Loading...
HomeMy WebLinkAbout2011-10-17 Board of Selectmen Agenda Packet TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 f NORTry Tracy M. Watson, Chairman ?�`'��� a"OO William F. Gordon ti "' A TEL. (978)688-9510 Rosemary Connelly Smedile *i FAX(978)688-9556 Donald B. Stewart ',�° ;P�cy' SSACHl15E BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA October 17,2011—7:00 p.m. TOWN HALL MEETING ROOM 120 MAIN STREET I. CALL TO ORDER II. RECONVENE AND PLEDGE OF ALLEGIANCE III. COMMUNICATIONS AND ANNOUNCEMENTS IV. OLD BUSINESS A. Special Election Discussion B. Town Manager Search C. Special Town Meeting Warrant Article Discussion V. TOWN MANAGER'S REPORT VI. PUBLIC COMMENT VII. ADJOURNMENT 35 Wiley Road \4assachusetts 02 Belmont. 478 August 10, 20I Thomas J Groux Groux and .Associates Box #374 North Chatham, Massachusetts 02650 Dear Mr. Groux: Please find enclosed my resume for the position of Town Manager for the Town of North Andover. With 30 years of municipal and state experience in government as well as being the chief executive officer in four communities I believe this gives me the ability to grasp the opportunity to work with the Board of Selectmen and Department Heads of this fine community as Town Manager., ng been the Town Administrator for 10 years in North Reading, a town near North Ando;er is advantageous since we have shared the same successes as well as issues erants a unique oP= ortur ify to me for this position. I wish to share with you some of my team's accomplishments over the past six years as Town Administrator in the Town of Belmont which I will discuss in more detail should I have the opportunity to interview. Financial-Produced six balanced operating and capital budgets without an operating override. Implemented performance management measurements into budgets. e-to n-&infain Moody's AAA rating. Currently maintaining a reserve balance of over/($] I (million. ` � Health Benefits-Able to negotiate changes to health insurance benefits including a reduction from 90% to 80% for HMO policies and reduced PPO's to a 50% split. Implemented Health Insurance Trust Fund with a balance of over $6 million. Member of statewide municipal delegation that was involved in adoption of 2011 municipal health insurance reform. Regionalization-Shared public health nurse with Lexington. Shared sealer of weights and measures with Arlington. Implemented shared purchasing program with various Towns. Currently part of regionalized group to study regional dispatch. Attempted regional Health Dept with Lexington and Arlington. Attempted regional Senior transportation program. Government restructuring-Developed and had approved consolidation of general government/school facility maintenance Combined positions in Council on Aging and Health Department. Currently developing a program for Recreation department and Council on Aging to share services. These items and many other issues regarding my management ofthe other communities could be discussed it' I receive the opportunity to interview for the position. Please feel free to contact me fur it'there are any questions or require ther information. Sincerely, Thomas G Younger 910MAS G. YOJN ER 35 Wiley Road Belmont, .Massachusetts 02478 (6 17) 489-74 19 �A 'S Experience 2005-present TOWN OF BELMONT BELMONT, iiMASSA.CHUSRTTS Town Administrator Chief appointed executive officer for Moody's AAA rated community. Appointed by three member board of selectmen. Oversees all general government departments and budgets pursuant to by-laws. Negotiates all union contracts. Prepared and submitted six annual operating and capital budgets for general government without need for an override including implementing performance management for budgeting. Reinstated roadway and sidewalk construction/maintenance programs. Currently have reserves in excess of $11 million. Developed and negotiated changes to health care benefits for town wide savings. Implemented and oversaw self-insurance health trust plan which currently maintains over $6 million in revenue Chosen to be one of the municipal leaders to review and advise governmental leaders and legislators regarding recently approved municipal health care reform legislation. Regionalized various positions, currently involved in regionalized dispatcher study. Consolidated various positions within general government. Oversaw disposition of town owned property including sale of three fire stations. Participated in the process to construct new Senior Center as well as the planning of other municipal buildings. Revamped Selectmen's meetings to better utilize media, graphics and software. Conducts weekly media sessions and participates in multiple public sessions as well as municipal events. 