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HomeMy WebLinkAbout2019-10-21 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES October 21, 2019 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 6:30PM in Meeting Room at Town Hall. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Chairman, Regina Kean, Chris Nobile, Phil DeCologero, Town Manager, Melissa Murphy Rodrigues, Town Counsel, Suzanne Egan and Executive Assistant, Laurie Burzlaff. EXECUTIVE SESSION Chairman Vaillancourt requested a motion to enter into Executive Session. Phil DeCologero made a MOTION, seconded by Regina Kean that the Board of Selectmen enter into Executive Session pursuant to Massachusetts General Laws, Chapter 30A, Section 21(a)(2) to discuss strategy with respect to litigation (Opioid lawsuit and Varsity Wireless) and to return to Open Session at the conclusion of Executive Session. Chairman Vaillancourt declared an open meeting may have a detrimental effect on the Board’s litigating position. Roll call vote: DeCologero-yes; Smedile-yes; Kean-yes; Nobile-yes, Vaillancourt-yes. Motion approved. The Board returned from Executive Session at 7:00PM. PLEDGE OF ALLEGIANCE PUBLIC COMMENT th Stan Limpert, 43 Stonecleave Road, asked if the Board has discussed any plans for a 375 celebration in 2021. Ellen Mosier of 137 Kara Drive, asked the Board to move forward with appointments to Stevens Estate board. SWEARING IN Interim Town Clerk, Laurie Burzlaff, administered the oath to Firefighter Dan Nicolosi. Fire Chief, William McCarthy read the history of the badge and gave an overview of Mr. Nicolosi’s accomplishments while in the academy. APPROVAL OF MINUTES Chris Nobile made a MOTION, seconded by Rosemary Smedile to approve the Open Session Minutes of October 7, 2019. Motion approved 5-0. GOVERNMENTAL REPORTS Halloween Hours The Board set Halloween hours from 5:30PM-7:30PM, as recommended by the Chief of Police. Update on Senior Center Town Manager, Melissa Rodrigues, stated general contractor bids will be due in February. Update on Columbia Gas Town Manager, Melissa Rodrigues, provided the Board with a memorandum regarding the latest issues with Columbia Gas. Residents will see more Columbia Gas trucks around because they are trying to complete the work by mid-November as required by the Department of Public Utilities. FY21 Budget Calendar Included in your packet is the FY21 budget calendar. The Board was given a copy of the FY21 Budget calendar. Board of Selectmen Minutes October 21, 2019 2 CONSENT ITEMS Accept Budget Policy Statement According to the Town Charter, on or before the first day of November of each year, the Board of Selectmen, after consulting with the Town Manager, shall issue a policy statement relating to the budget for the ensuing fiscal year. The statement shall establish the outer limits of possible budget growth for the Town. Included in the packet was the Budget Policy Statement prepared by the Town Manager for approval. Town Manager Rodrigues also provided the Board with a list of the goals established by the Board at the Strategic Planning Meeting. Chairman Vaillancourt asked the members of the Board to review the goals and pick which ones they would like to take the lead on. Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the Budget Policy Statement as presented. Motion approved 5-0. Request of Patriotic Observance Committee to hold the annual Veterans Day Parade on Monday, November 11, 2019 beginning at 10:00AM Included in the packet was the annual request by the Patriotic Observance Committee to hold the Veterans Day Parade on Monday, November 11, 2019. All relevant departments reviewed and have no issues. Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen approve the request of the Patriotic Observance Committee to hold the annual Veterans Day Parade on Monday, November 11, 2019 starting at 10:00AM. Motion approved 5-0. Confirm Town Manager appointment of Andrew Shapiro as Community and Economic Development Director Town Manager, Melissa Rodrigues, hired Andrew Shapiro as the new Community and Economic Development Director subject to the Board’s approval. Mr. Shapiro was present and thanked the Board. Regina Kean made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen confirm the Town Manager’s appointment of Andrew Shapiro as the Community and Economic Development Director. Motion approved 5-0. Appointments: Kimberley Pass to the Sustainability Committee Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen appoint Kimberley Pass to the Sustainability Committee. Motion approved 5-0. Board of Registrars Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen appoint Colleen Martin to the Board of Registrars through June 30, 2022. Motion approved 5-0. LICENSING COMMISSIONERS Rosemary Smedile made a MOTION, seconded by Chris Nobile to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request from Katharine Bibeau for twelve one day all alcohol licenses for Winterlights at Stevens Coolidge Place from 5:00PM to 8:00PM on November 22, 23, 29, 30, December 6, 7, 13, 14, 20, 21, 27 and 28, 2019 This matter was continued from the last meeting. Chairman Kean invited the public to make comments. Kelly Cormier of 169 Andover Street stated that all the neighbors on Wood Lane have concerns regarding the growth and drastic change at Stevens Coolidge Place which is located in a residential