to damages, staff costs, additional rental time) have been paid by the film company. The following is a guideline for security deposits. These amounts may be adjusted based on the nature of the production: • Town of North Andover Facilities - $5000.00 • Town Parks - $2000.00 • Town Roads - $2000.00 5.3 FILMING ON PRIVATE PROPERTY In the event that filming is taking place on private property, to ensure the public safety and welfare,the Town of North Andover shall be notified of the filming within five business days of the commencement of the filming. The film company will be required to advise area residents of their intent to film and duration of the production. The Town Manager will advise the Members of the Board of Selectmen of the filming. The Town Manager's Office will advise the Film Company that they must notify North Andover Fire Department and North Andover Police Department if any special effects are going to be used. If required they must obtain the necessary permits. i The Film Company will also be advised that all municipal by-laws must be adhered to. Facility and Permit Fees: Fees for the use of town property for film production purposes shall be negotiated between the town and the film company, and will be included in the location agreement. Consideration will be given to what property is being used, the duration of the use, and any potential inconvenience to town operations or the public. TOWN OF NORTH ANDOVER SEWER ENTERPRISE FUND IMPROVEMENT CAPITAL TOWN MANAGER RECOMMENDATION � ptDR7F{ � of Board of Selectmen Tracy M. Watson Rosemary C. Smedile Daniel P. Lanen Richard A. Nardella William F. Gordon Town Manager Mark Rees Budget Director/Town Accountant Lyne M. Savage JANUARY 2010 FYII-15 Capital Improvement Plan Sewer Enterprise Fund Table of Contents Capital Project Recommendations Recommend Capital Budget Summary.................................. 1 Projected Debt Schedule ..................................................... 3 Requested Capital Budget Summary .................................... 5 CriteriaPoints—Summary ................................................ 6 Individual Capital Project Request...................................... 7 Existing Debt Service Schedule........................................... 18 Recommended Sewer.Capital Budget Projects by Criteria Points and Year Funded(FY11-FY15) Page Number Project Name Division Div.Priority Criteria Pts Year 1 Year 2 Year 3 Year 4 Year 5 Total FY11 FY12 FY13 FY14 FY15 7 Sutton Street Sewer Improvements Sewer 2 61 $495,000 $495,000 10 Rt 114 Sewer Force Main Replacements Sewer 1 53 $199,000 $199,000 14 Rt 125 Sewer Force Main Replacement Sewer 3 45 $216,000 $216,000 $0 TOTAL(Non Debt Excluded) $495,000 $415,000 $0 $0 $0 $910,000 1 %of Debt Service to Operating Budget Summary.Sewer.Capital Budget,FY11 -15 Sewer Fund Actual Actual Actual Actual Actual Actual ATM Projected Projected Projected Projected Projected FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Sewer Debt 1,725,060 1,675,136 1,900,085 1,899,805 1,849,754 2,091,268 2,151,812 2,068,083 2,049,481 1,990,841 1,982,795 1,959,965 P/Y Authorized but not Funded 0 0 0 0 0 0 0 0 0 0 0 0 Subtotal 1,725,060 1,675,136 1,900,085 1,899,805 1,849,754 2,091,268 2,151,812 2,068,083 2,049,481 1,990,841 1,982,795 1,959,965 New-CIP Sewer Debt Service - - 70,538 127,571 123,704 119,836 Total Debt Service 1,725,060 1,675,136 1,900,085 1,899,805 1,849,754 2,091,268 2,151,812 2,068,083 2,120,018 2,118,412 2,106,499 2,079,801 Operating Budget 1,670,612 1,707,264 1,793,625 2,295,198 2,249,494 2,274,415 2,491,799 2,674,078 2,869,691 3,079,613 3,304,891 3,546,649 Avg.%Increase FY04-FY10(adj) 2.19% 5.06% 27.96% -1.99% 1.11% 9.56% 7.32% 7.32% 7.32% 7.32% 7.32% 7.32% Total Budget(Debt&Operating) 3,395,672 3,382,400 3,693,710 4,195,003 4,099,247 4,365,682 4,643,611 4,742,161 4,989,709 5,198,025 5,411,390 5,626,451 %of Debt Service to Total Operating Budget 50.8% 49.5% 51.4% 45.3% 45.1% 47.9% 46.3% 43.6% 42.5% 40.8% 38.9% 37.0% 2 Projected Debt Service Sewer Capital Budget Projects(FYI 1-FY15) Year 1 Year 2 Year 3 Year 4 Year 5 Total FYI FYI FYI FYI FYI Gross Funding Recommendation $495,000 $415,000 $0 $0 $0 $910,000 Retained Earnings:Cash $0 $0 Net Borrowing Recommendation $495,000 $415,000 $0 $0 $0 $910,000 Ten(10)Year Borrowing 10 $495,000 $415,000 $0 $0 $0 $910,000 Interest 4.25% Twenty(20)Year Borrowing 20 $0 $0 $0 $0 $0 $0 Interest 5.00% Year 1 Debt Service Prinicipal $49,500 $49,500 $49,500 $49,500 Interest $21,038 $18,934 $16,830 $14,726 Total $70,538 $68,434 $66,330 $64,226 Year 2 Debt Service Prinicipal $41,500 $41,500 $41,500 Interest $17,638 $15,874 $14,110 Total $59,138 $57,374 $55,610 Year 3 Debt Service Prinicipal $0 $0 Interest $0 $0 Total $0 $0 Year 4 Debt Service Prinicipal $0 Interest $0 Total $0 Year 5 Debt Service Prinicipal Interest Total Total Ten(10)Year Debt Service $70,538 $127,571 $123,704 $119,836 Twenty(20)Year Debt Schedule Year 1 Debt Service Prinicipal $0 $0 $0 $0 Interest $0 $0 $0 $0 Total $0 $0 $0 $0 Year 2 Debt Service Prinicipal $0 $0 $0 Interest $0 $0 $0 Total $0 $0 $0 Year 3 Debt Service Prinicipal $0 $0 Interest $0 $0 Total $0 $0 Year 4 Debt Service Prinicipal $0 Interest $0 Total $0 Year 5 Debt Service Prinicipal Interest Total Total Twenty(20)Year Debt Service $0 $0 $0 $0 Total Non Excluded Debt Service $70,538 $127,571 $123,704 $119,836 3 Debt Service Sewer Enterprise Fund 3.00 O 2.50 2.00 1.50 �� — � � � FY12 GIP Debt 1.00 ®FYI I CIP Debt � ? � ®Current Debt 0.50 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 4 Requested Sewer Capital Budget Projects(FYI 1 -FY15) Project Name Division Div.Priority Criteria Pts Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total FY11 FY12 FY13 FY14 FY15 FY15 Route 114 Sewer Force Main Replacement Sewer 1 53 $199,000 $199,000 Sutton Street Sewer Improvements Sewer 2 61 $495,000 $495,000 Route 125 Sewer Force Main Replacement Sewer 3 45 $216,000 $216,000 $0 TOTAL(Non Debt Excluded) $910,000 $0 $0 $0 $0 $0 $910,000 5 FY11 SEWER CRITERIAI POINTS-SUMMARY Total Criteria Points Project Department FY 2011 EstTotalCost A B C D E F A B C D E F 61 Sutton Street Sewer Improvements Sewer $ 495,000 $ 495,000 3 4 5 4 0 3 12 16 15 12 0 6 53 Route 114 Sewer Force Main Replacements Sewer $ - $ 199,000 3 4 1 4 0 5 12 16 3 12 0 10 45 Route 125 Sewer Force Main Replacement Sewer $ - $ 216,000 3 4 1 4 0 1 12 16 3 12 0 2 $ 495,000 $ 910,000 6 Town of North Andover Capital Project Division: Sewer Priority: 2 Department: Sewer Type: Replacement Project: Sutton Street Sewer Improvements Cost Basis: Arct/Eng Category: Infrastructure FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 $495,000.00 $0.00 $0.00 $0.00 $0.00 $495,000.00 Funding Source Funding Amount A Sewer Fund $495,000.00 B $0.00 C $0.00 D $0.00 Description: Replace 900 feet of 8"sewer line on Sutton Street with new 12"sewer line from Surrey Drive to house#410 Sutton Street. Install odor control chamber at the Sutton St intersection with Thorndike Street. Justification: The existing 8"sewer line is under capacity and surcharges when pump stations on Great Pond Road discharge into Sutton Street. Residents complain of sewer odors around Thorndike Street,which are caused by the pump stations'discharge. I� Description of item to be replaced: 900 feet of 8"sewer line on Sutton Street. Estimated value of replaced item: $0.00 Schedule for completion of project: Develop plans and specifications, plus permitting-Dec 2010 Put project out to bid-Feb 2011 Start contrcuction- May 2011 Complete work-August 2011 Estimated Annual Impact: ($2,000.00) Explanation: 7 http://northandovercip.microsearch.net/n -'orm.aspx?id=79 12/29/2009 Energy costs to run odor control chamber. Submitted by: Tim Willett Submitted Date: 10/28/2009 Superintendent of Sewer Collection i i i http://northandovercip.microsearch.net/nan 8 m.aspx?id=79 12/29/2009 Five Centennial Drive Peabody,MA 01960-7985 tel:978-532-1900 fax:978-977-0100 www.wesionandsampson.com North Andover, Massachusetts October 30, 2009 Mr. Timothy J, Willett Superintendent Water& Sewer Division of Public Works 384 Osgood Street North Andover, MA 01845 Re: CIP Cost Estimate Dear Mr. Willett: As requested, we are providing an estimate of costs based on information provided by the Town for the Sutton Street Sewer Improvements Project. The estimate is broken down into three segments, Engineering, Construction, and Contingency. The cost associated with Engineering includes design, bidding, construction engineering office, and field inspection services. I Sutton Street Sewer Improvements Engineering $95,000 Construction $335,000 Contingency $65,000 Total $495,000 Should you have any questions or concerns, please feel free to contact me at 978-532-1900. i Very truly yours, WESTON & SAMPSON ENGINEERS, INC., Bruce W. Adams, P.E. Vice President 0:11NOR'n{ANDOVER'',GENERAL DATA AND IN FORMATI0N`•.C111 10.091"I'M 10,30.09. Massachusetts Connecticut Rhoci,Island Nun:HaaipsIitre .1021rc Five Centennial Drive(HO) 273 Dividend Road 4778 Togue Avenue 100 International Drive PO Box 189 98 South Main Street 301 Manchester Road 1990 Main Street Peabody,MA 019647985 Rocky Hill,CT 06067 Coventry.RI 02816 Suite 152 York.ME 039013 Suite 2 Suite 201A Suite 750 '.. 