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2011-06-06 Board of Selectmen Agenda Packet
TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 µORTM OE tt,.ao,a'�p0 Daniel P. Lanen,Chairman 3r 6`: _ -.'•^ �� William F. Gordon TEL. (978)688-9510 p Rosemary Connelly Smedile * a FAX(978)688-9556 Donald B. Stewart - Tracy M. Watson 9SSACHUSE� BOARD OF SELECTMEN& LICENSING COMMISSIONERS AGENDA Executive Session—6:30 p.m. Open Session—7:30 p.m. June 6,2011 TOWN HALL MEETING ROOM 120 MAIN STREET L CALL TO ORDER II. EXECUTIVE SESSION A. Litigation Matter III. RECONVENE AND PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES A. Open Session Minutes May 23, 2011 as written V. COMMUNICATIONS AND ANNOUNCEMENTS A. Summer Concerts and Children Shows VI. CONSENT ITEMS A. Acceptance of Donations for Summer Concerts and Children Shows B. Acceptance of MIIA Grant to Police Department C. 4"' of July event permits VII. LICENSING COMMISSIONERS A. Merrimack College—One Day Alcoholic Beverages Licenses VIII. OLD BUSINESS A. Preparation for Annual Town Meeting B. Re-Precincting C. Police Chief Assessment Center D. Meeting Schedule, Second Half of 2011 IX. NEW BUSINESS A. FYI Water and Sewer Rates,Preliminary B. Rolling Ridge Conservation Restriction C. Wheelabrator Settlement—Potential Projects X. TOWN MANAGER'S REPORT XI. PUBLIC COMMENT XII. ADJOURNMENT a .4 N. BOARD OF SELECTMEN MINUTES MAY 23, 2011 CALL TO ORDER: Chairman Daniel Lanen called the meeting to order at 7:30 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: Daniel Lanen, Chairman; William F. Gordon, Clerk; Tracy Watson, Licensing Chairman; Rosemary Connelly Smedile, Donald Stewart, Mark Rees, Town Manager. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Donald Stewart made a MOTION, seconded by William Gordon, to approve the Open Session Minutes of May 2, 2011, as written. Vote approved 5-0. Donald Stewart made a MOTION, seconded by William Gordon, to approve the Open Session Minutes of May 9, 2011, as written. Vote approved 5-0. Donald Stewart made a MOTION, seconded by William Gordon, to approve the Executive Session Minutes of May 9, 2011. Vote approved 3-0. Daniel Lanen and Rosemary Smedile abstained. COMMUNICATIONS ANNOUNCEMENTS, AND PUBLIC COMMENT: Windrush Farms Steering Committee Chair of the Conservation Commission Jack Mabon requested that the Board appoint members to this committee. William Gordon made a MOTION, seconded.by Donald,Stewart, to'appoint Conservation Administrator Jennifer Hughes to the Windrush Farms Steering Committee. Vote approved 5-0. Tracy Watson made a MOTION;.seconded by William Gordon to appoint Selectman Rosemary Smedile, to the Windrush Farms Steering Committee. Vote approved,5-0.' Re-Precincting Update Town Clerk Joyce Bradshaw explained the process of setting boundaries for re-precincting due to the 2010 Federal Census. All precincts must be 4000 or,less in population; all deviations between precincts must be 5% or less; al, precincts must be compact and contiguous on the map; all precincts must be bounded by centerlines of street or other visible boundaries. The Board must vote approval by June 7, 2011 before the deadline of June 15, 2011. Adhoc Committee Report The Town Manager distributed copies of the Adhoc Committee Audit Report at the meeting. The Board will review this and comment at a future meeting. North Andover Patriotic Observance:Committee Chief Edward Mitchell requested the Board vote to present a proclamation in memoriam to James M. Cassidy, WW II veteran for his outstanding and dedicated service to his Country and community. Rosemary Smedile made a MOTION, seconded by Tracy Watson, voted to dedicate this year's Memorial Day 2011, in memoriam to James M. Cassidy, WW II veteran for his outstanding and dedicated service to his Country and community. Vote approved 5-0 Chief Edward Mitchell requested the Board vote to present a Certificate of Appreciation to Command Master Chief John E. Ratka, US Navy for his dedicated service as the Veterans Northeast Outreach Center Executive Director. Rosemary Smedile made a MOTION, seconded by William Gordon, voted to present a Certificate of Appreciation to Command Master Chief John E. Ratka, US Navy for his dedicated service as the Veterans Northeast Outreach Center Executive Director. Vote approved 5-0. Board of Selectmen Minutes May 23, 2011 2 Selectman Rosemary Smedile commented on sad news of the death of Sam Ameen who served and dedicated his time on many town committees and most recently the Police Building Committee. He will be missed. CONSENT ITEMS: Thomson School Annual Fun Run Donald Stewart made a MOTION, seconded by Tracy Watson, to approve an event permit including temporary road closures to the Thomson School Elementary PTO on Thursday, June 9, 2011 from 5:00—6:30 p.m. Vote approved 5-0. Acceptance of Donation—J.R.M Hauling & Recycling Tracy Watson made a MOTION, seconded by Rosemary Smedile, to accept a donation in the amount of $5,000 from J.R.M. Hauling and Recycling to be used for landscaping the grounds of the new police headquarters and to direct the Town Manager to send them a letter thanking them for their generosity to the North Andover Police Department. Vote approved 5-0. Reclassification and Permission to Hire Water Treatment Plant Superintendent Donald Stewart made a MOTION, seconded by Tracy Watson, to authorize the reclassification of the Water Treatment Plant Superintendent from grade 13 to grade 14 and the hiring of an individual to fill that position. Vote approved 5-0. LICENSING COMMISSIONERS: Donald Stewart made a MOTION, seconded by Tracy Watson, to move into Licensing. Vote approved 5-0. Essex Art Center— 1600 Osgood Street—One Day all alcohol license, June 4, 2011 Donald Stewart made a MOTION, seconded by William Gordon, to grant a one-day all alcohol license to the Essex Art Center for June 4, 2011, from 6:00— 11:00 p.m. at Osgood Landing, 1600 Osgood Street, North Andover subject to all applicable laws, bylaws, rules and regulations. Vote approved 5-0. Clifford Jewelers—Second Hand (Junk) License Donald Steward made a MOTION, seconded by Rosemary Smedile, to grant a Second Hand Goods (Junk) Dealers License for the purpose of purchasing, sale or barter of old metals subject to all applicable laws, bylaws, rules and regulations. Vote approved 5-0. St. Gregory Armenian Church —158 Main Street—One Day all alcohol License—June 16, 2011 Donald Stewart made a MOTION, seconded by Rosemary Smedile, to grant a one-day all alcohol license to St. Gregory Armenian Church, 158 Main Street for June 16, 2011, from 6:00— 11:30 p.m. and to waive the license fee subject to applicable laws, bylaws, rules and regulations. Vote approved 5-0. Selectman Smedile requested that the Town Clerk's office contact all owners and managers when applying for a liquor license to be present before the Board at the time for a hearing for a new liquor license. Donald Stewart made a MOTION, seconded by Rosemary Smedile, to move out of Licensing. Vote approved 5-0. PUBLIC HEARINGS Street Name Change: Woodbury Lane to Woodberry Lane Residents requested that the Town update their records and change the spelling of their street from Woodbury Lane to the correct spelling Woodberry Lane. The Assessor's office records show the property listed at Woodberry Lane. Residents are also requested that the Town notify the Post Office of the change in spelling. Board of Selectmen Minutes May 23, 2011 3 Tracy Watson made a MOTION, seconded by Rosemary Smedile, to change the spelling of the street name to Woodberry Lane contingent on verifying it with the state 911 system. Vote approved 5-0. Amending Personnel Policy—Stevens Estate Director Salary Incentive Plan The Board was requested to vote on changing the compensation arrangement for the Steven's Estate Director to provide for an incentive plan similar to what is used I the private sector for conference event managers. The Stevens Estate Trustees have agreed to this as well. Tracy Watson made a MOTION, seconded by Donald Stewart, to approve the change in Amending the Personnel Policy for the Stevens Estate Director Salary Incentive Plan. Vote approved 5-0. OLD BUSINESS: Preparation for Annual Town Meeting The Town Manager provided a list of Warrant Articles that still needed to be voted on by the Board of Selectmen either before or at Town Meeting. Article#15: Tax Increment Financing Plan—4 W High Street, Mansur Investments, Converse, Inc. and/or Schneider Electric The Board of Selectmen decided to make their recommendation To Be Made at Town Meeting for Article# 19: Establishment of Special Stabilization Fund—Reserve for Future Pa ry olls William Gordon made a MOTION, seconded by Tracy Watson, to recommend Favorable Action on Article# 19: Establishment of Special Stabilization Fund—Reserve for Future Payrolls. Vote approved 5-0. William Gordon made a MOTION, seconded by Tracy Watson, to make their recommendation To Be Made at Town Meeting for Article#20 Transfer of funds into the other post employment benefits liability trust fund. Vote approved 5-0. Rosemary Smedile made a MOTION, seconded by Donald Stewart, to take No Action on Article#23 Authorization to transfer funds from the health department food consultants'revolving fund to the health department. Vote approved5-0. Donald Stewart made a MOTION, seconded by Tracy Watson, vote No Recommendation on Article#28 Amend Zoning Bylaw Amend 4.122.14—Resident 4 District—Permitted Uses. Vote approved 4-1. Rosemary Smedile opposed. The Town Manager discussed the previous FY12 General Fund Budget and the updated FY12 General Fund Budget due to changes in projected revenue and additional funding of the Meals Tax and asked the Board to vote and approve the revised budget contingent on additional funding being approved at Town Meeting. The Town also just received notice that the town of North Andover would receive over$227,000 as a result of a Massachusetts DEP settlement with Wheelabrator, Inc. for environmental violations. The Town Manager is waiting to hear from the Department of Revenue whether these funds will be distributed in FY2011 or in FY2012 and when they can be used. Selectmen had a lengthy discussion regarding the additional funds and whether to use the money to restore services or to store it away for reserves. William Gordon made a MOTION, seconded by Donald Stewart, support taking $115,000 from the health insurance trust fund to be reimbursed as needed when the $227,000 settlement is made available the money would be restored. Vote approved 4-1. Daniel Lanen opposed. William Gordon made a MOTION, seconded by Donald Stewart, vote if the Meals Tax passes at Town Meeting the municipal allocation of$75,000 be used for the restoration of services and accounts as recommended by the Town Manager. Vote approved 3-2. Rosemary Smedile and Tracy Watson opposed. Board of Selectmen Minutes May 23, 2011 4 NEW BUSINESS: Disposal of Surplus Property Assistant Town Manager Ray Santilli requested the Board to declare certain pieces of town equipment surplus and to authorize its disposal. Chief Melnikas is requesting that some of his surplus fire equipment be donated to the 9/11 Fund, Inc. The Board TABLED the certain pieces of the town surplus equipment and requested more information before approving disposal The Fire Chief requested donating the 1985 Federal Pumper Truck and other equipment to the 911 Fund. The Town Manager said that any donation with an estimated net value of less than $5,000 must be recommended by the Town Manager and approved in advance by a majority vote of the Board. Any such donation with an estimated net value of$5,000 or more will require a majority vote at a duly called Town Meeting, The Board said they would like to get an appraisal of the 1985 Federal Pumper Truck before making a decision whether to donate or sell the vehicle. Tracy Watson made a MOTION, seconded by William Gordon, to approve the request of Chief Melnikas to donate 15 turnout coats and 5 bunker pants to the 911 Fund, Inc. Vote approved 5-0. Council of Aging Request to Expand Council Membership The Council of Aging requests an increase in the Board from 9 to 11 members. Tracy Watson made a MOTION, seconded by Donald Stewart, to approve the requests by the Council of Aging to increase their Board member from 9 to 11 members. Vote approved 5-0. Audit Committee Expansion Robert Ercolini a member of the Audit Committee requested the Board's consideration of expanding their committee from three members to five members. It is difficult for two members to have a discussion or work on a project and communicate via e-mail or phone without constituting a quorum and it is against the Open Meeting Law. Donald Stewart made a MOTION, seconded by Rosemary Smedile, to expand the Audit Committee from three to five members and appointing two members from the Finance Committee. No vote. The Town Charter prohibits members of the Finance Committee to serve on other committees. William Gordon made a MOTION, seconded by Tracy Watson, to expand the Audit Committee to five members, one from the Board of Selectmen, one from the School Committee, and three residents that are chosen by the Board of Selectmen appointment subcommittee and recommended to the full Board. Vote approved 5-0. Meeting Schedule, Second Half of 2011 The Board was asked to review the recommended options for future meeting schedules and vote at their next scheduled meeting. TOWN MANAGER'S REPORT: Wheelabrator Technologies as part of a settlement with the Commonwealth over alleged environmental law violations is obligated to provide approximately $100,000 to $150,000 to communities that host waste to energy facilities to support programs that protect the environment. We are in the process of developing possible projects that meet this criterion. In addition, per the attached press release, we have been informed that North Andover will receive an additional $227,954 from another pool of money established by the settlement. Board of Selectmen Minutes May 23, 2011 5 The Merrimack Valley Mayors and Manager Coalition were recently awarded a $50,000 federal grant to integrate clean energy initiatives into a regional master plan. The Town was awarded a grant from FEMA for pre-disaster mitigation for Rea's Pond Pumping Station in the amount of$99,992.62 to be used to identify the sources of surcharging, investigate and analysis alternatives, recommend a solution, and prepare the mitigation plan to move forward to seek construction funding. PUBLIC COMMENT: Robert Ercolini 195 Bridle Path Road said he is unable to obtain information from the School Committee and Superintendent of Schools with respect to salary compensations of employees before Town Meeting. In particular the salaries of employees with annual raises expected to be implemented with the new contracts with new step raises. He asked the Board to help and support him in getting this information before Town Meeting. Town Meeting needs to actually see the impact of these contracts on the Town in future years. Karin Rhoton 13 Perry Street commented on the Disposal of Surplus Property. There are many questions of concern with this report and would not accept this report as written. There is not enough information to identify equipment for Community Development or Youth Services and vehicle identifications are missing or incomplete. ADJOURNMENT: Tracy Watson made a MOTION, seconded by Rosemary Smedile, to adjourn the meeting at 9:50 p.m. Vote approved 5-0. Adele J. Johnson Administrative Secretary William Gordon, Clerk of the Board Town of North Andover Youth & Recreation Services 2011 Summer Band Concerts & Children's Shoves Sunday evenings (July 10th—August 28th 6:00 pm on the North Andover Town Common h Summer Band Concert Series k,b July 10th-Oberlaendler Hofbrau Band July 17th-Ask Me Later Blue Grass Band July 24th-Windham Swing Band July 31St-Brass Connection August 7th-White Street Band August 14th-Four Guys in tuxes August 21St-John Penny Band August 28th- Front Page Band The Summer band concerts and children's shows are possible through charitable sponsorships and donations fi-one both individuals and companies. The children's shows are supported in part by a grant from the North Andover Cultural Council, which is supported by the Massachusetts Cultural Council. Tuesday&Thursdays ( July 5th-August 11th 10:00 am on the North Andover Town Common Rain Site: North Andover Middle School Blaisdell Center Children's Shows July 5th-Bucky&Gigi July 7th-Judy Pancoast& Dancers July 12th-Wayne Potash NAYRS Board July 14th-Wayne From Maine Peter Breen William Gillen July 19th- BJ Hickman Magic John Lennhoff Terry Holland July 21St-Dan Grady Marionettes William McCarthy Carrie Crouch July 26th-Gary the Silent Clown Justin Benincasa Joan Heafy July 28th-Vic&Sticks Tom Cieslewski August 2-Little Groove Director August 4th-David Hall Magic Rick Gorman August 9th- Diane Kordas August 11th-Benjamin The Juggling Clown Cost for summer shows Sunday Night Concerts on The Common :$4,315 Tuesday&Thursday Children's Shows:$4,965 I Donations given: $2,325 600.00-Cultural Council 400.00-St. Michaels 50.00-Al McGregor 200.00-Georgetown Savings Bank 500.00- NABC 250.00-Watts 75.00- Roberts Insurance 100.00- Degnan Insurance 150.00- IVOE local#4 S�� �0 MI[A �, ��•„a 'NIIIA Loess C on ro Grant Program Additional Dunning MITA is pleased to announce additional funding for our Loss Control(mut Program.This additional funding is designed to further as- sist municipal departments that