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Home My WebLink About2019-04-03 Finance Committee Minutes gill i f OWN of N01E11%1.r1vLH ANov . FINANCE COMMITTEE Meeting Minutes Meeting Date April 3,2019 Meeting Location: School Administration Building �nothy Tschirhart, TT, Chairman X Ed l acMilhan' Eli Sasha Weinreich, SW,vice Chair X Divya hatnag .r, DB X Christine Allen CA. X Charles Tra.fton' CT X Thomas Ringler, TR X Angela CiofoX ._ AC X Liz Gerron,, LG X Note: All FINCOM votes are subject to a re-vote upon receipt ofnel 7 information. Note: Documents used in this meeting are listed M' Document{fable,'herein. 'r Non Finance Committee Members . attendance � u u ninnnninnnnm nnnninm� ------------- i.i.nnmm�rr`r John Simon JS Chair of the Community Preservation Committee - enevan 0'Connell ,vice Chair of the Community Preservati n Community Dyne Savage LS ,Acting Town-Manager,Finance Director/Town Accountant CaH to order 7; .7 U .a'".-_ i��"' r j:��4.A,;4 �k'c.`.e„'Yv� • CON AM e o- ..I. } i •...k3:.£.. `Ss::>:..:'_.k.•1 i:`"'C't.::l:rr.V:...S=S=::.::-t Y`i _'_ Y..-- - k _3:r:er:-*..#,.......].._,.r<x:. #....Y... } t xx :3.3.k h:5•`Si••',}nY, -',5=.-...'V'' - S - :_ -£- £. h JS: I errant to thank you for having us and I want to introduce you to, Denevan O'Connell and if all works out well, that he will assume the task of being the Chair of'!he Connunity Preservation Committee. JS: Stated that he provided two documents to the R a.an.ce o itte- ', one is a list of pro*ect along with the narrative. JS: Co=ented that we did not get an extraordinary amount of projects,this was a fairly regular year, unlike last year when we got a mega.project(speaking of last year's recreational complex). JS: We did not fund every request, all the projects and requests wero all well-conceived,well put together, and thought out. JS: Stated that there was one project we did not find and that was for special reasons. JS: Stated that there is ample money m the fund to cover everything .hat is in our budget this year. April 3, 2019Page I i JS: Commented that at the Planning Board meeting we did approve the Special Permit for the field project (recreational complex). JS: Summar ed the document contents that were provided to the Finance Co=ttee; The CPC Commitments Summary, Timing Adjustment Commitment Summary, and the CPC FY o Project Requests along With the dollar Amounts. JS: Commented on the Affordable Housffig'Trust, stating that if a suitable project apses they can act between.Town Meetings. JS: Spoke of the CYR Boardwalk project, it 'is actually to extend trails through that property. Volunteers will do a lot of work so it will beep the cost down. JS: Continued with the Playground faster Plan-Grogan and Reynolds,this is a reoceur .ng project and it gives the Town high quality playgrounds. A: Commented on Grogan's and that it needs a lot of work due to the Housing of Trailers because of the Gas explosions. JS- We have to wait till things get sorted out with the Gas Company before we can do anything � g t Grogan's, it could take over 6 months to a year. JS: Moved on to the next project, Ridgewood Cemetery Restoration, commented that the primary emphasis of this phase is to restore external pex* eter of property, conserve historic landscape in Grove Section and enhance historical Maarbleridge Road landscape. JS: The next project that I am very excited about is the Glennie Wood Lot Property North Andover partnered with Essex County Greenbelt to purchase 9.25 ages i the Watershed District directly abutting T~own.Owned open space propel and Smolak Farm. The total price i $2501,000 with CPC contributing $200,000 private fiend praising is $5 ,000. JS: Stated that the next project and largest project is the Family Horsing Project Francis and Baldwin Street). It will be a kitchen and bath upgrade for 24 units. JS: Commented that this work Will go out to hid. JS: Went on to the next project Restoration of Historical l Fire Equipment,this is a cool part of the Town"s History. It is the refurbishment of historical Fire equipment,that.was North Andover's fire apparatus and that it was found up in Maine, it was r lan' ned hack to forth Andover. It will he used for special occasions, festivals and.parades..' Once it is restored it will he displayed in a public place Forth And.'over, possibly Town Hall. Briefly commented on the Administrative Expenses. = : Asked of the project that was not approved. JS: responded it was Saint Paul's Church : Commented it was a worthy project and we were very torn, but: ecause it was connected with a religion institution we did not want to open ourselves up to any issues. : Reiterated it was very unfortunate that we could not take on this project, it was a very worthy project TT and the Finance Co=ittee Thanked JS and ISO. April 3, 2 019 Page ';i._<{.vn`w„= '.5,`'^`%,.'