1995-2005 TOWN OF NORTH READING NORTH READING, MASS. Toe,',n Administrator. Chief appointed executive officer. Full Town Manager powers by charter. Appointed by five member board of selectmen. Oversees all general government departments and budgets. Negotiates all union contracts. Prepares and submits annual budget and capital program for general ;overnment to Selectmen. Receives and consolidates into the comprehensive budget, the annual budget and capital programs for school committee and planning commission. Supervises, directs and responsible for the efficient administration of his appointees and respective departments. Appoints and removes all general government employees and members of various committees including Board of Health, Board of Assessors, Recreation Committee and fixes their compensation as appropriate. Acts as purchasing agent for general government and as Director of Public Safety and Public Service respectively. Maintains jurisdiction over use of all general government real property including lease of property. Applies and receives various grants from State and Federal agencies (Member of Massachusetts Interlocal Insurance Association Health Benefits -advisory Committee. 1986- 1995 VIASS. DPV. OF' CAMT'AL PLAjNN11gG BOSTON, ,`�tA,SS. Properly Transactions ;wtarbzger. Managed disposition of slate real estate projects and property acquisitions, including proposal evaluation, legal document drafting, property inventory, appraisal analysis Advised Commissioner on policy matters. Supervised legislative relations and strategy. Revised state employee housing Program. Supervised staff of planners and consultants. Received 1989 Commonwealth Pride in Performance Award. 1993-1986 TOWN OF NORTON MORTON, MASSACHUSETTS Executive Secretary. Chief appointed executive officer. Full Town Manager powers. Position now titled "Town Manager." Appointed by five member Board of Selectmen. Oversaw all general government departments and budgets Negotiated all union contracts. Prepared and submitted annual budget and capital program for general government to Selectmen. Received and consolidated into the comprehensive budget, the annual budget and capital programs for school committee and planning commission. Supervised, directed and responsible for the efficient administration of his appointees and respective departments. Appointed and removed all employees under his direction and fixed their compensation as appropriate Acted as purchasing agent for general government and centralized municipal purchasing process. 1981-FS 3 TOWN OF OAK BLUFFS OAFS BLUFFS, MASSACHUSETTS Tower Accountant/Clerk tc Hoard of Selectmen. Chief appointed executive officer and financial officer. Position now titled "Town Administrator." Oversaw all general government departments and budgets. Prepared and submitted annual budget and capital program for general government to Selectmen. Received and consolidated into the comprehensive budget, the annual budget and capital programs for school committee and planning commission. Supervised, directed and responsible for the efficient administration of his respective departments. Acted as purchasing agent for general government and centralized municipal purchasing process. 19910 U.S. DEPARTMENT OF COMMERCE BOSTON, MASS. Sensor Auditor. Managed payroll activities of district office. Prepared financial reports. Managed Minority Employment Statistics Program. Supervised administrative clerks. Education 1978-1990 -QUF~OLK> UNIVERS1TV HOSTON, MASSACHUSETTS Received Master in Public Administration. Concentrated in municipal management and legislative processes. Served as Faculty assistant. Member of Pi Alpha Alpha National Honor Society for Public Affairs and Administration. 1974.-197 BOSTON' Ul�t�' SfT�r' 13 0 S TON, MASSACHUSE'17 S Received Bachelor of Science degree in Journalism. Minor in Political Science. ABC radio reporter and professional tennis analysis 1974-1978 Awarded Boston University Scholarship 1975-197P. Memberships International City Management Association iassachusetts Municipal Management Association Former member Town of Belmont Alcoholic Beverage Licensing Committee Former Belmont Soccer Association Board Member and Coach Former Chairman Board of Trustees Kingswood Park Village Condominium Complex (308 Units), Bridgewater, bass. Background Interests include running (former member of the Greater Boston Track Club), girls Weston High School state champion soccer goalkeeper coach, films ?ERSONAL R:EFF-RENCES UPON P-EQUEST OTHER 2007-Present Member-Massachusetts Municipal Association Board of Directors- Currently Vice-President Massachusetts Municipal Management Association 2007-Present Member-Governor Patrick's Local Government Advisory Commission 2007-2000 intemationa.l City Management Association Conference Planning Committee (Massachusetts Representative) Led Panel at 2008 ICMA Annual Conference on "Buried Assets and Buried Liabilities Dealing with Aging, Hidden Infrastructure; Speaker on Municipal Energy Conservation Efforls at Mass. Municipal Association Green Communities Act Workshop Current Chairman-Massachusetts Municipal Management Association Ethics Committee Member-Town of Belmont School Superintendent Search Committee An Employment Agreement Between The Town of North Andover And The Town Manager Preamble This AGREEMENT is made pursuant to M.G.L. Chapter 41, Section 108N by and