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HomeMy WebLinkAboutContract #: 1116 - From: 11-01-2017 To: 12-31-2022 - Virco Inc - School 7/1712018 Virco Contract I U.S.Communities Ahow wk'o(j H" 1k1W11UC'1'S'&801 U'FIONS I M lt'NTS ER, LC SR Virco Contract Home,>Vu-co>11rce2-CoW ryN Education, Classroom and Miscellaneous Support Furniture, Contract Documents: Products and Services Solutions Lead Agency: YIkak e of/')Pdard BY SUPPLIER(ShMVGH.-) Prince William County Public Schools,VA BY CATEGORY Contract Number: Facilities R-TC-18004 RFP Documents: Office&School 5 year jn[dal terrn,November 1,2017-December 31,2022 RN)R,1( 18304 Specialty Option to renew for(2)additional(2)year periods R F P R,-1 C-1 8004 Addod� Wll 1 RTP R-q C-,80,)4 Posnnq�„s Technology 0ag Postings Main Menu Number of Suppliers who responded to REP:6 JUMP TO: Posting Information: Date Posted: Solicitations U.S.Communities:Current Solicitations July 18,2017-August 18,2017 About Onvia/Demand Star July 18,2017-August 18,2017 News&Events Prince William County Public Schools,VA July 18,2017-August 18,2017 Resources Contact Us Canadian MERX Public Tenders July 18,2017-August 18,2017 Shop State of Hawaii,Louisiana and Oregon July 18,2017-August 18,2017 Education Purchasing ............ ................ ------- Government Purchasing Nonprofit Go Green Program Innovation Exchange ..... s.................. ........... U.S. CO M M U N ITI ES i NATIONAL COOPERATIVE PURCHASING PROGRAM Getting Started Why Use U.S.Communities Discounts an Brands over 55,000 agencies trust U.S. PrqvRrwOvervkw Whal Makes U I)Mfeoen produaS&SuppliurS SuppPr.;.i: Corriirftrm,-.nts • sofl('Rarkm5 S'ate statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA 99018 U.S. http:l/www.uscommunities.org/supplierslvirco/virco-contract! 1/1 Prince William COu 3M2.111111[m MIMI= Projilding A World-Class Ed"Wfioft-CONTRACT NUMBER: R-TC-18,0104 This contract entered into this_1stday of Novem er 2017 by, V1rcq_LtLc. 2027 Hai _ers War Z Torrance j,MCA. 90591 hereinafter referred to as the"Contractor"and Erince VA 20108 erred to as aLlam C046ty So 9. Manassas VA hereinafter ref the "Prince William County Public Schools", 'Purchasing Agency"or"PWCS". WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: 1. SCOPE OF CONTRACT: Contractor shall provide Educational, Classroom, Miscellaneous Support Furniture and Related Products and Services for Prince William County Schools, Virginia on behalf of all states, local governments, school districts, and higher education institutions in the United States of America, and other governmental agencies and nonprofit organizations, 2. CONTRACT DOCUMENTS: The contract documents shall consist of the following: 2.1. This signed Contract document; 2.2, Memorandum of Negotiations dated November 1 2017, 3. CONTRACT TERM AND RENEWAL: The initial term of this contract shall be from the date of award, Novembe 1, 2017 throe h December 31, 2022 , with the option to renew for two (2) additional two (2)year periods, upon mutual written consent of the parties 15 to the contract. Proposed prices shall remain firm for the initial term of the contract. 4. CONTRACT ADMINISTRATORIPROJECT MANAGER: The following PWCS employees are identified to use all powers under the contract to enforce its faithful performance: 4.1. GQNTRACT As the Contract Administrator, the following individual, or his/her designee, shall serve as the interpreter of the conditions of the contract and shall use all powers under the contract to enforce its faithful performance, Karen Sobers, CPPB, Buyer, (703)791-8888, sobersfcCc�K�wcs.edu S. DELIVERY: a.) Equipment for Educators Catalog: Includes thousands of SKU's that will ship tour(4) to six(6) weeks after receipt of order, except for July and August, when lead-times can extend to six(6) to eight(8)weeks; b,) Classroom Basics: Over 3,000 SKU's that will ship in two (2)to three(3)weeks, after receipt of order, except July and August when lead-times can extend to four (4) weeks; c,} Quick Ship: Over 200 SKU's that are guaranteed to ship in 72 hours after receipt p of order. To receive CAS lead times, purchase orders must contain QS products. 6, PRICiNG: In accordance with applicable percentage discounts by Zone (see revised discounts, per attached Contractor's response dated October 9, 2017. 7. PAYMENT TERMS: Net 30 is I i Prince William County does not discriminate against faith-based organizations in accordance with � the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. } This contract shall constitute the whole agreement between the parties. There are no promises, terms and conditions, or obligations other than those contained herein, and this contract shall supersede all previous communications, representations, or agreements, written or verbal, between the parties hereto related to the provision of goods (including leases thereof}, services and/or insurances described herein. i IN WITNESS'THEREOF, the parties have caused this Contract to be executed by the following 1 duly authorized officials: j CONTRACTOR: PURCHASIN AGEJM. 2L G Authorized Signa ire Auth nzed Signature i Patricia L Quinones n Wallin ford ' Type Name Type Name Chief Administrative Officer Director of Financial Services 3 Title 'Title November 1, 2017 1 Date Date i I~ ' i i. Prince Wiffiam Coin PremidingA World-dasw Mucatfon a MEMORANDUM OF NEGOTIATIONS R-TC-18004 Dated: November 1, 2017 Prince William County Schools (hereinafter called PWCS) and Virco Manufacturing Corporation (hereinafter called the Contractor) hereby agree to the following in the execution of Contract R-TC-18004 for Educational, Classroom, Miscellaneous Support Furniture, and Related Products and Services. The final Contract contains the following documents: a. PWCS's Request for Proposal, R-TC-18004 and Addendum#1; b. Contractor's proposal dated August 14, 2017; c. Contractor's response to Clarification Questions dated September 18, 2017, j attached; d. Contractor's response to Clarification Questions dated October 9, 2017, attached, e. This Memorandum of Negotiations; f. Any subsequent modifications to the Contract. ACCENTED BY: PoLua—'A ! EG �� � November 1 2017 Contractor Authorized Signature Date Patricia L Quinones Chief Administrative Officer ---------- Title ohn Wallingford Dat Director of Financial Services E g l i PrinceWiffiamCoun . . Providing A World-Class Education � i NOTICE OF INTENT TO AWARD } Date: October 12, 2017 Educational, Classroom, Miscellaneous Support Title: Furniture and Related Products and Services I I RFP No.: R-TC-18004 Contractor: Virco Manufacturing Corporation Comments: This is a Notice of Intent to Award the above subject RFP to the most qualified and highest rated Offeror in accordance with the established RFP evaluation criteria. This procurement is on the PWCS School Board Agenda to be awarded November 1, 2017. The procurement file is available in the Purchasing Office for review by all Offerors that submitted a proposal for this RFP. Upon award, the contract file will i be available for public review in accordance with paragraph 2.2-4342 of the Virginia Public Procurement Act, Contact Person: Anthony E. Crosby, Administrative Coordinator crosbyaeapwcs.eduIk i i Approved By: oh Wallingford, Director, Fin nFialServices Time Stamped Posting Date Time Stamped Removal Date PURCHASING OFFICE i P.O.BOX 389,MANASSAS,VA 20108•WW W.PWCS,EDU•703,791.870,FAX 703.791.8610 3