HomeMy WebLinkAboutContract #: 1209 - From: 06-24-2019 To: 04-01-2020 - BETA Group, Inc. - Community Deveopment TOWN OF NORTH ANDOVER
CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
CONTRACT#
_QD
DATE:
This Contract is entered into on, or as of,this date by and between the Town of North
Andover(the"Town', and
Contractor: BE, Group,Inc.
Address: 315 Norwood Park South,2111 Floor
Norwood,MA 02062
Telephone Number: 781-255-1982
Email: RCollins@BETA-INC.com
1. This is a Contract for the procurement of the following:
Engineering and landscape architectural services for the Downtown Improvement
Master Plan per attached proposal dated April 29,2019.
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
In accordance with attached proposal,not to exceed$114,800.
3. Payment will be made as follows:
Upon completion of services and receipt of invoices (net 30 days).
4. Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described
deliverables or services by the Town of North Andover. Proper acceptance shall be
understood to include inspection of deliverables and certification of acceptable
performance for services by authorized representatives of the Town to insure that the
deliverables or services are complete and are as specified in the Contract.
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 1
4.2 Contract Documents: All documents relative to the Contract including(where used)
Instructions to Bidders,Proposal Form,General Conditions, Supplementary General
Conditions,General Specifications,Other Specifications included in Project Manual,
Drawings, Request for Qualifications, Scope of Services, and all Addenda. The
Contract documents are complementary,and what is called for by any one shall be as
binding as if called for by all. The intention of this Contract is to include all labor
and materials,equipment and transportation necessary for the proper performance of
the Contract.
4.3 The Contractor: The"other party"to any Contract with the Town. This team.shall
(as the sense and particular Contract so require) include Vendor, Contractor,
Engineer, or other label used to identify the other party in the particular Contract.
Use of the term"Contractor"shall be understood to refer to any other such label used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete,
the services are performed, or the goods delivered, in accordance with Contract
documents,as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies,Materials or other Deliverables.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term
includes one who finnished material worked to a special design according to the
Drawings or Specifications of this work, but does not include one who merely
furnishes material not so worked.
4.7 Work: The services or materials contracted for,or both.
4.8 Services: Shall mean furnishing of labor,time, or effort by the Contractor. This term shall
not include employment agreements,collective bargaining agreements,or grant agreements.
4.9 Standard of Care: Contractor's services shall be performed in accordance with the
generally accepted professional standard of care ordinarily used by design
professionals performing similar scope of services in the same geographic area on
projects of similar size and complexity.
5. Term of Contract pd Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions
of the Contract Documents on or before April 1, 2020, unless extended pursuant to a
provision for extension contained in the Contract documents at the sole discretion of the
Town, and not subject to assent by the Contractor, and subject to the availability and
appropriation of funds as certified by the Town Accountant. The time limits stated in the
Contract documents are of the essence of the Contract.
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 2
6. Subject to ADDro-Driation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments
which the Town is required to make under this Contract shall be subject to appropriation or
other availability of funds as certified by the Town Accountant. In the absence of
appropriation, this Contract shall be immediately terminated without liability for damages,
penalties or other charges.
7. Permits and ADurovals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its
performance of the Contract shall be secured and paid for by the Contractor.
8. 'Termination:
a. Without Cause. The Town may terminate this Contract on seven(7)calendar days
notice when in the best interests of the Town by providing notice to the Contractor,which shall be
in writing and shall be deemed delivered and received when given in person to the Contractor, or
when received by fax, express mail, certified mail return receipt requested, regular mail postage
prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor.
Upon termination without cause, Contractor will be paid for services rendered to the date of
termination.
b. For Cause. If the Contractor is determined by the Town to be in default of any term
or condition of Contract, the Town may terminate this Contract on seven (7) days notice by
providing notice to the Contractor, which shall be in writing and shall be deemed delivered and
received when given in person to the Contractor,or when received by fax,express mail, certified
mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate
method evidencing actual receipt by the Contractor.
0. Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town;2)any failure
to perform any of its obligations under this Contract including, but not limited to
the following: (i) failure to commence performance of this Contract at the time
specified in this Contract due to a reason or circumstance within the Contractor's
reasonable control, (H) failure to perform this Contract with sufficient personnel
and equipment or with sufficient material to ensure the completion of this Contract
within the specified time due to a reason or circumstance within the Contractor's
reasonable control, (iii) failure to perform this Contract in a manner reasonably
satisfactory to the Town, (iv) failure to promptly re-perforin within a reasonable
time the services that were rejected by the Town as unsatisfactory, or erroneous,
(y) discontinuance of the services for reasons not beyond the Contractor's
reasonable control, (vi) failure to comply with a material term of this Conti-act,
including, but not limited to, the provision of insurance and non-discrimination,
(vii)any other acts specifically and expressly stated in this Contract as constituting
a basis for termination of this Contact, and (viii) failure to comply with any and
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 3
all requirements of federal and/or state law and/or regulations, and Town bylaw
and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract shall
be deemed a material breach of this Contract,and the Town of North Andover shall have all
the rights and remedies provided in the Contract documents, the right to cancel,terminate,
or suspend the Contract in whole or in part, the right to maintain any and all actions at law
or in equity or other proceedings with respect to a breach of this Contract,including damages
and specific performance,and the right to select among the remedies available to it by all of
the above.
From any sums due to the Contractor for services,the Town may keep the whole or any part
of the amount for expenses, losses and damages incurred by the Town as a consequence of
procuring services as a result of any failure, omission or mistake of the Contractor in
providing services as provided in this Contract.
10. StatutoKy Compliance:
a. This Contract will be construed and governed by the provisions of applicable
federal, state and local laws and regulations; and wherever any provision of the
Contract or Contract documents shall conflict with any provision or requirement of
federal, state or local law or regulation, then the provisions of law and regulation
shall control. Where applicable to the Contract,the provisions of General Laws are
incorporated by reference into this Contract, including, but not limited to, the
following:
General Laws Chapter 30B—Procurement of Goods and Services.
General Laws Chapter 30,Sec. 39, et seq: -Public Works Contracts.
General Laws Chapter 149, Section 44A,et seq: Public Buildings Contracts.
General Laws Chapter 7, Sections 38A %:-O: Designer Selection
b. Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or
provision into this Contract. To whatever extent any provision of this Contract
shall be inconsistent with any law or regulation limiting the power or liability of
cities and Towns,such law or regulation shall control.
C. The Contractor shall give all notices and comply with all laws and regulations
bearing on the performance of the Contract. If the Contractor performs the Contract
in violation of any applicable law or regulation, the Contractor shall bear all costs
arising therefrom.
d. The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and decrees
(Rev 2010)Contract by and between the'rown of North Andover and BE TA Group,Inc, Page 4
of any bodies or tribunals having jti isdiction in any manner affecting those engaged
or employed in the work, of the materials used in the work or in any way affecting
the conduct of the work, If any discrepancy or inconsistency is discovered in the
Drawings,Specifications or Contract for this work in violation of any such law,by-
law, regulation, order or decree, the Contractor shall forthwith report the same in
writing to the Town. It shall, at all times, itself observe and comply with all such
existing and future laws, by-laws, regulations,orders and decrees;and shall protect
and indemnify the Town of North Andover, and its duly appointed agents against
any claim or Iiability arising from or based on any violation whether by him or its
agents, employees or subcontractors of any such law,by-law,regulation or decree.
e. If changes in the law occur during the term of the contract which require a change
in the scope of services,the parties may negotiate an amendment to the Contract in
accordance with the provisions contained in Paragraph 27..
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of
Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any
activity which shall constitute a violation of that law. The Contractor shall be deemed to
have investigated the application of M.G.L. c. 268A to the performance of this Contract;
and by executing the Contract documents the Contractor certifies to the Town that neither
it nor its agents, employees, or subcontractors are thereby in violation of General Laws
Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification of tax compliance by the Contractor,as required
by General Laws Chapter 62C,49A(Requirement of Tax Compliance by All Contractors
Providing Goods, Services,or Real Estate Space to the Commonwealth or Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all of
the requirements imposed by or pursuant to General Laws Chapter 151 B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
14. Assignment:
Assignment of this Contract is prohibited,unless and only to the extent that assignment is
provided for expressly in the Contract documents.
15. Condition of Enforceability A iag_nst the Town:
This Contract is only binding upon,and enforceable against,the Town if: (1)the Contract
is signed by the Town Manager or its designee; and (2) endorsed with approval by the
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 5
Town Accountant as to appropriation or availability of funds; and (3) endorsed with
approval by the Town Counsel as to form.
