HomeMy WebLinkAboutContract #: 1263 - From: 11-21-2019 To: 06-30-2019 - Advanced Electronic Design - Police R='W NORTH ANDOVER
POLICE
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---Community Partnership---
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The Office of
CHIEF OF POLICE
Charles P.Gray ',a . ,
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November 21, 2019
TO: Melissa Rodriques, Town Manager
FROM: Charles Gray, Chief of Police
RE: Determination of vendor as a sole source
I have investigated alternative sources for obtaining the supplies specifically described as Patrol
PC Rhino Tablets for police patrol vehicles.
I have determined that no practicable alternative vendor exists for the above described supplies
as this is proprietary equipment and software in a secure environment specifically maintained by
the manufacturer. Thus, making the manufacturer the only source to procure these products.
Therefore, I am requesting that a contract/purchase order in the amount of not to exceed
$65,000.00 be awarded to Advanced Electronic Design, Inc. (Patrol PC), for the services
described above.
1475 Osgood Street,North Andover,Massachusetts 01845 Telephone:978-683-3168 Fax:978-685-0249
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Patrol PC Sole Source Letter
Advanced Electronic Design, Inc.
344 John Dietsch Blvd
North Attleboro,MA 02763
11/21/19
Patrol PC is a sole-source provider of ultra-rugged, advanced mobile data terminals/computers (MDT's/MDC's) that are
optimized for use and mounting in Police, Fire and EMS vehicles. Our computers are designed, manufactured and
assembled on our premises in North Attleboro, Massachusetts.
Our company produces computers that are "purpose-built" to support the unique mission and duties of mobile Police,
Fire and EMS work. We do not build computers for the general public or for other industries. As a result,we offer unique
value, and many of the design, performance and support characteristics built into our computers are not available
anywhere else in the marketplace. These characteristics differentiate us from all other computer companies selling to
Police, Fire and EMS agencies.
They include:
1. All-In-One Design&Compact Size
Patrol PC tablet computers are a single-piece, all-in-one, fully self-contained, compact, portable device with no
external moving parts, and no components in the glove box or trunk. This eliminates the need for a docking station,
minimizes space consumed in the vehicle cockpit, and reduces the time it takes to install or remove our tablet. The
compact size helps to minimize automobile airbag interference issues using a variety of flexible mounting options in
the vehicle cockpit.
2. Uniquely Customizable to Your Mission
Patrol PC computers are built to order to your specifications at our US factory. We offer over (100) configurable
options. This gives us the unique ability to build a computer for your agency that is optimized to your exact
requirements, meeting your goals for technology, performance,support,ease-of-use,ergonomics,safety and budget.
3. Greatest Expandability in the Industry
Today's in-car computers are required to be the command center for multiple devices and applications. As computer
size is reduced, expandability is compromised. Patrol PC tablets are designed for industry-leading maximum
expandability while consuming the least amount of space. Patrol PC tablets can be configured with up to (16) GB of
RAM, (1)TB hard drive, (9) USB ports, (3) Ethernet ports, and internal or external 3G and 4G cellular modems.
4. Ultra-Ruggedness/Durability/Cost of Ownership
Patrol PC computers are housed in a full-metal, virtually indestructible case to protect all internal components. In
addition, our touch-screen displays are protected by two panes of"Ultra-Armor"glass,which is resistant to scratches
and screen damage. This allows you to extend the useful life of your computer investment well beyond the typical 3-
4 years seen in the industry,thus reducing your total cost of ownership over time. Patrol PC computers optionally ship
with solid state hard drives for maximum reliability and shock resistance.
S. Power&Charge Guard
Patrol PC computers run from the 12VDC vehicle power, and have a built-in charge guard device,eliminating the need
for any external power adapter or external charge guard device.
6. Fan-Less Operation and Temperature Performance Ranges
Patrol PC computers are designed to minimize heat and do not utilize internal fans, extending the computer life. The
entire frame is a heat-sink. This provides low operating noise, and minimizes dirt/dust contamination inside the
computer.The computer has heaters for cold-weather use. Operating temperature is-13F to+149F.
7. Custom-Designed, Low Power, High Efficiency 1200 NITS LED Back-Lit Display
Maintains low heat, fan-less capability while retaining high-performance and reliability.
8. Ease of Use-Slider-Adjustable Ultra-Bright Adjustable Sunlight Viewable Display
The Patrol PC slider-adjustable display allows operators to quickly modify screen brightness and intensity from full
daylight viewable at noontime to barely on at night.The computer also contains an optional ambient light sensor that
will auto-adjust screen brightness for the end-user.
9. Ease of Use—Auto-Touch Programmable Buttons
Patrol PC's(4) programmable buttons allow agencies to pre-set any standard computer functions such as"Connect to
Network", "Report-Writer", "LPR", "Video", "eCitation", or any other computer commands. This minimizes training
and support issues, and allows new officers to become productive immediately. These commands can then be
protected with a password, allowing IT and Fleet managers to lock down their computer image.