100 Foxborotgh Blvd..Suite 250 Portsmouth,NH 03801 Waterbury,VT 05676 Poughkeepsie,NY 12603 Sarasota,FL 34236 Foxborough,MA 02035 225 New Boston Street 9 &S.,-_, Woburn.MA 01801 Town of North Andover Capital Project Division: Sewer Priority: 1 Department: Sewer Type: Replacement Project: Route 114 Sewer Force Main Replacements Cost Basis: Arct/Eng Category: Infrastructure FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 $0.00 $199,000.00 $0.00 $0.00 $0.00 $199,000.00 I Funding Source Funding Amount A Sewer Fund $199,000.00 B $0.00 C $0.00 D $0.00 Description: Design and construct the replacement of 300 feet of four inch and 300 feet of six inch sewer force mains in Turnpike Street at Mosquito Brook, opposite Jasmine Plaza. Justification: The six inch force main broke last spring, spilling raw sewage into Mosquito Brook until Town employees shut down the sewer pump station and had the pipe repaired.The cost to make the repair was around$15,000. During the repair,the pipe was observed to be corroded, an indication that more breaks could recur in the future. Both force mains had been installed in organic soils, causing the corrosion. Raw sewage flowing into Mosquito Brook is a threat to public health.We have an obligation to prevent future breaks. We will replace the force mains with plastic pipe,which does not corrode. Description of item to be replaced: Three hundred feet of 4-inch and 300 feet of 6-inch ductile iron force mains.The pipelines were originally installed around 1980. Estimated value of replaced item: $0.00 Schedule for completion of project: Develop plans, specifications, and permitting-Jan 2011. Put project out to bid- Feb 2011. Sign contract with lowest qualified bidder-May 2011. Complete work bu August 2011. 10 http://northandovercip.microsearch.net/nand( ..aspx?id=87 12/29/2009 Estimated Annual Impact: ($15,000.00) Explanation: The force mains could rupture again. Submitted by: Tim Willett Submitted Date: 11/23/2009 Superintendent of Water& Sewer i, http://northandovercip.microsearch.net/nanc 11 n.aspx?id=87 12/29/2009 � / �� ` ��Q��%��K�� m �� k�� E. A " =~ ° =~"~�� "°"��"��===�^ ^^"==° =-"=~°=��=="~-^^ ==��» "=`==~" ��. PO. BOX 817. 12 BAY STREET �� VV|Ly�|��BTON MASSACHUSETTS �� . � TEL. (97B) 65B-7493 � OOMENICv. TUTELA, p.c, PRESIDENT FAX. (97B) 65B-3586 � E-mail: dvtute|aCaDtuto|aeng oorn October 27. 200S Mr. Timothy Willett, Superintendent Water and Sewer Departments Department of Public Works 384 Osgood Street North Andover, K8AO1845 Re: Request for Cost Estimate Capital Improvements Project Route 114. Near Jasmine Plaza Dear Mr. Willett: We are pleased to submit a cost estimate for the capital improvements project being considered bythe Sewer Department. The estimate for this project, which includes replacing a portion of two force mains located onor near Route 114/ oamino Plaza, is $108.85U.00, This estimate was developed based on your description nf operational and site conditions present sd this project |000tion. A breakdown ofthe costs are provided on the attached table. If you have any questions regarding this information, please do not hesitate to contact the undersigned. Very truly yours, TUTELA ENGINEERING ASSOCIATES, INC. Thomas J. Keeffe, PE Project Manager Encl. co: Dy. Tubyo. PE, TEA TJKJmam #A\103 ,m-226^ | � comsucnma emomssRs * ARCHITECTS ^ PL4wwsns 12 � � | Type of Project Force Main Replacement Street Location Salem Turnpike-Route 114 Landmark near Jasmine PS Division Sewer System Type of Work Standard Construction Techniques Project Tasks Survey Existing Conditions $10,000.00 Exploratory Test Pits $4,000.00 Engineering $17,250.00 Engineering Design Preparation of Plans Preparation of Specifications Preparation of Construction Cost Estimate N Conservation Commission Permitting $3,600.00 U.) Legal Issues $0.00 Solicitation of Bids $1,500.00 Construction Inspection Services $12,600.00 Utjljty Related Abatement Measures $0.00 Construction Cost $115;000.00 Contingency $23,000.00 Police Details $12,000.00 CIP Budget Estimate $198,950.00 TUTELA ENGINEERING ASSOCIATES, INC. Wilmington, MA .....as v. �..,.... .�.a.......a ....Yaaa.a .�................. �..,...... ,b ..�.,....,. � »b., . .,. ..., '. Town of North Andover Capital Project Division: Sewer Priority: 3 Department: Sewer Type: Replacement Project: Route 125 Sewer Force Main Replacement Cost Basis: Arct/Eng Category: Infrastructure FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 $0.00 $216,000.00 $0.00 $0.00 $0.00 $216,000.00 Funding Source Funding Amount A Sewer Fund $216,000.00 B $0.00 C $0.00 D $0.00 Description: Design and construct the replacement of 100 feet of 4 inch force main in Route 125 near Hillside Road.The force main connects to the Alcott Village Sewer pump station. Justification: The force main has broken three times in the past two year.The type of ruptures on the pipeline indicated that corrosive soils are the cause. Description of item to be replaced: One hundred feet of four inch ductile iron force main in the westerly shoulder of Route 125 near Hillside Road.The force main was installed in 1987. Estimated value of replaced item: $0.00 Schedule for completion of project: Develop plans, permitting through Mass Highway-Jan 2011. Put project out to bid- Feb 2011. Sign contract with lowest qualified bidder-May 2011.Complete construction work-August 2011. Estimated Annual Impact: $0.00 14 http://northandovercip.microsearch.net/nandoN aspx?id=85 12/29/2009 Explanation: Submitted by: Tim Willett Submitted Date: 11/19/2009 Water&Sewer Superintendent i http://northandovercip.microsearch.net/nandov 15 3px?id=85 12/29/2009 El E A T , P.O. BOX 817, 12 BAY STREET WILMINGTON, MASSACHUSETTS 01867 TEL. (97B) 65B-7493 DOMENICV. TUTELA, P.E., PRESIDENT FAX. (978) 658-3586 E-mail. dvtutela @tutelaeng.com October 27, 2009 Mr. Timothy Willett, Superintendent Water and Sewer Departments Department of Public Works 384 Osgood Street North Andover, MA 01845 Re: Request for Cost Estimate Capital Improvements Project Route 125, Near Alcott Village Dear Mr. Willett: We are pleased to Submit a cost estimate for the capital improvements project being considered by the Sewer Department. The estimate for this project, which includes replacing a portion of a force main located on or near Route 125/Alcott Village, is $215,700.00. This estimate was developed based on your description of operational and site conditions present at this project location. A breakdown of the costs are�rol�r�D�'oo�hoa��ac,�ad�ab1e tf tau have arty do oat hesitate to(=tact the urders�g�ed. i Very truly yours, TUTELA ENGINEERING ASSOCIATES, INC. i I 1 Thomas J. Kee E PE t Project Manag I Encl. cc: D.V. Tutela, PE, TEA TJ K/mam #AA103 756-226c CONSULTING ENGINEERS ® ARCHITECTS ® PLANNERS 16 Type of Project Force Main Replacement Street Location Andover Bypass-Route 125 Landmark near Alcott Village PS Division Sewer System Type of Work Directional Drilling Proiect Tasks Survey Existing Conditions $10,000.00 Exploratory Test Pits $4,000.00 Engineering $14,700.00 Engineering Design Preparation of Plans Preparation of Specifications Preparation of Construction Cost Estimate Conservation Commission Permitting $0.00 Legal Issues $8,000.00 Solicitation of Bids $1,500.00 Construction Inspection Services $15,900.00 Utility Related Abatements Measures $32,000.00 Construction Cost $98,000.00 Contingency $19,600.00 Police Details $12,000.00 CIP Budget Estimate $215,700.00 TUTELA ENGINEERING ASSOCIATES, INC. Wilmington, MA Pmt. Amount FY 11 FY 12 Date Purpose Issued Ending Balance Principal Interest Ending Balance Principal Interest MA.W.P.A.Tr.-Series 2 Loan-1995 2,422,745 I 1-Aug Sewer-GPR Phase 2 (91-58) 781,509 3,165 2,438 1-Feb 278,600 46,930 - 231,671 48,977 - I i-Aug Sewer-GPR Phase 2 (91-61) 602,211 3,528 2,899 I 1-Feb Sewer Improvements (93-12) 75,000 239,185 42,685 2,470 196,500 45,119 1,807 1 1-Aug Sewer-GPR Phase 3A (94.08) 964,025 5,023 4,126 1-Feb 340,485 60,764 3,516 279,721 64,227 2,572 SUBTOTAL 2,422,746 868,270 160,379 17,701 707,892 158,323 13,841 - G.0.Bond-1/15196 5,901,000 '3,785,000 Refunding Bonds-9190 Included I 15-Sep Butcher Boy Pump Station 467,500 30,000 30,000 780 - 15-Mar I 15-Sep 'Sewer-GPR Phase 1 175,875 15,250 15,250 397 (0) 15-Mar 15-Sep Sewer-GPR Phase 2 175,875 15,250 15,250 397 (0) 15-Mar SUBTOTAL 819,261 60,600 60,500 1,573 (0) - I G.0.Bond-911198 13,175,000 f REFUNDED 6112108 ',.. I 15-Feb Sewer-Inflow/Infiltration 220,000 '... 15-Aug 15-Feb North Main Street-Sewer 225,000 15-Aug 15-Feb Sewer-Inflow/Infiltration 195,000 15-Aug I 15-Feb Great Pond Rd.-Phase 3C Sewer 150,000 '... 15-Aug SUBTOTAL 790,000 G.0.Bond-6/15101 3,709,000 I 21-Jun GPR Phase 3c 1,350,000 - - - - - 15-Dec I 21-Jun West Side Trunk Relief 365,000 15-Dec I 21-Jun Sewer Improvements 26,977 15-Dec I 21-Jun Phase 3B Sewer 22,523 '.. 15-Dec SUBTOTAL 1,764,500 - - - - - - G.0.Bond-4101102 4,575,000 1-Oct Sewer 63,529 1-Apr ',.. I 1-Oct Sewer 236,471 1 Apr 1-Oct Sewer 356,000 1-Apr I 1-Oct Sewer 1,254,000 ', 1 Apr ................ I 1-Oct Sewer 1,550,000 1 Apr I 1-Oct Sewer 84,00 1-Apr 1-Oct Sewer 334,000 1-Apr 1 i-Oct Sewer Engineering Services 695,00 '.... 1 Apr SUBTOTAL 4,573,000 - - - - - G.0.Bond-6/15103 8,208,000 '.. 'Refunding Bonds-6/16196 included !.. I 15-Jun Sewer 10,000 30,00 10,000 450 20,000 10,000 300 15-Dec 450 300 15-Jun East Side Interceptor 1,700,000 699,622 114,238 14,717 765,364 111,858 13,003 15-Dec 14,717 13,003 I 15-Jun Sewer System Imp 1/1 100,000 30,000 10,000 450 20,000 10,000 300 15-Dec 450 300 15-Jun Sewer System Ext.in Watershed 988,000 522,839 66,392 8,553 456,447 65,009 7,557 ',.. 