mccgcrate safety into their daily operations. Eligibility:NM member department's who have a strong safety culture.innovative programs and procedures that help to prevent and mitigate lose-es and who participate in the 241IA Rewards program. C rant Doers:This additional funding is for a risk management yen ice cons,il*annoy,training or develeptnenG'implenteu,ation of a risk uaanagement program,not for squipmemt Favorable consideration trill be gk.eu to: Depar miens which need assis auce with reducing frequency and:or severity of claiLm across all insurance co er.:_Pe tines (auto,general liability,proper(.professional liabilities and workers'conipen=-,ation) Departr_teuts or NIIL�member:who request organizational development services NfflA members who request an upgrade of the 13.4P counseling benefit from 3 sessions to b tassious- Funding:h50,000—gaants of up to 510.000 given I}otential Covered licros: Data securiry audi*. Engiueering surveys(strucmal and mechanical) Environmental services(i.e.lead,asbestos,and mold inspections or surveillance) Development of an emergency response,y tetra emergency preparedness training,computer program for invento^r control or fleet maintenance tracb.ing,sewer SyVerr audit,chain saw training.etc. *Organizational Development inchuh3g:teambuilding services,professional management coaching?.,assistance in resolving workplace conflict and individual as,fttauce in business p=erformance and mediation "Upgrade of EAP counseling benefit from 3 sessions to 6 sessions Options ire only hunted by your ability to remonstrate hove your graut request fit,into your nisi;management plan. Method Of Evaluation: 2Cno Targets losses:Does the grant target the requesting Departnreut's losses or exposures 20Gi Member's technical training panidpatioa:NHIA professional and in-house training: 1040€tewares participation.Members°a ofparticipation 3000 Commitnfeat to Risk-Nfanageurent:Grant programparncipatiou(rick management pl_au developed and impl_memed),participation in management training,established safely cormainee it any Municipal Level.INIM4 occhealth Connect program par?ickpatioa 201,. DPW De_oartnuent-One goal of the grant is to ikklre5s,high member loss frequency and high XMA loss frequency ofteu related to DPfr. Grant Period. Jsnuary 2t+,.2011—Time 30.2011 Applications will be accepted throughout FYI (or until Grant funds are exhittsmed) Due to fiscal year budgeting requinemeats.all grants must be invoiced or paid by June 15,?011.There will be no exceptions.lavoices or requests for payment received after Tune 15th cannot be paid. One Winthrop Square,Bo=_.ton, MA 02110 • 617.426-7272 • wvgv;.9NIII,A.org • miiainf(Y@)mma.org M11A 11111A Loss C"ontrol Grant Prognain Additional Funding Application Fiscal Year 011 You may choose to hate the vendor"supphez invoice}fIL4 directly or we call relnnburse you upon receip,of.1 copy of the caucelled check(s). All grants must be Invoiced or paid INN.tune 15,2011 or awards%viII he rorreited.Unforlunately.there can he iao exceptions, Instructions Ifyou need additional space you nrav submit roar;application in narrative focal Please fill out entire form and mail or fax to:Lin Chabra.hHU Nlerzbenhip Mninia;Coordivatos one Winthrop Square E oston,NLA 02110 as.(d 1—)426-9t 46 Please read the enclosed mforrmat on sheet t?fore completing application.Ifrou have any questions,please contact Lin Chabra. lchabraia,nnna.orz..1-300-£S^-I493 eat 250, or Man-Ann Marino at:1-3rr3-332-1498-em.262;1 Email:runaaziuo;iiurraa.or . MIU Menztan Town of North Andover- Police Department collta,1 P,r oii: Lt. John Carne, Phone: 978-683-3168 E_214ail: jcarney@a napd.us Fax: 078-686-1292 Number of employee:by division 40 (Police Department only For Risk Management:ServicelConsuit:ancy Grant.PieaseAnmver Questions 1-5. For Organization DeNclopinent Grant+Please Answcr Questions 1,2&3 **For Upgrade Fremt The 3'ro 6 Session EAP Counseling,IDenefit 1-Imse Ansaccr Questions 2&1 1.Purpose and Description of Graant;Saw:ma:ize what you plan to dry.•,olio will do it,and when it WLt1 be done-;Include how tars grant request will impact your losses.) We would like to install the BeSafe Technologies system at the Town Hall, Library,DPW,Senior tenter and Water Treatment Plant buildings.The system provides the police and emergency, responders with emergency information about the building including floor plans,door numbers,interior hazards,etc. The school system buildings have this system and we feet it will be invalLiable to responding emergency personnel and reduce risk of potential injLIPI to them as well as the Building occupants. 2.Cost:Litt cost per itetivtraminf;cousultatioa as well as to.al annount applied for. The cost to install the system in all five Buildings is$1,500 per Building-S7,500. 3.Dc-,cribs:How MR this pax be used to counate or increase your nsk ur.agemeut or persanuei managemex effom uo m;fo ward, The system will help us be better prepared for unpredictable situations and help Police, Fire and EMS have clear and up to date information on the layout and hazards within a building as well as number of people and their expected locations_ 4.13cnefit.Detail your in-house risk-management effbns:Do you have a current safety policy that is in force?If so explain. Detait your in-house,?ton-MIIA?r:iiuing efforts.Do you have a safety iaceurive prograut?If so explim: The Police Department,Fire Department and EMS participate in a significant amount of in-house as well as regional safety training programs.We train and test in emergency response techniques,life saving protocols, emergency driving,use of equipment,etc. ;.Explain.la what areas do you feel you need to improve your ri-A tuanagement prograa? Does this Brant address th a a<eas? If so explain. This grant largely addresses our risk management needs for the remainder of our buildings by providing us with important information about the town buildings as we now have for the schools.This will allow us to standardise our responses to all facilities. Grant Dishurstmentt MU members will be informed as soon as the review process has been con pleted.Available€tads are limited and MILk may not be able to fully fetid individual grant requests_ All grant recipients are myulmd io demonstrate to LN111A loss control staff hors their grant sill henclit operation during the k-111 policy yeas The following items are not eligible for a N1Ilrt boss Control Grant: Overtime or wage payment Purchase of training materials ayaikible at no cost from NUTA or other sources i.e.Fire,Police,`Academy,Bay State Roads,training library,etc. Please sib;date indu_ail or fax to::Lin Chabra,iGMA Nfembersbip?Training Coordinator One Winthrop Square Boston,MA 02110 Fax:(617)426-4546 ,tfM men re(paest adif Hotta!rnfurtnafion in the revint pre rr.ss. TownRiecutive Signature. Applicant Signature Title t=hief Of Police Entail rstanleyngnapd.us phon-r 978-683-3168 Date April 13, 2011 One Winthrop Square,Boston, MA 02110 • 617.426-7272 - w,."-r.aNlliA.org - miiainfaw�omrna.org f TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 pORTH o�I".. ,agtio Joyce A. Bradshaw, CMMC ti Telephone(978) 688-9501 Town Clerk, « FAX (978)688-9557 �SSACHus MEMORANDUM TO: Tracy Watson, Chairman Licensing Commission Members of the Board of Selectmen Mark Rees, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: June 1, 2011 SUBJECT: Merrimack College Reunion Weekend Attached please find 6 applications for special one day full alcohol licenses for 6 different locations and times at Merrimack College for their reunion weekend being held in June. As you will notice, one of the applications is for a tent to be installed. According to Merrimack's application letter,their tent purveyor will be calling the Building Inspector's Office for a permit. As of this date they have not done so. All the necessary fees have been paid for the licenses ($600.00). The Police Department recommends favorable action and there are no CORI issues. Atty. Alexa Abowitz, Merrimack College's general counsel, has been working with Atty. William Kelley of the ABCC to insure these applications are in compliance. Please do not hesitate to contact me if you have any questions or concerns. Merrimack C ® L L E G E NORTH ANDOVER, MASSACHUSETTS 01845 978-837-5000 > zvzvzv.merrimack.edit ADMINISTRATION AND GENERAL COUNSEL May 19, 2011 VIA HAND DELIVERY Karen Fitzgibbons Assistant Town Clerk Town of North Andover 120 Main Street North Andover, MA 01845 Re: Merrimack College_Special License Applications Dear Karen: Pleas find the following enclosed: (1) six applications for special one day full alcohol licenses with appropriate CORI and applicant identification information; (2) checks in the amount of$100 supporting each license application. As you will see, one application seeks a license for a tent venue. We have contacted the tent purveyor and that purveyor will be in touch with the town shortly to secure the appropriate building license. We wanted you to have this paperwork,however, in advance. In addition,you will also see that we have requested that the licenses run from June 9- June 14. Form my conversation with William Kelley (General Counsel at the ABCC), I understand that the "one day licenses"must run for a sufficient period to time to have the alcohol delivered and any extra removed after the events' conclusion. The time period described in each application meets that need. MEI2RMACK COLLEGE Karen Fitzgibbons Reunion Applications May 17, 2011 As always,thank you so very much for the personal attention you provide to us. Please do not hesitate to contact me should you need additional information or have further questions. erY Y Yo r , A bowitz ice President of Administration and General Counsel Enclosures Check Numbers 104699 104705 104703 104706 104704 104702 ..POLICE �� �� NOW ANN m? v D E P A R T M E N T "Community Partnership„ To: Karen Fitzgibbons, Assistant Town Clerk From: Lt. John Carney Date: May 26, 2011 RE: One Day Liquor Licenses—Merrimack College The Police Department recommends favorable action on all of the license requests from Merrimack College for June 9-14 period as outlined in the applications. 1475 OSGOOD STREET, NORTH ANDOVER, MASSACHUSETTS 01845 Telephone: 978-683-3168 Fax: 978-686-1212 MAR 24 2001 2: 47PM HP LRSERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) No. 20 TO THE LICENSING AUTHORITIES: The undersigned hereby applies for a License in acc rdance with the provisions of the Statutes relating thereto ca (Full name of person,firm or corporation making application) STATE CLEARLY To Sl -TL r ---- �� `�'�"� PURPOSE FOR !t•� G1 !1/� _ "T U 4,20-0 - WHICH LICENSE 55JJ 1 � LJ�IS REQUESTED GIVE LOCATION At Bl'STREET AND NUMBER in said City of Town in accordance with the rules and regulations made under authority of said Statutes, 1 certify under the penalties of perjury that 1,to my best knowledge and belief,have filed all state tax returns and paid all state taxes required under law. k"Individua By: Corporate Officer Or Cp {Mandatory,i('Applicable) **Soeial Security#(Voluntary) or Federal Identification Number * This license will not be issued unless this certification clause is signed by the applicant, ** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Licensees who fail to correct their non-filing or delinquency will be subject to license suspension or revocation. This request is made under the authority of Mass.G.Lc.62Cs. 9A. Received 20— Signature ol'Applicant AM. Address Hour PM License Granted 2p— Approved 20— St.Ann Apartments �,l P- Physical ✓Plant ', Warrior 1 Field 1 Baseball St.Thomas, 1� Field '� `� Apartments I ➢' t Via. 1 i < 1 Softball ' Field Tennis ; Courts \ Ash..; \'o 7�� ; Centre r Santagati� � Half onican- o Ce'rltre Sakowich� "" Hous � �, Volpe Carrtus , ' I r hl ic Center r Cascia r \Co plex`� Rogers^" \ f i \Gall Hamel \ Center / f:\\ C fohe sy�L\\` \\`Nealtb AD Fall M 'U u ia e �0s� Center\E \ l��bra�y� a\� Welcome s 4 Cener� a L Cushing \� ��} r�p- XK k all �Sulli�an \�. Hall \\ \ AUS}fnr. \\ Collegiate \ � .. Ch.urtch _ X40 � �` lam Entrance = 0 WELCOME CENTER w Come to the Welcome to meet with our admissions team, tour the campus or just say hello! VOLPE ATHLETIC COMPLEX Home base for all our Warrior student-athLetes,Volpe also houses the Lawler Arena—the hockey rink i for our • MAR 24 2001 2: 47PM HP LASERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) No. 20 TO THE LICENSING AUTHORITIES: The undersigned hereby applies for a License in accordance with the provisions of the Statutes relating thereto (Full name of person,firm or corporation making application) ter STATE CLEARLY To PURPOSE FOR WHICH LICENSE IS REQUESTED GIVE LOCATION At Bl'STREET AND M.�-.n nl M �/ Cl�� NUMBER in said City of NfQ IQ Town in accordance with the rules and regulations made under authority of said Statutes. I certify under the penalties of perjury that 1,to my best knowledge and belief,have filed all state tax returns and paid all state taxes required under law. Y •• — P. T By: Corporate Officer k Signature of Indiv ual Or Corporate Name(Mandatory) (Mandatory,il'Applicable) "Social Security#(Voluntary) or Federal Identification Number N This license will not be issued unless this certification clause is signed by the applicant. ** Your social security number will be fitrnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Licensees who fail to correct their non-filing or delinquency wilt be subject to license suspension or revocation. This request is made under the authority of Mass.G.Lc.62Cs.49A. Received 20_ Signature ol'Applicant AM. . Address Hour PM 20 License Granted 20— Approved _ i St.Ann t - Apartments s ` I � PhyMdal - 1 Plant' �. Warrior •�, A� ��) ',•, Field /1 Baseball / St.'Thomas Apartments t - z Softball C� Field _. Tennis. \ i® ° 7 C.ourts � �\ r C.° Centre ' Santagati%f�` , 5. `��� ���• ��\` \ t j Half onican N". Tow �. Centre \ i Sakowich f U11y Hous -� tour the campus or just say hello! �\Uol'pe Car p.us pl xk�htetic \\ Center J a„ �ascia Complex Rogers _�. / Ha�l�% tvj \\ \ Center � Q Hamel- (- ���� f6`r tthe \\� �A t Reilly \ Cente� �\ a f , p\\�G cQuade Mendel Library\ \\t A ,\ a�y`� elco_- e c Cent ,' ',, \ -' Cushing \N \� Sullivan Hall ` _ V\� �Collegote \� h/e \ Main Entrance x i/ .1 Come to the Welcome Center to meet with • .• • 2 VOLPE ATHLETIC COMPLEX Home base for our r student-athietes, • •- also houses hockey the Lawler Arena—the A; i for our Division MAR 24 2001 2: 47PM HP LASERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) No. 20 TO THE LICENSING AUTHORITIES: The unders' ned hereby applies for a License in accordance with the provisions of the Statutes relating thereto (Full name of person,firm or corporation making application) ell STATG CLEARLY To PURPOSE FOR WHICH LICENSE IS REQUESTED GIVE LOCATION At BY STREET AND NUMBER in said City of '�J 1 1►11IC�+1�� Town in accordance with the rules and regulations made under authority of said Statutes, I certify under the penalties of perjury that I,to my best knowledge and belief,have filed all state tax returns and paid all state taxes required uWer law. lure of Individual By: Corporate Officer (Mandatory,il'Applicable) Or rate Name(Mandatory) .,*Social Security#(Voluntary) or Federal IdentincationNumber * This license will not be issued unless this certification clause is signed by the applicant. ** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Licensees who fail to correct their non-filing or delinquency will be subject to license suspension or revocation. This request is made under the authority of Mass.G.L.c.62Cs.49A. Received 20— Signature of Applicant AM. Address Hour PM 20 License Granted 20— Approved — i I i St.Ann Apartments Physical , \ �t Plant A ;A �t Warrior Field � Baseball Thomas Field \ Apartments => / \. Softball \`\ Field Tenn i s\ c r ;. � Courts - Ash Santagad` v \ j / a`S�.F \Centre, •Tow � Sakovich Hous \�\Volpe, Ahletic a f �\\fascia C,enfer F \Complex ` Rogers^ ` �\ 'u' t' - Hamel ; /; fo`r fhe\ �,,�� \.-NealthE'" E r Meitlyv moot 3 1 FZF Mendel - �Li Gas \ =:Center\• � ..� � � /� `•o� E � _ _ ' WeLco Cene� CUshin�', \, g \� �_ / all �� l �j-1 Sullivan \^ \�. \`\Hal f \ \V V. \�\ ZV - v\ &Collegiate \\ 4 \ urch in \ Entrance �\ Oj !' T 0 WELCOME CENTER Come to the Welcome Center to meet with our admissions tour the campus or • ID VOLPE ATHLETIC COMPLEX Home base for our • student-athtetes,Volpe also houses the Lawler Arena—the hockey rink L for our • MRR 24 2001 2: 47PM HP LRSERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) NO. 20 TO THE LICENSING AUTHORITIES: The undersigned hereby applies for a License in accordance with the provisions of the Statutes relating thereto (Full name of person�fi�r(m`or�corporation making applica(ion) STATE CLEARLY To ���L ftl L 4)1 "'~— ' S PURPOSE FOR "� \ OG � Q•t� &M 1 WHICH LICENSE �14J ` 1 V lS REQUESTED GIVE LOCATION At BY STREET AND NUMBER in said City ofTb __^ Town in accordance with the rules and regulations made under authority of said Statutes. I certify under the penalties of perjury that I,to my best knowledge and belief,have filed all state tax returns and paid all state taxes required uWer law. _ By: Corporate Officer * i nahue of Individun (Mandatory,il'Applicab1c) Or rporate Name(Mandatory) **Social Security#(Voluntary) or Federal Identification Number This license will not be issued unless this certification clause is signed by the applicant. ** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax Fling or tax payment obligations. Licensees who fail to correct their non-filing or delinquency will be subject to license suspension or revocation. This request is made under the authority of Mass.G.L.c.62C5.49A. Received 20— Signature of Applicant AM, Address Hour PM Approved 20 License Granted 20` St.Ann Apartments I Physical N� Warrior �1 Field `� v ; - Baseball u St ',Thomas Field 3 ;` !Apartments Softball Field = d Tennis Courts Ashes' ����/>� Centre Santagati- 3 \ r Haul ; \\ \Dg � \ ,. � eean - fo �\ entre f agh\���•`` f Sakowich Hou � � �\Volpe. �`t \ _ Carrlus ✓� \\Athletic` % 1 Center ; Coin lex\ Ro ers_. ; _„ �p _ 9 ���Ha�l v/ , r .