between the Board of Selectmen, hereinafter referred to as the `Board' of the Town of North Andover, Massachusetts, hereinafter referred to as the `Town' and Andrew Maylor, hereinafter referred to as the `Manager'; WHEREAS the Board, by an affirmative vote on October 17,2011, appointed the Manager for an indefinite term pursuant to the provisions of the Town Charter; WHEREAS the Board and the Town Manager entered into an employment agreement the purpose of which was to define the terms of employment, benefits and compensation for the period of(insert date)to (insert date); WHEREAS the employment agreement was modified by vote of the Board of Selectmen on (insert date) and (insert date); WHEREAS the Board and the Town Manager desire to enter into a new employment agreement that will replace and supersede the existing employment agreement as modified; Now in consideration of the promises contained, the parties hereto mutually agree as follows: Article I: Functions and Duties of the Manager The Manager shall perform faithfully,the best of his ability, the functions and duties of the Town Manager as enumerated in the North Andover Town Charter. Article 11 Term This Agreement shall become effective (insert date), and shall be in full force and effect until (insert date). The Agreement shall be for a term of three years, subject to Article IX. Article III Vacation and Other Leaves: A. Vacation: The Manager shall be granted 20 days paid vacation leave per year. Unused vacation days may be carried over from one year to another, (including accumulated vacation from the previous employment agreement), however, the maximum accumulation of unused vacation days shall be 40 days. B. Sick Disability: The Manager shall carry over all accumulated sick leave from the previous agreement and thereafter shall accrue sick leave pursuant to the provisions of the Town's personnel by-law. The sick leave benefit shall be administered in conformance with the Town's personnel by law and/or rules and regulations. C. Other Leave: The Manager shall be afforded all other leaves, as detailed in the Town's personnel by-law and/or rules and regulations, that do not conflict with any provision included in this agreement. In addition, attendance at conferences or other professional seminars shall be not deducted from the Manager's vacation leave. The Board may also grant other leave with or without compensation upon request by the Manager. Article IV: Other Benefits: A. Automobile Allowance: The Manager shall receive an automotive allowance of(insert amount)per month. B. Insurance: Health Insurance will be provided in accordance with eligibility requirements, as provided under Town plans. In addition, the manager shall be provided with an allowance of up to $2,500 for Life and Disability Insurance. C. Professional Membership, Development, Conferences: 1) The Town agrees to pay for the professional dues and subscriptions of the Manager necessary for his membership in the following professional organizations: International City Management Association (ICMA), Massachusetts Municipal Management Association(MMMA) and the Government Finance Officers Association (GFOA). 2) The Town agrees to pay for the registration, travel and subsistence expenses of the manager for short courses, institutes and seminars that are necessary for his professional development. 3) The Town shall pay the Manager's registration fees, travel and subsistence expenses to and from the ICMA annual conference,the Massachusetts Municipal Association Annual Conference, and the MMMA Annual Spring Conference. 4) However, the maximum amount of money that the Town will pay per year for the expenses associated with Section IV-C shall be $3,000. D. Other: The Manager shall be afforded all other benefits, as detailed in the Town personnel by-law and/or rules and regulations that do not conflict with any provisions included in this agreement. Article V: Professional Liability A. The Board agrees that it shall defend, hold harmless, and indemnify the Manager from any and all demands, claims, suits, actions, and legal proceedings brought against the Manager in his official capacity as Town Manager provided the incident arose while the Manger was acting within the scope of his employment. Except that in no case will individual Board members be considered personally liable for indemnifying the Manager against such demands, claims, suits, actions, and legal proceedings. B. The Board shall not, however, be required to pay any costs of any legal proceedings in the case of any allegations brought by the Board under the removal provisions of Section 9 of the Town Charter. Article VI: Renewal of Employment Agreement A. In the event either party hereto desires not to renew this agreement, such party shall provide the other with notice of such intention at least forty-five (45) working days prior to the expiration of this agreement. In the event that the Board so elects not to renew this agreement, the Manager shall be paid severance pay for either the period which the Manager remains