15-Dec 8,553 7,557 I 15-Jun Sewer Watershed 883,500 467,539 59,370 7,649 408,169 56,133 6,758 15-Dec 7,649 6,758 '.. I 15-Jun Sewer-Refunding 220,835 105,243 19,369 1,602 85,874 18,966 1,336 '.. 15-Dec 1,602 1,336 15-Jun Sewer-Refunding 98,881 47,123 8,673 717 38,451 8,492 598 '.. 18 Pmt. Amount FY 11 FY 12 Date Purpose Issued Ending Balance Principal Interest Ending Balance Principal Interest 15-Dec 717 598 SUBTOTAL 4,091,216 2,102,366 288,042 68,276 1,814,324 282,468 59,705 MA WPA TR.SERIES 5 LOAN-1999-REFINANCED 2,908,650.00 I 1-Aug NO MAIN ST SWR(96-43) 325,266 255,284 13,080 242,204 12,964 1-Feb 3,856 3,849 I 1-Aug SWR GPR PHASE 3B(96-44) 1,172,226.00 925,122 50,134 874,988 49,688 1-Feb 13,986 13,953 1-Aug (99-28) 133,707.00 109,826 7,204 102,622 7,140 1-Feb 1,710 1,702 1-Aug (98-96) 182,521.00 143,993 6,235 137,758 6,184 1-Feb 2,145 2,147 '.... 1-Aug (98-79) 223,081.00 176,886 10,286 166,600 10,193 1-Feb 2,666 2,657 1-Aug (95-22) 871,849.00 687,195 36,510 650,685 36,187 1-Feb 10,377 10,355 SUBTOTAL 2,908,650 2,298,307 123,449 34,740 2,174,868 122,367 34,663 '..... MA WPA TR.SERIES 6 LOAN-2000-REFINANCED I 1-Feb 99-29 Series 6 2,100,160.00 23,867 25,004 1-Aug 1,678,804 83,500 1,595,304 86,920 '.... SUBTOTAL 2,100,160 1,678,804 83,500 23,867 1,695,304 86,920 26,004 G.O.Bond-618105 7,500,000 15-Aug Johnson Circle Pump Station 90,000.00 63,454 10,576 1,150 52,879 10,576 965 15-Feb 965 780 15-Aug Sewer 3,716.00 2,620 437 47 2,183 437 40 '... 15-Feb 40 32 . I 15-Aug Sewer System Improvements 253,023.00 178,394 29,732 3,233 148,661 29,732 2,713 15-Feb 2,713 2,193 '..... SUBTOTAL 346,739 244,468 40,745 8,149 203,723 40,745 6,723 G.0.Bond-6/13105 5,627,000 15-Jun Sewer Rodder 117,000.00 58,500 11,700 1,141 46,800 11,700 936 15-Dec 1,141 936 15-Jun Truck-Sewer Dept 40,000.00 20,000 4,000 390 16,000 4,000 320 15-Dec 390 320 I 15-Jun Sewer Extension 1,162,000.00 564,060 112,812 10,999 451,248 112,812 9,025 15-Dec 10,999 9,025 I 15-Jun Bonny Lane Pump 314,000.00 157,000 31,400 3,062 125,600 31,400 2,512 15-Dec 3,062 2,512 SUBTOTAL 1,633,000 799,660 159,912 31,183 639,648 159,912 26,586 G.0.Bond-9120106 2,339,000 I 15-Jun Sewer Extension 720,000.00 525,400 47,650 9,793 477,750 98,550 8,899 15-Dec 9,793 8,899 SUBTOTAL 720,000 626,400.00 47,650.00 19,585.56 477,750,00 98,550.00 17,798.68 '..... G.O.Bond-6/1108 6,411,316 15-Sep 3 3 15-Mar Sewer Watershed 200 160 20 3 140 20 3 15-Sep 70,212 68,100 15-Mar Waverly Road Relief Sewer Main 3,693,420 3,491,866 112,620 70,212 3,379,246 142,620 68,100 15-Sep 2,172 1,086 15-Mar Wastewater Management 231,670 115,834 57,917 2,172 57,917 57,917 1,086 SUBTOTAL 3,925,290 3,492,026 170,557 144,773.06 3,379,386 200,657 138,377.18 G.0.Bond-6112/08 Refunding Bonds-1/16198 15-Aug Great Pond Rd.-Phase 2 Sewer&Phase 3A 207,692 151,923 26,923 2,560 125,000 25,000 2,156 15-Feb 2,156 1,750 '..... 15-Aug Sewer 94,200 54,300 18,600 859 35,700 16,000 580 15-Feb 580 288 SUBTOTAL 301,892 206,223 46,623 6,156 160,700 43,000 4,774 G.0.Bond-6112108 Refunding Bonds-911198 I 15-Feb Sewer-Inflow/infiltration 102,878 90,000 10,000 1,575 80,000 10,000 1,425 15-Aug 1,425 1,263 '....... 1 15-Feb North Main Street-Sewer 102,878 90,000 10,000 1,575 80,000 10,000 1,425 15-Aug 1,425 1,263 15-Feb Sewer-Inflow/Infiltration 97,805 85,000 10,000 1,478 75,000 10,000 1,328 '.. 15-Aug 1,328 1,166 ',... 15-Feb Great Pond Rd.-Phase 3C Sewer 51,439 45,000 5,000 786 40,000 5,000 713 15-Aug 713 631 SUBTOTAL 365,000 310,000 35,000 10,306 275,000 35,000 9,213 G.0.Bond-6116/09 I 15-Jan East Side Sewer 500,000 438,872 50,022 7,476 388,850 49,024 6,725 '.. 15-Jul 7,476 6,725 19 Pmt. Amount FY 11 FY 12 Date Purpose Issued Ending 8a lance Principal Interest Ending Balance Principal Interest SUBTOTAL 906,439 438,872 50,022 14,952 388,860 49,024 13,451 G.O.Bond-12115109 15-Jul East Side Sewer 3,901.04 3,031.25 15-Jan 250,000 250,000 25,000.00 3,343.75 225,000 25,000.00 3,031.25 SUBTOTAL 250,000 250,000 25,000 7,245 225,000 25,000 6,063 G.O.Bond-Refunding 06115/01-12/15109 1-Oct GPR Phase 3c 7,338 6,269 ',.. 1-Apr 700,000 595,000 95,000.00 7,337.50 500,000 95,000.00 6,268.75 SUBTOTAL 700,000 695,000 95,000 14,675 600,000 95,000 12,538 G.O.Bond- Refunding 4101102.12/16109 '.. 1-Oct Sewer 43,481 553 520 j 1-Apr 39,869 2,917 553 36,952 2,917 520 I 1-Oct Sewer 161,850 2,059 1,937 1-Apr 148,406 10,659 2,059 137,547 10,859 1,937 I 1-Oct Sewer 243,663 3,099 2,915 1-Apr 223,423 16,348 3,099 207,075 16,348 2,915 1-Oct Sewer 858,301 10,917.29 10,269.45 1-Apr 787,005 57,585.65 10,917.29 729,419 57,585.65 10,269.45 I 1-Oct Sewer 1,060,905 13,494.33 12,69156 i-Apr 972,776 71,179.04 13,494.33 901,599 71,179.04 12,693.56 1 1-Oct Sewer 57,496 731.32 687.92 '..... 1-Apr 52,719 3,857.61 731.32 48,862 3,857.61 687.92 '...... I 1-Oct Sewer 228,603 2,907.73 2,735.18 1-Apr 209,613 15,338.22 2,907.73 194,275 15,338.22 2,735.18 I 1-Oct Sewer Engineering Services 475,702 6,050.78 5,691.73 1-Apr 436,187 31,915.43 6,050.78 404,272 31,915.43 5,691.73 SUBTOTAL 3,130,000 2,870,000 210,000 79,625 2,660,000 210,000 74,900 GRAND TOTAL 16,787,713 1,585,278 482,805 16,231,394 1,606,845 442,636 Total Annual Print:&Interest 2,068,083 2,049,481 '.... MWPAT Principal l interest 357,327.29 76,307.35 367,599.64 73,508.64 Water Principal l interest 1,227,951.11 406,497.36 1,239,245.83 369,126.66 Total Principal/interest 1,585,278.40 482,804.71 1,606,845.47 442,635.30 New FYI CIP Recommended 70,538.00 Total All Debt 2,120,018.77 20 Pmt. Amount FY 13 FY 14 Date Purpose Issued Ending Balance Principal Interest Ending Balance Principal Interest MA.W.P.A.Tr.-Series 2 Loan-1996 2,422,745 I 1-Aug Sewer-GPR Phase (91-58) 781,509 1,670 858 1-Feb 182,694 51,126 - 131,568 53,416 - 1 1-Aug Sewer-GPR Phase (91-61) 602,211 2,233 1,530 1-Feb Sewer Improvements (93-12) 75,000 151,381 47,691 1,090 103,690 50,408 352 1-Aug Sewer-GPR Phase 3A (94-08) 964,025 3,179 2,177 '... 1-Feb 215,494 67,889 1,552 147,606 71,758 502 SUBTOTAL 2,422,745 549,569 166,705 9,724 382,864 176,682 6,419 G.O.Bond•1116196 5,901,000 '3,785,000 Refunding Bonds-9190 Included I 15-Sep Butcher Boy Pump Station 467,500 15-Mar 15-Sep 'Sewer-GPR Phase 1 175,875 (0) (0) 15-Mar 15-Sep Sewer-GPR Phase 2 175,875 (0) (0) 15-Mar SUBTOTAL 819,261 - G.O.Bond-911198 13,175,000 REFUNDED 6112108 I 15-Feb Sewer-Inflow/Infiltration 220,000 '... 15-Aug 15-Feb North Main Street-Sewer 225,000 15-Aug 15-Feb Sewer-Inflow/Infiltration 195,000 15-Aug I 15-Feb Great Pond Rd.-Phase 3C Sewer 150,000 '... 15-Aug SUBTOTAL 790,000 G.O.Bond-6116101 3,709,000 I 21-Jun GPR Phase 3c 1,350,000 15-Dec I 21-Jun West Side Trunk Relief 365,000 15-Dec 21-Jun Sewer Improvements 26,977 15-Dec I 21-Jun Phase 3B Sewer 22,523 15-Dec SUBTOTAL 1,764,600 - - - - - G.O.Bond-4/01102 4,575,000 1-Oct Sewer 63,529 1-Apr I 1-Oct Sewer 236,471 1-Apr 1 1-Oct Sewer 356,000 1 Apr I 1-Oct Sewer 1,254,000 1-Apr 1-Oct Sewer 1,550,000 1 Apr I 1-Oct Sewer 84,000 '.. 1-Apr 1-Oct Sewer 334,000 1-Apr 1 1-Oct Sewer Engineering Services 695,000 1-Apr SUBTOTAL 4,573,000 • - - - - !.. G.O.Bond-6116103 8,208,000 '.. 'Refunding Bonds-6115195 included '... I 15-Jun Sewer 100,000 10,000 10,000 150 - 15-Dec 150 15-Jun East Side Interceptor 1,700,000 673,527 111,858 11,326 561,669 118,998 9,648 15-Dec 11,326 9,648 I 15-Jun Sewer System Imp 111 100,000 10,000 10,000 150 - 15-Dec 150 I 15-Jun Sewer System Ext.in Watershed 988,000 391,438 65,009 6,582 326,429 69,159 5,607 15-Dec 6,562 5,607 15-Jun Sewer Watershed 883,500 350,036 58,133 5,886 291,903 61,844 5,014 '.. 15-Dec 5,886 5,014 15-Jun Sewer-Refunding 220,835 66,908 19,116 1,051 47,791 24,242 764 15-Dec 1,051 764 I 15-Jun Sewer-Refunding 98,881 29,958 8,560 471 21,399 10,855 342 21 Pmt. Amount FY 13 FY 14 Date Purpose Issued Ending Balance Principal Interest Ending Balance Principal Interest 15-Dec 471 342 SUBTOTAL 4,091,216 1,531,866 282,676 51,231 1,249,190 285,096 42,761 MA WPA TR.SERIES 5 LOAN-1999-REFINANCED 2,908,650.00 I 1-Aug NO MAIN ST SWR(96-43) 325,266 229,240 13,424 215,816 13,197 1-Feb 3,055 2,894 I 1-Aug SWR GPR PHASE 36(96-44) 1,172,226.00 825,300 51,378 773,922 55,332 1-Feb 10,997 10,495 1 1-Aug (99-28) 133,707.00 95,482 7,351 88,131 7,237 ',... 1-Feb 1,318 1,233 I 1-Aug (98-96) 182,521.00 131,574 6,432 125,142 6,319 1-Feb 1,737 1,661 1 1-Aug (98-79) 223,081.00 156,407 10,523 145,884 10,353 1-Feb 2,071 1,947 I 1-Aug (95-22) 871,849.00 614,498 37,436 577,062 41,617 1-Feb 8,181 7,843 SUBTOTAL 2,908,650 2,052,501 126,544 27,359 1,925,967 134,055 26,074 MA WPA TR.SERIES 5 LOAN.2000-REFINANCED 1-Feb 99-29 Series 6 2,100,160.00 20,477 18,130 1-Aug 1,508,384 85,742 1,422,643 91,258 SUBTOTAL 2,100,160 1,608,384 85,742 20,477 1,422,643 91,258 18,130 '...... G.O.Bond-618/05 7,500,000 I 15-Aug Johnson Circle Pump Station 90,000.00 42,303 10,576 780 31,727 10,576 595 15-Feb 595 397 I 15-Aug Sewer 3,716.00 1,747 437 32 1,310 437 25 15-Feb 25 16 I 15-Aug Sewer System Improvements 253,02100 118,929 29,732 2,193 89,197 29,732 1,672 '... 15-Feb 1,672. 1,115 SUBTOTAL 346,739 162,979 40,745 5,297 122,234 40,745 3,820 G.0.Bond-6113105 5,627,000 1 15-Jun Sewer Rodder 117,000.00 35,100 11,700 702 23,400 11,700 468 15-Dec 702 468 '..... I 15-Jun Truck-Sewer Dept 40,000.00 12,000 4,000 240 8,000 4,000 160 15-Dec 240 160 I 15-Jun Sewer Extension 1,162,000.00 338,436 112,812 6,769 225,624 112,812 4,512 15-Dec 6,769 4,512 I 15-Jun Bonny Lane Pump 314,000.00 94,200 31,400 1,884 62,800 31,400 1,256 15-Dec 1,884 1,256 SUBTOTAL 1,633,000 479,736 159,912 19,189 319,824 159,912 12,793 G.O.Bond-9/20106 2,339,000 I 15-Jun Sewer Extension 720,000.00 379,200 98,550 7,052 280,650 93,550 5,204 15-Dec 7,052 5,204 SUBTOTAL 720,000 379,200.00 98,550.00 14,103.06 280,660.00 93,550.00 10,407.44 G.O.Bond-611108 6,411,316 '... 