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract(or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General
Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in
addition thereto, relating to the appointment of the Commissioner of Corporations as its
attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly
authenticated copies of its Charter or Certificate of Incorporation;and said Contractor shall
comply with all the laws of the Commonwealth.
17. Liability of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the
Town of North Andover shall be individually or personally liable on any obligation of the
Town under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town,the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings,claims, demands,losses, costs, expenses,recoveries and judgments of every
nature and description (including reasonable attorneys' fees) incurred by, brought or
recovered against them that may arise in whole or in part out of or in connection with the
services being performed or to be performed, and out of any negligent act or omission by
the Contractor,its employees,agents,subcontractors,material men,and anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by any party indemnified hereunder. The
existence of insurance shall in no way limit the scope of the Contractor's indemnification
under this contract.
19. Documents Materials Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available
to any individual or organization by the Contractor(except agents,servants,or employees
of the Contractor) without the prior written approval of the Town, except as otherwise
required by law. The Contractor shall comply with the provisions Chapter 66A of the
General Laws of Massachusetts as it relates to public documents, and all other state and
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 6
federal laws and regulations relating to confidentiality, security, privacy and use of
confidential data.
A hard copy and an electronic copy (if requested by the Town) of Contractor's drawings,
plans,specifications and other similar documents,whether in written,graphic or electronic
form,shall be delivered to the Town. If there is a discrepancy between the electronic files
and the hard copies,the hard copies shall govern.
The Town shall have unlimited rights,for the benefit of the Town,in all drawings,designs,
specifications, notes and other work developed in the performance of this contract
including the right to use same on any other Town projects without additional cost to the
Town; and with respect thereto the Contractor agrees and hereby grants to the Town an
irrevocable royalty-free license to all such data which the Contractor may cover by
copyright and to all designs as to which it may assert any rights or establish any claim
under any patent or copyright laws. The Contractor shall not be responsible for changes
made in the documents by others without the Contractor's authorization,nor for the Town's
use of the document on projects other than the project which is the subject of this Contract,
unless this is a contract for design services for a master plan or prototype.
20. Audit, Inspection and Recordkeeping
At any time during normal business hours, and as often as the Town may deem it
reasonably necessary,there shall be available in the office ofthe Contractor for the purpose
of audit,examination,and/or to make excerpts or transcript all records,contracts,invoices,
materials,payrolls,records of personnel,conditions of employment and other data relating
to all matters covered by this Agreement.
22. Payment
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth
in the Contractor's bid or proposal within thirty(30)days of receipt of an invoice detailing
the work completed and acceptance fibm the Town of the work completed.
23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all
signatories to the original Agreement,prior to the effective date of the amendment.
To the extent allowed by law, any conditions, duties, and obligations contained in this
Contract may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a
waiver,nor in any manner limit the legal or equitable remedies available to that party. No
waiver by either party of any default or breach shall constitute a waiver of any subsequent
default or breach of a similar or different matter.
(Rev 2010)Contract by and between(he Town of North Andover and BETA Group,Inc. Page 7
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in
accordance with the laws of the Commonwealth of Massachusetts. Any and all
proceedings or actions relating to subject matter herein shall be brought and maintained in
the courts of the Commonwealth or the federal district court sitting in the Commonwealth,
which shall have exclusive jurisdiction thereof. This paragraph shall not be construed to
limit any other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or served
by either of the parties hereto upon the other party hereto shall be in writing and signed in
the name or on the behalf of the party giving or serving the same. Notice shall be deemed
to have been received at the time of actual service or three(3)business days after the date
of a certified or registered mailing properly addressed. Notice to the Contractor shall be
deemed sufficient if sent to the address set forth in the Contract and to the Town of North
Andover by being sent to the Town Manager,Town Hall, 120 main Street,North Andover,
Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or
successors in interest(and where not corporate,the heirs and estate of the Contractor).
27. Contract Amendments:
Any change in the scope of services or contract price shall be made only by a written
contract amendment executed by the Town and the Contractor.
28. Minimum Wage:
The Contractor will carry out the obligations of this Contract in full compliance with all of
the requirements imposed by or pursuant to General Laws Chapter 151, §1, et seq.
(Minimum Wage Law)and any executive orders, rules,regulations, and requirements of
the Commonwealth of Massachusetts as they may fi-om time to time be amended.