unemployed as a town manager or three moths, which ever is less, provided, however, that in the event this agreement is not renewed due to gross misconduct in office by the Manager, the Town shall have no obligation to pay the severance sum provided for in this paragraph. This article shall survive the termination of this agreement. Article VII: Manager Evaluation A. Annually the Board and Manager shall define the goals and objectives which they determine necessary for the proper operation of the Town and the attainment of the Board's policy objectives, and shall further establish a general priority among those various goals and objectives, said goals and objectives to be reduced to writing. They shall generally be obtainable within the time limits specified and within the annual operating and capital budgets and appropriations provided by the Town and the events that have occurred during the year. B. The Board shall review and evaluate the Manager every year from the date of appointment. Said review and evaluation shall be based on the goals and objectives developed jointly by the Board and the Manager. Further, the Chair of the Board shall provide the Manager with a summary written statement of the evaluation findings of the Board and shall provide an adequate opportunity for the Manger to discuss his evaluation with the Board. Article VIII: Performance The Manager shall fulfill all aspects of this Agreement. Any exceptions thereto shall be by mutual agreement between the parties, in writing. Article IX: Termination of Employment A. Termination by the Manager: The Manager, may, at his option and by a minimum of ninety (90) days written notice to the Board unilaterally terminate this agreement. The Board may, at its discretion, shorten or waive such requirement. B. Termination by the Board: As detailed in the Town Charter, Chapter Four, Section 9, the Board may, by the affirmative vote of at least three members, terminate this agreement and initiate the removal process. The salary of the Manger shall continue to be paid for a period of sixty days after the vote effecting removal from office. This article shall survive the termination of this agreement. Article X Compensation: A. Base Salary: The Town shall pay the manager the following salary: First Year: (insert amount) Second Year: An amount equal to the average pay of town manager's of comparable communities, including both base pay and deferred salaries. Comparable communities shall consist of those cities and towns used in the Town's collective bargaining processes excluding communities that have mayors or town administrators. Consistent with standard compensation practices, length of professional service shall be a factor in determining an equitable average pay. In the event the Board and the Manager cannot reach a mutual agreement on an average pay amount, then the Town shall hire a compensation consultant agreeable to both the Board and the Manager to determine the average pay amount. Third Year: A merit pay increase to be determined by the Board based upon the annual job performance review provided for in Article VII of this agreement. B. Deferred Compensation: The Town will pay, in addition to Base Salary, and amount equal to 3.6% of Base Salary into a Section 457 Deferred Compensation Plan Article 11: General Provisions: A. Expenses: The Manager shall be reimbursed for any expenses incurred in the performance of his duties or as an official representative of the Town, including attendance at civic or social events. B. Entire Agreement: This agreement embodies the whole agreement between the parties and there are no inducements, promises, terms, conditions, or obligations made or entered into by either party other than those contained herein. The Agreement may not be changed except by a writing signed by the parties. C. Invalidity: If any paragraph or part of this agreement is judged to be invalid, it shall not affect the remainder of said agreement, but said remainder shall be binding and effective against all parties. D. This Agreement shall be governed by the laws of the Commonwealth of Massachusetts and the terms of the Town Charter of the Town of North Andover. Agreed to by: North Andover Board of Selectmen Town Manager Andrew W. Maylor I, Andrew W. Maylor, hereby certify under pain and penalties of perjury pursuant to M.G.L. Chapter 62C, Section 49A that I have complied with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. Andrew W. Maylor An Employment Agreement Between The Town of North Andover And The Town Manager Preamble This AGREEMENT is made pursuant to M.G.L. Chapter 41, Section 108N as of "moo 2009 by and between the Board of Selectmen, hereinafter referred to as the Board' of the of North Andover, Massachusetts, hereinafter referred to as the `Town' and Mark H. Rees, hereinafter referred to as the `Manager'; WHEREAS the Board, by an affirmative vote on August 7, 2000, appointed the Manager for an indefinite term pursuant to the provisions of the Town Charter; WHEREAS the Board and the Town Manager