HomeMy WebLinkAboutContract #: 1238 - From: 07-19-2019 To: 12-31-2019 - Vanesse & Associates, Inc. - DPW TOWN OF NORTH ANDOVER
CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
CONTRACT#
DATE:
This Contract is entered into on, or as of, this date by and between the Town of North
Andover(the"Town"), and
Contractor: Vanasse &Associates, Inc.
Address: 35 New England Business Center Drive
Suite 140
Andover, MA 01810
Telephone Number: 978-474-8800
Email: sboudreau@rdva.com
1. This is a Contract for the procurement of the following:
Provide professional engineering services including concept design and assistance for the
preparation of a MassWorks Infrastructure Program application for public infrastructure
improvements associated with the proposed Amazon development in North Andover,
Massachusetts.
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
In accordance with the proposal dated July 19, 2019 (see attached).
3. Payment will be made as follows:
Upon completion of services and receipt of invoice, (net 30 days).
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 1
4. Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described
deliverables or services by the Town of North over. Proper acceptance shall be
understood to include inspection of deliverables and certification of acceptable
performance for services by authorized representatives of the To to insure that
the deliverables or services are complete and are as specified in the Contract.
4.2 Contract Documents: All documents relative to the Contract including (where
used) Instructions to Bidders, Proposal Form, General Conditions, Supplementary
General Conditions, General Specifications, Other Specifications included in
Project Manual, Drawings, Request for Qualifications, Scope of Services, and all
Addenda. The Contract documents are complementary, and what is called for by
any one shall be as binding as if called for by all. The intention of this Contract is
to include all labor and materials, equipment and transportation necessary for the
proper performance of the Contract.
4.3 The Contractor: The "other party" to any Contract with the Town. This term
shall (as the sense and particular Contract so require) include Vendor, Contractor,
Engineer, or other label used to identify the other party in the particular Contract.
Use of the term "Contractor" shall be understood to refer to any other such label
used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete,
the services are performed, or the goods delivered, in accordance with Contract
documents, as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies,Materials or other Deliverables.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term
includes one who furnished material worked to a special design according to the
Drawings or Specifications of this work, but does not include one who merely
furnishes material not so worked.
4.7 Work: The services or materials contracted for, or both.
4.8 Services: Shall mean ftirnishing of labor,time,or effort by the Contractor. This term shall
not include employment agreements, collective bargaining agreements, or grant
agreements.
4.9 Standard of Care: Contractor's services shall be performed in accordance with the
generally accepted professional standard of care ordinarily used by design
professionals perforining similar scope of services in the same geographic area on
projects of similar size and complexity.
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 2
5. Term of Contract and Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions
of the Contract Documents on or before December 31, 2019, unless extended pursuant to a
provision for extension contained in the Contract documents at the sole discretion of the
Town, and not subject to assent by the Contractor, and subject to the availability and
appropriation of funds as certified by the Town Accountant. The time limits stated in the
Contract documents are of the essence of the Contract.
6. Subject to Appropriation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments
which the To is required to make under this Contract shall be subject to appropriation or
other availability of funds as certified by the Town Accountant. In the absence of
appropriation, this Contract shall be immediately terminated without liability for damages,
penalties or other charges.
7. Permits and Approvals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its
performance of the Contract shall be secured and paid for by the Contractor.
8. Termination:
a. Without Cause. The Town may terminate this Contract on seven (7) calendar
days notice when in the best interests of the Town by providing notice to the Contractor, which
shall be in writing and shall be deemed delivered and received when given in person to the
Contractor, or when received by fax, express mail, certified mail return receipt requested, regular
mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by
the Contractor. Upon termination without cause, Contractor will be paid for services rendered to
the date of termination.
b. For Cause. If the Contractor is determined by the Town to be in default of any
term or condition of Contract, the Town may terminate this Contract on seven (7) days notice by
providing notice to the Contractor, which shall be in writing and shall be deemed delivered and
received when given in person to the Contractor, or when received by fax, express mail, certified
mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate
method evidencing actual receipt by the Contractor.
C. Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town; 2) any
failure to perform any of its obligations under this Contract including, but not
limited to the following: (i) failure to commence performance of this Contract at
the time specified in this Contract due to a reason or circumstance within the
Contractor's reasonable control, (ii) failure to perform this Contract with
sufficient personnel and equipment or with sufficient material to ensure the
completion of this Contract within the specified time due to a reason or
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 3
circumstance within the Contractor's reasonable control, (iii) failure to perform
this Contract in a manner reasonably satisfactory to the Town, (iv) failure to
promptly re-perform within a reasonable time the services that were rejected by
the To as unsatisfactory, or erroneous, (v) discontinuance of the services for
reasons not beyond the Contractor's reasonable control, (vi) failure to comply
with a material term of this Contract, including, but not limited to, the provision
of insurance and non-discrimination, (vii) any other acts specifically and
expressly stated in this Contract as constituting a basis for termination of this
Contact, and (viii) failure to comply with any and all requirements of federal
and/or state law and/or regulations, and To bylaw and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract
shall be deemed a material breach of this Contract, and the To of North Andover shall
have all the rights and remedies provided in the Contract documents, the right to cancel,
terminate, or suspend the Contract in whole or in part, the right to maintain any and all
actions at law or in equity or other proceedings with respect to a breach of this Contract,
including damages and specific performance, and the right to select among the remedies
available to it by all of the above.
From any sums due to the Contractor for services, the Town may keep the whole or any
part of the amount for expenses, losses and damages incurred by the To as a
consequence of procuring services as a result of any failure, omission or mistake of the
Contractor in providing services as provided in this Contract.
10. Statutory ComDliance:
a. This Contract will be construed and governed by the provisions of applicable
federal, state and local laws and regulations; and wherever any provision of the
Contract or Contract documents shall conflict with any provision or requirement
of federal, state or local law or regulation, then the provisions of law and
regulation shall control. Where applicable to the Contract, the provisions of
General Laws are incorporated by reference into this Contract, including, but not
limited to, the following:
General Laws Chapter 30B—Procurement of Goods and Services.
General Laws Chapter 30, Sec. 39, et seq: -Public Works Contracts.
General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts.
General Laws Chapter 7, Sections 3 9A 1/2 -0: Designer Selection
b. Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or
provision into this Contract. To whatever extent any provision of this Contract
shall be inconsistent with any law or regulation limiting the power or liability of
cities and Towns, such law or regulation shall control.
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 4
C. The Contractor shall give all notices and comply with all laws and regulations
bearing on the performance of the Contract. If the Contractor performs the
Contract in violation of any applicable law or regulation, the Contractor shall bear
all costs arising therefrom.
d. The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and
decrees of any bodies or tribunals having jurisdiction in any manner affecting
those engaged or employed in the work, of the materials used in the work or in any
way affecting the conduct of the work. If any discrepancy or inconsistency is
discovered in the Drawings, Specifications or Contract for this work in violation of
any such law, by-law, regulation, order or decree, the Contractor shall forthwith
report the same in writing to the Town. It shall, at all times, itself observe and
comply with all such existing and future laws, by-laws, regulations, orders and
decrees; and shall protect and indemnify the Town of North Andover, and its duly
appointed agents against any claim or liability arising from or based on any
violation whether by him or its agents, employees or subcontractors of any such
law,by-law, regulation or decree.
e. If changes in the law occur during the term of the contract which require a change
in the scope of services,the parties may negotiate an amendment to the Contract in
accordance with the provisions contained in Paragraph 27..
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of
Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any
activity which shall constitute a violation of that law. The Contractor shall be deemed to
have investigated the application of M.G.L. c. 268A to the performance of this Contract;
and by executing the Contract documents the Contractor certifies to the To that neither
it nor its agents, employees, or subcontractors are thereby in violation of General Laws
Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification oft compliance by the Contractor, as
required by General Laws Chapter 62C, 49A (Requirement of Tax Compliance by All
Contractors Providing Goods, Services, or Real Estate Space to the Commonwealth or
Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all
of the requirements imposed by or pursuant to General Laws Chapter 15 1 B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 5
14. Assioment:
Assignment of this Contract is prohibited, unless and only to the extent that assignment is
provided for expressly in the Contract documents.