•. ` Ce�er\ �, �� < HarnQl t foCthe t _�� �tHealth/ x\ \ �Ar�ts � � 0 Reilly[, �� Ce�t er� �� - �� -_, Mende s Center\ JMcQuatle \ �� Librrary� \�, : •; -� \ � ������Sx i ,ao� �WelCO_ eO 4 k Cn,t a '- Cushing_ ., a3 \ ,, r �\ Hall_ w �\ Sullivan \ €\� s \\ Halt \ s_ J a � a ( Qo ll I t'Aust1p, \� > \\ Full >> Collegiate CSI urch .. a i n �\ 4 Entrance 0 WELCOME CENTER Come i to the Welcome �\ meet with our .• / tour the campus or just say hello! VOLPE ATHLETIC COMPLEX 1 Home • •wler Arena—the hockey rink student-athLetes,Volpe also houses the for . . �Ij MAR 24 2001 2: 47PM HP LASERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) No, Zo TO THE LICENSING AUTHORITIES: The undersigned hereby applies for a License in accordance with the provisions of the Statutes relating thereto L (Full name of person,firm or corporation making application) �.- STATE CLEARLY To PURPOSE FOR 1 V� O� w ��- ao WHICH LICENSE �--- f IS REQUESTED l� GIVE LOCATION At �W � BY STREETAND NUMBER 11 in said City of Town in accordance with the rules and regulations made under authority of said Statutes. I certify under the penalties of perjuty that 1,to my best knowledge and belief,have filed all state tax returns and paid all state taxes required u)>fir law. By: Corporate Officer e i nature of Individual Or rporate Name(Mandatory) (Mandatory,ii'Applicab1e) **Social Security#(Voluntary) or Federal Identi neation Number w This license will not be issued unless this certification clause is signed by the applicant. ** Your social security number will be fiirnished to the Massachusetts Department of Revenue to detennine whether you have met tax filing or tax payment obligations. Licensees who fail to correct their non-filing or delinquency will be subject to license suspension or revocation, This request is made under the authority of Mass.G.L.c.62Cs.49A. Received 20— Signature erApplicant AM, Address Hour PM 20 License Granted 20— Approved St.Ann' I Apartments Physical ��k--- Plant` Warrior : - Field Ba �" ��� A St.'Thomas c\ - asebLf .. �.. Field \ �Apartrnents � . � ,. Softball ` Field l` Tennis �. �� ` ti�r� Courts Ash �`?o �s Centre San ' �� << '� )) tag,ati� �v ; Hall% i� f ✓, Hall j � � —Nlonican \ ) To , \Centre � ;f Sakowachr„Y= Houses Votpe rr1: �A1 hletic !, Cen.fer r Complex\ l . Roger ` asci\ Ceenter t \al \ Harney if 6'r the\ , %� �FleaLth `� `r !Arts WOU eilly} W. Center \\\\ _ \\ , FMcCl:uade f °o� � Mender ibr'ary enter,\ << \\may Cushin \€ a. r {W Hall, Sullivan, HaLL '` `` �\ UstlnV\\ ; Collegiate / % � k Entrance 4.. 1 WELCOME CENTER Come to the Welcome to \ meet with our admissions team, \ v ; tour the campus or • zVOLPE ATHLETIC COMPLEX Home base for all our Warrior - . . f� the _ - for . Division I team. MHN 24 2UU1 2: 47PM HP LRSERJET 3200 p. 2 The Commonwealth of Massachusetts of APPLICATION FOR LICENSE (GENERAL) No. 20` TO THE LICENSING AUTHORITIES: The undersigned hereby appli for a License in accordance with the Provisions of tile Statutes relating thereto Oki C (Full name of person,firm or corporation making application) STATE CLEARLY To PURPOSE FOR TUNE t WHICH LICENSE IS REQUESTED AUMMCGIVE LOCATION At BY STREETAND NUMBER is 4 in said City of 1 1 1`�►��Y1 Town of in accordance with the rules and regulations made under authority of said Statutes, I certify under the penalties of perjury that 1,to my best knowledge and belief,have filed all state tax rearms and paid all state taxes required uWer law. 11 � « n re of Ind viilual By: Corporate Officer Or rporate Name(Mandatory) (Mandatory,il'Applicab7e) "*Social Security (Voluntary) or Federal Identification Number This license will not be issued unless this certification clause is signed by the applicant. *• Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Licensees who fail to correct their non-filing or delinquency will be subject to license suspension or revocation, This request is made under the authority of Mass.G.L.c.62Cs. 9A. Received 20 — Signature ol'Applicant AM. Address Hour PM Approved 20 License Granted 20- St.Ann Apartments 1r' _iphysieal i Plant �' TP Warrior M� Field 1 jr Baseball \ St.Thomas l Field a � .,q�artmeri#s Softball 0 �✓ l; l �� �\ Field Tennis � � , t4 Co Ash �' r, ��\ �= Centre Sanfi _ \� u / L\ L �� To Centre S' 1 E SakOWich -le ascia � \Co �lex Ro�q.e ee / \•a 41� \ r _J e \, i4 Ham 1 for the A Health - ��\ ►�,ts � OReilly— all _N`4 \ � u 1 . Mendel brarye Center\ \ o C d W.elco ' e '� � ,�- � \a Gent b fl� shing � v Sul, van tv V7 Aus otLegiate: i v \ Cliurc.li�. / E rance \ 1 WELCOME �� Come to the Welcome Center to meet with our admissions campus tour the or • VOLPE ATHLETIC COMPLEX:2 Home base for all our Warrior f •- • •- also houses the Lawler Arena—the hockey rink for our • AUSTIN HALL 3; Possible budget changes to FY12 General Fund Budget ACC 010 Decrease in Increase in Rev. Rev.or Town Mgr.Rec. or Decrease in Increase in Line Item Budget Expenses Expenses Revised Budget Revenue,Local Receipts,Ambulance Fees @120%of Medicare $ 790,000 $ 175,000 $ 965,000 Non Dept/Fixed Costs,State Assessments,Retired Teachers Health Ins. $ 1,538,062 $ 132,545 $ 1,405,517 Greater Lawrence Technical School $ 275,000 $ 31,406 $ 243,594 OPED Reserves $ 92,000 $ 92,000 $ - 27 Payroll Reserve $ 50,000 $ 50,000 $ - Unemployment $ 237,400 $ 37,400 $ 200,000 Health Insurance-Adj to Retiree Contributions and Adj.for 15 net enrollees $ 9,974,071 $ 150,000 $ 337,000 $ 10,161,071 Police Career Incentive $ 16,992 $ 16,992 $ - Charter Tuition Assessment Reimbursement $ 9,180 $ 2,630 $ 6,550 Total $ 668,351 $ 356,622 Net Change $ 311,729 School Allocation 68.74% $ 214,283 Municipal Allocation 31.26% $ 97,446 5/19/20114:39 PMPossible Changes to FY12 Budget,rev4.xlsPossible Changes _' Possible budget changes to FY12 General Fund Budget , v S-9-4 Decrease in Increase in Rev. Rev.or Town Mgr.Rec. or Decrease in Increase in Line Item Budget Expenses Expenses Revised Budget Revenue, Local Receipts,Ambulance Fees @120%of Medicare $ 790,000 $ 205,000 $ 995,000 Non Dept/Fixed Costs,State Assessments,Retired Teachers Health Ins. $ 1,538,062 $ 132,545 $ 1,405,517 Greater Lawrence Technical School $ 275,000 $ 31,406 $ 243,594 OPED Reserves $ 92,000 $ 92,000 $ - 27 Payroll Reserve $ 50,000 $ 50,000 $ - Unemployment $ 237,400 $ 37,400 $ 200,000 Health Insurance-Adj to Retiree Contributions and Adj.for 15 net enrollees $ 9,974,071 $ 265,504 $ 337,000 $ 10,045,567 Police Career Incentive $ 16,992 $ 8,496 $ 8,496 Charter Tuition Assessment Reimbursement $ 9,180 $ 2,630 $ 6,550 Increase in Treasurer's Demand Fees $ 77,000 $ 15,000 $ 92,000 Increase in Building Inspection Fees $ 595,000 $ 22,000 $ 617,000 Increase in Plumbing Inspection Fees $ 51,000 $ 5,000 $ 56,000 Increase in Electrical Inspection Fees $ 71,000 $ 8,000 $ 79,000 Increase in Recycling Fees $ 30,000 $ 48,000 $ 78,000 Decrease in Interest Income $ 267,000 $ 152,000 $ 115,000 Total $ 911,855 $ 500,126 Net Change $ 411,729 School Allocation 68.74% $ 283,023 Municipal Allocation 31.26% $ 128,706 Local Meals Tax-First Year $ 241,070 School Allocation 68.74% $ 165,712 Municipal Allocation 31.26% $ 75,358 Net Change Plus Local Meals Tax-First Year School Allocation $ 448,734 Municipal Allocation $ 204,065 5/19/20114:33 PMPossible Changes to FY12 Budget,revS.xlsPossible Changes Field Code Changed THE COMMONWEALTH OF MASSACHUSETTS - -- - OFFICE OF THE ATTORNEY GENERAL ;M DEPARTMENT OF ENVIRONMENTAL PROTECTION t e MARTHA COAKLEY E N V I R�O N At E N T A L GENERAL ENVIRONMENTAL CRIMES STRIKE FORCE P R ArrORNEY GEN °T E ° , ' ° N WWW.MASS.GOV/AGO WWW.MASS.GOV/DEP '....... FOR IMMEDIATE RELEASE MEDIA CONTACT: May 19,2011 Amie Breton Grant Woodman (617)727-2543 NORTH ANDOVER RECEIVES OVER$227,000 AS RESULT OF AG COAKLEY AND DEP SETTLEMENT WITH WHEELABRATOR FOR ENVIRONMENTAL VIOLATIONS BOSTON—The Town of North Andover will receive a payment of$227,954 as a result of a settlement resolving environmental violations allegedly committed by the operator of municipal waste incinerators,Attorney General Martha Coakley announced today. Wheelabrator Saugus and Wheelabrator North Andover allegedly committed multiple violations of the Hazardous Waste Management Act by failing to properly treat and dispose of ash,and the Clean Air Act by failing to contain fugitive ash.As part of a$7.5 million settlement reached on May 2 with AG Coakley's Office and the Massachusetts Department of Environmental Protection(MassDEP),$3.5 million from a"Municipal Relief Fund"is being distributed by the AG's office to towns that paid Wheelabrator for trash incineration services in 2009. The Commonwealth alleged that the environmental violations gave rise to liability to the municipalities that contracted with Wheelabrator for trash disposal, North Andover is receiving $227,954 based on the alleged violations committed by Wheelabrator.North Andover's recovery includes additional amounts paid because it is the location of one of the facilities at issue. "These recoveries are rightfully owed to communities that contracted with Wheelabrator,"AG Coakley said. "Especially during these times when municipalities are dealing with difficult budget cuts,these refunds should help support essential services." "This very creative settlement allows the Commonwealth to provide monies from the Municipal Relief Fund to communities that trusted Wheelabrator to manage municipal trash properly in accordance with our environmental regulations,"said MassDEP Commissioner Kenneth L. Kimmell."Wheelabrator must be held accountable to its contract communities and get its operations in Massachusetts back on track. One hundred percent compliance with our environmental regulations is the only acceptable outcome for Wheelabrator," Under the terms of the comprehensive settlement announced on May 2, Wheelabrator agreed to pay a total of$7.5 million, directed as follows: ® $4.5 million to create a Municipal Relief'Fund,$3.5 million of which the AG's Office will distribute to municipalities,after paying a statutory share to the whistleblowers who brought the matter to the government's attention; ® Two payments totaling$2 million for civil penalties arising from multiple environmental violations; ® $500,000 donation to the Massachusetts Natural Resource Damages Trust;and '....... ® $500,000 for a supplemental environmental project or projects,to be approved by MassDEP and the AGO,designed to improve the environment in the vicinity of Wheelabrator facilities. The Muncipal Relief Fund arose out of the Attorney General's contention that Wheelabrator's environmental violations at the two facilities created liability to the municipalities who paid Wheelabrator for services. The funds are not restricted-each municipality will determine how to use the money. In addition to the monetary component of the May 2 settlement,Wheelabrator must immediately hire an independent environmental auditor to monitor the company's compliance with environmental regulations. The company will be subject to unannounced inspections by the auditor for the next three years. This case is the result of a comprehensive investigation that was conducted by the Massachusetts Environmental Strike Force in response to credible information provided to the Attorney General's office by whistleblowers. The Massachusetts Environmental Strike Force is an interagency unit,which is overseen by AG Coakley,MassDEP Commissioner Kimmell and Energy and Environmental Affairs Secretary Richard Sullivan.The Strike Force is comprises prosecutors from the Attorney General's Office,Environmental Police and State Police Officers assigned to the Attorney General's Office,and attorneys, investigators and engineers from the MassDEP. The Strike Force investigates and prosecutes cases involving harm or risk to the state's water,air or land, and that pose a significant threat to human health. ########## Health Insurance Trust Fund Insurance Town Employee Other Interest Retiree Trust Fund Expense %inc/yr Appropriation %Inc/yr Contributions %Inc./yr Deductins Inc. Drug./ERRP Ret/Cobra Surplus/Deficit Bal. $ 13,663 FY04 $ 6,428,105 $ 5,556,796 $ 789,384 $ 143,565 $ 5,791 $ 221,782 $ 289,213 $ 302,876 FY05 $ 6,706,754 4.33% $ 5,800,000 4.38% $ 855,532 8.38% $ 160,781 $ 12,773 $ 304,565 $ 426,897 $ 729,773 FY06 $ 7,836,289 16.84% $ 6,206,801 7.01% $ 1,004,614 17.43% $ 150,276 $ 29,066 $ 364,300 $ (81,232) $ 648,541 FY07 $ 8,105,801 3.44% $ 7,156,634 15.30% $ 1,131,663 12.65% $ 81,497 $ 42,185 $ 297,963 $ 604,141 $ 1,252,682 FY08 $ 8,723,342 7.62% $ 8,060,037 12.62% $ 1,286,310 13.67% $ 89,140 $ 76,492 $ 70,566 $ 367,845 $ 1,156,482 $ 2,409,164 FY09 $ 8,600,947 -1.40% $ 8,235,740 2.18% $ 1,402,259 9.01% $ 90,656 $ 59,841 $ (70,566) $ 466,250 $ 1,653,799 $ 4,062,963 FY10 $ 9,483,979 10.27% $ 6,670,247 -19.01% $ 1,520,086 8.40% $ 88,633 $ 15,973 $ 454,680 $ (734,360) $ 3,328,603 FY11Bud $ 10,985,736 15.83% $ 8,396,967 25.89% $ 1,423,923 -6.33% $ 94,927 $ 21,000 $ 445,467 $ (603,452) $ 2,594,243 FY11 Proj.5/12/11 $ 12,178,526 28.41% $ 8,396,967 25.89% $ 1,757,446 15.61% $ 130,593 $ 6,935 $ 153,654 $ 457,752 $ (1,275,180) $ 2,053,423 FY12 Proj. $ 12,999,139 $ 10,045,567: $ 2,267,906 $ 100,000 $ 9,300 $ 460,862; $ (115,504) $ 1,937,919 Chg over FYllBud. $ 2,013,403 18.33% $ 1,648,600 19.63% $ 843,983 59.27% Chg over FY11 Proj. $ 820,613 6.74% $ 1,648,600 19.63% $ 510,460 29.05% (was previously$310,862) FY12 Health Ins Trust Fund Projection, rev1.xIsSummary&History5/19/20114:37 PM Munciipal Budget Restorations Restorations without Meals Tax $ 128,706 Restoration Elder Services $ 40,000 $ 88,706 Library $ 40,000 $ 48,706 Public Works $ 40,000 $ 8,706 Police OT $ 4,353 $ 4,353 Fire OT $ 4,353 $ - (Vote:The Recreation Position is being funded by a trasnfer from the Recreation Revolver Account Add°I Restorations with Meals Tax $ 75,358 Budget Cuts Restoration Public Works OT $ 9,500 $ 4,500 $ 70,858 Police OT 411 $ $ 22,350 $ 48,508 Fire OT $ 145,647 $ 33,006 $ 15,502 Snow and Ice $ 22,552 $ 15,502 OPED Reserves $ 92,000 $ 15,502 27 Payroll Reserves $ 50,000 $ 15,502 Fire, Deputy Chief $ 80,000 $ 15,502 Youth and Recreation Expenses $ 5,600 $ 2,800 $ 12,702 Elder Services Expenses $ 7,155 $ 3,500 $ 9,202 Library Expenses $ 20,914 $ 9,202 $ - e• • • INTEROFFICE MEMORANDUM TO: Mark Rees,Town Manager DATE: May 26,2011 FR: Bruce Thibodeau,Director of Public Works CC: Lyne Savage,Town Accountant Tim Willett,Operations Manager RE: FY 2012 Public Works Overtime Budget As you requested,I have looked into the issue of the reductions in the overtime budget. During the Finance Committee meeting in March,I spoke to the issue regarding loss of overtime dollars and how it will effect operations at Public Works. Essentially the PW overtime budgets are used for either emergencies, such as unpredictable flooding and tree issues due to rain storm events, or for planned overtime, such as the weekly Saturday staffing of Cyr Recycling Center from April through November. The overtime activities are split approximately 50%between emergencies and planned overtime If the original proposed reductions are realized and, since emergencies are unpredictable and must be resolved immediately, I will reduce the planned overtime to keep money available for unplanned emergencies. This would mean that during the summer fall of 2011 Cyr Recycling Facility would not be opened every Saturday but every other to save overtime budget for potential emergencies. I would review this situation in the early spring 2012 before opening the facility and make adjustments for either more or less frequency on Saturday operation depending on overtime budgets remaining. If the $4500.00 proposed to be restored to the overtime budget became reality,I would still have to cut back on operating times at Cyr recycling but feel confident that I could have the Facility open every Saturday in the busy times of fall and spring. Again,I would review the situation in the early spring and make adjustments to the schedule depending on overtime budget remaining. I trust this provides the information you need to restore this important piece of the Department's budget and if you should have any additional comments please contact me. Police Department-Overtime FY11 Appropriation-$393,244 FY12 Recommendation-$346,115 Difference-$47,129 Less than FY11 Appropriation 27 Patrol Officers are assigned patrol duties on the street Of the 27 Patrol Officers, 15 are assigned to the Late Night and Early Night Shifts on a 4-day on/2-day off Target staffing-2,920(four patrol officers per Late Night or Early Night shift) The average overtime rate for the 27 Patrol Officers is$351.36 per shift. ($1,185.79 divided by 27=$43.92 x 8 hours equals$351.36 per overtime shift) A reduction of$47,129 will result in a reduction of 134 shifts on the street. ($47,129 divided by$351.36 equals 134 overtime coverage shifts) Potential additional overtime funds-$22,350 Potential additional overtime shifts-64 ($22,350 additional funds divided by$351.36 average overtime