entered into an employment agreement the purpose of which was to define the terms of employment, benefits and compensation for the period of September 5, 2000 to September 4, 2003; WHEREAS the employment agreement was modified by vote of the Board of Selectmen on June 24, 2002 , March 24, 2003, August, 25, 2003 and July 24, 2006; WHEREAS the Board and the Town Manager desire to enter into a new employment agreement that will replace and supersede the existing employment agreement as modified; Now in consideration of the promises contained, the parties hereto mutually agree as follows: Article I: Functions and Duties of the Manager The Manager shall perform faithfully, the best of his ability, the functions and duties of the Town Manager as enumerated in the North Andover Town Charter. Article 1I Term This Agreement shall be retroactive to September 5, 2009, and shall be in full force and effect until September 4, 2012. The Agreement shall be for a term of three years, subject to Article IX. Article III Vacation and Other Leaves: A. Vacation: The Manager shall be granted 20 days paid vacation leave per year in the first year of this Agreement and 25 days paid vacation per year in the 2nd and 3rd year of this agreement. Not withstanding any provisions in the Town's personnel by-law or rules and regulations unused vacation days may be carried over from one year to another, (including accumulated vacation from the previous employment agreement), however, the maximum accumulation of unused (carried over) vacation days shall be 60 days. The Manager may also at his sole discretion receive cash payment of up to five days vacation per year from accumulated vacation time with a corresponding reduction in accumulated vacation time. B. Sick Disability: The Manager shall carry over all accumulated sick leave from the previous agreement and thereafter shall accrue sick leave pursuant to the provisions of the Town's personnel by-law and/or rules and regulations. The sick leave benefit shall be administered in conformance with the Town's personnel by law and/or rules and regulations. C. Other Leave: The Manager shall be afforded all other leaves, as detailed in the Town's personnel by-law and/or rules and regulations, that do not conflict with any provision included in this agreement. In addition, attendance at conferences or other professional seminars shall be not deducted from the Manager's vacation leave. The Board may also grant other leave with or without compensation upon request by the Manager. Article IV: Other Benefits: A. Automobile Allowance: The Manager shall receive an automotive allowance of $450 per month. B. Insurance: Health Insurance will be provided in accordance with eligibility requirements, as provided under Town plans. In addition, the manager shall be provided with an allowance of up to $2,500 for Life and Disability Insurance. C. Professional Membership, Development, Conferences: 1) The Town agrees to pay for the professional dues and subscriptions of the Manager necessary for his membership in the following professional organizations: International City Management Association (ICMA), and the Massachusetts Municipal Management Association (MMMA). 2) The Town agrees to pay for the registration, travel and subsistence expenses of the manager for short courses, institutes and seminars that are necessary for his professional development. 3) The Town shall pay the Manager's registration fees, travel and subsistence expenses to and from the ICMA annual conference, the Massachusetts Municipal Association Annual Conference, and the MMMA Annual Spring Conference. 5) However, the maximum amount of money that the Town will pay per year for the total expenses associated with Section N-C shall be $3,500., D. Other: The Manager shall be afforded all other benefits, as detailed in the Town personnel by-law and/or rules and regulations that do not conflict with any provisions included in this agreement. Article V: Professional Liability A. The Board agrees that it shall defend, hold harmless, and indemnify the Manager from any and all demands, claims, suits, actions, and legal proceedings brought against the Manager in his official capacity as Town Manager provided the incident arose while the Manger was acting within the scope of his employment and in good faith. Except that in no case will individual Board members be considered personally liable for indemnifying the Manager against such demands, claims, suits, actions, and legal proceedings. B. The Board shall not, however, be required to pay any costs of any legal proceedings in the case of any allegations brought by the Board under the removal provisions of Section 9 of the Town Charter. Article VI: Renewal of Employment Agreement A. In the event either party hereto desires not to renew this agreement, such party shall provide the other with notice of such intention at least forty-five (45) working days prior to the expiration of this agreement. In the event that the Board so elects not to renew this agreement, the Manager shall be paid