29. Insurance:
Failure to provide and continue in force the following insurance during the period of this
Contract shall be deemed a material breach of this Contract,shall operate as an immediate
termination thereof, and Contractor shall indemnify the Town for all losses, claims, and
actions resulting fi-om the failure to provide the insurance required by this Article. The
Contractor shall furnish to the Town evidence of such insurance prior to the execution of
this Contract befoie the same shall be binding on the parties thereto, except if specifically
waived by the Town.
(Rev 2010)Contract by and between the Town ofNorth Andover and BETA Group,Inc. Page 8
a. The Contractor shall provide by insurance for the payment of compensation and the
furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts
(The Worker's Compensation Act)to all employees of the Contractor who are subject
to the provisions of Chapter 152 of the General Laws of Massachusetts.
b. Broad Form commercial general liability insurance with limits of at least $1 Million per
occurrence and$2 Million aggregate,or such other amount as the Town may require,and which
shall cover bodily injury, death,or property damage arising out of the work.
c. Automobile Liability Insurance, including coverage for owned, hired or borrowed vehicles
with limits of at least $lM each person/each occunrence or a combined single limit of$1
Million.
d. Professional liability insurance covering errors,omissions and acts of the Contractor or of any
person or business entity for whose performance the Contractor is legally liable arising out of
the performance of the contract. The total amount of such insurance shall at a minimum equal
one million dollars or such larger amounts as the Town may require for the applicable period
of limitations. The Contractor shall obtain such insurance coverage at its own expense and
provide certificates of insurance to the Town prior to the execution of the Contract.
e. The intent of the Contract provisions regarding insurance is to specify minimum coverage and
minimum limits of liability acceptable under the Contract. However, it shall be the
Contractor's responsibility to purchase and maintain insurance of such character and in such
amounts as will adequately protect it and the Town from and against all claims,damages,losses
and expenses resulting from exposure to any casualty liability in the performance of the work.
f. All required insurance shall be certified by a duly authorized representative of the insurers on
the'WA"or"ACORD"Certificate of Insurance form incorporated into and made a part of
this Agreement. Properly executed certificates signifying adequate coverage in effect for the
duration of the contract with renewal certificates issued not less than 30 days priorto expiration
of a policy period,must be submitted to the Town prior to commencement of this agreement.
g. The Town shall be named as an additional insured on the above-referenced liability policies
and the Contractor's insurance coverage shall be the primary coverage. The cost of such
insurance, including required endorsements or amendments,shall be the sole responsibility of
the Contractor.
30. Complete Contract:
This instrument,together with the other components ofthe contract documents,constitutes
the entire contract between the parties, with no agreements other than those incorporated
herein.
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 9
IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set
forth their hands the day and year first above written.
THE TOWN THE CONTRACTOR
4AK �-
Diosion/Departmenk Head Compa Na
T Manager ate Sig na re Date
Print Name&Title
APPROVED AS TO FORM:
town Counsel Date
d..:'
CERTIFICATION AS TO AVAILABILITY OF FUNDS:
two tp
Town ccountant Date
(Rev 2010)Contract by and between the Town of North Andover and BETA Group,Inc. Page 10
CERTIFICATIONS
CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word"person"shall mean natural person,business,partnership,corporation,
committee,union,club or other organization, entity, or group of individuals.
Signature 6/5/19
A Vr
1- ate
Joseph D'Alesio, Sr. Vice President BETA Group, Inc.
Print Name&TitleCompany Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b),I
Joseph D'Alesio BETA Group, Inc.
authorized signatory for
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts,and the Town of North Andover,relating to
taxes,permit or other fees,reporting of employees and contractors, and withholding and
remitting child support.
6/5/19
gna Date
(Rev 2010)Contract by and between the Town afNorth Andover and BETA Group,Inc. Page I I
CERTIFICATE OF VOTE
At a duly authorized meeting the Board of Directors of the BETA Group, Inc.
held on 9/22/18 it was
VOTED,THAT
Donald Leighton Senior Vice President
(Name) (Officer)
BETA Group, Inc.
of he and here.hv is authorized to execute contracts and bonds in the
name and on behalf of said ETA Group,Inc. and Affix ite nnrnnrate. Real hereto; and
such execution of any contract or obligation in the name of BETA Group, Inc. on its
bPhnlfhv a wh nff+nPr ender seal of—BETA Group, Inc,,shall be valid and binding upon
BETA Group, Inc.