neighborhood. Ms. Cormier asked the Board to deny the liquor license requests. Michael Fina of 124 Olde Village Way, stated that the frequency of events and future planning is concerning, given the noise and safety issues. Mr. Fina also stated they have found empty nip bottles on the property line. Jacqueline Fleury of 114 Olde Village Lane read an email her husband sent to the Board. Katherine McDonald on behalf of the Stevens Coolidge Place stated they heard the concerns and reduced their request to just Fridays and Saturdays and that there is a very limited amount of alcohol served at these events. She stated she had spoken with some neighbors. Chairwoman Kean asked the Town Manager to look into the approval process for the expansion. Ms. Kean indicated that the regulations allow thirty licenses but it’s up to the Board to decide how many they want to give. Board of Selectmen Minutes October 21, 2019 3 Chris Nobile stated there has been a dramatic shift in the business and there needs to be a discussion about the relationship with the Town and neighbors. Ms. McDonald stated that it is the mission of the Trustees for people to come use the property and through activities and events you introduce people to the property. Rosemary Smedile asked that they put a sign up stating people cannot bring their own alcohol. Phil DeCologero stated he is concerned with the use of Franklin School as a satellite parking lot when kids stop is still in session. He suggested the Board approve only for Saturday. Richard Vaillancourt stated that he would be more sympathetic if he were convinced they were working more with the neighbors. It does not appear that is happening and it’s important for Stevens Coolidge to understand what the concerns of the neighbors are and help address them. Ms. McDonald stated the issue is not the alcohol but the number of events. Mr. Fina stated Ms. McDonald has been receptive to meeting with him. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile to approve the licenses. After discussion about amending the motion, Mr. Vaillancourt withdrew the motion. Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen, acting as Licensing Commissioners, approve six one day all alcohol licenses for Winterlights at Stevens Coolidge Place from 5:00PM to 8:00PM on November 23 and 30, December 7, 14, 21 and 28, 2019 with the condition that the applicant must place appropriate signs indicating no alcohol to be brought on the premises and to provide feedback after the event comparing it with last year. Motion approved 5-0. Request of Jacob Crandell for two wine and malt licenses for pumpkin/Halloween walks at Stevens Coolidge Place on October 24, 2019 and October 25, 2019 from 6:30PM to 9:00PM (taken out of order) Kelly Cormier of 169 Andover Street asked the Board to deny the license. The Board asked for the anticipated turnout for the event. Ms. McDonald did not have the information with her. Mr. DeCologero asked the Town Manger to explain what residents can do with regard to the noise. Ms. Rodrigues explained that the nuisance bylaw is enforced by the police department. Chairwomen Kean stated that the event should not have been advertised and tickets should not have been sold prior to obtaining approval for the Licensing Commission. Mr. DeCologero asked for a discussion to be put on the next agenda about how neighbors’ concerns can be addressed. Mr. Vaillancourt stated that is under the purview of the Planning Board. Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Jacob Crandell for two wine and malt licenses for pumpkin/Halloween walks at Stevens Coolidge Place on October 24, 2019 and October 25, 2019 from 6:30PM to 9:00PM. Motion approved 5-0. Request of Deborah Ingalls for a one day wine and malt license for a baby shower in the barn at Smolak Farms on October 27, 2019 from 2:00PM to 7:00PM and waiver of police detail. Chris Nobile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Deborah Ingalls of Smolak Farms for a baby shower in the Barn on October 27, 2019 from 2:00PM-7:00PM and waive the police detail. Motion approved 5-0. Chris Nobile made a MOTION, seconded by Phil DeCologero to close the meeting of the North Andover Licensing Commission. Motion approved 5-0. OLD BUSINESS None NEW BUSINESS None TOWN MANAGERS REPORT The Board was provided with the job posting/vacancy log. Town Manager Rodrigues thanked everyone that helped with the cleanup day at the lake. Ms. Rodrigues also thanked Jean Enright for all the work she has done over the last year serving as Interim Economic and Community Development Director. SELECTMEN’S UPDATES/COMMENTS Phil DeCologero urged residents to apply for the Stevens Estate long term advisory committee. Board of Selectmen Minutes October 21, 2019 4 Rosemary Smedile announced the women’s club fashion show is Friday. Also if anyone is interested in sponsoring a wreath the cost is $70.00. ADJOURNMENT Phil DeCologero made a MOTION, seconded by Rosemary Smedile to adjourn the meeting at 9:15PM. Motion approved 5-0. Respectfully submitted, Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Minutes of October 7, 2019 Memorandum regarding Halloween Letter regarding Columbia Gas FY21 Budget Calendar Budget Policy Statement Parade request Appointment letters Stevens Coolidge license request Smolak license request Crandell license request Job posting/vacancy log Emails regarding Stevens Coolidge