10. Protected Cable Pocket
Patrol PC tablets are designed with a protected pocket within the metal frame that allows all of the cables and
connectors to be completely enclosed and tied down, removing the cables from the front or side or the computer(or
dock), and minimizing the potential for intentional or accidental damage.
11. Space Utilization&Safety-Customized In-Dash Mounting
Patrol PC has partnered with Hint Peripherals to design an in-dash mount that minimizes mounting hardware and
consumes minimal cockpit space. This is done with no cutting into the dashboard and minimizes vehicle airbag
interference or voiding the factory warranty.
12. Built-In 2D e-Citation License Scanner
Patrol PC offers an optional TRACS compatible 2D driver's license scanner built into the frame of our tablet, which
protects it from damage and eliminates the need for an external device connected with a USB cable.
13. Built-in Biometric Fingerprint Authentication
Patrol PC offers an optional fingerprint scanner built into the frame of our tablet, which protects it from damage and
eliminates the need for an external device to authenticate for access to secure remote databases. This also satisfies
the coming CIS requirement for two forms of login authentication (password and another form).
14. Future Upgradeable Technology
Most computers become damaged or obsolete in a few years after they are purchased, or they may simply become
under-powered and not able to run new applications. All internal components, including the motherboard, of Patrol
PC tablets are fully upgradeable into the future, allowing any agency to extend the useful and productive life of your
computers, eliminating the need to buy new computers as often as is done today, which significantly reduces your
total cost of ownership over time.
15. Emerging New Technology Integration Capabilities
The sovereign control that Patrol PC exercises over its engineering and manufacturing operations allows us to quickly
incorporate new and emerging technologies like mobile digital forensics, seamlessly and without the delays inherent
in typical industry mass-production manufacturing models.
16. US Direct-to-Factory Product Support
We take great pride in the fact that our facility in Massachusetts services all of the products that we manufacture.
Your support call is answered by a live, full-time Patrol PC employee at the factory, and that person is in the same
building with the person who designed your computer, and with the person who built it. This gives us the ability to
quickly diagnose problems, and repair or replace any product within 24-48 hours.
17. Extended 7-Year Cover-to-Cover Product Warranty
Patrol PC tablet computers come with a 3-year standard parts and labor warranty, are so well designed and rugged
that we are the only manufacturer of our type to offer an extended full parts and labor warranty for up to (7) years
from date or purchase.
Thank you for your consideration of Patrol PC products for your agency, and feel free to contact me if you have any
questions/issues.
Best Regards,
David J.Swithers
President
Patrol PC
A division of Advanced Electronic Design, Inc.
344 John Dietsch Blvd.
North Attleboro, MA 02763
508-699-0458
EST-2983
ESTIMATE
#EST-2983
Bill To
Patrol PC MA-Town of North Andover PD
344 John L Dietsch Boulevard,Unit 1&2 1475 Osgood St
North Attleboro,MA,US 02763 North Andover,MA,US,01845
(508)699-0458
Ship To
Estimate Date:2019-11-04 MA-Town of North Andover PD
Expiry Date:2020-01-03 1475 Osgood St
Sale Agent:Ryan Garofano North Andover,MA,US,01845
# Item Description Rate Oty Amount
1 RH-M7 RhinoTab M1(12.1"Sunlight Readable Display-1200 NITS+,Projected 3,199.00 12 38,388.00
Capacitive Touch Screen,Internal Battery,Ambient Light Sensor,WiFi 802.11
2.45GHz B/G/N/AC+BlueTooth,GPS,Front 2MP Camera,Rear 5MP Camera w/
Flash,Dual Digital Microphones,Stereo Speakers)
MotherBoard:MB-F-RH-M1 Motherboard[7]:Intel Core i7-56000 Processor(2.6GHz13.2GHz,4MB Cache, 556.00 12 6,672.00
2 Core,HD5500 Graphics,2 USB 3.0 ports,2 mPCle half card slots,TPM v2.0)
RAM:RAM-I6GB-DDR3 16GB DDR3-1600 RAM 89.00 12 1,068.00
Hard-Drive:SSD-1000GB-MSATA 1000GB mSATA 6GB/sec SSD 556.00 12 6,672.00
Operating System:OS-W 1 OENT64-RH-M1 Windows 10 IoT Enterprise 64 Bit Operating System for RH-M1 w/CBB License. 209.00 12 2,508.00
Overlay:OVERLAY-G-RH-M1 Glow-In-The-Dark RhinoTab Bezel Overlay Package 36.00 12 432.00
Warranty:WRNT-3YR-RH-M1 3 Year RhinoTab Computer Warranty(Tablet Only) 0.00 12 0.00
Carrying Method:ACC-HANDLE-RH-M1 RhinoTab Side-Mount Rhino Handle 30.00 12 360.00
Sub Total 56,100.00
Shipping Cost 240.00
Total 56,340.00
Will a matching purchase order be issued for this order? YES ❑ NO ❑
When will vehicles be available for installation?
Printed Name:
Rank:
Date of Approval:
Signature of Approval
Terms &Conditions:
Unpaid balances accrue 1.5%interest per month.