I hereby certify that I am the clerk of the above named BETA Group, Inc. and
that Donald Leighton is the duly elected officer as above of said
BETA Group, Inc. ® and that the above vote has not been amended or rescinded and
remains in full force and effect as the date of this contract.
6/5/19
(Date) 1
(Rev 2010)Contract by and beltvicen the Town of North Andover and BETA Group,Inc. Page 12
J,
� i
IMPROVING COMMUNITIES TOGETHER
April 29, 2019
Revised May 14, 2019
Ms.Jean Enright,Planning Director
Town of North Andover
120 Main Street
North Andover, MA 01845
RE: Professional Engineering and Landscape Architectural Services for:
Downtown Improvements Master Plan
North Andover,Massachusetts
Dear Ms. Enright,
BETA Group, Inc. (BETA) is pleased to submit this letter proposal for engineering and landscape architectural
services for the above mentioned project. Based on our recent discussions and site review, BETA understands that
the Town would like to address Improvements to vehicular and pedestrian circulation and safety as well as
connectivity and aesthetics of the downtown.
Our approach will build upon the extensive community outreach efforts from the recently completed Master Plan
update project. This will include addressing the applicable Implementation items from the Transportation Element
and Identifying opportunities for economic development.
Our scope of services and fee to develop a Downtown Improvements Master Plan Is as follows:
General Scope of Services
Task 1: Data Collection and Review of Existing Conditions
Project Kick-off and Follow-up Meetings 'Do p sx r a i ^ %Apr'o%remCAnr
BETA will attend a kick-off meeting with the Town of North Andover,the Committee,and key
members of the Town's staff. This meeting will establish lines of communication and affirm project expectations.
Representatives of Town Departments, Boards and Committees who have insight Into the site's potential and
constraints will be Identified and contacted during the early stages of the planning process. For purposes of this
proposal,up to six(6) meetings are included as part of this task.
For each meeting and follow-up conversation, we will seek to gain an In-depth understanding of the background of
the project, land use Issues, connectivity to nearby Town properties and recreation facilities, historic resources,
natural and scenic resources, access and circulation, traffic and safety concerns, design constraints, stormwater
and utility issues, and existing operations and functions of the project site. This process will ensure that BETA fully
and completely understands the background,goals and objectives of the project.
B ETA GROUP,INC.
315 Norwood Park South,2®d Floor,Norwood,MA 02062
P:781.255.1992 1 F:781.255.1974 1 W:www.BETA-Inc.com
Downtown Improvements Master Plan
Page 2 of 6
At this kick-off meeting,the following will be Identified:
• Establish contact list,
• Confirm the Project Schedule and the critical milestones;and
• Time and locations for regular(at least monthly Is recommended) project progress review meetings.
Base Plan Preparation.
From the available existing Information provided to us and from site visits,we will create a base plan for the entire
project area. The provided information should include,but is not limited to,the following:
• Digital Ortho photography,Including both aerial and obliques/pictometry;
• GIS Data;
• Parcels and Assessing/ownership Information;
• Historic Maps and Photographs;
• Zoning Map and Regulations;
• Land Use Maps,
• Public and Private Transit Routes;
• Utilities(sewer,water,drainage); and
• Traffic Volume Data(ATR and Turning Movements).
Traffic and Parking Data Collection
BETA will undertake an extensive traffic data collection and analysis program. Detailed traffic volume data for the
following intersections will be obtained:
• Sutton Street and Main Street,
• Waverly Road and Main Street,
• Main Street and V Street;
• Main Street and 2 nd Street;
The count program for each Intersection will include:
• 10-Hour manual turning movement counts;and
• Peak-hour manual turning movement counts.
We will also obtain Automatic Traffic Recorder(ATR) counts at the main arterial roadways within the project area
and locations agreed upon at the kick-off meeting, For purposes ofthis proposal up to three locations are included.
Available traffic count data from other sources (e.g. MassDOT1,recent.projects with cc.
In oradja, nt,to the project
area) and the Avalon Bay development project will be Incorporated into the database. Using this data, a model of
your existing traffic circulation and flow will be created In Synchlro.and SlmTraff i.c software applications® This will
be used as a tool to analyze both the current and future cipprational,conditions.of the project area and as part of
presentations to community.