rate) Shifts not meeting target staffing-�Q Fire Department-Overtime FY11 appropriation -$541,032 FY12 recommendation -$394,456 Available overtime to fill shifts-$294,456 *Project$80,000-$100,000 per year in miscellaneous overtime expenditures (training, back-fills, bereavement, etc) Full staffing- 13 firefighters x 365 24-hour shifts =4,745 personnel Target staffing- 12 firefighters x 365 24-hour shifts =4,380 personnel Mandatory shifts off- 842 (actual vacation days, actual personal days, average sick and injury days per firefighter) Available staffing-3,903 personnel (4,745 full staffing minus 842 shifts off) Overtime 24-hour shifts needed -477 (4,380 target staffing minus 3,903 available staffing) Average overtime rate -$855.60 per 24-hour shift ($35.65 per hour) Overtime funds needed -$408,121 (477 shifts needed x$855.60 average overtime rate) Overtime deficit- $113,665 ($408,121 funds needed minus $294,456 funds available) Shifts not meeting target staffing- 133 ($113,665 overtime deficit divided by$855.60 average overtime rate) Potential additional overtime funds-$33,006 Potential additional 24-hour shifts on overtime- 39 ($33,006 additional funds divided by$855.60 average overtime rate) Shifts not meeting target staffing-94 North Andover Youth & Recreation Services To: Mark Rees, Town Manager From: Rick Gorman, YRS Director Date: 5/25/11 Re: Proposed Budget Revision Marc, In terms of the YRS budget the loss of monies to our expense would affect our service delivery in areas of training and education. It is imperative for my staff to continue to stay up to date with latest training and education so they can perform their job at the highest level. Without this money we will not be able to get training for the next fiscal year in the areas of support services, ropes course administration and staff training. If the monies were restored through the passing of the meal tax we would be able to continue to offer level service delivery in the area of training and education. Other monies restored would be in the line item of office supplies. If the meal tax does not pass we will have to look at increasing membership fees. Elder Services: $3,500 of$7,155 in cuts to your expense budget 1) What is the effect on your service delivery to the public if no money is restored? We would not be publishing our yearly"Resource Guide"which updates the public regarding assistance and services provided throughout North Andover and Merrimack Valley. The Senior Centers is the only public Social Service Agency for elders in North Andover. We mail 3,800(Four Seasons)newsletter quarterly at the cost of$900.00 and$800.00 for paper and supplies. Our(Between the Seasons)newsletter provides information and resources for our elders along with programs and services that are offered at the Senior Center. These are distributed throughout the community. With the increased fuel cost our transportation would be limited to only essential pickups. 2) What services would be restored should the additional money be available from the meals tax to partially restore your expense budgets. We would continue publishing our yearly Resource Guide as well as mailing our quarterly newsletter. For many seniors,the senior center provides a lifeline that directly affects their ability to survive,such as Meals on Wheels program,medical transport,in-home wellness checks and food shopping. The Senior Center steps in to provide the crucial service network when families cannot. Irene M. O'Brien Elder Service Director Town of North Andover � s f. dy rrwannr To: Mark Rees, Town Manager U m�� From: Mary Rose Quinn,Library Director Mary 1?O1iQtu.%vi V �w Re: Impact of cuts to Library Expense Budget Lines P I A� �I�wIe 1, Date: May 26, 2011 Thank you for the opportunity to discuss the impact of budget cuts in the expense lines of the Library 2012 budget. The cut that has the most deleterious effect on our services relates to that portion of the $20,914 budget reduction in the Book line item and the AV/Electronic Resources line item. Any additional funds given to the Library in the 2012 budget would go directly into the Book and AV/Electronic Resources budget lines to restore the funds cut from the original appropriation request. If the Library is able to restore $9,202 in expense line cuts, $7,000 would be used for books and $2,202 for electronic content, especially in the areas with the most critical need,the Reference and Research material for the adult,young adult, and children's collections. Please let me know if you need further information. Restorations to Show FY12 Consensus Budget and Impact of Recent Adjustments May 25,2011 School Committee Budget $ 38,313,578 School Committee Budget* Description FTE Reduction Amount Running Total Restoraton[Read Up] Impact Level 1 Reductions 1.1 Special Education Circuit Breaker $ 331,266 $ 38,313,578 $ 1,666,977 Reimbursement Est at S6.S% 1.2 Operations Copiers $ 32,711 $ 37,982,312 $ 1,335,711 Expected savings in new copier contract 1.3 Operations Transportation $ 50,000 $ 37,949,601 $ 1,303,000 Move one bus to revolving fund 1.4 Admin/Instructional Leadership Grant Eligible Expenses $ 25,000 $ 37,899,601 $ 1,253,000 Move partial admin salary to grant 1.5 Special Education Grant Eligible Expenses $ 30,000 $ 37,874,601 $ 1,228,000 Move support position to grant 1.6 Critical Needs Reductions Elementary Library Assistant 1.0 $ 24,000 $ 37,844,601 $ 1,198,000 Reduce elem library proposal to 1 staff 1.7 Critical Needs Reductions HS Security $ 15,000 $ 37,820,601 $ 1,174,000 Fund security this year Level 2 Reductions 2.1 Instructional Materials SPED Materials and Supplies $ 18,000 $ 37,805,601 $ 1,159,000 Reduce curriculum materials 2.2 Operations Utilities and Maintenance $ 135,000 $ 37,787,601 $ 1,141,000 Anticipated cost reductions 23 Instructional Materials Curriculum Supplies/Texts $ 75,000 $ 37,652,601 $ 1,006,000 Reduce textbooks and materials 2.4 Operations Athletics $ 15,000 $ 37,577,601 $ 931,000 Defer uniform replacements 2.5 Instructional Materials School Allocations-High School $ 150,000 $ 37,562,601 $ 916,000 Reduce textbooks and materials 2.6 Instructional Materials School Allocations-Elementary $ 35,000 $ 37,412,601 $ 766,000 Reduce textbooks and materials Level 3 Re a ors staff.1 0-ical N-acas Reduction� 1 Tip Paraaro-zessm-a NMAS I u 20XX S 3 7 7 7.66 01 $ 7310000 Reduce W proposal zo-2 2 e.€_t cal Needs Redi.._.o..5 Lize a€2, S S0 000 $ 37,3e 8 7a_ -0u Rvaucr ' __i..te ton 3 l cnal Staff SPED pcmlio. -OT 0.6 S 40000 - 30 601 66L O00 All v-c ntm e �asbv uA t-Ln3nal Staff Wah&--hocd Teaching Poslticns -2.0 0100 $ 3 7 5.,6G1 5 x 0 10 C tea h ng Ica; Lev =1777 -..-..- -..-**------..-..- - -..-..�.. .-..-..- �..�..�..�. ..�..�..�..�..�.------.-..-.---- Consensus+Meals Tax 4,0 lnstiu Sta- SPED _s.. in .Teacne,s 0 5 10 8,C 0 0 S 377,0 f32.000, incius,v use om1 F7-1 Adm!n/',,s-ru,-;ona', SPED Positws-ET�f- iJ3 �4,nGu 36,0-0601 32A,003 Reconfizure ET 11 admn;str-ption Restored by Consensus Budget Consensus 4.1 Admin/Instructional Leadership SPED Positions-ETLS 0.5 $ 27,000 $ 36;916,6011 $ 297,000 4.2 Instructional Staff High School Teaching Positions 1.0 $ 54,000 $ 36,889,601 $ 270,000 Reduce 1.0 science teacher 4.2 Instructional Staff High School Teaching Positions 1.0 $ 54,000 $ 36,835,601 $ 216,000 Restore 1.0 math teacher reduction 4.3 Instructional Staff Elementary Positions 3.0 $ 162,000 $ 36,781,601 $ 162,000 Restore 3 Elem teacher reduction $ 36,619,601 Additional Adjustments 1.1 Circuit Breaker $ 31,266 1.2 Copiers $ (17,289) $ 36,633,578 $ 37,082,313 FY12 Consensus Budget with Meals tax 36,916,601!FY12 Consensus Budget with Wheelabrator Settlement $ 36,633,578 Town Manager's Budget *Voted budget of$38,062,594 plus$251,000 included in health insurance savings calculation by Town Manager **Two retirements:classes to be assumed by increased teaching load for NAHS Dept Heads is 283,023 Additional Funds from Town Manager revised s-2s-u $ 165,712 Additional Funds from Meals Tax $ 448,735 5/26/2011 of NORTIi Hti O _ A �9SSACHUSEt TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Joyce A. Bradshaw, CMMC Telephone(978)688-9502 Town Clerk Fax (978)688-9557 E-mail j brad shawntownofiionhand over.com MEMORANDUM TO: Daniel P. Lanen, Chairman and Members of the Board of Selectmen Mark H, Rees, Town Manager FROM: Joyce A. Bradshaw, CMMC, Town Clerk — 4�1111__ SUBJECT: Board of Selectmen Re-Precincting Approval DATE: May 19, 201 1 I have enclosed information regarding the process the Board will need to follow to implement the required mandates for Re-Precincting. The recommendations provided were offered to the Secretary of the Commonwealth's Office and all possible changes to boundaries made. Important points to consider are: 1. All precincts must be 4,000 or less in population 2. All deviations between precincts must be 5% or less. 3. All precincts must be compact and contiguous on the map 4. All precincts must be bounded by centerlines of street or other visible boundaries, The Federal Census population of 28,352 as of April 1, 2010 is reflected in the map I will present. As drawn, it is in balance and complies with the appropriate legal criteria as verified by the Secretary of State's Office. The map has been available for inspection in the Town Hall. In recognition of precincts that have been identified as potential growth areas, the precinct lines can only reflect April 2010 numbers. The timely submission of our maps and approval will allow the LEDRC (Local Elections District Review Commission) to have sufficient time to review and finalize, Your approval of the final maps must be completed with map and metes and bounds descriptions no later than June 15, 2011. I would recommend that if the Board is satisfied that the map as drawn represents the appropriate precinct boundaries a vote to accept the map as presented by the Town Clerk be taken June 6, 2011. I have sent copies of the map to all our representatives and will update them. State Representative and Senate District designations will be part of the Redistricting process in the Legislature. The time frame for this is totally dependent on legislative actions. The map has been available in Town Hall for inspection and I will have the map at your meeting Monday. Enclosed are smaller maps of Version 2 for your review. There is still an opportunity to have minor changes made by the map coordinator for the Secretary of State. Please do not hesitate to contact me any time with questions or concerns. Enclosure JAB Cc: Mark H. Rees Board of Registrars \ HAVERHILL ,7Se 7o wn of METHUEN ?�oPIS57ncfoer o Y '•j 0 6 LAWRENCE c�J] BOXFORD � . Map Prepared for the Town of North Andover Courtesy of William F.Galvin,Census Liaison rF �• _ .a t � Population is based on the official U.S.2010 Census Klock-level data. Minimum 5% Target Population Maximum 5%I J 3,367 3 544 3,721 Precinct Boundaries-- North Andover Current Precinct Boundaries Precinct!Ward 2010 Po ulation Variance ANDOVER y, 3,641 2.74 Nlffl�s 3,660 3.27 E=-3-- 3,602 1.64 ME 4 3,378 _ -4.68 5 3,701 4.43 p s 3,576 0.90 7 3,391 -4.32 e 3,403 -3.98 .., 2010 Population--28,352 MIDDLETON Boundaries effective December 31,2011 0.5 0 0.5 1 1.5 Miles Rees, Mark From: Bradshaw, Joyce Sent: Thursday, May 19, 2011 1:11 PM To: Rees, Mark; Johnson, Adele Subject: FW: North Andover Reprecincting Version 2 Map Attachments: 2010_NorthAndoverV2_25009RePrecincting_TownMap.pdf; 2010_NorthAndoverV2BLOCK_ 25009RePrecincting_TownMap.pdf This is a copy of the e-mail from the state. From: Frisoli, Patricia (SEC) [ma ilto:patricia.frisoli@state.ma.-us l Sent: Wednesday, May 18, 2011 5:41 PM To: Bradshaw, Joyce Cc: Barr, John (SEC) Subject: North Andover Reprecincting Version 2 Map Hi Joyce, Please find attached Version 2 of North Andover Reprecincting draft map. This version features: -Low ending of precincts 4, 7 and 8 for growth. -Adjustments made in precincts 1, 2 and 6 to absorb that extra population. -Adjustment from precinct 3 to 2 to balance the precincts as closely as possible, with the above constraints. Please review this map and let us know if these lines (Version 2) are the ones you would like to proceed with for your final map package. Once we get your go ahead, we will begin producing the final map, the block listing and a rough draft of your legal description. Alternatively, please let us know if you would like to schedule another edit session with me. I have attached a block map showing the census blocks and population values of North Andover to assist you in this decision. Sincerely, Patricia Frisoli Census Specialist Office of the Secretary of the Commonwealth One Ashburton Place, 16th Floor Boston, MA 02108 617-878-3652 www.ma20lDcensus.org Sk-.ILi iFV 6`S.'16', CIMce h:'_ d�I3, ioc. i f?.{1 C".q:d3 IC ar" '1'.+.IU F! v!i tc: http://www.sec.slate.ma.us/are/preidx.him. 1 NORTH ANDOVER, MASSACHUSETTS PROPOSAL TO CONDUCT A POLICE CHIEF ASSESSMENT CENTER MAY 4, 2011 MMA CONSULTING GROUP, INC. 13 3 0 BEACON STREET, SUITE 3 4 9 BROOKLINE, MASSACHUSETTS 02446 If m m a con5UILing group inc 1330 beacon 5tfeCt brookline, ma55achU5EU5OE116 617-232-2190 617-232-2192(fax) mmacg@aol.com May 2, 2011 Town Manager's Office Town of North Andover Town Hall 120 Main Street North Andover, Massachusetts 01845 RE.- Proposal to Conduct a Police Chief Assessment Center Process Dear Sir: MMA Consulting Group, Inc.,g p, is pleased to submit this proposal to assist the Town of North Andover with the selection of a Police Chief. We have been conducting and administering Assessment Centers for more than 25 years. We recently completed Massachusetts Police Chief Assessment Centers for North Attleborough, Lynn, Malden, Salem, and Taunton. We will be completing two Police Chief Assessment Centers in May 2011. MMA Consulting Group, Inc., offers: 1. EXPERIENCE WITH POLICE CHIEF SELECTION PROCESSES MMA Consulting Group, Inc., has conducted numerous Assessment Centers for public safety executives. We have assisted with the selection of Police Chiefs and other police positions for a number of Massachusetts communities. Some of our police department Assessment Centers have been in Auburn, Billerica, Chelmsford,Eastham,Falmouth, Gloucester,Lexington,Lynn,Malden,Needham, Norton, North Attleborough,North Reading, Oxford, Plymouth, Salem, Salisbury, Sandwich, Shrewsbury, Springfield, Taunton, Watertown, Wellesley, Westford, Weymouth, Wrentham, Winchester, and others. 2. EXPERIENCE wTTH ASSESSD'IENT CENTERS MMA Consulting Group, Inc., has conducted Assessment Centers for more than 20 years. In the development of Assessment Centers, we follow the Guidelines and Ethical Considerations for Assessment Center Operations, endorsed by the 34th International Congress on Assessment Center Methods (2008), to ensure a valid and reliable examination process. MMACG has conducted Assessment Centers for Police Chief, Deputy Police Chief, Police Captain, Police Lieutenant, Police Sergeant, and other public safety positions. 3. CREATIVE, CUSTOMIZED AND UNIQUE SELECTION PROCESSES Our Assessment Centers are creatively developed and professionally administered. MMACG develops customized processes to meet the needs of our clients. 4. PUBLIC SAFETY EXPERIENCE MMA Consulting Group,Inc.,has conducted public safety management consulting projects in more than 20 states. We conduct police, fire, and emergency medical service studies, and other public safety related studies. We are currently completing public safety assignments in Maine, Massachusetts, New York, and North Carolina. 