15-Sep 2 2 15-Mar Sewer Watershed 200 120 20 2 100 20 2 15-Sep 65,426 62,135 15-Mar Waverly Road Relief Sewer Main 3,693,420 3,236,626 175,537 65,426 3,061,089 205,537 62,135 15-Sep 15-Mar Wastewater Management 231,670 - SUBTOTAL 3,925,290 3,236,746 175,557 130,856.28 3,061,109 205,557 124,272.90 G.O.Bond-6/12108 Refunding Bonds-1115198 15-Aug Great Pond Rd.-Phase 2 Sewer&Phase 3A 207,692 100,000 25,000 1,750 75,000 25,000 1,344 15-Feb 1,344 938 15-Aug Sewer 94,200 17,700 17,700 288 - 15-Feb '.. SUBTOTAL 301,892 117,700 42,700 3,381 75,000 25,000 2,281 G.0.Bond-6112108 Refunding Bonds-911198 15-Feb Sewer-Inflow/Infiltration 102,878 70,000 10,000 1,263 60,000 10,000 1,100 15-Aug 1,100 938 ',.... I 15-Feb North Main Street-Sewer 102,878 70,000 10,000 1,263 60,000 10,000 1,100 15-Aug 1,100 938 I 15-Feb Sewer-Inflow/Infiltration 97,805 65,000 10,000 1,166 55,000 10,000 1,003 '.. 15-Aug 1,003 841 15-Feb Great Pond Rd.-Phase 3C Sewer 51,439 35,000 5,000 631 30,000 5,000 550 '.. 15-Aug 550 469 SUBTOTAL 355,000 240,000 35,000 8,075 205,000 35,000 6,938 G.0.Bond-6115109 15-Jan East Side Sewer 500,000 339,826 49,025 5,990 290,801 50,345 5,255 '.. 15-Jul 5,990 5,255 '..... 22 Pmt. Amount FY 13 FY 14 Date Purpose Issued Ending Balance Principal Interest Ending Balance Principal Interest SUBTOTAL 906,439 339,826 49,025 11,960 290,801 60,345 10,509 G.0.Bond-12115/09 15-Jul East Side Sewer 2,718.75 2,406.25 15-Jan 250,000 200,000 25,000.00 2,718.75 175,000 25,000.00 2,406.25 SUBTOTAL 250,000 200,000 25,000 5,438 175,000 25,000 4,813 G.0.Bond-Refunding 06116101-12/15109 I 1-Oct GPR Phase 3c 5,200 4,075 '.. 1-Apr 700,000 405,000 100,000.00 5,200.00 305,000 100,000.00 4,075.00 SUBTOTAL 700,000 406,000 100,000 10,400 305,000 100,000 8,150 G.0.Bond- Refunding 4101102-12116109 I 1-Oct Sewer 43,481 487 454 1-Apr 34,035 2,987 487 31,048 3,056 454 1-Oct Sewer 161,850 1,814 1,689 1-Apr 126,688 11,117 1,814 115,571 11,376 1,689 I 1-Oct Sewer 243,663 2,731 2,543 1-Apr 190,726 16,737 2,731 173,989 17,127 2,543 1 1-Oct Sewer 858,301 9,621.61 8,958.35 - 1-Apr 671,833 58,956.74 9,621.61 612,877 60,327.83 8,958.35 1-Oct Sewer 1,060,905 11,892.80 11,072.97 1-Apr 830,420 72,873.78 11,892.80 757,546 74,568.52 11,072.97 I 1-Oct Sewer 57,496 644.52 600.09 1-Apr 45,004 3,949.46 644.52 41,055 4,041.30 600.09 I 1-Oct Sewer 228,603 2,562.62 2,385.96 1-Apr 178,937 15,703.41 2,562.62 163,233 16,068.61 2,385.96 i-Oct Sewer Engineering Services 475,702 5,332.69 4,965.09 '... 1-Apr 372,356 32,675.33 5,332.69 339,681 33,435.22 4,965.09 SUBTOTAL 3,130,000 2,450,000 216,000 70,175 2,236,000 220,000 65,338 GRAND TOTAL 13,663,507 1,603,155 387,686 12,050,361 1,641,101 341,694 Total Annual Princ&Interest 1,990,841 1,982,796 MWPAT Principal l interest 378,990.45 67,660.26 400,896.63 49,622.60 Water Principal lInterest 1,224,164.83 330,125.48 1,240,205.26 292,071.88 '... Total Principal I interest 1,603,155.28 387,685.74 1,641,100.79 341,694.48 New FY11 CIP Recommended 127,571.00 123,704.00 Total All Debt 2,118,412.02 2,106,499.27 23 Pmt. Amount FY 15 Date Purpose Issued Ending Balance Principal Interest Ending Balance MA.W.P.A.Tr.-Series 2 Loan-1995 2,422,745 I 1-Aug Sewer-GPR Phase 2 (91-58) 781,509 1-Feb 78,152 55,807 22,344 I 1-Aug Sewer-GPR Phase 2 (91-61) 602,211 786 1-Feb Sewer Improvements (93-12) 75,000 53,282 52,824 - 458 1-Aug Sewer-GPR Phase 3A (94-08) 964,025 1,119 1-Feb 75,848 75,196 653 SUBTOTAL 2,422,746 207,282 183,826 1,905 23,466 G.O.Bond-1/15/96 5,901,000 '... '3,785,000 Refunding Bonds-9190 included I 15-Sep Butcher Boy Pump Station 467,500 15-Mar 15-Sep 'Sewer-GPR Phase 1 175,875 (0) (0) 15-Mar 15-Sep Sewer-GPR Phase 2 175,875 (0) (0) 15-Mar SUBTOTAL 819,251 - - G.O.Bond-911198 13,175,000 REFUNDED 6112108 I 15-Feb Sewer-Inflow/Infiltration 220,000 15-Aug 15-Feb North Main Street-Sewer 225,000 15-Aug I 15-Feb Sewer-Inflow/Infiltration 195,000 '... 15-Aug I 15-Feb Great Pond Rd.-Phase 3C Sewer 150,000 15-Aug SUBTOTAL 790,000 G.O.Bond-6115101 3,709,000 I 21-Jun GPR Phase 3c 1,350,000 - - - - 15-Dec I 21-Jun West Side Trunk Relief 365,000 15-Dec I 21-Jun Sewer Improvements 26,977 15-Dec 21-Jun Phase 3B Sewer 22,523 15-Dec SUBTOTAL 1,764,500 G.0.Bond-4101102 4,575,000 I 1-Oct Sewer 63,529 1-Apr 1-Oct Sewer 236,471 i Apr I 1-Oct Sewer 358,000 1-Apr I 1-Oct Sewer 1,254,000 '... 1-Apr 1-Oct Sewer 1,550,000 1-Apr I i-Oct Sewer 84,000 '... 1-Apr 1-Oct Sewer 334,000 1-Apr I 1-Oct Sewer Engineering Services 695,000 1 Apr SUBTOTAL 4,673,000 - - - G.O.Bond-6115103 8,208,000 'Refunding Bonds-6/15196 included '.... 15-Jun Sewer 100,000 15-Dec 15-Jun East Side Interceptor 1,700,000 442,671 118,998 7,788 323,674 15-Dec 7,788 '.. I 15-Jun Sewer System Imp 1/1 100,000 '.. 15-Dec 15-Jun Sewer System Ext.in Watershed 988,000 257,270 69,159 4,526 188,111 15-Dec 4,526 I 15-Jun Sewer Watershed 883,500 230,059 61,844 4,048 168,215 15-Dec 4,048 I 15-Jun Sewer-Refunding 220,835 23,549 23,549 389 (0) 15-Dec 389 15-Jun Sewer-Refunding 98,881 10,544 10,544 174 (0) '.... 24 Pmt. Amount FY 16 Date Purpose Issued Ending Balance Principal Interest Ending Balance 15-Dec 174 SUBTOTAL 4,091,216 964,093 284,094 33,860 680,000 MA WPA TR.SERIES 6 LOAN-1999-REFINANCED 2,908,650.00 I 1-Aug NO MAIN ST SWR(96-43) 325,266 202,619 18,194 164,424 1-Feb 2,044 1 1-Aug SWR GPR PHASE 38(96-44) 1,172,226.00 718,590 55,793 662,798 1-Feb 7,117 I 1-Aug (99-28) 133,707.00 80,894 7,290 73,604 1-Feb 818 I 1-Aug (98-96) 182,521.00 118,822 11,264 107,559 1-Feb 1,226 I 1-Aug (98-79) 223,081.00 135,531 10,439 125,092 1-Feb 1,313 I 1-Aug (95-22) 871,849.00 535,445 41,960 493,485 1-Feb 5,312 SUBTOTAL 2,908,650 1,791,902 144,940 17,830 1,646,961 '.. MA WPA TR.SERIES 5 LOAN-2000-REFINANCED I 1-Feb 99-29 Series 6 2,100,160.00 14,900 i-Aug 1,331,365 95,551 1,235,834 SUBTOTAL 2,100,160 1,331,385 95,661 14,900 1,236,834 '..... G.0.Bond-618/05 7,500,000 15-Aug Johnson Circle Pump Station 90,000.00 21,151 10,576 397 10,576 15-Feb 198 I 15-Aug Sewer 3,716.00 873 437 16 437 15-Feb 8 I 15-Aug Sewer System Improvements 253,023.00 59,464 29,732 1,115 29,732 15-Feb 557 '... SUBTOTAL 346,739 81,489 40,745 2,292 40,744 G.O.Bond-6/13105 5,627,000 I 15-Jun Sewer Rodder 117,000.00 11,700 11,700 234 - 15-Dec 234 15-Jun Truck-Sewer Dept 40,000.00 4,000 4,000 80 - 15-Dec 80 15-Jun Sewer Extension 1,162,000.00 112,812 112,812 2,256 - 15-Dec 2,256 I 15-Jun Bonny Lane Pump 314,000.00 31,400 31,400 628 - 15-Dec 628 SUBTOTAL 1,633,000 169,912 159,912 6,396 - G.0.Bond-9120106 2,339,000 I 15-Jun Sewer Extension 720,000.00 187,100 93,550 3,450 93,550 15-Dec 3,450 !, SUBTOTAL 720,000 187,100.00 93,660.00 6,899.32 93,650,00 G.0.Bond-6/1/08 6,411,316 15-Sep 2. 15-Mar Sewer Watershed 200 80 20 2 60 15-Sep 58,281 15-Mar Waverly Road Relief Sewer Main 3,693,420 2,855,552 205,537 58,281 2,650,015 15-Sep 15-Mar Wastewater Management 231,670 SUBTOTAL 3,925,290 2,855,632 205,657 116,564.60 2,650,075 G.0.Bond-6112108 Refunding Bonds-1116198 '.... 15-Aug Great Pond Rd.-Phase 2 Sewer&Phase 3A 207,692 50,000 25,000 938 25,000 15-Feb 500 15-Aug Sewer 94,200 15-Feb '.. SUBTOTAL 301,892 50,090 25,000 1,438 26,000 G.0.Bond-6112108 Refunding Bonds-911198 I 15-Feb Sewer-Inflow/Infiltration 102,878 50,000 10,000 938 40,000 15-Aug 763 15-Feb North Main Street-Sewer 102,878 50,000 10,000 938 40,000 15-Aug 763 I 15-Feb Sewer-Inflow/infiltration 97,805 45,000 10,000 841 35,000 '.... 15-Aug 666 1 15-Feb Great Pond Rd.-Phase 3C Sewer 51,439 25,000 5,000 469 20,000 15-Aug 381 SUBTOTAL 356,000 170,0100 35,000 5,756 135,000 '.. G.O.Bond-6115/09 I 15-Jan East Side Sewer 500,000 240,456 50,223 4,500 190,233 15-Jul 4,500 25 Pmt. Amount FY 16 Date Purpose Issued Ending Balance Principal Interest Ending Balance SUBTOTAL 906,439 240,466 50,223 8,999 190,233 G.O.Bond•12/15109 I 15-Jul East Side Sewer 2,125.00 15-Jan 250,000 150,000 25,000.00 2,125.00 125,000 SUBTOTAL 250,000 160,000 25,000 4,250 126,000 G.O,Bond-Refunding 06115101-12115109 I 1-Oct GPR Phase 3c 2,825 1-Apr 700,000 1 205,000 100,000.00 2,825.00 105,000 SUBTOTAL 700,000 206,000 100,000 5,650 105,000 '..... G.O.Bond• Refunding 4101102.12116109 1-Oct Sewer 43,481 416 1-Apr 27,992 3,195 416 24,797 '..... 1-Oct Sewer 161,850 1,547 '.... 1-Apr 104,195 11,893 1,547 92,302 I 1-Oct Sewer 243,663 2,329 1-Apr 156,863 17,905 2,329 138,958 1 1-Oct Sewer 858,301 8,204.25 1-Apr 552,549 63,070.00 8,204.25 489,479 I 1-Oct Sewer 1,060,905 10,140.86 1-Apr 662,978 77,958.00 10,140.86 605,020 I 1-Oct Sewer 57,496 549.58 1-Apr 37,014 4,225.00 549.58 32,789 I 1-Oct Sewer 228,603 2,185.10 1-Apr 147,165 16,799.00 2,185.10 130,366 1-Oct Sewer Engineering Services 475,702 4,547.15 '..... 