Historical Accident Data from the North Andover Police Department and the MassDOT will.also.be.compiled for you
as part of the traffic data collection effort and safety analysis, It Is anticipated that.detailed accident information
will be provided for the most recent five-year period.
BETA will inventory and evaluate the existing on street and off street (both public and private) parking. Parking
distribution and usage will be identified. Parking wayfincling signs will be reviewed for adequacy.
13111113
Downtown Improvements Master Plan
Page 3 of 6
Traffic Generation Assessment
All existing and proposed civic, institutional, residential and commercial sites that generate vehicle, bicycle, and
pedestrian traffic within and adjacent to the project area will be identified.
Transportation Infrastructure Assessment
All transportation infrastructure elements within the project area will be identified. This will include:
• Roadways;
• Sidewalks;
• Parking Areas(municipal and private);
• Structured parking;
• Bicycle and pedestrian facilities;
• Signage,
• Traffic signal equipment;
• Lighting;
• Streetscape amenities;and
• Landscape components,
The condition and appropriateness will be evaluated and documented.
Analysis of Previous Downtown Studies
BETA will review previous studies of the Downtown area and the relevant sections of the recently updated
community Master Plan. Pertinent information and data will be documented.
Analysis of Land Use Patterns and Current Zoning Regulations
The existing zoning regulations and Town ordinance will be reviewed to determine their Impact on redevelopment
within the Downtown area. Additionally, Important elements such as parking, setbacks, circulatipq and permitted
uses will be reviewed. An Inventory of the existing land uses will be performed to determine,locations for Infill
development, Incompatible uses or building characteristics, re-use potentials and the,ability to provide additional
public spaces. This analysis will be coordinated with the ongoing traffic analysis,
Task 2: Development of Master Plan Alternatives
Development of Alternative
Based on our review of the project area, assessment of.available Information,.discussions-w.fth.Tpwn, and the TAC
BETA will develop up to three(3) Master Plan alternatives., The development and'prialysis of:these,alternatives will
be vetted for effectiveness and compliance with goals and needs of the community. Alternatives will address the
following:
• Traffic circulation and ease of navigating the downtown;
• Traffic signal and intersection operations;
• Traffic calming improvements;
• Connectivity from the downtown to the surrounding community,
• Pedestrian access,safety,and circulation Improvements;
• Bicycle access,safety,and circulation Improvements;
• Parking distribution and management,
• Place-making Infrastructure(streetscape,landscape,and lighting);
• Opportunities for pocket parks and other.public spaces;
Downtown Improvements Master Plan
Page 4 of 6
• Opportunities for business to maximize their property and the adjacent sidewalk area for cafd and outdoor
seating;and
• Location of key directional and way-finding sfgnage.
Based on our experience with projects of this type, the number of alternatives considered Initially can be in
excessive. We will evaluate a wide range of approaches to meet your desired outcome for the project. The goal is
to reduce the number of approaches developed to three viable alternatives.
The process will Include up to two(2) work sessions with Town and the TAC to review and discuss the developing
options. The end result of this process will be a set of alternatives which will be taken to a Community Workshop.
Alternative Transportation Circulation Evaluation
While working on the previous tasks of your study,we will have developed a significant database of traffic-related
information. Using Synchro and SImTraffic software applications to model the alternatives, we will evaluate the
roadway and intersection operations to determine capacity constraints. The analysis will take Into account:
• Existing traffic volumes;
• Proposed roadway and lane configurations;
• Proposed intersection geometry;and
• Proposed traffic controls(signals,etc.).
The ability to convey the options to the community will continue to be a critical element of this project.A depiction
of both current and alternative circulation patterns will be developed using the Synchro and SImTraffic modeling
tool.
Parking Distribution/Management
New traffic circulation patterns will likely have an impact on the amount and-distribution of parking within the
Downtown area. The alternative concepts will suggest locations for on-strget parking, surface parking
modifications,and,possibly,structured parking.Parking management techniques will alsp.0e suggested to Improve
parking efficiency. For example, methods of controlling parking use will be investigated for yoq. Parking for
employees,residents,and visitors will all be evaluated in cotjte�t.wlth suggesteo,circp lotion,Patterns,
Pedestrian and Bicycle Improvements
As part of providing Improvements to the Downtown circulation system, pedestrian and,bjcvcle use will be
addressed. Alternative concepts will recommend connecticons,to,the adjacent neighborhoodsJocations for bicycle
storage(both temporary and long-term),and accommodations,within the Downtown circulation.system.
