HomeMy WebLinkAbout2020-01-21 Trustees of Osgood Hill Board Minutes Trustees of Osgood Hill Board Meeting
Minutes of Board Meeting conducted January 21, 2020
Called to order 6:10pm at Stevens Estate, Library
Voting Members Present (5): David Brown, Ellen Mosier (chair), Robin Ellington,Jerome Justin,Jeanne
Irwin
Voting Member Absent (1): William Swiggart
Town Officials (2): Joanna Collantine (Estate Director),Andrew Shapiro (Director of Economic and
Community Development)
Attachments:
• Current Bookings Report dated 1/21/2020
• Munis report for Stevens Estate dated 1/21/2020
1. Previous minutes from January 8, 2020 meeting was unanimously approved.
2. The Board welcomed a new Trustee,Jeanne Irwin. Welcome Jeanne!
3. Financial reporting, FY20
a. Total Expenses are projected to be $371,211.80
b. Actual Total Revenue to date is$221,286.82 with additional revenue from seven (7)
booked events pending. Inquiries and proposals continue to be processed in earnest by
Joanna for the remainder of FY20 and into FY21.
c. The board continues to refine the methodology to forecast expenses and revenue that
will provide a better picture to the financial situation. Joanna will be responsible for
bringing this information to the board on a monthly basis,with support from Andrew as
required.
d. 2QFY20 quarterly report had not yet been posted on the town website but should be
posted in the next few days.
e. Action: Andrew/Joanna to review the accounting practices for'transfer to capital'
expense category with town administration.
4. FY21 Budget Discussion/Recommendations
a. Joanna presented the FY21 Expense proposal to the board. Comments and questions
centered around resources, allocated expenses from other town departments, and
funding for capital projects.
b. The board suggested that Joanna consider adding resource for event management to
ensure all activities at the Estate are properly supported so the Director can focus on
marketing, contract management and Estate administration.
c. The Board requested a review of why the staffing budget was decreased from FY20 to
FY21. Prior budgets of$122k and $104K to now$79K for FY21.
d. Additional understanding/justification of allocated costs to the Estate budget from other
municipal departments is needed. This should be provided as part of the FY21 budget
planning.
e. The board will review proposed FY21 budget at the next meeting.
5. Meeting schedule—all meetings at the Stevens Estate Library
a. Wednesday, 2/5, 6:30pm
b. Tuesday, 2/18, Sam
c. Wednesday, 3/11, 6:30pm
6. Meeting adjourned 8:30pm