1-Apr 306,246 34,955.00 4,547.15 271,291 SUBTOTAL 3,130,000 2,015,000 230,000 59,838 1,786,000 '.... GRAND TOTAL 10,409,260 1,673,398 286,567 8,736,863 '..... Total Annual Princ 8 Interest 1,959,965 MWPAT Principal I interest 424,317.36 34,634.76 Water Principal/interest 1,249,080,46 251,932.57 Total Principal I interest 1,673,397.82 286,567.33 New FY11 CIP Recommended 119,836.00 Total All Debt 2,079,801.15 I 26 TOWN OF NORTH ANDOVER CAPITAL IMPROVEMENT PLAN GENERAL FUND 2011 - 2015 TOWN MANAGER RECOMMENDATION o {�Lta ,a4 4p. of TAD Board of Selectmen Tracy M Watson Rosemary C. Smedile Daniel P. Lanen Richard A Nardella William Gordon Town Manager Mark Rees Budget Director/Town Accountant Lyne M. Savage DECEMBER 2009 FYI1-15 Capital Improvement Plan General Fund Table of Contents Manager's Discussion General Fund Recommend Capital Budget Summary................I Requested Capital Budget Summary.......................................2 Debt Service/Net Revenue Ratio Summary..............................3 Projected Debt Service New Projects ....................................4 General Fund Non Excluded Debt % of Net Revenue ...............7 Five Year Financial Projections ..........................................8 CapitalBudgeting Process..................................................9 CriteriaPoints—Summary................................................13 Individual Capital Project Request......................................15 Existing Debt Service Schedule..........................................163 Recommended G.F.Capital Budget Projects by Criteria Points and Year Funded(FY10-FY14) Page Number Project Name Division Criteria Pts Borrowing Year 1 Year 2 Year 3 Year 4 Year 5 Total Years FYI FY12 FY13 FY14 FY15 15 Roadway Improvements DPW Street&Sidewalks 65 5 $380,000 $420,000 $453,000 $439,000 $583,000 $2,275,000 31 Sidewalk Reconstruction DPW Street&Sidewalks 61 5 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 34 Senior Center Roof Replacement DPW Structures&Grounds 58 10 $26,000 $0 $0 $0 $0 $26,000 at Facilities Master Plan Selectmen/Manager 54 5 $150,000 $0 $0 $0 $0 $150,000 as New Police Station Equipment Police 53 10 $305,000 $368,000 $0 $0 $0 $673,000 64 School Department,network infrastructure IT-Schools 52 10 $1,148,000 $0 $0 $0 $0 $1,148,000 79 Unified Accounting System-Billing Software Com Treasurer/Collector 52 5 $90,000 $0 $0 $0 $0 $90,000 82 Middle School Roof Replacement School Department 52 10 $310,000 $1,390,000 $0 $0 $0 $1,700,000 86 Body Armor Replacement Police 52 5 $40,000 $0 $0 $0 $0 $40,000 89 New Radio Communication System Fire 49 10 $432,000 $0 $0 $0 $0 $432,000 99 Equipment-Small Dump Tree Dept. DPW Fleet Maint 49 10 $55,000 $0 $0 $0 $0 $55,000 toy School Department,security and storage IT-Schools 48 5 $0 $268,000 $0 $0 $0 $268,000 107 Radio Fire Alarm Boxes Fire 48 10 $0 $90,000 $0 $0 $0 $90,000 109 Equipment-6 Wheel Dump Truck w/sander DPW Fleet Maint 46 10 $0 $145,000 $0 $0 $0 $145,000 111 HVAC Condensing Unit&VAV Controls Replacen Stevens Library 46 10 $0 $42,000 $0 $0 $0 $42,000 113 Carpet Replacement(Middle and Sargent) School Department 46 5 $0 $87,000 $0 $0 $0 $87,000 115 Equipment-Catch Basin Truck DPW Fleet Maint 44 10 $0 $0 $165,000 $0 $0 $165,000 117 Internet Telephone System IT-Municipal 44 10 $0 $0 $372,000 $0 $0 $372,000 120 Replacement of Ladder 1 Fire 43 20 $0 $0 $900,000 $0 $0 $900,000 122 Equipment-Pickup truck DPW Fleet Maint 41 10 $0 $0 $33,000 $0 $0 $33,000 124 Atkinson Carpet Replacement School Department 39 5 $0 $0 $200,000 $0 $0 $200,000 126 Defibrillator Replacement Police 39 5 $0 $0 $40,000 $0 $0 $40,000 128 Fire Chief&Deputy Chief cars Fire 37 10 $0 $0 $60,000 $0 $0 $60,000 130 Equipment-Small Dump Trucks Annually DPW Fleet Maint 36 10 $0 $0 $0 $35,000 $105,000 $140,000 132 Equipment-Sweeper DPW Fleet Maint 36 10 $0 $0 $0 $165,000 $0 $165,000 134 Equipment-Pickup Truck DPW Fleet Maint 36 10 $0 $0 $0 $33,000 $0 $33,000 135 Replace 2002 ambulance Fire 36 10 $0 $0 $0 $225,000 $0 $225,000 136 Equipment-Tractor DPW Fleet Maint 36 10 $0 $0 $0 $50,000 $0 $50,000 137 Buy Land for and build 3rd Fire Station Fire 35 20 $0 $0 $0 $500,000 $4,500,000 $5,000,000 138 School Department,computers IT-Schools 34 5 $0 $0 $0 $449,000 $0 $449,000 140 Mobile Computers Replacement Police 34 5 $0 $0 $0 $95,000 $0 $95,000 142 Equipment-Front End Loader DPW Fleet Maint 34 10 $0 $0 $0 $195,000 $0 $195,000 143 Equipment-Backhoe DPW Fleet Maint 34 10 $0 $0 $0 $95,000 $0 $95,000 145 Equipment-6 Wheel Dump Truck w/sander Annu DPW Fleet Maint 34 10 $0 $0 $0 $152,000 $152,000 $304,000 146 Equipment-4 wd vehicle DPW Fleet Maint 34 10 $0 $0 $0 $30,000 $0 $30,000 148 Engine 3 replacement Fire 34 10 $0 $0 $0 $600,000 $0 $600,000 15o Atkinson Window Replacement School Department 34 20 $0 $0 $0 $1,700,000 $0 $1,700,000 152 DPW Yard Security&Fuel System Improvements DPW Structures&Grounds 32 10 $0 $0 $0 $75,000 $0 $75,000 153 Relocate Main Street Fire Station Fire 32 20 $0 $0 $0 $0 $4,000,000 $4,000,000 155 Replacement of 2007 Ambulance Fire 29 10 $0 $0 $0 $0 $225,000 $225,000 156 Equipment-Tractor DPW Fleet Maint 29 10 $0 $0 $0 $0 $100,000 $100,000 157 Equipment-Portable Screener DPW Fleet Maint 26 10 $0 $0 $0 $0 $80,000 $80,000 159 New Public Works Facility DPW Structures&Grounds 26 20 $0 $0 $0 $0 $3,300,000 $3,300,000 160 Sprinklers at(3)schools School Department 26 10 $0 $0 $0 $0 $1,350,000 $1,350,000 161 Repave Middle School Sidewalk and Busway School Department 26 5 $0 $0 $0 $0 $50,000 $50,000 $2,986,000 $2,860,000 $2,273,000 $4,888,000 $14,495,000 $27,502,000 General Fund Capital Project Requests by Criteria Pts.and by Requested Funding Years(FY11-FY15) Project Name Division Div.Priority Criteria Pts Year 1 Year 2 Year 3 Year 4 Year 5 Total FY11 FY12 FY13 FY14 FY15 Facilities Master Plan Admin 1 $150,000 $150,000 New Radio Communication System Fire 1 $432,000 $432,000 Replacement of Ladder 1 Fire 2 $900,000 $900,000 Buy Land for and Build 3rd Fire Station Fire 3 $500,000 $4,500,000 $5,000,000 Fire Chief&Deputy Chief Vehicles Fire 4 $60,000 $60,000 Radio Fire Alarm Boxes Fire 5 $90,000 $90,000 Replace 2002 Ambulance Fire 6 $225,000 $225,000 Engine 3 Replacement Fire 7 $600,000 $600,000 Replacement of 2007 Ambulance Fire 8 $225,000 $225,000 Relocate Main Street Fire Station Fire 9 $4,000,000 $4,000,000 School Department Network Infrastructure MIS 1 $1,148,000 $1,148,000 Internet Telephone System MIS 2 $372,000 $372,000 School Department Security&Storage MIS 3 $268,000 $268,000 School Department Computers MIS 4 $449,000 $449,000 Body Armor Replacement Police 1 $40,000 $40,000 New Police Station Equipment Police 2 $673,000 $673,000 Defibrilator Replacement Police 3 $40,000 $40,000 Mobile Computer Replacement Police 4 $95,000 $95,000 Roadway Improvements Public Works 1 $457,000 $457,000 $437,000 $445,000 $479,000 $2,275,000 Equipment-6 Wheel Dump Truck w/Sander Public Works 2 $145,000 $145,000 Equipment-Small Dump Truck-Tree Dept Public Works 3 $55,000 $55,000 Sidewalk Reconstruction Public Works 4 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Senior Center Roof Replacement Public Works 5 $26,000 $26,000 Equipment-Catch Basin Truck Public Works 6 $165,000 $165,000 Equipment-Pickup Truck Public Works 7 $33,000 $33,000 Equipment-Sweeper Public Works 8 $165,000 $165,000 Equipment-Small Dump Trucks-Annually Public Works 9 $35,000 $35,000 $35,000 $35,000 $140,000 Equipment-Tractor Public Works 10 $50,000 $50,000 Equipment-Pickup Truck Public Works 11 $33,000 $33,000 Equipment-4 Wheel Drive Vehicle Public Works 12 $30,000 $30,000 Equipment-Backhoe Public Works 13 $95,000 $95,000 Equipment-Front End Loader Public Works 14 $195,000 $195,000 Equipment-6 Wheel Dump Truck w/Sander Annually Public Works 15 $152,000 $152,000 $304,000 Equipment-Tractor Public Works 16 $100,000 $100,000 Equipment-Portable Screener Public Works 17 $80,000 $80,000 Yard Security&Fuel System Improvements Public Works 18 $75,000 $75,000 New Public Works fAcility Public Works 19 $300,000 $3,000,000 $3,300,000 Middle School Roof Replacement School 1 $1,700,000 $1,700,000 Carpet Replacement(Middle&Sargent) School 2 $87,000 $87,000 Atkinson Carpet Replacement School 3 $200,000 $200,000 Atkinson Window Replacement School 4 $1,700,000 $1,700,000 Sprinkler Systems(3 Schools) School 5 $1,350,000 $1,350,000 Repave Middle School Sidewalks&Busway School 6 $50,000 $50,000 HVAC Condensing Unit&VAV Controls Replacement Stevens Library 1 $42,000 $42,000 Unified Accounting System-Billing Software Component Treasurer Collector 1 $90,000 $90,000 Total $7,932,000 $5,507,000 $3,560,000 $5,577,000 $4,926,000 $27,502,000 Debt Service/Net Revenue Ratio Summary.G.F.Capital Budget,(FY10-14) GENERALFUND Revenue Summary Actual ATM Adjusted Projected Projected Projected Projected Projected FY 2009 FY2010 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Property Taxes(Net of Debt Exclusions) 51,194,575 53,545,763 53,584,364 55,384,407 58,013,020 60,766,390 63,650,438 66,671,367 Debt Exclusions 3,422,352 3,173,656 3,170,056 3,099,643 3,036,854 1,771,640 1,759,396 1,748,750 Tax Title 146,732 0 0 0 0 0 0 0 Local Receipts 8,913,954 9,007,856 9,154,770 8,757,455 9,017,737 9,285,755 9,561,738 9,845,924 State Aid(Cherry Sheet) 8,285,157 8,353,011 8,009,656 7,249,904 7,174,110 7,099,156 7,025,033 6,951,731 Interfund Operating Transfers 1,165,604 1,118,554 1,118,555 1,080,177 1,126,700 1,175,227 1,225,843 1,278,640 Reserves and One Time Revenues 1,288,401 92,920 2,097,552 288,806 288,806 288,806 288,806 288,806 Free Cash 983,278 0 0 0 0 0 0 0 Total All Revenue 75,400,053 75,291,760 77,134,953 75,860,392 78,657,227 80,386,974 83,511,254 86,785,218 General Fund Obligation Debt Service 7,640,313 6,648,052 6,648,052 6,912,659 6,644,314 5,232,640 5,107,189 3,645,839 P/Y Authorized unfunded GIP 0 0 0 0 0 0 0 0 Less GLSD Credit for Police Station Debt 0 -128,044 =12$, -131,245 134;526 -157,Zt89 141,337 -14- ,=870! Subtotal 7,640,313 6,520,008 6,520,008 