15. Condition of Enforceability Against the Town:
This Contract is only binding upon, and enforceable against, the To if: (1) the
Contract is signed by the Town Manager or its designee; and (2) endorsed with approval
by the To Accountant as to appropriation or availability of ftmds; and (3) endorsed
with approval by the Town Counsel as to form.
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract(or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General
Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in
addition thereto, relating to the appointment of the Commissioner of Corporations as its
attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly
authenticated copies of its Charter or Certificate of Incorporation; and said Contractor
shall comply with all the laws of the Commonwealth.
17. Liability of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the
Town of No Andover shall be individually or personally liable on any obligation of the
To under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town,the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every
nature and description (including reasonable attorneys' fees) incurred by, brought or
recovered against them that may arise in whole or in part out of or in connection with the
services being performed or to be performed, and out of any negligent act or omission by
the Contractor, its employees, agents, subcontractors, material men, and anyone directly
or indirectly employed by any of them or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused in part by any party indemnified
hereunder. The existence of insurance shall in no way limit the scope of the Contractor's
indemnification under this contract.
(Rev 2019)Contract by and between the To of North Andover and Vanasse&Associates,Inc. Page 6
19. Documents,Materials, Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available
to any individual or organization by the Contractor(except agents, servants, or employees
of the Contractor) without the prior written approval of the Town, except as otherwise
required by law. The Contractor shall comply with the provisions Chapter 66A of the
General Laws of Massachusetts as it relates to public documents, and all other state and
federal laws and regulations relating to confidentiality, security, privacy and use of
confidential data.
A hard copy and an electronic copy(if requested by the Town) of Contractor's drawings,
plans, specifications and other similar documents, whether in written, graphic or
electronic form, shall be delivered to the Town. If there is a discrepancy between the
electronic files and the hard copies,the hard copies shall govern.
The To shall have unlimited rights, for the benefit of the Town, in all drawings,
designs, specifications, notes and other work developed in the performance of this
contract including the right to use same on any other Town projects without additional
cost to the Town; and with respect thereto the Contractor agrees and hereby grants to the
Town an irrevocable royalty-free license to all such data which the Contractor may cover
by copyright and to all designs as to which it may assert any rights or establish any claim
under any patent or copyright laws. The Contractor shall not be responsible for changes
made in the documents by others without the Contractor's authorization, nor for the
Town's use of the document on projects other than the project which is the subject of this
Contract,unless this is a contract for design services for a master plan or prototype.
20. Audit, Inspection and RecoLdkee in
At any time during normal business hours, and as often as the Town may deem it
reasonably necessary, there shall be available in the office of the Contractor for the
purpose of audit, examination, and/or to make excerpts or transcript all records, contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other
data relating to all matters covered by this Agreement.
22. PMgnent
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth
in the Contractor's bid or proposal within thirty (30) days of receipt of an invoice
detailing the work completed and acceptance from the To of the work completed.
23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all
signatories to the original Agreement,prior to the effective date of the amendment.
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 7
To the extent allowed by law, any conditions, duties, and obligations contained in this
Contract may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a
waiver, nor in any manner limit the legal or equitable remedies available to that party.
No waiver by either party of any default or breach shall constitute a waiver of any
subsequent default or breach of a similar or different matter.
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in
accordance with the laws of the Commonwealth of Massachusetts. Any and all
proceedings or actions relating to subject matter herein shall be brought and maintained
in the courts of the Commonwealth or the federal district court sitting in the
Commonwealth,which shall have exclusive jurisdiction thereof. This paragraph shall not
be construed to limit any other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or
served by either of the parties hereto upon the other party hereto shall be in writing and
signed in the name or on the behalf of the party giving or serving the same. Notice shall
be deemed to have been received at the time of actual service or three (3) business days
after the date of a certified or registered mailing properly addressed. Notice to the
Contractor shall be deemed sufficient if sent to the address set forth in the Contract and to
the To of North Andover by being sent to the Town Manager, Town all, 120 main
Street, North Andover, Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or
successors in interest(and where not corporate,the heirs and estate of the Contractor).