5. HuAiAN RESOURCES EXPERIENCE MMA Consulting Group, Inc., has extensive experience in human resources. We have conducted several hundred personnel projects, including classification and compensation studies, recruitment and selection assignments, examination projects, development of policies, and numerous specialized assignments. We would welcome the opportunity to assist the Town of North Andover. Ve y yours, i ar E. M President 2 NORTH ANDOVER,MASSACHUSETTS CONTENTS I. QUALIFICATIONS AND EXPERIENCE OF MMA CONSULTING GROUP,INC. 1 General Qualifications 1 Assessment Center Qualifications 1 Client References 2 Project Consultants 4 Assessment Center Assessors and Role Players 7 II. ASSESSMENT CENTER PROCESS 11 Preliminary Project Activities 11 Assessment Center Development and Administration 12 Timetable for Completion of the Assessment Center Process 13 Candidate Evaluation 13 APPENDIX 15 Assessment Center Description PROPOSAL FORMS RFQ Appendix A - Certificate of Non-Collusion RFQ Appendix B - Certificate of Tax Compliance RFQ Appendix C - Certificate of Vote RFQ Appendix D - Price Proposal (and attachment) : MMA CONSULTING GROUP,INC. NORTH ANDOVER,MASSACHUSETTS I. QUALIFICATIONS AND EXPERIENCE OF MMA CONSULTING GROUP, INC. GENERAL QUALIFICATIONS MMA Consulting Group, Inc. (MMACG), specializes in providing consulting services to the nation's cities, counties, towns and villages. We have completed more than 1,000 engagements.MMA Consulting Group,Inc.,provides professional services to approximately 80 governmental clients annually. Some of our public safety clients have been Queen Anne's County, Maryland; Sioux City, Iowa; Perth Amboy, Ventnor and Margate,New Jersey;Evansville,Indiana;North Platte,Nebraska; Charlotte,North Carolina; Decatur, Illinois; Jefferson Parish, Louisiana; Buffalo, Corning, Rochester, Watertown,and Colonie,New York;Sapulpa,Oklahoma;Taunton,Arlington,Ashland, Boston,Lexington,Lynn,Natick,Needham,Plymouth,Somerville,Falmouth,Harwich, and Sandwich, Massachusetts;Providence,Warwick, and Cumberland,Rhode Island; Joplin and Des Peres,Missouri;Derry,Exeter,and Keene,New Hampshire;Burlington, Vermont; Honolulu, Hawaii; Houlton and South Portland, Maine; West Hartford and Waterbury, Connecticut; and others. MMACG has several specific areas of practice: AREA OF PRACTICE GENERAL SUBJECTS Recruitment&Selection Executive recruitment (administrators, managers, police and fire chiefs, etc.), non-traditional examination processes (Assessment Centers),oral panels Public Safety& Fire and rescue studies, EMS studies, police studies, Emergency Management special assignments General Management Organization studies, finance related studies and related services Human Resources Classification & compensation, policy development, Management executive compensation, system design ASSESSMENT CENTER QUALIFICATIONS MMA Consulting Group, Inc., performs a variety of recruitment and selection related assignments annually. We assist communities in the selection of town managers and administrators, police chiefs, fire chiefs, personnel directors, public works directors, and other municipal executive positions. We have conducted approximately 60 Police Chief Assessment Centers in Massachusetts during the last 25 years. The following is a list of Massachusetts Police Chief Assessment Centers 0 AIAIA CONSULTING GROUP,INC. I NORTH ANDOVER,MASSACHUSETTS completed in the last five years.MMACG has also conducted other police department and fire department Assessment Centers. Malden Police Chief (2010) North Attleborough Police Chief(2010) Taunton Police Chief (2010) Lynn Police Chief (2009) Eastham Police Chief (2009) Salem Police Chief (2009) Lexington Police Chief (2009) Plymouth Police Chief (2008) North Reading Police Chief (2008) Bourne Police Chief(2008) Wrentham Police Chief (2008) Norton Police Chief(2007) Falmouth Police Chief (2007) Oxford Police Chief(2007) Westford Police Chief (2007) Groton Police Chief(2007) Belmont Police Chief(2006) Winchester Police Chief(2006) Salisbury Police Chief (2006) Dalton Police Chief 2005 Essex Police Chief (2005) In addition to our Assessment Centers, oral panels, and recruitment and selection work, MMA Consulting Group, Inc., has, in recent years, conducted more that 100 public safety studies in approximately 20 states. MMA Consulting Group, Inc., has worked with more than 75 cities and towns in Massachusetts during the selection of police and fire chiefs, in addition to other public safety ranks. CLIENT REFERENCES Police Department Assessment Center references are listed below. REFERENCE PHONE ASSESSMENT CENTER Eleanor Cushing 781-397-7187 Police Chief Assessment Center(2010) Human Resources Director Malden, Massachusetts Joseph Driscoll 781-586-6878 Police Chief Assessment Center(2010) Personnel Director Fire Chief Assessment Center(2010) Lynn, Massachusetts Elizabeth Rennard 978-619-5631 Police Chief Assessment Center(2009) City Attorney Salem, Massachusetts MMA CONSULTING GROUP,INC. 2 NORTH ANDOVER,11IASSACHUSETTS REFERENCE PHONE ASSESSMENT CENTER Sheila Vanderhoef 508-349-5900 Police Chief Assessment Center(2009) Town Administrator Eastham, Massachusetts Melissa Arrighi 508-747-1620 Police Chief Assessment Center(2008) Assistant Town Manager x100 Police Captain Assessment Center(2008, 2005) Plymouth, Massachusetts Greg Balukonis 978-664-6010 Police Chief Assessment Center(2008) Town Administrator Fire Chief Assessment Center(2008) North Reading, Massachusetts Thomas Robbins 617-353-2127 Police Lieutenant Assessment Center(2010) Police Chief Police Sergeant Assessment Center(2009) Boston University Boston, Massachusetts Gail Walls 413-787-6055 Deputy Police Chief Assessment Center(2009) Asst. Director of Personnel Springfield, Massachusetts Joe Zeneski 508-987-6030 Police Chief Assessment Center(2007) Town Manager Police Sergeant Assessment Center(2011) Oxford, Massachusetts Mel Kleckner 617-730-2210 Police Chief Assessment Center(2006) Town Administrator Brookline, Massachusetts Former Town Manager Winchester, Massachusetts Tom Younger 617-489-8213 Police Chief recruitment services and Assessment Town Administrator Center(2006) Belmont, Massachusetts Steven Ledoux 978-264-9612 Police Chief Assessment Center(2007) Former Town Manager Westford, Massachusetts Current Town Manager Acton, Massachusetts Ken Walto 413-684-6111 Police Chief Assessment Center(2005) Town Manager x12 Dalton, Massachusetts Michael Driscoll 617-972-6443 Police Chief Assessment Centers (2001, 1995) Town Manager Fire Chief Assessment Center(2003) Watertown, Massachusetts Paul Tucker 978-744-2204 Participated in Police Chief and Captain Assessment Police Chief Centers (2009) Salem, Massachusetts Jean Kitchen 508-485-0710 Police Chief Selection Services (2003) Town Administrator Southborough, Massachusetts Terrence Cunningham 781-235-0062 Police Sergeant Assessment Center(2006) Police Chief Police Lieutenant Assessment Center(2009) Wellesley, Massachusetts 11IAL4 CONSULTING GROUP,INC. 3 NORTH ANDOVER,MASSACHUSETTS REFERENCE PHONE ASSESSMENT CENTER James Murphy 978-256-2521 Police Lieutenant Assessment Center(2006) Police Chief Chelmsford, Massachusetts Anthony Riello 508-457-2527 Police Captain Assessment Center(2008) Police Chief Falmouth, Massachusetts Mai Maribel Fournier 978-567-3139 Police Sergeant Assessment Centers (2006 and 2007) Director of Administration Fire Chief Assessment Center(2004) Department of Fire Services Deputy Fire Chief, Fire Lieutenant Assessment Centers Comm. of Massachusetts (2005, 2007) Former Human Resources Director Leominster, Massachusetts ENO PROJECT CONSULTANTS Our project team includes consultants with a combination of expertise,including Mark Morse, William Soda, John Folino, and James McDonagh. CONSULTANT RESPONSIBILITY M. Morse Exercise development & Assessment Center administration W. Soda Subject matter expert, Assessment Center exercise development & im Assessment Center administration J. Folino Subject matter expert, Assessment Center exercise development & Assessment Center administration J. McDonagh Assessment Center exercise development MARK E. MORSE RESIDENT,ALMA CONSULTING GkOUP, ,AC. Mark E. Morse will serve as project director. He has more than 30 Y ears of professional experience providing technical assistance to cities and towns.Mr.Morse has been responsible for providing advice to 400 local governments on management, organizational and personnel issues. He has worked for many charter commissions and local government study committees. He has extensive experience designing personnel systems, writing personnel policies, working with Civil Service, recruiting municipal executives, organizing Assessment Centers, preparing affirmative action plans, and conducting classification and compensation studies. Mr. Morse has also assisted cities and towns in the recruitment and selection of police chiefs,fire chiefs, town managers, personnel directors, and public works directors. { 1M AIA CONSULTING GkOUP,INC. 4 NORTH ANDOVER,MASSACHUSETTS Mr. Morse has supervised and participated in 100 public safety studies. He has worked extensively with the development and administration of Assessment Centers. Some of his police assignments have been in Auburn, Billerica, Burlington, Bolton, Carver, Dalton, Dennis, Essex, Everett, Falmouth, Gloucester, Groton, Malden, Mashpee, Needham, North Attleborough, Norton, Provincetown, Revere (police chief structured oral panel), Sandwich, Shrewsbury, Southborough, Springfield, Tyngsborough,Watertown,Wakefield,Weymouth,Weston,Westford,Westwood,and Winchester. Mr. Morse has worked with police and fire chief selection committees in several communities in Massachusetts. He has been involved with the recruitment and selection of more than 60 police and fire chiefs.He is also frequently called upon by local officials to address Civil Service related issues. Mr. Morse holds a Masters Degree in Public Administration, a Juris Doctor Degree, and is a member of the Massachusetts Bar. WILL1,404 SODA POLICE CONSULTANT William Soda has 30 years of experience as a police officer, including ten years as Chief of Police in Burlington, Massachusetts. He held every rank in the police department and commanded a department of approximately 80 personnel. Mr. Soda has conducted a number of police management,organization and staffing consulting assignments in departments ranging in size from ten officers to more than 500 officers. He has also coached other police chiefs to become more effective managers. He has worked on a range of police promotional processes and police chief selection processes. Mr. Soda has also been an assessor for a large number of police chief, police lieutenant, police sergeant, and police captain Assessment Centers. He has assisted in the development of a full range of Assessment Center exercises, including in- basket evaluations,group meeting evaluations,and one-on-one exercise development processes. Mr. Soda has completed study assignments in Maine, New York, Massachusetts, Maryland, and New Hampshire. He has recently completed work on a Police Chief Assessment Center and a Police Captain Assessment Center. He has worked on Assessment Center assignments in Auburn, Carver, Falmouth, Salem, Chelmsford,Essex,Falmouth,Malden,North Attleborough,Oxford,Plymouth,Groton, Hull, Shrewsbury, Spencer, Watertown, Wrentham, Southborough, Weymouth, MAA CONSULTING aOUP,INC. 5 NORTH ANDOVER,MASSACHUSETTS Pittsfield, Salem, Salisbury, Springfield, Provincetown, and others. Mr. Soda was one of the first Police Chiefs selected by means of an Assessment Center. He holds a Bachelor's Degree and has extensive knowledge of staffing methodologies and the use of civilian and support personnel within police departments. JOHN FOLINO POLICE CbNSULTANT Mr. Folino has more than 30 years of law enforcement experience.He served six years as Police Chief of the Oneida Indian Nation, directing a police department of 46 members. Prior to becoming a police chief, Mr. Folino was a member of the New York State Police.He held the rank of Deputy Superintendent(Colonel)upon his retirement from the State Police.Mr.Folino started his career as a Trooper, and served in various Positions, including Sergeant, Lieutenant, Captain, and Major. He served as a Staff Inspector in the Internal Affairs Division of the Police Department. He also served as an Assistant Deputy Superintendent (Lieutenant Colonel) responsible for all uniformed personnel. He was responsible for the coordination of 3,000 uniformed personnel and various support units. Mr. Folino's final assignment in the NYSP was that of Deputy Superintendent p t with broad responsibility for employee relations, addressing employee grievances, human relations, and training. Mr. Folino has extensive experience with organizing special operations, assessing staffing and program needs, solving command problems, and coordinating the work of multiple police agencies. Mr. Folino has broad strategic planning and emergency management experience. He holds an Associate's Degree, a Bachelor's Degree, and a Master's Degree in Public Administration. Mr. Folino works with MMA Consulting Group, Inc., on the development and administration of Assessment Centers and conducting police studies and related assignments. His recent Massachusetts assignments have included Springfield (Deputy Chief Assessment Center), Lynn (Police Chief Assessment Center), and the Eastham, Orleans, and Wellfleet Police Department Merger Study. { 111AIA CONSULTING GROUP,INC. I NORTH ANDOVER,MASSACHUSETTS JAMES MCDONAGH HJMAN RESOURCES CONSULTANT Mr. McDonagh has more than 20 years of experience working in the field of human resources and law. He served as the Deputy Personnel Administrator, Assistant Personnel Administrator, and General Counsel for the Commonwealth of Massachusetts, Human Resources Division (HRD). As Deputy Personnel Administrator, he was responsible for the supervision of all legal, employment relations, and Civil Service matters relating to human resources on behalf of the Commonwealth.He has extensive experience with the application of Civil Service law to cities and towns, employee benefits, labor law, and the negotiation of collective bargaining contracts. In addition to his work for the Commonwealth, Mr. McDonagh has served as legal counsel for processing grievances, unfair labor practice charges, Civil Service complaints, and MCAD petitions. He has also worked on classification and compensation studies, recruitment and selection assignments, and Assessment Centers. Some of his recruitment and Assessment Center assignments have been in Adams,Billerica,Carver,Leominster,Lexington,Dartmouth,Hull,Plymouth,Amherst, Franklin, Orleans, Needham, Provincetown, Watertown, Salem, Southborough, and Plymouth. He holds a Bachelor's Degree, a Juris Doctor Degree, and is a member of the Massachusetts Bar. ASSESSMENT CENTER ASSESSORS AND ROLE PLAYERS MMA Consulting Group, Inc., maintains a group of trained public safety executives who are employed to serve as assessors. We use two panels of assessors for most Police Chief Assessment Centers.For the North Andover Assessment Center we would use five or six assessors.Examination security procedures require that the assessors are selected after the candidate pool is identified to avoid any conflict of interest. We assume that the assessors selected for North Andover would include individuals who have been a Police Chief, or a top level police executive in a large police agency, as well as one or two management executives. Some examples of the qualifications of our assessors are shown below. AIAM CONSULTING GROUP,INC. 7 NORTH ANDOVER,MASSACHUSETTS `Assessor A" - Assessor A has served as a police officer (officer, sergeant, captain, and chief) for more than 30 years, with 12 years as police chief in a police department of 60 uniformed and 10 civilian employees. This assessor was selected to the police chief position by means of an Assessment Center. Assessor A used Assessment Centers for promotion of personnel within the police department. Assessor A has served as assessor more than 20 times for Ipolice executive positions and holds Bachelor's and Master's Degrees. `AssessorB"-Assessor B has served as police officer (police officer, sergeant, lieutenant, and chief) for more than 30 years, nine years as police chief. Assessor B managed a department of 80 personnel. Assessor B has special expertise in information technology.Assessor B also participated as a candidate in an Assessment Center on several occasions and has served as an assessor on more than 10 occasions. Assessor B holds Bachelor's and Master's Degrees. `Assessor C"-Assessor C has served as a police officer(police officer, corporal, sergeant,lieutenant,captain,major, superintendent,police chief)for more than 3 5 years. He served as the director of operations for a police department with 3,000 sworn personnel. Assessor C also served as a police chief for a police department with approximately 40 officers for five years. Assessor C has extensive management and investigative experience. Assessor C has served as a member of promotional boards in a number of jurisdictions and has been an assessor on a number of occasions, including Assessment Centers for police chief and deputy police chief in Massachusetts. Assessor C has also served as a member of a consulting team which conducted police staffing and organization studies. He holds Bachelor's and Master's Degrees. `AssessorD"-Assessor D has served as a police officer(police officer, sergeant, lieutenant captain, and chief) for more that 30 years. He served as chief in two police departments (approximately 100 personnel and 60 personnel), for more than 15 years. Assessor D was selected to the police chief position by means of an Assessment Center. Assessor D used Assessment Centers for promotion of personnel within the police departments he managed.Assessor D has served as an assessor on a number of occasions, including police chief and deputy police chief Assessment Centers. Assessor D holds Bachelor's and Master's Degrees. AIMA CONSULTING GkOUP,INC. 8 NORTH ANDOVER,MASSACHUSETTS `Assessor E" - Assessor E served as a municipal assistant, assistant town administrator, town administrator, and human resources director for 30 years. Assessor E has been employed in a city and two towns. Assessor E has served as an assessor on dozens of occasions, starting in the late 1980s for positions such as police chief, deputy police chief, police captain, police lieutenant and police sergeant. Assessor E has also been a human resources and management consultant, conducting executive recruitment assignments and management studies. Assessor E holds Bachelor's and Master's Degrees. "Assessor F" - Assessor F has more than 30 years experience as a human resources manager for a multinational company with thousands of employees. Assessor F has also served on a number of town boards for more than 15 years, including police chief search committees. Assessor F has been an assessor for police chief and deputy police chief positions.Assessor F has also been a human resources and management consultant, conducting performance appraisal projects and training projects in cities and towns. Assessor F holds Bachelor's and Master's Degrees. `Assessor G"- Assessor G served as a police officer for 35 years. For 20 years, Assessor G was a police chief overseeing a department of approximately 100 sworn personnel.Assessor G pioneered the use of Assessment Centers in police departments, using Assessment