6,781,414 6,509,788 5,094,751 4,965,852 3,500,969 Additional BAN(HS)net of premiums(Int) 0 0 0 0 0 0 0 0 New Excluded CIP 0 0 0 ON New Non-Excluded CIP 0 0 0 0 487,630 953,435 1,276,568 1,933,078 Total Debt Service 7,640,313 6,520,008 6,520,008 6,781,414 6,997,418 6,048,185 6,242,420 5,434,047 Less: Debt Exclusions 3,911,605 3,238,982 3,238,982 3,168,569 3,105,780 1,840,566 1,828,322 1,817,676 -Excluded SBA Reimbursement -423,926 0 0 0 0 0 0 0 Debt Exclusion Adjustment 0 0 0 0 0 0 0 0 SBA State Reimb-interest on H/S -65,327 -65,326 -68,926 -68,926 -68,926 -68,926 -68,926 -68,926 Bond Premium 0 0 0 0 Net Exclusions 3,422,352 3,173,656 3,170,056 3,099,643 3,036,854 1,771,640 1,759,396 1,748,750 Total Debt Service 7,640,313 6,520,008 6,520,008 6,781,414 6,997,418 6,048,185 6,242,420 5,434,047 Less:Debt Exclusions -3,911,605 -3,238,982 -3,238,982 -3,168,569 -3,105,780 -1,840,566 -1,828,322 -1,817,676 Net Debt Service(Non Excluded Debt) 3,728,708 3,281,026 3,281,026 3,612,846 3,891,638 4,207,619 4,414,099 3,616,372 Increase of Net Debt Service over PY -298,328 -447,682 -447,682 331,819 278,793 315,981 206,480 -797,727 Estimated Total Revenue 75,400,053 75,291,760 77,134,953 75,860,392 78,657,227 80,386,974 83,511,254 86,785,218 Less: Reserves and One Time Revenues -1,288,401 -92,920 -2,097,552 -288,806 -288,806 -288,806 -288,806 -288,806 Debt Exclusions -3,911,605 -3,238,982 -3,238,982 -3,168,569 -3,105,780 -1,840,566 -1,828,322 -1,817,676 Free Cash -983,278 0 0 0 0 0 0 0 Non-excluded SBA -412,131 -412,131 -412,131 -412,131 -412,131 -412,131 -412,131 -412,131 Net Revenue 68,804,638 71,547,727 71,386,288 71,990,886 74,850,510 77,845,471 80,981,995 84,266,605 Net Debt Ratio 5.42% 4.59% 4.60% 5.02% 5.20% 5.41% 5.45% 4.29% Projected Debt Service for New G.F.Capital Projects, (FY10-14) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 FY11 FY12 FY13 FY14 FY15 FY16 Gross Funding Recommendation $2,986,000 $2,860,000 $2,273,000 $4,888,000 $14,495,000 Total Prior Year Authorizations $0 $0 $0 $0 $0 Total CPA Funds $0 $0 $0 $0 $0 Total Sale of Land $0 $0 $0 $0 $0 Total 40R Grant $0 $0 $0 $0 $0 Net Borrowing Recommendation $2,986,000 $2,860,000 $2,273,000 $4,888,000 $14,495,000 Ten(5)Year Borrowing 5 $710,000 $825,000 $743,000 $1,033,000 $683,000 Interest 3.00% Ten(10)Year Borrowing 10 $2,276,000 $2,035,000 $630,000 $1,655,000 $2,012,000 Interest 4.25% Twenty(20)Year Borrowing 20 $0 $0 $900,000 $2,200,000 $11,800,000 Interest 5.00% Twenty(20)Year Borrowing-Prop 2 1/2 Excl. 20 $0 $0 $0 $0 $0 Interest 5.00% Total Debt $2,986,000 $2,860,000 $2,273,000 $4,888,000 $14,495,000 Ten(5)Year Debt Schedule Year 1 Debt Service Prinicipal $142,000 $142,000 $142,000 $142,000 $142,000 Interest $21,300 $17,040 $12,780 $8,520 $4,260 Total $163,300 $159,040 $154,780 $150,520 $146,260 Year 2 Debt Service Prinicipal $165,000 $165,000 $165,000 $165,000 Interest $24,750 $19,800 $14,850 $9,900 Total $189,750 $184,800 $179,850 $174,900 Year 3 Debt Service Prinicipal $148,600 $148,600 $148,600 Interest $22,290 $17,832 $13,374 Total $170,890 $166,432 $161,974 Year 4 Debt Service Prinicipal $206,600 $206,600 Interest $30,990 $24,792 Total $237,590 $231,392 Year 5 Debt Service Prinicipal $136,600 Interest $20,490 Total $157,090 Total Ten (5)Year Debt Service $163,300 $348,790 $510,470 $734,392 $871,616 Ten(10)Year Debt Schedule Year 1 Debt Service Prinicipal $227,600 $227,600 $227,600 $227,600 $227,600 Interest $96,730 $87,057 $77,384 $67,711 $58,038 Projected Debt Service for New G.F.Capital Projects, (FY10-14) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 FY11 FY12 FY13 FY14 FY15 FY16 Total $324,330 $314,657 $304,984 $295,311 $285,638 Year 2 Debt Service Prinicipal $203,500 $203,500 $203,500 $203,500 Interest $86,488 $77,839 $69,190 $60,541 Total $289,988 $281,339 $272,690 $264,041 Year 3 Debt Service Prinicipal $63,000 $63,000 $63,000 Interest $26,775 $24,098 $21,420 Total $89,775 $87,098 $84,420 Year 4 Debt Service Prinicipal $165,500 $165,500 Interest $70,338 $63,304 Total $235,838 $228,804 Year 5 Debt Service Prinicipal $201,200 Interest $85,510 Total $286,710 Total Ten(10)Year Debt Service $324,330 $604,645 $676,098 $890,936 $1,149,613 Twenty(20)Year Debt Schedule Year 1 Debt Service Prinicipal $0 $0 $0 $0 $0 Interest $0 $0 $0 $0 $0 Total $0 $0 $0 $0 $0 Year 2 Debt Service Prinicipal $0 $0 $0 $0 Interest $0 $0 $0 $0 Total $0 $0 $0 $0 Year 3 Debt Service Prinicipal $45,000 $45,000 $45,000 Interest $45,000 $42,750 $40,500 Total $90,000 $87,750 $85,500 Year 4 Debt Service Prinicipal $110,000 $110,000 Interest $110,000 $104,500 Total $220,000 $214,500 Year 5 Debt Service Prinicipal $590,000 Interest $590,000 Total $1,180,000 Total Twenty(20)Year Debt Service $0 $0 $90,000 $307,750 $1,480,000 Net Total Non-Excluded Debt Service $487,630 $953,435 $1,276,568 $1,933,078 $3,501,229 Twenty(20)Year Debt-Prop 2 1/2 Excl.Schedule Year 1 Debt Service Prinicipal $0 $0 $0 $0 $0 Interest $0 $0 $0 $0 $0 Total $0 $0 $0 $0 $0 Projected Debt Service for New G.F.Capital Projects, (FY10-14) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 FY11 FY12 FY13 FY14 FY15 FY16 Year 2 Debt Service Prinicipal $0 $0 $0 $0 Interest $0 $0 $0 $0 Total $0 $0 $0 $0 Year 3 Debt Service Prinicipal $0 $0 $0 Interest $0 $0 $0 Total $0 $0 $0 Year 4 Debt Service Prinicipal $0 $0 Interest $0 $0 Total $0 $0 Year 5 Debt Service Prinicipal $0 Interest $0 Total $0 Total Twenty(20)Year -Prop 2 1/2 Excl. Debt Service $0 $0 $0 $0 $0 General Fund Non Excluded Debt % of Net Revenue m 6 0 5 Non-Excluded Debt FYI O Non-Excluded Debt FY14 D Non-Excluded Debt FYI 3 Non-Excluded Debt FYI i 2 ME=Currrent Non Excluded Debt 5%Net Revenue 1 6°%Net Revenue FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 2002 2003 2004 2005 2006 2007 2008 2009 2010 Adj. 2011 Rev& REVENUES AND OTHER FINANCING SOURCES Actual Actual Actual Actual Actual Actual Actual Actual Budget FC.Pro]. 2012 Projected 2013 Projected 2014 Projected 2015 Projected Operating Revenues Property Taxes(net of Debt Excl) 36,088,894 37,898,659 39,484,386 41,372,278 43,788,275 45,233,767 48,725,728 51,194,575 53,584,365 55,384,407 58,013,020 60,766,390 63,550,438 66,671,367 %Increase Each Year 5.01% 4.18% 4.78% 5.84% 3.30% 6.50% 5.07% 4.67% 3.36% 4.75% 4.75% 4.75% 4.75% Avg.%Increase FY02-FY10(adj) (Factoring Out FY08 Override) 4.75% Debt Exclusions 1,480,858 3,188,170 4,925,211 3,756,195 4,370,235 3,685,067 3,097,825 3,422,353 3,170,058 3,099,643 3,036,854 1,771,640 1,759,395 1,748,749 Tax Title _ 257,487 318,521 228,941 151,272 393,770 282,196 392,092 146,732 0 0 0 0 0 0 Total Property Taxes 37,827,239 41,405,450 44,638,638 45,279,745 48,652,280 49,201,030 52,215,646 54,763,660 56,764,421 58,484,050 61,048,874 82,538,030 65,409,833 68,420,116 Local Receipts 6,950,542 7,690,337 7,702,700 7,969,392 9,732,115 9,093,239 9,695,200 8,909,958 9,154,770 8,757,455 9,017,737 9,285,755 9,561,738 9,845,924 %increase Each Year 10.64% 0.16% 3.46% 22.12% -6.56% 6.62% -8.10% 2.75% -4.34% 2.97% 2.97% 2.97% 2.97% Avg.%Increase FY02-FYI O(adj) 2.97% State Aid(net of Year 7,789,174 7,187,337 8,333,338 6,381,314 6,780,182 7,658,655 8,246,640 7,877,022 7,597,525 6,837,773 6,761,979 6,687,025 6,612,902 6,539,600 %in crease Each Year Avg.%Increase FY02-FY10(adj) •7,73% -11.88% 0.76% 5.94% 13.29% 7.88% -4,48% -3.55% -10.00% -1.11% -1,11% -1.11% 1.11% State Aid(MSBA) 2,120,119 2,120,119 2,098,918 2,120,119 1,924,718 1,924,716 - 2,348,842 412,131 412,131 412,131 412,131 412,131 412,131 412,131 Interfund Tranafen 790,086 888,043 1,047,415 896,724 799,728 889,668 931,091 1,165,604 1,118,554 1,080,177 1,126,700 1,175,227 1,225,843 1,278,640 %increase Each Year 12.40% 17.95% -14.39% -10.82% 11.25% 4.66% 25.19% -4.04% -3.43% 4.31% 4.31% 4.31% 4.31% Avg.%Increase FY02-FYI 0(adj) 4.31% Total Oprating Revenue 55,477,160 59,291,286 61,820,909 82,647,294 67,769,021 68,787,308 73,437,218 73,128,375 76,037,401 75,571,588 78,368,421 80,098,167 83,222,448 86,496,412 $Change Each FY 3,814,126 2,529,623 826,385 5,121,727 998,287 4,669,910 -308,843 1,809,654 2,443,211 2,796,835 1,729,747 3,124,261 3,273,964 %Change Each FY 6.88% 4.27% 1.34% 8.18% 1.47% 6.79% -0.42% 2.47% 3.34% 3.70% 2.21% 3.90% 3.93% Free Cash 1,022,658 622,100 1,427,386 1,250,381 1,487,260 65,267 1,290,844 983,278 0 0 0 0 0 0 Avg.Free Cash,FY02-FY02 Others 427,895 1,006,302 923,275 1,679,792 2,484,799 2,397,413 565,088 1,288,401 2,097,552 288,806 288,806 288,806 288,806 288,806 Avg.Others,FY02-FY02 Total Opr.Rev.d Fin Sources 58,927,713 80,919,688 64,171,570 85,577,467 71,741,080 71,229,988 75,283,150 75,400,064 77,134,953 75,860,392 78,657,227 80,386,973 83,511,254 86,785,218 S Change Each FY 3,991,975 3,251,882 1,405,897 6,183,613 -511,092 4,063,162 106,903 -369,105 460,338 2,796,835 1,729,747 3,124,281 3,273,964 %Change Each FY 7.01% 5.34% 2.19% 9.40% -0.71% 5.70% 0.14% -0.49% 0.61% 3.69% 2.20% 3.89% 3.92% 12/21/2009,9:32 AM,FY11-16 Five Year Financlal Projection,v.2.xls � TOWN �� 14,1 Fire ��m�� [on1ra\ F6c Boadgoorterm �24N1&D,43T��3 ��AB}\�V[)[}VE� ��BD��I�� 8|�45 ' | wiDimoo P, NlarCiocao Tcicpbone (�70) ��Q-9593 ` ' FAX (070) 68Q-9594 �� TO: Mark Rees, Town Manager FROM: William Martineau,Fire Chief RE: Ambulance rates for 2010 DATE: January 5, 20|0 Enclosed iVun analysis of the 2O04 billing and collection activity hv major payer. b shows that au ambulance rate increase is in order as the Medicare rate has gone down. As you can see by the attached printout,taking oo action