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Education, Classroom and Miscellaneous Support Furniture, Contract Documents:
Products and Services
Solutions
Lead Agency: YIkak e of/')Pdard
BY SUPPLIER(ShMVGH.-) Prince William County Public Schools,VA
BY CATEGORY Contract Number:
Facilities R-TC-18004 RFP Documents:
Office&School 5 year jn[dal terrn,November 1,2017-December 31,2022 RN)R,1( 18304
Specialty Option to renew for(2)additional(2)year periods R F P R,-1 C-1 8004 Addod� Wll 1
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Prince William COu
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Projilding A World-Class Ed"Wfioft-CONTRACT NUMBER: R-TC-18,0104
This contract entered into this_1stday of Novem er 2017 by, V1rcq_LtLc.
2027 Hai _ers War Z Torrance j,MCA. 90591 hereinafter referred to as the"Contractor"and Erince
VA 20108 erred to as
aLlam C046ty So 9. Manassas VA hereinafter ref
the "Prince William County Public Schools", 'Purchasing Agency"or"PWCS".
WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants,
promises and agreements herein contained, agree as follows:
1. SCOPE OF CONTRACT: Contractor shall provide Educational, Classroom,
Miscellaneous Support Furniture and Related Products and Services for Prince
William County Schools, Virginia on behalf of all states, local governments, school
districts, and higher education institutions in the United States of America, and other
governmental agencies and nonprofit organizations,
2. CONTRACT DOCUMENTS: The contract documents shall consist of the following:
2.1. This signed Contract document;
2.2, Memorandum of Negotiations dated November 1 2017,
3. CONTRACT TERM AND RENEWAL:
The initial term of this contract shall be from the date of award, Novembe
1, 2017 throe h December 31, 2022 , with the option to renew for two (2)
additional two (2)year periods, upon mutual written consent of the parties 15
to the contract. Proposed prices shall remain firm for the initial term of the
contract.
4. CONTRACT ADMINISTRATORIPROJECT MANAGER: The following PWCS
employees are identified to use all powers under the contract to enforce its faithful
performance:
4.1. GQNTRACT As the Contract Administrator, the
following individual, or his/her designee, shall serve as the interpreter of
the conditions of the contract and shall use all powers under the contract
to enforce its faithful performance,
Karen Sobers, CPPB, Buyer, (703)791-8888, sobersfcCc�K�wcs.edu
S. DELIVERY:
a.) Equipment for Educators Catalog: Includes thousands of SKU's that will ship
tour(4) to six(6) weeks after receipt of order, except for July and August, when
lead-times can extend to six(6) to eight(8)weeks;
b,) Classroom Basics: Over 3,000 SKU's that will ship in two (2)to three(3)weeks,
after receipt of order, except July and August when lead-times can extend to four
(4) weeks;
c,} Quick Ship: Over 200 SKU's that are guaranteed to ship in 72 hours after receipt
p
of order. To receive CAS lead times, purchase orders must contain QS products.
6, PRICiNG: In accordance with applicable percentage discounts by Zone (see revised
discounts, per attached Contractor's response dated October 9, 2017.
7. PAYMENT TERMS: Net 30
is
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i
Prince William County does not discriminate against faith-based organizations in accordance with �
the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color,
sex, national origin, age, disability, or any other basis prohibited by state law relating to
discrimination in employment.
}
This contract shall constitute the whole agreement between the parties. There are no promises,
terms and conditions, or obligations other than those contained herein, and this contract shall
supersede all previous communications, representations, or agreements, written or verbal,
between the parties hereto related to the provision of goods (including leases thereof}, services
and/or insurances described herein.
i
IN WITNESS'THEREOF, the parties have caused this Contract to be executed by the following 1
duly authorized officials: j
CONTRACTOR: PURCHASIN AGEJM.
2L G
Authorized Signa ire Auth nzed Signature
i
Patricia L Quinones n Wallin ford '
Type Name Type Name
Chief Administrative Officer Director of Financial Services 3
Title 'Title
November 1, 2017 1
Date Date
i
I~ '
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i.
Prince Wiffiam Coin
PremidingA World-dasw Mucatfon
a
MEMORANDUM OF NEGOTIATIONS
R-TC-18004
Dated: November 1, 2017
Prince William County Schools (hereinafter called PWCS) and Virco Manufacturing
Corporation (hereinafter called the Contractor) hereby agree to the following in the
execution of Contract R-TC-18004 for Educational, Classroom, Miscellaneous Support
Furniture, and Related Products and Services. The final Contract contains the following
documents:
a. PWCS's Request for Proposal, R-TC-18004 and Addendum#1;
b. Contractor's proposal dated August 14, 2017;
c. Contractor's response to Clarification Questions dated September 18, 2017,
j attached;
d. Contractor's response to Clarification Questions dated October 9, 2017,
attached,
e. This Memorandum of Negotiations;
f. Any subsequent modifications to the Contract.
ACCENTED BY:
PoLua—'A ! EG ��
� November 1 2017
Contractor Authorized Signature Date
Patricia L Quinones
Chief Administrative Officer
----------
Title
ohn Wallingford Dat
Director of Financial Services
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PrinceWiffiamCoun
. .
Providing A World-Class Education �
i
NOTICE OF INTENT TO AWARD
}
Date: October 12, 2017
Educational, Classroom, Miscellaneous Support
Title: Furniture and Related Products and Services I
I
RFP No.: R-TC-18004
Contractor: Virco Manufacturing Corporation
Comments: This is a Notice of Intent to Award the above subject
RFP to the most qualified and highest rated Offeror in
accordance with the established RFP evaluation
criteria. This procurement is on the PWCS School
Board Agenda to be awarded November 1, 2017.
The procurement file is available in the Purchasing
Office for review by all Offerors that submitted a
proposal for this RFP. Upon award, the contract file will i
be available for public review in accordance with
paragraph 2.2-4342 of the Virginia Public Procurement
Act,
Contact Person: Anthony E. Crosby, Administrative Coordinator
crosbyaeapwcs.eduIk
i
i
Approved By: oh Wallingford, Director, Fin nFialServices
Time Stamped Posting Date Time Stamped Removal Date
PURCHASING OFFICE
i
P.O.BOX 389,MANASSAS,VA 20108•WW W.PWCS,EDU•703,791.870,FAX 703.791.8610
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