severance pay for either the period which the Manager remains unemployed as a town manager or three months, which ever is less, provided, however, that in the event this agreement is not renewed due to gross misconduct in office by the Manager, the Town shall have no obligation to pay the severance sum provided for in this paragraph. This article shall survive the termination of this agreement. Article VII: Manager Evaluation A. Annually the Board and Manager shall define the goals and objectives which they determine necessary for the proper operation of the Town and the attainment of the Board's policy objectives, and shall further establish a general priority among those various goals and objectives, said goals and objectives to be reduced to writing. They shall generally be obtainable within the time limits specified and within the annual operating and capital budgets and appropriations provided by the Town and the events that have occurred during the year. B. The Board shall review and evaluate the Manager every year from the date of appointment. Said review and evaluation shall be based on the goals and objectives developed jointly by the Board and the Manager. Further, the Chair of the Board shall provide the Manager with a summary written statement of the evaluation findings of the Board and shall provide an adequate opportunity for the Manger to discuss his evaluation with the Board. Article VIII: Performance The Manager shall fulfill all aspects of this Agreement. Any exceptions thereto shall be by mutual agreement between the parties, in writing. Article 1X: Termination of Employment A. Termination by the Manager: The Manager, may, at his option and by a minimum of ninety (90) days written notice to the Board unilaterally terminate this agreement. The Board may, at its discretion, shorten or waive such requirement. B. Termination by the Board: As detailed in the Town Charter, Chapter Four, Section 9, the Board may, by the affirmative vote of at least three members, terminate this agreement and initiate the removal process. The salary of the Manger shall continue to be paid for a period of sixty days after the vote effecting removal from office. This article shall survive the termination of this agreement. Article X Compensation: It is recognized by the Town that the Manager voluntarily waived a minimum 3% raise that was provided for in the third year of the preceding employment agreement. A. Base Salary: The Town shall pay the manager the following salary: First Year: $124,523 per year (the current annual salary paid to the Town Manager) provided that no raises (except for customary step increases, reclassifications or end of probation raises) are provided to other municipal employees during the year. If such raises are provided, the Town and the Manager agree to enter into negotiations to provide a similar salary adjustment for the Manager. Second and Third Year: At least forty five days prior to the second and third anniversary date of this agreement, the Board and the Manager shall meet to discuss additional increases, if any, to the Manager's Salary, including but not limited to, base pay, vacation buy backs, automobile allowance, deferred compensation, insurance and professional development. In considering additional adjustments, the Board and the Manager shall undertake a review of the salaries of managers in comparable communities to insure equity and parity, the performance of the manager, the financial condition of the town, raises granted to other union and non-union employees and other such factors that parties may determine. The Manager's Salary shall not be reduced during the life of this agreement without his consent. B. Deferred Compensation: The Town will pay, in addition to Base Salary, an amount equal to 3.8%of Base Salary into a Section 457 Deferred Compensation Plan Article XII: General Provisions: A. Expenses: The Manager shall be reimbursed for any expenses incurred in the performance of his duties or as an official representative of the Town, including attendance at civic or social events. B. Entire Agreement: This agreement embodies the whole agreement between the parties and there are no inducements,promises, terms, conditions, or obligations made or entered into by either party other than those contained herein. The Agreement may not be changed except by a writing signed by the parties, C. Invalidity: If any paragraph or part of this agreement is judged to be invalid, it shall not affect the remainder of said agreement, but said remainder shall be binding and effective against all parties. D. This Agreement shall be governed by the laws of the Commonwealth of Massachusetts and the terms of the Town Charter of the Town of North Andover. Agreed to by: ,,North ver Br of Selectmen Mark / Rees I, Mar H. Rees, hereby certify under pain and penalties of perjury pursuant to M.G.L. Chapter 62C, ction 49A that I have complied with all laws of the Commonwealth relating to taxes, re i g of e ees and contractors, and withholding and remitting child support. ar H. Rees