will reduce the revenue from Ambulance service hv7.4Y6. Increasing our rate by 12.7% will bring our rate schedule up to Medicare+75.9%which according to our billing contractor is not an unreasonable charge for this service. The BCBS discount may also be a topic of discussion when this issue is brought ho the Selectmen later this rnoo1b. ' William P. Martineau, Fire Chief | Page I of 1 Martineau, William From: Hick Martin [Rick,Martin a7comstarbilling.comj Seat: Tuesday, January 05, 2010 11:14 AM To: Martineau, William Cc: Morrison, Diane; Jane Schaller Subject: Ambulance Billing Hates Hi Chief, Diane call me today and relayed some questions you folks have regarding rates and the Medicare fee schedule change in 2010. Medicare's rate did go down 7.4%for 2010. Attached is an analysis I did of North Andover's 2009 billing and collection activity by major payer. It calculates the projected loss of Medicare$ as well as the rate increase amount necessary to offset this Medicare loss. The strategy being discussed is to increase your rates and collect more$from non-contracted payers not offset the loss of Medicare revenue due to their fee reduction. The analysis shows that the town would need to increase its rates by 12.7%which equates to 75.9% above the 2010 Medicare rates. I have also quantified the discount the Town is giving to Blue Cross. Please see item#2 for the details. Please contact me anytime via e-mail or my direct line, 978-771-6482, if you have questions or would like to discuss in more detail. Take Care, Rick Richard L, "Rick" Marton President& CEO CotnsfarEl Ambulance Billing Service Turc:otte Mernorial Drive Rowley, MA 01969 Ph: (978)356-3344 Fax: (978) 56-2721 Web http°//vrww.c„oi-nstralr ,illi�,i ,corn CONFIDENTIALITY NOTICE. This rnessage, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. If YOU aren't the intended recipient of this e-mail, any use, disclosure or distribution is prohibited. If you have received this e-mail In error, please contact the sender by reply e-mail or telephone and destroy all copies of the original message. 1/5/2010 COMSTAR* Providing Ambulance Billing Service to New England Since 1984 NEWSLETTER from the desk of ffick Martin Phone:800-488-4351 Private Fax: 978-948-8480 Cell: 978-771-6482 E-Mail: Rick.Martin@ComstarBilling.com ComstarBilling.com December 2009 ANNUAL RATE CHANGE NEWSLETTER As reported in my September 2009 newsletter, Some basic information: the Ambulance Inflation Factor(AIF)for 2010 will be 1) A service can set rates any way they want. OIG zero percent. Combined this with the final phase out of guidance on this matter is just that. There is no the New England regional rates and other factors law stating rates must be justified by cost(ie.. detailed in my last news letter. the 21010 Medicare sates my I"scnte.nee rules, except for CIA'clients) may be slightly lower than the 2009 rates. 2) Services that"get together to discuss/set their rates", anti-trust issues can be raised by a party As of 12/15/09. Medicare has not published the 2010 that feels damaged by these actions. rates. Given the rise in operating costs we have all experienced and the potential for reduced Medicare rates A few practical items: in 2010, I suggest all services begin evaluating the I) As your billing agent, Comstar will bill any following option now; increase your billing rates, for rates set by our clients. some of you, significantly to garner more funds from 2) If rates are set higher, Medicare+50%, 100%, payers with whom you do not have a fixed fee schedule 200%.........whatever you choose, it will increase agreement. payments from non-contracted payers. 3) It will also increase the size and amount of On the back of this newsletter is a rate change form unpaid balances(by both patients and insurance showing you your current rates, 2009 Medicare Rates carriers). We would need to discuss and define (2010 do out soon)and a space to fill in your changes for what procedures and to what degree you want 2010. Should you choose to change your rates, please these unpaid balances pursued, with the carrier, scan/e-mail or fax the completed form to me. I will mail with the patient........ out the 2010 Medicare fee schedule as soon as it 4) Amount to be reviewed for write off will be becomes available. higher, again an administrative and disposition decision process that we can discuss and mapped This newsletter is not intended as legal advice. Consult an out attorney for specific legal advice concerning your situation. 5) Public perception and reaction. There ivill be one, which we will work with you to anticipate and manage issues likely to arise should you I WISH YOU AND Y®UR FAMILY decide on a large increase in rates. SAFE & HAPPY HOLIDAYS AND My advice: Do what's best for your City or Town and GOOD HEALTH do PROSPERJTY IN service. Comstar has the staffing and expertise to 2010 support your direction 100%. In these challenging fiscal times, all revenue opportunities must be evaluated and informed decisions proactively made. f Please contact me anytime to discuss your specific situation. � r z Nappy Holidays to you and yours, COMSTAR* Ambulance Billing Service 8 Turcotte Memorial Drive, Rowley, MA 01969 Ph:978-356-3344 FAX:978-356-2721 TOWN OF NORTH ANDOVER 2010 Rate Change Form 2009 Medicare New Rates Fee Schedule Effective On: Charges Allowed Amounts Current Rates BLS EMERGENCY BASE RATE $388.98 $562.59 BLS NON-EMERGENCY BASE RATE $243.11 $351.62 ALS EMERGENCY BASE RATE $461.91 $668.08 ALS2 EMERGENCY BASE RATE $663.55 $966.95 SPECIALTY CARE TRANSPORT $790,11 $1,142.77 MILEAGE $6.87 $21.96 AIRWAYS $0.00 $196.79 CARDIAC MONITOR $0.00 $243.09 DEFIBRILLATION $0.00 $173.60 IV ADMIN $0.00 $173.60 MAST TROUSERS MOO $115,75 OXYGEN $0.00 $81.02 Signature--Authorized Signer Date Printed Name --Authorized Signer Title --Authorized Signer Please fax completed Rate Change form to Rick Martin at 978-948-8480 or scan and email to rick.martin@comstarbillingecom© 12 NOR7F{ f O y,`an �9SSACHU9E��5 !...,...., INTEROFFICE MEMORANDUM i TO: Mark Rees DATE: January 7, 2010 Town Manager FROM: Ray Santilli Assistant Town Manager/HR Director SUBJ: Process for Filling Fire Chief Position i i Fire Chief William Martineau has notified you and the Board of Selectmen that he will be retiring some time in the spring 2010. 2007 Annual Town Meeting voted to exempt the position of Fire Chief from Civil Service and to approve the creation of Chapter 45 of the Town Bylaws i outlining a process for filling the position (see attached). The approved process for filling the Fire Chief's position(as well as the Police Chiefs position I in the future) includes the use of an assessment center. A Request for Quotes (RFQ) from qualified personnel consultants to work with the Town will need to be issued (see attached draft). The following is a proposed timeline for the process for filling the Fire Chiefs position: i January 11, 2010 Review and approval of process by Board of Selectmen January 21, 2010 Issuance of RFQ for Assessment Center process February 11, 2010 Deadline for receipt of proposals February 15, 2010 Complete review of proposals and award contract March 1, 2010 Contract begins; assessment process per RFQ March 3, 2010 Posting issued soliciting letters of interest/resumes March 17, 2010 Letters of interest/resumes due April 30, 2010 Recommendations to Town Manager and Board of Selectmen May 10, 2010 Decision by Board of Selectmen June 1, 2010 New Fire Chief appointed i i Attachments (2) j i t%0RTH q SSACHUS� TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Joyce A. Bradshaw,CMMC Telephone(978)688-9501 Town Clerk Fax (978)688-9557 E-mail ibradshaw(u�townufnmthandovcr.com This is to certify that the following vote on Article 41 was taken at the Dissolved Annual Town Meeting for the Town of North Andover held May 14, 2007, May 15,2007, May 21, 2007 and June 4,2007: I Article 41. Petition the General Court — Exempt Positions of Police Chief and Fire Chief from Civil Service. VOTED to authorize the Board of Selectmen to petition the Great and General Court of the Commonwealth to enact a Home Rule Petition exempting the positions of Police Chief and Fire Chief from Massachusetts General Law, Chapter 31, Civil Service, and upon approval of said Home Rule Petition, the following shall become a bylaw of the Town of North Andover: Chapter 45 Public Safety, Chiefs of Police and Fire Departments I § 45-1 Exemption from Civil Service Notwithstanding the provisions of any general or special law to the contrary, the provisions of chapter 31 of the General Laws shall not apply to the positions of Police Chief and Fire Chief in the Town of North Andover. § 45-2 Incumbent Status Section 1 shall not impair the civil service status of any person holding the position of Police Chief or Fire Chief on the effective date of this bylaw. § 45-3 Appointment Process The filling of vacancies in the positions of Police Chief and Fire Chief in the Town of North Andover shall include a competitive examination process, which shall provide for an assessment center selection process. At a minimum, the assessment center selection process shall consist of the following components: • A tactical operations exercise (incident simulation); • An exercise to evaluate written problem-solving skills; • Labor relations/negotiation exercise; • Program development/budget preparation exercise; and • Structured oral interview. The Town