Centers as part of the promotion process for all ranks (sergeant, lieutenant and captain) for more than 15 years. Assessor G served as an Assessment Center assessor in the early 199Os and has been an assessor for police chief positions on numerous occasions. Assessor G has also served on a city charter commission. Assessor G holds Bachelor's and Master's Degrees. MMA Consulting Group, Inc., employs other assessors whom we have trained. Assessors are required to meet several standards, including: ► Knowledge of the organization and J ob J ob family being assessed to provide an effective context for assessor judgments where appropriate.' ► Knowledge and understanding of the assessment dimensions, their definitions, and their relationship to job performance. AIMA CONSULTING G2OUP,INC. 9 NORTH ANDOVER,MASSACHUSETTS ► Knowledge and understanding of the assessment techniques,exercise content, and relevant dimensions to be observed in each portion of the Assessment Center. ► Ability to observe, record, and classify behavior. ► Knowledge and understanding of evaluation and rating procedures,including the integration of data. ► Ability to provide accurate oral and written feedback to evaluate candidates. MMA Consulting Group, Inc., employs role players to participate in Assessment Centers. These role players are trained to play a specific role and have a defined agenda. Role players are provided with a script and background information. Typically, role players are used for interactive exercises (one-on-one simulations or fact-gathering exercises). The role players must understand nature of the position being tested. In addition, role players must have the ability to objectively and consistently play the defined role. MMA CONSULTING GROUP,INC, 10 NORTH ANDOVER,MASSACHUSETTS II. ASSESSMENT CENTER PROCESS MMA Consulting Group, Inc. (MMACG), proposes to develop and administer a Police Chief Assessment Center. We have assumed that you are planning a thorough process in order to evaluate the candidates completely. Our Police Chief Assessment Centers typically consist of five or six exercises. The actual content of the Assessment Center typically depends on position analysis and review of materials related to the Town. The Town's RFQ contains several suggested exercises based on by-law requirements. We will meet these requirements, but we may adjust exercises to provide an Assessment Center which is consistent examination guidelines. ► In-basket Exercise - An In-basket is a complex problem-analysis and decision-making exercise which will consist of 10 to 15 items. ► Pro g ram Planning Exercise - This is a written problem-solving exercise requiring preparation of a memorandum and a meeting with a committee. This exercise can be linked with a budget preparation exercise. ► Tactical Exercise- This exercise may take the form of one event, or a series of events, to which a police chief would respond. The tactical role of a chief, including post incident analysis, would be explored. This exercise may be presented in the form of a situation response exercise or situation judgment test. ► One-on-One Meeting xercise g - This exercise requires a candidate to interact with a role player (e.g., labor-relations meeting). ► Oral Interview or Simulation Exercise - This exercise will be designed to reflect the Town's requirements. The Appendix to this the proposal provides more information on exercises. PRELIMINARY PROJECT ACTIVITIES The following preliminary tasks must be completed to ensure the development of an effective Assessment Center process. } MAIA CONSULTING GROUP,INC. 1 I NORTH ANDOVER AASSACHUSETTS 1. ReviewBackground Information (job Analysis)- We will review background information on the Police Department and the Town. We will examine information, such as organization charts, union contracts, schedules, job descriptions, staff rosters, annual reports, demographics, and other data.We also review basic information regarding community characteristics.It will be necessary to meet with the Town Manager and the Police Chief. The result of this effort is an analysis identifying the characteristics desirable for the position of Police Chief. 2. Schedule the Assessment Center- MMACG is prepared to begin the project immediately after the contract award and complete the Assessment Center to meet the needs of the Town. ASSESSMENT CENTER DEVELOPMENT AND ADMWISTRATION II 1. Develop Assessment Center Exercises-The Assessment Center is developed based on the job analysis, and discussions with Town officials. Based on the information gathered, exercises will be developed which reflect the desired competencies. The actual content of exercises and the evaluation criteria (competencies) will be designed to meet the needs of the Town. Assessment Center exercises must be designed to test administrative, leadership, and management competencies. 2. Select Assessors - The selection of assessors is subject to the approval of Town.MMACG would select two panels of assessors.Assessors must possess professional credentials and fully understand the Assessment Center process. We would select assessors with whom we have worked previously, to ensure that assessors are appropriately trained. Assessors must have strong observation skills and meet specific professional standards. Our assessors include management personnel and police executives (police chiefs) from similar or larger size municipalities who must nothave any knowledge of the candidates for Police Chief in North Andover.Two management professionals from local government or private industry would also serve as panel members. We do not use employees of 401A Consulting Group, Inc., as assessors to avoid anypotential conflict.For example, the exercise coordinators know the MAIA CONSULTING GROUP,INC. 12 r NORTH ANDOVER,AIASSACHUSETTS names and backgrounds of candidates, but this information must not be shared with assessors, to avoid bias in the assessor evaluation process. 3. Assessment Center Guide - We develop an Assessment Center Guide and distribute it to the assessors. This guide contains the exercises, detailed schedule of activities, evaluation framework, role players' instructions, and candidate instructions. The evaluation process is described. The guide also contains the In-basket Exercise evaluation framework. 4. Assessment Center Administration - Administration of the Assessment Center requires careful preparation.The exercise coordinators,role players, and assessors must be thoroughly prepared: ► Prior to the commencement of the Assessment Center, a candidate orientation session is conducted. The exercise coordinator describes the process in detail. Questions are answered and exercises are discussed. ► Assessors (who are prepared before the Assessment Center) participate in an assessor orientation to ensure that they understand their roles and responsibilities. ► The on-site administration requires the management of time and the assessor evaluation process. ► The ssessment Center is video-taped/recorded. e 5. Report of Results -Results are reported to the Town. TIMETABLE FOR COMPLETION OF THE ASSESSMENT CENTER PROCESS MMACG is available to meet the Town's deadline for completion of the project. Typically, six weeks are required to organize, prepare examination materials, and complete the Assessment Center. CANDIDATE EVALUATION MMA Consulting Group, Inc., follows the Guidelines and Ethical Considerations for Assessment Center Operations, endorsed by the 34th International Congress on Assessment Center Methods (2008), when developing its candidate evaluation AIAIA CONSULTING GkOUP,INC. 13 NORTH ANDOVER,MASSACHUSETTS process. The candidate evaluation process must include a number of standard practices. ► A systematic process for recording candidate behavior made at the time of the exercise is required under Assessment Center guidelines. MMA Consulting Group's process includes the use of observation scales, behavioral (action taken) check lists, and handwritten notes. Guidelines and examples of appropriate actions are also provided. Exercises are video-taped/recorded. ► An integration process in which assessor observations are merged is required. This is accomplished either by a discussion to arrive at a consensus, a statistical integration technique, or a combination of these methods. ► An evaluation framework, or rating scale, is required in a process such as North Andover's. MMA Consulting Group, Inc., has three proprietary evaluation (rating) systems. We have a five-point system, a ten-point system, and an eight-point system. Each system is designed to identify the superior candidate, the well-qualified candidate, the qualified (average) candidate, the minimally qualified candidate, and the unqualified candidate. The evaluation of candidate performance is the responsibility of the panel of assessors, guided by an evaluation framework. The exercise coordinator is responsible for ensuring that the panel of assessors applies the predetermined evaluation criteria (competencies) in a fair and consistent manner. Each exercise typically includes between four and six competencies to be evaluated. Generally, the competencies (behavioral dimensions) tested in a Police Chief Assessment Center include: decision-making, leadership, communication (oral and written communication), human relations and interpersonal skills, reasoning, _ problem-solving, planning and administration, flexibility, persuasion/negotiation, conflict management, response to pressure, stress tolerance, administration and management,financial management,human resources management,understanding the use/application of technology, technical competence, organizational awareness, strategic thinking, and teamwork. MAIA CONSULTING GROUP,INc. 14 NORTH ANDOVER,MASSACHUSETTS APPENDIX ASSESSMENT CENTER DESCRIPTION ©2011.All rights reserved. The following materials may not be reproduced, in whole or in part, by any process, without the written permission of MMA Consulting Group, Inc. An Assessment Center is a process to test and evaluate the leadership, administrative, and management skills of executives and managers, such as a police chief or a fire chief. In an Assessment Center, candidates participate in a series of exercises and are then evaluated on their performance in each exercise,using a series of predetermined criteria, often called competencies. There are several parties present at an Assessment Center: ► Exercise coordinators-Members of MMA Consulting Group, Inc.,will develop and administer the exercises and ensure fair treatment of all candidates. ► Candidates - The selected number of candidates will participate in the exercises and are subject to the evaluation process. ► Assessors-Assessors are those persons selected to evaluate the performance of the candidates. Each panel of assessors typically consists of two or three persons with specific professional qualifications. ► Town observers- Town officials may be present to observe the Assessment Center process. The Assessment Center process and method have a long history of research and documentation to support the underlying framework. Thus, to conduct a valid Assessment Center, it is important that the consultant follow the Guidelines and Ethical Considerations for Assessment Center Operations, endorsed by the 34" International Congress on Assessment Center Methods (2008). These guidelines define the standards which must be followed in the development of an Assessment Center. 0 MMA CONSULTING GROUP,INC. 15 lNORTH ANDOVER,MASSACHUSETTS EXAMPLES OF ASSESSMENT CENTER EXERCISES IThere are a number of possible Assessment Center exercises. The type of exercise and its complexity are a function of the position for which the Assessment Center is undertaken. The actual design of exercises depends on the competencies that are tested. An Assessment Center is likely to include some of the following exercises: ► In-basket Exercise (often a two-part exercise) IProgram Planning Exercise (two-part exercise) ► Employee Interview Exercise ► Citizen Meeting Exercise ► News Media Exercise ► Labor-Management Meeting Exercise ► Department Personnel Meeting Exercise ► Structured Oral Panel Exercise ► Situational Response Exercise IDisciplinary Meeting Exercise ► Grievance Hearing Exercise ILeaderless Group Exercise (assigned or unassigned roles) ► Long-Term Planning Exercise EVALUATION/RATING FRAMEWORK An evaluation framework for an Assessment Center is carefully designed.MMA Consulting Group's basic evaluation framework is designed to allow assessors to evaluate four to six competencies(skills, abilities or behavioral dimensions)for each exercise.The criteria for each exercise differ,but with some criteria overlapping from exercise to exercise. Generally, each evaluation criteria is evaluated on two or more II occasions. 1 AIAL4 CONSULTING GROUP,INC. 16 I f APPENDIX A TOWN OF NORTH ANDOVER CERTIFICATE OF NON-COLLUSION The undersigned certifies, under penalty of perjury, that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word 'person" shall mean natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals. MMA CONSUUTING G UP INC. Name B iness Authorized Signature May 2, 2011 Date APPENDIX TOWN OF NORTH ANDOVER CERTIFICATE OF TAX COMPLIANCE Pursuant to Massachusetts General Laws, Chapter 62C, Section 49A (b), I, Mark E. Morse , authorized signatory for MMA CONSULTING GROUP, INC. (Name of Business) do hereby certify under the pains and penalties of perjury that said business has complied with all laws of the Commonwealth of Massachusetts and the Town of North Andover relative to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. B Signature of Author' ignatory President Title May 2, 2011 Date APPENDIX i TOWN OF NORTH ANDOVER CERTIFICATE OF VOTE At a duly authorized meeting the Board of Directors of the MMA CONSULTING GROUP INC held on January 18, 1995 it was VOTED, THAT Mark E. Morse President (Name) (Officer) of MMA CONSULTING GROUP INC. be and hereby is authorized to execute contracts and bonds in the name and on behalf of said MMA Consulting Group, Inc., and affix its corporate seal hereto; and such execution of any contract or obligation in the name of MMA Consulting Group, Inc. on its behalf by such officer under seal of MMA Consulting Group, Inc. , shall be valid and binding upon MMA Consulting Group, Inc. I hereby certify that I am the clerk of the above named MMA Consulting Group, Inc. and that Mark E. Morse is the duly elected officer as above of said MMA Consulting Group, Inc. and that the above vote has not been amended or rein inded and remains in full force and effect as the date of this co x ct May 2, 2011 Mark E. Morse (Date) (Clerk) APPENDIX TOWN OF NORTH ANDOVER PRICE PROPOSAL MMA CONSULTING GROUP, INC. , doing business at: Name of Firm or individuat 1330 Beacon Street Suite #349 Street Address Brookline MA 02446 617-232-2190 City or Town State Zip Code Telephone Mark E.Morse Designated Contact Person hereby proposes to develop, coordinate and conduct the Assessment Center for the position of Police Chief for the Town of North Andover as described in the Request for Quotes for the following lump sum of: $ 7,500 - $9,400* (not including a standardized written aptitude test) * Depends on number of candidates. See attachment for detail. $ To be determined** (including a standardized written aptitude test) **fSee-i tachment for d tail. f � May 2 2011 .Signature Date E- Important: Vendors must sign and include, along with the Price Proposal form, the Certificate of Non-Collusion, Certificate of Tax Compliance, and Certificate of Vote forms. 