�?ix'%3"'`'kf '! -:.g.k:•t.w.z-;t" ".3'! :tr[.C: -:."s'r.;:;a'::r.Y- w- M "}- . ,.�4�_'�-"sw � w.>.„.:,4.�� "<:��"`i �'� ;"�' �'"' :�a �.._-...P. ��.,�„€. s=�x�+�=`�¢_:>s :-x-z' ti=w>s -�.;.�y,:f.:- t,•;--„t ------------- !k mm- With each Warrant Article that was moved by SW the follovving".for each article was stated "Recommends favorable action for the folio m' g warrant article'.';(stating each Warrant Article's number and each Warrant Article's title individually Ind if any, dollar amounts) as outlined in the annual Town Meeting ing Warrant, dated April 3rd, 0190" .ti (See attached chart with Warrant Articles for voting results 4 J i' I- 5 April 3, 2019 Page F. +�rWr nt Vote Cou Warrant Article Title Sponsor Initials Favorable 2nd Y N A Number er Article Motion Action Authorization of the Torn Manager or Board of Superintentent of Schools Regarding Contracts Selectmen SW ALL LG 6 0 in Excess of Three Years 11 Appropriation-Capital Improvement Plan for Board of SW ALL LG 6 0 6 Fiscal Meat 2020 Selectmen 12 Report of the Comrnunity Preservation Community - Comm' ittee-Ap prop riation from Community ' Preservation - Sw ALL LG 6 0 6 Preservation Fund Committee 13 Set Salaries and Compensation of Elected Board of W ALL LG 6 0 Officials Selectmen 14 Revolving Fund Spending Limits Board of S11 ALL LG 6 0 6 Selectmen 15 Appropriation-General Fund for Fiscal Year Board of Sw ALL LG 6 0 2020 Selectmen 16 Appropriation- hater Enterprise Fund for Fiscal Board of S1 ALL L 0 6 Year 2020 Selectmen 17 Appropriation-Sewer Enterprise Fund for Fiscal Board of SW ALL L C 6 0 6 year 2020 Selectmen 18 Appropriation-Stevens Estate Enterprise Fund Board of sw ALL LG 6 0 for Fiscal Year 2020 Selectmen 19 Transfer to Stabilization Town Manager SDI ALL L 0 20 Transfer to Capital Stabilization Town Manager sw ALL LG 6 0 6 1 Transfer of funds to Special Education Torn Manager stabilization Fund sw ALL LG 6 0 6 22 Transfer of Funds from the Health insurance Town Manager Trust to Other Post-Employment sw ALL LG 6 0 6 Benefits OPEB Liabilit Trust Fund 1 Vote Count Warrant Article Title Sponsor Initials Favorable nd Y Number b r rticl Motion Action Special Town Meeting Warrant Transfer funds from Spacial Education Stabilization Fund to F' School r Fiscal Year �� School ornritt S1N �,�, L 6 Department Bud et Transfer funds from Free Cash to Fiscal Year School 019 School Department Budget Committee SIN ALL LG S . .-.- r x _. - ��ti• - - _-.. ter. --. - "-- L •- t{ __ ..-_- - --- ..- - -'_------ - -.- ..--'-' __..- - - r r il } F_% — a" AY X.A._{�- '_{C-@.`v','=. 'fii>9�-i"_ ONM SW:Made a motion to approve the minutes as Witten for March 19,'2019 CA: Second the motion ` A.I in favor to approve the minutes. 14 A44 i3^S' k, � _s M1 Ex # } .{�{ }� .I MN 3. f r K #. rg ��#.:}-i�#��-� al�c;a=.F:.. a£�'t-��.t�>��..x�z�4•y�._at•;_�.�T � - €-= - _ - - � „t_ YYic' a ._;r rx g,- ''`.':_ `?..►-_'_."`- -rl`� ,r` Fa3:'it3r. 7f` #: t. 1 } t The Finance Committee Members read each section of the Annual Finance Committee Report (draft). The Members reviewed, modified, edited,discussed and questioned the language to make unprovements on the content and for clarity. They also eliminated some material that they felt was not as necessary. S, ; G: Made a motion to adjourn the meeting A: Second the motion All were in favor to adjourn _ Cater'-=-s-_xtx.�_5 .,t,1 7 } I J -Agenda Finance Committee Meeting for April 3,2019 rF -Minutes from Larch 19,219 -Capital Improvement Flan F ''2 20-F 202 -FY20 Financial Flan and operating Budget Warrant Article voting chart -Welcome Guide Members of NA'Town Boards and Committees. -2 19.Annual Town Meeting Warrant and Finance Committee Repo et -Draft of Finance Committee Report for the 2019 Annual'Town Meeting Warrant -Community Preservation Committee Project Summary Funds A a .bie-Community --Preservation Committee Town Meeting Recommendations April 3, 2019 Page