Manager shall choose an individual or firm qualified by experience and knowledge to conduct the assessment center and shall also appoint the interviewing panel which shall, at a minimum, have two chiefs from the appropriate police or fire discipline to serve on the panel. The recommendations of the interviewing panel shall be forwarded to the Board of Selectmen for their consideration in making the appointment. Board of Selectmen VOTED MAY 21, 2007 YES 65 NO 58 I ad DRAF-r REQUEST FOR QUOTES TOWN OF NORTH ANDOVER, MASSACHUSETTS ASSESSMENT CENTER FOR FIRE CHIEF POSITION I. PURPOSE OF REQUEST The Town of North Andover is inviting quotes from qualified personnel consultants to work with the Town to perform an Assessment Center for the Fire Chief position, using trained assessors, which results in a written recommendation to the Board of Selectmen and the Town Manager. In 2007, the Town exempted the position of Fire Chief from Civil Service. In order to be considered for selection, a proposal plan must be submitted in accordance with the requirements outlined below. II. OBJECTIVES A. To review and screen, along with the Assistant Town Manager/Human Resources Director, all resumes/applications received; B. To conduct an Assessment Center for qualified candidates that includes five (5) exercises: An in-basket exercise; A tactical operations exercise (incident simulation); • An exercise to evaluate written problem solving; Labor relations/negotiations exercise; Program development/budget preparation exercise. C. To conduct a structured oral interview; D. To develop a written recommendation to the Board of Selectmen and the Town Manager. III. SCOPE OF SERVICES A. Conduct an interview with the Town Manager to understand the demographics of the Fire Department and the desired Assessment Center exercises. B. Develop and document the Assessment Center process. In addition to the specific exercises and the structured oral interview, as an option the Assessment Center process may also include the use of a standardized written aptitude test. 1 1 DRAFT C. Coordinate and conduct the developed Assessment Center using trained assessors. D. Conduct a structured oral interview that shall have, at minimum, two fire chiefs serving on the interview panel. E. Prepare a written recommendation to the Board of Selectmen and the Town Manager. IV. ADDITIONAL REQUIREMENTS A. Deliverables: The consultant is expected to provide two (2) copies of the results of the Assessment Center along with the written recommendation to the Board of Selectmen and the Town Manager. B. Expenses: All travel and related expenses associated with this project shall be included in the lump sum price proposal. C. Insurance: The successful vendor will indemnify the Town of North Andover at the time of contract execution against any and all losses and damages by the provision of liability insurance in the amount of five hundred thousand dollars ($500,000) and evidence of the required Worker's Compensation Insurance as required by law. V. SUBMISSION REQUIREMENTS All quotes shall include the following information: A. Name, address and telephone number of firm(s). B. Name and address of designated contact person for this project. C. A description of the general skills of the firm(s), including a description of the personnel consultant's familiarity with municipal personnel management, public safety (specifically fire operations), and assessment centers. D. Resumes of the principal(s) who will be providing the services under this contract and an indication of the number of hours each principal(s) is expected to devote to this project. E. A "Plan of Services" describing the manner in which the vendor shall fulfill the Scope of Services as outlined and the proposed timetable for project completion. 2 LJ DIWAF-r F. A list of at least five (5) projects of similar nature and magnitude performed by the personnel consultant within the last five (5) years, including the client's name, address, telephone number, contact person, and brief project description. VI. GENERAL PROVISIONS A. The Town will not be responsible for the premature opening of any proposal not properly identified. B. The Town of North Andover reserves the exclusive right to reject any or all proposals, in whole or in part, and to make awards as it determines to be in the best interest of the Town. C. The Town of North Andover does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or handicapped status in employment or procurement of services. The Town of North Andover is an Affirmative Action / Equal Opportunity Employer. D. Proposals that are incomplete, not properly endorsed, or signed, or which are otherwise contrary to the instructions set forth in this Request for Quotes may be rejected. E. Pursuant to Chapter 30B of the Massachusetts General Laws, the Town may waive "minor informalities" as described in §2 of Chapter 30B, or allow the vendor to correct them. Other minor errors will be clarified in the spirit and letter of Chapter 30B. Conditional proposals will not be considered as responsive pursuant to Chapter 30B. F. The successful personnel consultant will not be permitted to assign or underlet the contract, nor assign either legally or equitably, any monies hereunder, or its claim thereto, without the previous written consent of the Town Manager. G. All proposals shall become the property of the Town of North Andover. All plans and documents resulting from this contract shall become property of the Town of North Andover. H. The selected personnel consultant shall be expected to comply with all applicable state and federal laws in the performance of services. 3 DRAF-r VII. TIMELINE The Town will accept proposals delivered in person or by mail to the Town Manager's Office in the North Andover Town Hall, 120 Main Street, North Andover, MA 01845. All proposals must be received by 10:00 a.m. on , 2010 to be considered. Proposals submitted by fax or by electronic mail will not be considered. The Town is prepared to move immediately after the evaluation of the proposals and to award the contract for the project. The consultant must be ready to commence the project within one (1) month of the contract award and complete the project within two (2) months of the project commencement date. Any deviation from this expected schedule must be clearly indicated in the consultant's proposal. VIII. QUESTIONS Questions concerning any part of this Request for Quotes shall be made in writing at least three (3) days prior to the date the proposals are due to Ray Santilli, Assistant Town Manager / Human Resources Director, North Andover Town Hall, 120 Main Street, North Andover, MA 01845. Questions may also be submitted in writing via facsimile at 978-688-9556. All questions will be answered in writing, and all such questions and answers will be forwarded to all vendors who were either sent a copy of this Request for Quotes or requested it. i 4 Richard C. Boettcher From: John P. Burke Sent: Monday, January 04, 2010 2:53 PM To: Richard C. Boettcher Cc: Susan Sawyer Subject: FW: Blackboard Connect Results: H11\11 clinic 1/6/2010 - 1/4/2010 at 2:00 PM (ET) From: support @blackboardconnectcty.com [maiIto:support @blackboardconnectcty.com] Sent: Monday, January 04, 2010 2:38 PM To: John P. Burke Subject: Blackboard Connect Results: H1N1 clinic 1/6/2010 - 1/4/2010 at 2:00 PM (EF) If you are having trouble viewing the e-mail below,please clirk_i7e.e. John Burke Town Of North Andover North Andover, MA Nis is,, ii,d, Below is a summary of the HINT clinic 1/6/2010 message sent on 1/4/2010 at 2:00 PM (ET). Message Text This message is from the North Andover Health Department regarding the availability of the HIN1, or swine flu, vaccine. Due to increased supplies of the vaccine, we are offering a general HINT flu clinic for all adult individuals who have not yet received this vaccine. The clinic will be held on: "« Wednesday,January 6th from 10:00 a.m. iV 7:00 p.m "<< at Osgood Landing, located at 1600 Osgood Street.The entrance will be at the South-East Entrance which is the same entrance as for Lasercraze. "<< This clinic is not for children. It is for those 16 years of age and older. Please contact your own pediatrician to obtain the vaccine for your child. "<< There is no fee to receive this vaccination, however, if you have one, please bring your medical insurance card. Information on current and future clinics may be found on the town website, the Local Cable station, and the Flu Information Line at 978 688-9598. i Message Delivery Statistics Total Contacts Selected = 11,069 Total Unique Deliveries =11,069* IM Successful Deliveries = 9,470 (85.6%) tlnsucc, es:.ftal Deliveries = 1,599 (14.4%) 1 ucce sf d Deliveries ries 9,470 Answering Machine 4,911 Live Delivery 4,559 Unsuccessful ful Defiviar es 1,599 [Md Phone N\k'+nuN.zub,: 99 Nf ii.usy 41 8-ax ft^Vodem 126 N Nano NU,) 13 N4o Answer 250 Phone Network w ork Bt,iisy 805 NNndr*Uiii/eraN.-z e 265 Total Unique Deliveries 11,069* Total E- mails Selected 1 Total SMS Selected 1 * What are Unique Deliveries? Unique deliveries are the actual number of calls that are placed. This number will be lowered by multiple contacts that share the same phone number. For support, please call (877) 428-9411 or e-mail gupport@blackboardconnectcty.com Copyright©2010 Blackboard Connect Inc. All Rights Reserved Worldwide. 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