8 r APPENDIX D TOWN OF NORTH ANDOVER PRICE PROPOSAL (ATTACHMENT) The fixed fee for conducting the Police Chief Assessment Center,including review of the position description, review of resumes, preparation of a posting, an oral panel, and written recommendations to the Town Manager and Board of Selectmen, is as follows: NUMBER OF CANDIDATES FEE Up to four candidates $7,500 Five or six candidates $8,500 Seven or eight candidates $9,400 As an alternative, the fee for conducting an Assessment Center only(including written recommendations)is as follows: NUMBER OF CANDIDATES FEE Up to four candidates $6,700 Five or six candidates $7,100 Seven or eight candidates $7,800 The fees quoted above do not include the cost of facilities or other amenities associated with the Assessment Center. The fees include: ► Meet with the Town Manager. ► Conduct field work. ► Review information relating to the department. ► Review resumes. ► Develop the Assessment Center exercises and oral interview process. ► Select assessors. (The number of panels organized will depending on the number of candidates. We typically use two panels when there are four or more candidates.) ► Administer the Assessment Center and report results. ► Prepare recommendations. Note. The fees do not include a written aptitude test. Tests are available commercially. It should be noted during the last 20 years we have not seen the use of a written aptitude test for a police chief fire-c�iief, or other command officer. Our experience includes the selection of re than 100 poll e chiefs,police superior officers, fire chiefs, and fire chief officers. ( _ May 2 2011 Date gna u Mark E. Morse, President/Clerk, MMA Consulting Group, Inc. i r 2011 o pa,v . JANUARY JANUARIMPORTANT DATES JULY IWO 1A d S M T W T F S 1 New Year's S M T W T F 1 17 Martin Luther King,Jr.Day(US) g r FEBRUARY 1 2 2 3 4 5 6 7 8 3 Lunar New Year 5 Anniversary of the Constitution(M) 3 5 6 7 8 9 ., 9 10 11 12 13 14 15 12 Lincoln's Birthday(US) 10 11 12 13 14 15 16 T' / 16 17 18 19 20 21 22 14 Valentine's Day 17 (9) 19 20 21 22 23 21 Presidents'Day(US) 24 25 26 27 28 29 30 j S 23 24 25 26 27 28 29 22 Washington's Birthday(US) 30 31 24 Flag Day(M) 31 MARCH ®' 7 Eastern Orthodox Lent begins FEBRUARY 9 Ash Wednesday AUGUST 13 Daylight Saving Time begins 17 St,Patrick's Da „ S M T i� F S 20 Spring begins y S M T W T F S r 1 2 3 4 5 21 Benito Juarez'Birthday(M) 1 2 3 4 5 6 6 7 8 9 10 11 12 APRIL 7 8 9 10 11 12 13 17 Palm Sunday 13 14 15 16 17 18 19 19 Passover' 14 15 16 17 18 19 20 20 21 22 23 24 25 26 22 Earth Dayay 21 23 24 25 26 27 27 28 24 aster 28 29 30 31 t„ ^ 24 Eastern Orthodox Easter 25 Easter Monday(C) m- 27 Administrative Professionals Day(C,US) MARCH MAY SEPTEMBER 1 Labor Day(M) S M T W T F $ 1 Holocaust Remembrance Day 5 Battle of Puebla(M) S M T W T F 1 2 3 4 5 8 Mother's Day(C,US) 1 2 3 6 7 8 9 10 11 12 10 1 Mother's orrces(ay(US) 4 5 6 7 8 9 10 13 14 15 16 17 18 19 23 Victoria Day(C) 11 13 14 15 16 17 30 Memorial Day,Observed(US) 20 21 22 23 24 25 26 JUNE 18 19 20 21 22 23 24 27 28 29 30 31 14 Flag Day(US) 25 6 27 28 29 30 19 Father's Day 21 Summer begins 24 St.Jean Baptiste(Ou6bec) JULY APRIL 1 Canada Day OCTOBER M T W T F S AUGUST`endertce Day( s) M T W T F 1 2 1 Civic Holiday(C) 1 First of Ramadan 1 3 4 5 6 7 8 9 31 (Eid)al Fit, 2 3 4 5 6 7 8 10 11 12 13 14 15 16 SEPTEMBER 9 1 ' 1 12 13 14 15 b Labor Day{C,US) 17 18 19 20 21 22 23 11 Patriot Day(us) 16 17 18 19 20 21 22 24 25 26 27 28 29 30 16 dep ntdence Daye�Mjdence(M) I 23 25 26 27 28 29 23 Autumn begins 30 31 29 Rosh Hashanah' OCTOBER MAY 8 Yom Kippur” NOVEMBER 10 Colunibbs flay,Obserod(US¢ S M T W T F S 10 Thanksgiving(C) S M T W T F S 12 Day of the Race(M) 1 2 3 4 5 6 7 16 National Boss Day(us) 1 2 3 4 5 8 9 10 11 12 13 14 24 United Nations Day 6 7 8 9 10 411 12 15 16 17 18 19 20 21 NOVEMBERen 13 14 15 16 17 18 19 22 23 24 25 26 27 28 1 All saints Day(M) 20 (9D22 23 24 26 29 30 31 6 Daylight thSav Saving T Time ends 27 28 29 30 7 (Eid)al Adha 8 Election Day(US) _ 11 Veterans Day(U�) : JUNE 11 Remembrance Day(C) DECEMBER 20 Revolution Anniversary(M) S M T W T F S 26 First of Thanksgiving uhaarram) S M T W T F S 1 2 3 4 DECEMBER 1 2 3 5 6 7 8 9 10 11 7 PearlrHarbor Remembrance Day(US) 4 5 6 7 8 9 10 12 13 14 15 16 17 18 12 Virgin of Guadalupe(M) 11 13 14 15 16 17 19 20 21 22 23 24 25 21 Hanukkah' 18 19 20 21 22 23'` 24 26 27 28 29 30 26 Boni g oay(D) 25 ,26 27 28 29 30 31 26 Kwanzaa begins Or 2011 1., JANUARY IMPORTANT DATES JULY JANUARY S M T W T F S 1 New Year's S M T W T F S 1 17 Martin Luther King,Jr.Day(US) 1 2 FEBRUARY 2 3 4 5 6 7 8 3 Lunar New Year 3 4 5 6 7 8 9 9 10 11 12 13 14 15 5 Anniversary of the Constitution(M) i2 Lincoln's Birthday(US) 10 11 12 13 14 15 16 Is 16 17 18 19 20 21 22 14 Valentine's Day 17 019 20 21 22 23 j 21 Presidents'Day(US) 24 25 26 27 28 29 30 23 24 25 26 27 28 29 22 Washington's Birthday(US) ,, 14x, - 2- 30 31 24 Flag Day(M) 31 MARCH 7 Eastern Orthodox Lent begins FEBRUARY 9 Ash Wednesday AUGUST 13 Daylight Saving Time begins S M T W T F S 17 St. Patrick's Day S M W T F S 20 Spring begins ,„Vi 1 2 3 4 5 21 Benito Juarez Birthday(M) 1 2 3 4 5 6 � - µ r µ/ 6 7 8 9 10 11 12 APRIL 7 9 10 11 12 13 19 Palm Sunday 14 5 16 17 18 19 20 13 14 15 16 17 18 19 19 Passover' 20 21 22 23 24 25 26 22 Earth Dayay 21 22 23 24 25 26 27 27 28 24 Easter 28 29 30 31 24 Eastern Orthodox Easter E, 25 Faster Monday(C) e 27 Administrative Professionals Day(C,US) MARCH M1A Labor Day(M) SEPTEMBER day 1 Holocaust Remembrance Day M T W T F S 5 Battle of Puebla(M) S M T W T F S 1 2 3 4 5 8 Mother's Day(C,US) 10 Mother's Day(M) 1 2 3 c„ 6 7 8 9 10 11 12 21 Armed Forces Da(US) 4 6 7 8 9 10 13 14 15 16 17 18 19 23 Victoria Day(C) 11 13 14 15 16 17 20 21 22 23 24 25 26 30 UNE JUNE Day,Observed(US) 18 20 21 22 23 24 27 28 29 30 31 14 Flag Day(US) 25 (9)27 28 29 30 19 Father's Day 21 Summer begins 24 St.Jean Baptiste(Quebec) APRIL J11LCanada Day OCTOBER S M T W T F S AUGUSVen abe Day(DS) S M T W T F S 1 2 1 Civic Holiday(C) 1 1 First of Ramadan 3 4 5 6 7 8 9 31 (Eid)al Fit, 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1 SEPTEMBER D ay(G US) 9 1 12 13 14 15 5 N 17 18 19 20 21 22 23 11 Patriot Day(US) 16 17 19 20 21 22 24 25 26 27 28 29 30 16 IIndependencce Daye(Mjdence(M) 23 025 26 27 28 29 23 Autumn begins 30 31 29 Rosh Hashanah" OCTOBER MAY 8 Yom Kippur" NOVEMBER 10 CoYUrrttrus Da,V,Observed(US) M T W T F S tD Tft#oiksgiving(c) M T W T F S 1 2 3 4 5 6 7 16 NationalhBoss oDay(US) 1 2 3 4 5 8 9 10 11 12 13 14 24 United Nations Day 60 8 9 10 11 12 31 Halloween 15 16 17 18 19 20 21 NOVEMBER 13 1 , 15 16 17 18 19 22 23 24 25 26 27 28 1 All Saints Day(M) 20 22 23 24._25 26 2 Day of the Dead(M) 29 30 31 6 Daylight Saving Time ends 27 28 29 30 7 (Eid)al Adha 8 Election Day(US) 11 Veterans Oay(US) --- JUNE 11 Remembrance Day(C) DECEMBER 20 Revolution Anniversary(M) S 10 T Ili T F S 26 First ofoMuharram) S M T 9N T F S 1 2 3 4 DECEMBER 1 2 3 5 6 7 8 9 10 11 7 Pearl r Harbor Remembrance Day(US) 4 5 6 7 8 9 10 12 13 14 15 16 17 18 12 Virgin of Guadalupe(M) 11 1 13 14 15 16 17 19 20 21 22 23 24 25 21 Hanukkah' 18 20 21 22 23 24 26 27 28 29 30 25 Cht1stioas 25 27 28 29 30 31 26 Boxing Day(C) 26 Kwanzaa begins 1<001ET. ' COMMUNITY DEVELOPMENT DIVISION Building Conservation Health Planning Zoning MEMORANDUM TO: Mark Rees, Town Manager FROM: Curt Bellavance, Director RE: Community Preservation—Rolling Ridge DATE: June 1, 2011 At the Annual Town Meeting held on May 11, 2010 the Town voted to purchase a Conservation Restriction, public trail access and parking area at Rolling Ridge for the amount of$600,000. The final cost of the land will be based on an independent appraisal. Planning, Conservation and DPW worked together and applied for a state drinking water grant. The Town was awarded $179,612.00. The property is eligible because Lake Cochichewick is the Town's drinking water supply. In order to finalize the process and request reimbursement from the State, the Board of Selectmen will need to vote and endorse the Conservation Restriction, Easement, and sign the Purchase and Sales Agreement. A final plan will accompany the Conservation Restriction and Easement detailing the property. Our office along with Town Counsel will be available at your next meeting to address any questions. 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978.688.9531 fax 978.688.9542 Web www.townofnorthandover.com k r Of NORT{N q tioL Town of North Andover Office of the Planning Department a * 1600 Osgood Street North Andover, Massachusetts 01845 Q�gATED/'PPS.�5 �SSACHUS�� June 1,2011 North Andover Bike/Pedestrian Path The town of North Andover has been exploring the idea of creating bicycle and pedestrian facilities in the denser"downtown"area since January 2010. The facility would connect residents to their local schools, municipal services(library,youth center) and commercial complexes, within the denser residential areas of North Andover. i Goal of Project: • Connect downtown schools and municipal facilities using bicycle/walking facilities. The facility would connect the High, Middle, Thompson, Kittredge,Atkinson and Pre-K schools with the town library and the town's youth services facilities, as well as the 21 High St. mixed-use commercial area. These schools serve 75% of the town's school-age population. • Provide alternative transportation choices and a recreational facility to residents in denser neighbors of downtown North Andover. The approximate length of the trail would be 5 to 6 miles. • Working with the North Andover Health Department, address issues of Public Health, such as the rise in obesity in the general population, and the corresponding rise in the levels of type-2 diabetes amongst school-age children. Many studies have shown that exercise programs are a key element in addressing these public health issues. Work to date • Northeastern University: A preliminary design was created by a group of students at Northeastern University during the winter and spring of 2010. The students designed a"Cycle Track"that would connect several NA commercial areas and the High School. In addition to the design, a 150+ page report included extensive research of alternative designs, analysis of traffic intersections, potential conflict points and MASSDOT crash data for all intersections. Although the town may not adopt the exact design proposed,many of the design elements can be used. • Safe Routes to Schools: The entire NA public school system has been a participant in the MassRides "Safe Routes to School" program. Two downtown areas schools(the Middle School and the Thomson School)had the highest level of participation in the various education and awareness programs and had the greatest number of participants in the"Walk to School Day". The town is now being evaluated for a possible"Facilities Assessment" as the next phase of the program. Partners • Local Government: Health Department; School Department; Department of Public Works,who will provide input regarding the current street layouts, including street widths, existing sidewalks, stormwater management facilities and traffic patterns; Police Department,who will be consulted regarding traffic patterns and safety issues. • Community Partners: David Steinberg. Mr. Steinberg, of RCG Properties, owns of one of the largest commercial mixed-use properties in the project's target area and has agreed to have his property included in the trail design. MVPC (Merrimack Valley Planning Commission)will provide design assistance, as well as assistance with future funding sources,particularly state and federal transportation funding. Benefits • Recreational and public health benefits. • Air Quality: Bike Paths are examples of"alternative transportation"projects that are often funded at the federal level through Department of Transportation funds under the CMAQ(Congestion Mitigation and Air Quality)Program. These funds are typically used to support surface transportation projects and other related efforts that contribute to air quality relief. Funding • Public Outreach-Public support is crucial for projects that directly impact local neighborhoods. Public outreach to residents,through a series of meetings and workshops, is needed to solicit feedback from residents regarding the location and the design of the trail. Funding would be used to publicize the meetings and to create materials, such as maps to be used at the meetings to visualize possible connections. Funding requirements range from $1000—2000. • First Design Phase- Once public input has been received, an RFP can be issued for a first phase engineering design. The first design phase would provide detail regarding pavement type and width, signage, accessibility and traffic control. Funding requirements range from $100,000 - $200,000. I I North Andover Health Department Community Development Division MEMORANDUM To: Ray Santilli,Asst. Town Manager From: Susan Sawyer,health Directo Date: June 1, 2011 Re: Funding for Trash Truck monitoring systein The Health Department annually permits approximately 70 trash truck companies,which send vehicles through North Andover to offload trash and recycling to the Wheelabrator,TBI, Integrated Paper and Covanta facilities. Over 700 vehicles receive stickers for their bumpers, or placards for their windows to allow access on town roads. Each application is reviewed and processed individually,by the Health Inspector. The North Andover Police Department enforces the regulation for the Health Department by observing and ticketing violators. These tasks are very labor intensive for both departments, For this reason, The Town of North Andover issued a Request for Proposals (RFP)for a trash truck route monitoring system on February 8,2011. The Town,via the Board of Health,is seeking an integrated Video and Automatic Identification and Data Capture (AIDC)based system solution that can replace its present process for permitting authorized routing and monitoring of operating waste disposal trucks. (Basically a"speed pass"type system)The RFP yielded a single qualified proponent. The bid is on file at the Health Department. The system will be a combined video and AIDC system capable of real-time detection of waste disposal trucks entering and leaving the town to and from the recycling and incinerator facilities located on Holt Road as well as waste collection vehicles operating within the town, The system will also have the ability to validate and send unauthorized events upon detection to alert the Police Department for action and to the Health Department for record. The Board of Health's requirement to regulate trash truck routes came from the original site assignment for MRI (now Wheelabrator)and the 1999 agreement between Wheelabrator and the North Andover selectmen. Both designated the Health Department as the lead in concerns over the health and safety of having trucks on town roads, This program has been extremely successful, as complaints of trash trucks have been greatly reduced. The goal of the monitoring 1600 Osgood Street,North Andover,6lassochusetts 01845 Phone 978.688.9540 Fax 978.688.8476 Web www,towoofnorthandover.com system is to maintain the success, while unburdening departments and reducing man hours needed to run the program, The bid for this project is approximately$145,000. This cost may be reduced to approximately $125,000 with further negotiation. Total Rinds currently available are$50,000. We are requesting the balance of$75,000 for this project. These funds needed are the upfront costs to bring a new innovative technology to the Town's Police Dept,which will build upon existing town IT capabilities and serve as the base of a system that can have farther reaching benefits in the fiiture. The North Andover Police Department is a supporter to this initiative.In regards to continued costs,note that the monitoring program has revenue to support the annual maintenance. This support is from current fee schedules and other sources. The current revenue for the truck route regulation program for FYI l is;$14,700 for the general fund and $13,040 to the Health Trash Truck Revolving Fund.All fees are paid by trash truck hauling companies who purchased permits,resulting in a total contribution of$27,740.00.Our preliminary analysis shows that use of this truck route system once installed will result in a net financial savings to the town as well as an improved truck monitoring process. Thank you for consideration of this request. 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978.688.9540 Fox 978.688.8476 Web www,townofnorthandover.com North Andover Youth & Recreation Services TO: Ray Santilli, Assistant Town Manager FROM: Rick Gorman, Director DATE: June 1, 2011 RE: Wheelabrator Settlement Per your request the Youth & Recreation Dept would like to suggest the completion of Phase four to the American Legion Beach @ Steven Pond. To finish off the project that began four years ago is to redo the beach parking lot. I would need to get updated costs for you. The Pond has been revitalized and it would be great if some of the settlement money could be used to finish our project. Please let me know what information you would need going forward Thankyou L Date: June 2, 2011 To: Ray Santilli From: Erin Flannery, The Stevens Estate Subject: Wheelabrator Settlement I would suggest geothermal heating and cooling to be installed at the Stevens Estate. While I realize that may be more than the monies than granted but there are many components to getting there and many benefits once you do. 1.)Hire a third party consultant to come to the Stevens Estate and do an energy audit and asset what we can do to become more energy efficient. (i.e. Sealing the building, adding insulation, ect.) With the window project already set in motion this is a great time to really look at the building as a whole. 2.) Improve the buildings envelope. (roof, windows, ect)Using the energy model from the audit start to look at measures we need to use to improve. 3,) Geothermal. Look at our current equipment and look to make the change. Overall it is a very large project(and costly). But worth the long term investment with the money and energy we will save by switching for an electric system opposed to an oil system. According to the EPA, geothermal heat pumps can reduce energy consumption—and corresponding emissions—up to 44% compared to air-source heat pumps and up to 72% compared to electric resistance heating with standard air-conditioning equipment. GHPs also improve humidity control by maintaining about 50%relative indoor humidity, making GHPs very effective in humid areas. With having a more consistent climate inside the Estate we are helping to preserve the historical building as well. This will move the building into the electric economy which has many more options than oil. It also is ten times better for the environment. With wind farms and alternatives being produced everyday it really makes sense. Typically when constructing a new building now you would gave to adhere to high energy standards so I think older very inefficient systems that could be improved should be. The return on this investment would be very beneficial. Thanks, Erin Flannery Director The Stevens Estate SAO R T#1 w. LED ti A 1 � A T�LORA COCNIt Hl WICN`y7' °RATe° ^pP (5 �SSACHUS�� CONSERVATION DEPARTMENT Community Development Division MEMORANDUM DATE: June 2, 2011 TO: Ray Santilli FROM: Bruce Thibodeau, Director of Public Works Jennifer Hughes, Conservation Administrator SUBJECT: Wheelabrator Settlement The Division of Public Works and the Conservation Department propose the following environmental improvement projects that would be ideal for use of the Wheelabrator Settlement. Both projects will improve existing environmental conditions and both would save the town money it would otherwise be required to spend. The projects include: 1. Hiring a consultant to work with town staff to meet a requirement of the EPA MS4 Permit When the EPA issues the Small MS4 Permits later this year,the town will be required to do the following: 2.4.7.2 - Stormwater Pollution Prevention Plan(SWPPP) A SWPPP shall be developed and implemented for each of the following permittee-owned facilities: maintenance garages,public works facilities,transfer stations, and other waste handling facilities. If facilities are located at the same property,the permittee may develop one SWPPP for the entire property. The SWPPP is a separate and different document from the SWMP required in Part 1.10.A SWPPP does not need to be developed for a facility if the discharge from a permittee-owned facility is covered by a currently effective Multi-Sector General Permit or other NPDES permit. See the attached requirements of the SWPP. The DPW facility is within feet of Cochichewick Brook and both the environment and the town would benefit from the implementation of these procedures at this location. 