27. Contract Amendments:
Any change in the scope of services or contract price shall be made only by a written
contract amendment executed by the Town and the Contractor.
28. Minimum Wage:
The Contractor will carry out the obligations of this Contract in full compliance with all
of the requirements imposed by or pursuant to General Laws Chapter 151, §1, et seq.
(Minimum Wage Law) and any executive orders, rules, regulations, and requirements of
the Commonwealth of Massachusetts as they may from time to time be amended.
29. Insurance:
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 8
Failure to provide and continue in force the following insurance during the period of this
Contract shall be deemed a material breach of this Contract, shall operate as an
immediate termination thereof, and Contractor shall indemnify the To for all losses,
claims, and actions resulting from the failure to provide the insurance required by this
Article. The Contractor shall furnish to the Town evidence of such insurance prior to the
execution of this Contract before the same shall be binding on the parties thereto, except
if specifically waived by the Town.
a. The Contractor shall provide by insurance for the payment of compensation and the
furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts
(The Worker's Compensation Act)to all employees of the Contractor who are subject
to the provisions of Chapter 152 of the General Laws of Massachusetts.
b. Broad Form commercial general liability insurance with limits of at least $1 Million per
occurrence and $2 Million aggregate, or such other amount as the To may require, and
which shall cover bodily injury,death, or property damage arising out of the work.
c. Automobile Liability Insurance, including coverage for owned, hired or borrowed vehicles
with limits of at least $lM each person/each occurrence or a combined single limit of $1
Million.
d. Professional liability insurance covering errors, omissions and acts of the Contractor or of
any person or business entity for whose performance the Contractor is legally liable arising
out of the performance of the contract. The total amount of such insurance shall at a
minimum equal one million dollars or such larger amounts as the Town may require for the
applicable period of limitations. The Contractor shall obtain such insurance coverage at its
own expense and provide certificates of insurance to the To prior to the execution of the
Contract,
e. The intent of the Contract provisions regarding insurance is to specify minimum coverage
and minimum limits of liability acceptable under the Contract. However, it shall be the
Contractor's responsibility to purchase and maintain insurance of such character and in such
amounts as will adequately protect it and the Town from and against all claims, damages,
losses and expenses resulting from exposure to any casualty liability in the performance of
the work.
f All required insurance shall be certified by a duly authorized representative of the insurers on
the "MIIA" or"ACORD" Certificate of Insurance form incorporated into and made a part of
this Agreement. Properly executed certificates signifying adequate coverage in effect for the
duration of the contract with renewal certificates issued not less than 30 days prior to
expiration of a policy period, must be submitted to the To prior to commencement of this
agreement.
g. The Town shall be named as an additional insured on the above-referenced liability policies
and the Contractor's insurance coverage shall be the primary coverage. The cost of such
insurance,including required endorsements or amendments, shall be the sole responsibility of
the Contractor.
30. Coete Contract:
��m
(Rev 2019)Contract by and between the Town of No Andover and Vanasse&Associates,Inc. Page 9
This instrument, together with the other components of the contract documents,
constitutes the entire contract between the parties, with no agreements other than those
incorporated herein.
IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set
forth their hands the day and year first above written.
THE TOWN THE CONTRACTOR
Vanasse& Associates,
&ion/Department Head Company Name
lei
Town Manager bate Sid; ture Date
1 int Name& itle
APPROVED AS TO FORM:
$ Iz,
T Counsel Date
CE TIFICATION AS TO AVAILABILITY OF FUNDS:
Town 4ccountant Date
(Rev 2019)Contract by and between the Town of North Andover and Vanasse&Associates,Inc. Page 10
IA0N' 1 "W1"WWWWWWO11W1, 35 NewEirg :oirid EhisA!Iirws C" de III>iv40e11Enqj & irdioveii, MA0180fi m . Suite ,1 9718-4714-8800
m,1 ,dva.coiin
AGI`ZEEMIENT
Project: General Services—MassLA Support Date: Jul 19,2019
North Andover,Massachusetts ProjectNo.: 8319
Page: 1of2
............................................ ------- ....................... ...............