Pedestrian safety and ease of circulation Is paramount to this effort. Recommenclatipm will focus on making North
Andover's Downtown more walkable. This can be done with the use of curbli.ne alignments, crosswalks,and public
gathering/resting spaces—all of which will be Integrated throughout'the:project area. Connections between off-
street parking and the pedestrian system Is an important factor to the.success of businesses within the Downtown
area. The goal Is to Improve safety and circulation and encourage morepeclestrian activity,,
Traffic Calming and Place-Making
As with all the components of this project,the Integration of traffic calming measures and place-making will help to
ensure the success of the overall design suggestions. Traffic calming and place-making will also play a role In
defining the character of the Downtown. Neckdowns, crosswalks, street trees, ornamental ligh'bng,, and site
Downtown Improvements Master Plan
Page 5of6
amenities will become a significant visual definition of the Downtown character. The selected features will be
chosen and located for functionality,compatibility with the predominant architectural character,and durability.
Task 3: Community Meetings and Master Plan Refinement
Community Workshop No.1
This initial public workshop of community stakeholders will be the first of several meetings that will provide an
opportunity for broad participation. The key objective is to engage the participants and have them contribute to
the planning process. This is crucial to the success of your project. The desired outcome will be a general
understanding of the goals and input on the Master Plan altentatives.
BETA will facilitate the presentation and discussion of the three alternatives. We will use graphic representations
such as colored plans,aerial renderings, "Photoshopped" images,and traffic models to depict each alternative and
elicit stakeholder feedback.
We will promote active participation by the community and stakeholders and seek their input during all facets of
the meeting.
Development of Preferred Alternative
Based on direction from the Town, input from the TAC, and feedback received during the first Community
Workshop, we will develop a draft of the Downtown Improvements Master Plan. This preferred alternative will
address ail items of the plan,as outlined in Task 2.
Community Workshop No.2
Together, with Town and the TAC, we will prepare for, attend, and facilitate a second Community Workshop.
Utilizing graphic representations,we will promote a discussion about the preferred alternative and seek comments
on how it should be refined.
Preferred Alternative Refinement
Based on input and comments received from the TAC and the second Community Workshop, we will refine the
preferred alternative. This Downtown Improvements Master:Plan wlil.build upon„the .previous„work and will
include the following plans:
• Traffic Circulation Plan for the project area;
• 30%Design level plans and cost estimates for all major Intersections and.roadway modifications;
• Pedestrian and Bicycle Access Improvements Plan that-includes traff€c. .:l_ .in :techniques ,as well as cost
estimates for that work;
• Streetscape Improvements Plan for public spaces and sidewalk enhancements Including such features as
landscapes, plantings, site amenities and ornamental lighting as well as associated cost estimates for these
features;and
• Directional and Wayfinding Signage Plan.
Community Meeting No.3
BETA will prepare for, attend, and facilitate a final Community Meeting to present the.refined Master Plan and its
details. Utilizing graphic representations,we will promote a discussion about the revised plan and seek comments .
on how it should be refined.
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Downtown Improvements Master Plan
Page 6 of
Task : Finalize Downtown Improvements Master Plan
Finalize Downtown Improvements Master Plan
Based on comments,we will finalize and compieted the Downtown Improvements Master Plan for delivery to the
Town.
Exclusions
The following are specifically excluded from our scope of services®
• Should survey be needed for this project it will be supplemental agreement;
• Permitting, if required fort is project,shall be by supplemental agreement;
• Structural engineering, architectural design, and environmental rernediation services are not included as
part of our scope services,
_Fee Protaosal
BETA will complete the work described above for a lump sum amount of$93,450.
Should the Town choose to include the development of wayfinding concepts for the project area; BETA will provide
this task for the lump sum amount o $21,350 for a total fee o $114,800,
We look forward to Working with the Town of North Andover on this exciting and transforrnative project. If you
have any questions, please contact me at( D )333-2382 or at RCollins@BETA-INC.com.
Very truly yours, Approximate Project Area
BETA Croups Inca
<:
Randall L. Collins,ASL
Senior Associate