2. Engage a consultant to study and design a culvert replacement project for Great Pond Road at Rea's Pond and Lake Cochichewick Flooding and environmental issues at this location have been a Town of North Andover concern for some time. Road closures due to flooding and culvert maintenance and road repair have cost the town significant time and money. Use of the settlement funds could expedite this project(which has 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978.688.9530 Fax 978.688.9542 Web www.townofnorthandover.com also been considered for partial FEMA funding). Assessment and design of a more environmentally friendly box type culvert that would also raise the height of the road and reduce the frequency of flooding would be a much needed improvement for the area. DPW and Conservation hope you will seriously consider the options presented here.We look forward to preparing a more detailed proposal and cost estimate with your approval. Thank you. II I 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978.688.9530 Fax 978.688.9542 Web www.townofnorthandover.com sand. Minimize the use of chloride and other salts, and evaluate opportunities for use of alternative materials, Ensure that areas used for snow disposal will not result in discharges to waters, See http://Nvww.mass.gov/dep/water/laws/Snowdisp.htin viii. establish inspection and maintenance frequencies and procedures for the storm drain systems and for all structural stormwater BMPs such as swales; retention/detention basins or other structures,All permittee-owned stormwater structures shall be inspected annually at a minimum. e. The permittee shall report in the annual report on the status of the inventory and any subsequent updates;the status of the O&M programs for the permittee owned facilities and activities in Parts 2.4.7.l(a---d)of this section; and the maintenance activities associated with each. f The permittee must keep a written record of all required activities including but not limited to maintenance activities,inspections and training required by Part 2.4.7,1, The permittee shall maintain,consistent with Part 5.2.1,all records associated with maintenance and inspection activities required by Part 2.4.7.1 i 2.4.7.2 - Stormwater Pollution Prevention Plan(SWPPP) �Y A SWPPP shall be developed and implemented for each of the following permittee-owned facilities: maintenance garages,public works facilities, transfer stations, and other waste handling facilities.If facilities are located at the same property,the permittee may develop one SWPPP for the entire property. The SWPPP is a separate and different document from the SWMP required in Part 1.10. A SWPPP does not need to be developed fora facility if the discharge from a perinitfee-owned facility is covered by a currently effective Multi-Sector General Permit or other NPDES permit. a. One year from the effective date of the permit,the permittee shall develop and implement a written SWPPP for the facilities described above. The SWPPP shall be signed in accordance with the signatory requirements of Appendix B--Subparagraph 11. b. The SWPPP shall contain the following elements: i. Pollution Prevention Team Identify the staff on the team,by name and title.If the position is unstaffed,the title of the position should be included and the SWPPP updated when the position is filled.The role of the team is to develop,implement,maintain,and revise, as necessary,the SWPPP for the facility. ii. Description of the facility and identification of potential pollutant sources The SWPPP shall include a map of the facility and a description of the activities that occur at the facility. The map shall show the location of the stormwater outfalls,receiving waters, and any structural controls. Identify all activities which occur at the facility and the potential pollutants associated with each activity including the location of any floor drains.These may be included as part of the inventory required by Part 2.4.7.1. 47 iii. Identification of stormwater controls The permittee shall select, design,install, and implement the best available control measures to minimize or eliminate pollutants in the stormwater discharges from the permittee owned facilities. The selection, design, installation,and implementation of the control measures shall be in accordance with good engineering practices and manufacturer's specifications. The permittee shall also take all reasonable steps to control or address the quality of discharges from the site that may not originate at the facility. If the discharge from the facility is to an impaired water and the facility has the potential to discharge the pollutant identified as causing the impairment,the permittee shall identify the control measures that will be used to address this pollutant at the facility so that the discharge does not cause or contribute to a violation of a water quality standard. iv. The SWPPP shall include the following management practices: Minimize or Prevent Exposure_: The permittee shall to the extent practicable either locate materials and activities inside, or protect them with storm-resistant coverings in order to prevent exposure to rain,snow, snowmelt and runoff(although significant enlargement of impervious surface area is not recommended).Materials do not need to be enclosed or covered if stormwater runoff from affected areas will not be discharged directly or indirectly to receiving waters or to file MS4 or if discharges are authorized under another NPDES permit. Good Housekeeping: The permittee shall keep clean all exposed areas that are potential sources of pollutants,using such measures as sweeping at regular intervals(at a minimum monthly). Ensure that trash containers are closed when not in use,keep storage areas well swept and free from leaking or damaged containers; and store leaking vehicles needing repair indoors. Preventative Maintenance: The permittee shall regularly inspect,test,maintain, and repair all equipment and systems to avoid situations that may result in leaks, spills,and other releases of pollutants in stormwater to receiving waters. Inspections shall occur at a minimum once per quarter. Spill Prevention and Response: The permittee shall minimize the potential for leaks, spills,and other releases that may be exposed to stormwater and develop plans for effective response to such spills if or when they occur.At a minimum,the permittee shall have procedures that include: • ` Preventive measures such as barfiers between material storage and traffic areas, secondary containment provisions,and procedures for material storage and handling. • Response procedures that include notification of appropriate facility personnel, emergency agencies, and regulatory agencies,and procedures for stopping, 48 containing, and cleaning up leaks, spills and other releases.Measures for cleaning up hazardous material spills or leaks shall be consistent with applicable Resource Conservation and Recoveiy Act(RCRA)regulations at 40 CFR Part 264 and 40 CFR Part 265. Employees who may cause,detect, or respond to a spill or leak shall be trained in these procedures and have necessary spill response equipment available. If possible, one of these individuals should be a member of the Pollution Prevention Team;and • Contact information for individuals and agencies that shall be notified in the event of a leak,spill,or other release.Where a leak,spill,or other release containing a hazardous substance or oil in an amount equal to or in excess of a reportable quantity established under either 40 CFR Part 110,40 CFR Part 117,or 40 CFR Part 302,occurs during a 24-hour period, the permittee shall notify the National Response Center(NRC)at(800)424-8802 in accordance with the requirements of 40 CFR Part 110,40 CFR Part 117, and 40 CFR Part 302 as soon as the permittee has knowledge of the discharge. State or local requirements may necessitate reporting spills or discharges to local emergency,public health or drinking water supply agencies, and owners of public drinking water supplies. Contact information shall be in locations that are readily accessible and available. • Notification of spills shall be in accordance with M,G.L c. 21E and the MCP. i Erosion and Sediment Control: The permittee shall use structural and non-structural control measures at the facility to stabilize and contain runoff from exposed areas and to minimize or eliminate onsite erosion and sedimentation. Efforts to achieve this may include the use of flow velocity dissipation devices at discharge locations and within outfall channels where necessary to reduce erosion. Management of Runoff: The permittee shall divert, infiltrate,reuse,contain, or otherwise reduce stormwater runoff,to minimize or,to the extent achievable, eliminate pollutants in the discharges. The permittee shall implement stormwater runoff management practices,e.g., permanent structural control measures that are necessary to minimize or, to the extent achievable, eliminate pollutants in the discharge. Nothing in this permit relieves the permittee of the obligation to implement additional control measures required by other federal authorities,or by a State or local authority. Nothing in this permit relieves the permittee of the obligation to obtain appropriate permits from other such authorities. Structural control measures that inject stormwater below the surface of the ground may need to be registered or require an Underground Injection Control permit before the structural control measure will be authorized to operate. Structural control measures,which involve the discharge of dredge or fill material into any receiving waters(e.g.,wetlands)may require a separate permit under section 404 of the CWA before installation. Salt Storage Piles or Piles Containing Salt: In order to prevent exposure to precipitation,the permittee shall enclose or cover storage piles of salt or piles containing salt used for deicing or other purposes,including maintenance of paved surfaces. The permittee shalt implement appropriate measures(e.g., good housekeeping, diversions, containment) to minimize exposure resulting from adding to or removing materials from the pile.Piles do not need to be enclosed or covered if stormwater runoff from the pile will not be discharged directly or indirectly to the 49 MS4 or if discharges from the piles are authorized under another NPDES permit.The permittee is encouraged to store piles in such a manner as not to impact surface water resources,ground water resources,recharge areas, and wells. Employee Training: The permittee shall annually train all employees who work in areas where materials or activities are exposed to stormwater,or who are responsible for implementing activities identified in the SWPPP(e.g.,inspectors,maintenance personnel),including all members of the Pollution Prevention Team, Training shall cover both the specific components and scope of the SWPPP and the control measures required under this Part, including spill response,good housekeeping,material management practices, any best management practice operation and maintenance, etc. Maintenance of Control Measures: The permittee shall maintain all control measures,required by this permit in effective operating condition.The permittee shall keep documentation onsite that describes procedures and a regular schedule for preventative maintenance of all control measures and discussions of back-up practices in place should a runoff event occur while a control measure is off-line,Nonstructural control measures shall also be diligently maintained (e.g.,spill response supplies available,personnel trained). v.The permittee shall conduct the following inspections: Routine facility inspection: Inspect all areas that are exposed to stormwater and all stormwater control measures. Inspections shall be conducted at least quarterly(i.e., once each calendar quarter).More frequent inspections may be required if significant activities are exposed to stormwater. Inspections shall be performed when the facility is in operation. At least one of the quarterly inspections shall occur dining a period when a stormwater discharge is occurring. Document the following information for each routine facility inspection: • The inspection date and time; • The name of the inspector; • Weather information and a description of any discharge occurring at the time of the inspection; • Identification of any previously unidentified discharges from the site; • Any control measures needing maintenance or repair;and • Any failed control measures that need replacement. Comprehensive Site Inspections: Annually inspect all areas of the facility affected by the requirements of this permit including the areas identified as potential pollutant sources, areas where materials or activities are exposed to stormwater, any control measures, and any areas where spills or leaks have occurred. Document the following for each comprehensive site inspection: • The date of the inspection; • The name of the inspector; • All observations relating to the implementation of control measures including: previously unidentified discharges;previously unidentified pollutant sources; control 50 measure needing maintenance or repair; failed control measures that need replacement; and any additional control measures needed to address any condition requiring corrective action; and Any SWPPP`changes required as a result of the inspection. vi. If during the inspections,or any other event or observation,the permittee identifies control measures that are not operating effectively,the permittee shall repair or replace them before the next anticipated storm event if possible, or as soon as practicable following that storm event. In the interim, the permittee shall have back-up measures in place to ensure that the quality of the stormwater discharge is not diminished. There is no grace period for making repairs to any control measures. { c. The permittee shall report the information in Part 2.4.7.2. (b)(v)in the annual report. d. The permittee must keep a written record of all required activities including but not limited to maintenance, inspections,and training required by Part 2.4.7.2.Tlre permittee shall maintain all records associated with the development and implementation of the SWPPP required by this section consistent with the requirements of Part 5.2.1. 3.0 Outfall Monitoring Program 3.1 Monitoring Frequency and Location 3.1.1 -The permittee shall implement an outfall monitoring program that shall begin no later than the beginning of the second year of the permit unless otherwise indicated in the permit.The monitoring program shall begin with the outfalls in the catchments with the highest priority ranking as designated pursuant to Part 2.4.4.8.c to the extent practicable. The monitoring program detailed in this section is not required for outfalls identified as Problem Catchments in the IDDE program. 3.1.2-The permittee shall conduct at least one dry weather screening and analytical monitoring and at least one wet weather analytical monitoring of each outfall within 5 years of the effective date of this permit, or in accordance with a permittee-specific monitoring plan in accordance with Part 3.1.4,attaining the schedule milestones described in Parts 3.2.1 and 3.3.2. 3.1.3 -In addition to conducting dry and wet weather screening and analytical monitoring of all outfalls as described in Part 3.2 and Part 3.3,the permittee shall also conduct field screening and analytical monitoring at locations where stormwater from the M84 is transferred to another MS4. The interconnected monitoring shall occur at the first accessible location up-gradient of the MS4 jurisdictional boundary. 11.4—The monitoring requirements in Part 3.3.1 and Part 3.3.2 to perform wet weather outfalI sampling at all outfalls do not apply if the permittee develops within year one of the permit a permittee-specific monitoring plan that reduces the number of outfalls monitored based on one or more of the following conditions and implements the permittee-specific monitoring plan within 5 years of the effective date of this permit: 51