..........
To: Mr.Jim Stanford CONTRACT COST ESTIMATE Fixed Fee
-- -- -.--...............................................-.................................... ... .................
Director,Department of Public Works Labor Cost: $9,400 T&E
384 Osgood Street _... Direct Expense: $500 Lump Sum
...................—........... ............
No Andover,MA 0 1845 Total Cost: $9,900 Other
..................................
The To of North Andover, hereinafter called the "CLIENT," has retained Vanasse & Associates, Inc.,
hereinafter called the "CONSULTANT" to provide professional engineering services including concept design
and assistance for the preparation of a MassWorks Infrastructure Program application for public infrastructure
improvements associated with the proposed Amazon development in North Andover,Massachusetts.
SCOPE OF SERVICES
The CONSULTANT shall perform in accordance with the North Andover Terms and Conditions.
Description of Services
The CONSULTANT, acting as the representative of and a consultant to the CLIENT, shall perform engineering
services including concept design and assistance for the preparation of a MassWorks Infrastructure Program
application for public infrastructure improvements associated with the proposed Amazon development in North
Andover, Massachusetts. Specific transportation elements include improvements on Osgood Street (Route 125)
extending from approximately Barker Farm to Bradford Street, including sidewalks, and intersection and traffic
signal modifications;and new sanitary sewer line.
Services include the following:
• Engineering research and base plan preparation
• Concept design
• MassWorks support services
1.0 MassWorks Support and Coordination
The CONSULTANT will coordinate with the CLIENT and MassWorks administration staff, and assist
the To of North Andover with the preparation of the MassWorks Infrastructure Program grant
application. Effort will include the preparation of concept design plans and construction cost estimates;
preparation of design and construction schedules; and preparation of the project Title Sheet for
submission to MassWorks with the grant application.
TA8319 North Andover\AdrniYAContract\VA1 A?mr=nt\2019 0808 FOA 8319.docx
35 New EngWW 1113usliness(�enllw,Diive
0 MIN"' '~11 ' SAWMA, W, 10 Suite 140
ErvgMeawrs & Martrmt(ria, Andove��:, MA 01810
IAN 978-4174-8800
www,R"dva.coiiir
AGREEMENT
Project: General Services—Mass orks§!Tp2!1_ Date: Jul19,_
No Andover,Massachusetts Project No.: 8319
Page: 2 of 2
................................................................ ..............
COMPENSATION
1. The total estimated compensation for performing the Scope of Services is estimated below:
Tasks Phase I
1.0 Mass Works Support and Coordination �$9400
Labor Cost $9,400
Reimbursables _$500
Total Estimated Cost $9,900
2. Services rendered will be invoiced on an hourly basis using the CONSULTANT's standard billing rate
schedule in effect at the time services are performed.
3. The CONSULTANT will not exceed the total estimated cost as stated herein without the written approval
of the CLIENT.
4. The CONSULTANT shall be reimbursed for subconsultants and expenditures made specifically for the
project, such as printing and reprographics, travel and subsistence,traffic counts and other data collection,
telephone, shipping, postage, courier services, equipment rentals, purchase of maps and similar
documents,etc. at 1.10(10%)times the actual direct costs.
Prepared n--Q—h—N/r Boudreau,P.E.
Please execute this Contract authorizing us to proceed with the above scope of services at the stated estimated cost. No work will be performed under this
Contract until it is signed and returned to VAL Upon execution by both parties,this Contract is subject to all terms and conditions and provisions attached,
VAT Authorization Client Authorization (Please sign original and regurn)
By: By:
........................................... ........... ........................................................ .............. .............--....................................................................................................................................-.......................... .........................
Title: Partner Title:
. ............................................ ...................... ....................... ........................... ..............................-.1...........................-............... ................... ........... ......................................... ...............................
Date: Date:
TA8319 North Audaw6Admim\(-'ontract\VA1 AgTeernenr\2019 0808 FOA 8319.dom