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Home My WebLink About2020-02-24 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES February 24, 2020 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 7:00PM in Meeting Room at Town Hall. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Chairman, Regina Kean, Chris Nobile, Phil DeCologero, Town Manager, Melissa Murphy Rodrigues, Deputy Town Manager, Denise Casey and Director of Administrative Services, Laurie Burzlaff. PLEDGE OF ALLEGIANCE PUBLIC COMMENT Stan Limpert of 43 Stonecleave Road, encourage the Board to accept the donation of the Stevens Moses bedroom set. Peter Breen of 770 Boxford Street thanked the Board for hiring the Town Manager. Karen Lauro, 591 Massachusetts Avenue, provided some documents to the Board and objected to the removal of the public shade trees on Massachusetts Avenue and stated she did not receive compensation for the trees that were removed. Stephanie Sewade of 287 Chickering Road stated that there was no mention of the tree that was taken on her land in the report. Ms. Sewade stated that they need to resurvey and that she has not gotten compensated for any permanent easement. Ms. Sewade provided documents to the Board. GOVERNMENTAL REPORTS Auditor’s Report Frank Suretti and Maura Stone of Powers and Sullivan presented information from the audit for Fiscal year ended June 30, 2019. No material deficiencies were found. Peter Breen asked how many other towns have the AAA bond rating and when will OPEB be funded. FY20 2nd quarter financials Lyne Savage provided a summary of the financials through December 31, 2019. Revenues are slightly lower than this time last year but not an issue. Everything else is on track with the budget. NEW BUSINESS Vote to approve removal of public shade trees-Massachusetts Avenue/Chickering Road The Board was provided with a memorandum from Jim Stanford regarding tree removal for the MADOT project. Town Manager Rodrigues explained that a public hearing happened earlier in the day at the trees and two objections were filed so the Board must vote on whether to approve the tree warden’s recommendation to remove 7 trees. Ms. Rodrigues indicated that Paul Stedman from MADOT informed her that 22 trees are on state land and will not be transferred to the Town until the project is complete. Approval does not need to be given for those trees located on state land. Chris Nobile made a MOTION, seconded by Regina Kean that the Board of Selectmen approve the removal of 7 trees as outlined in memorandum from DPW Director, Jim Stanford. Motion approved 5-0. Request of Tim Breen, Chris Buco and Jake Munroe to use the Town Common on Saturday, May 30, 2020 from 8:00AM to 7:00PM for the “Crafts for a Cause” fundraiser Tim Breen, Chris Buco and Jake Munroe presented information regarding their application to use the common for the “Crafts for a Cause” fundraiser. As per the Use of Town Common regulations, the event would require a security deposit given the amount of people expected. Chris Nobile made a MOTION, seconded by Regina Kean that the Board of Selectmen approve the request of Tim Breen, Chris Buco and Jake Munroe to use the Town Common on May 30, 2020 from 8:00AM to 7:00PM for the “Crafts for a Cause” fundraiser subject to receipt of a security deposit in the amount of $1000. Motion Approved 5-0. Appointment of Patrick Coutermarsh to the Festival Committee The appointment subcommittee is recommending Patrick Coutermarsh be appointed to the Festival Committee. Board of Selectmen Minutes February 24, 2020 2 Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen appoint Patrick Coutermarsh to the Festival Committee for a term ending June 30, 2020. Motion approved 5-0. LICENSING COMMISSIONERS Regina Kean made a MOTION, seconded by Chris Nobile to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Renewal of Entertainment License for Stevens Coolidge Place Katherine MacDonald from the Stevens Coolidge Place provided the Board with a list of conditions they were willing to agree to in order to help alleviate the concerns of the neighbors. In addition to the list, they will also not be having any more stand-alone beer gardens. Ms. McDonald explained that they do not rent out their space and are not an event center. Chairwoman Kean asked for any public comment. Melissa Rivers of 179 Andover Street said she appreciates the accommodations being made by the Stevens Coolidge Place but she would still like to see a limit on the number of larger events. Kelly Cormier of 169 Andover Street is looking to limit the number and size of events. Mike Fina of 124 Olde Village Lane stated that the Stevens Coolidge Place has turned into an event center. The Board was appreciative of the steps taken by Stevens Coolidge to address the issues. Mr. DeCologero suggested 8:00PM for an end time. The Board discussed the traffic and use of Wood Lane by vendors and if they could limit the number of events. Town Manager Rodrigues explained that conditions may only relate to public safety, health or order or to guard against creation of a nuisance and to protect patrons. Ms. Rodrigues indicated the hours for Smolak Farms are until 9 on Monday through Thursday and 10 on Friday and Saturday. Stevens Estate is until 1:00AM every day. Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen, acting as Licensing Commissioners, renew the Entertainment License for the Stevens Coolidge place through December 31, 2020 with the hours of 10:00AM to 8:00PM Sunday through Thursday, 10:00AM to 9:00PM on Friday and Saturday and with the following conditions: Licensee must move the stage away from the neighborhood to the new event lawn or Hemlock Lawn, stage facing south east (towards 115 Andover Street); amplifiers on stage must face south east (towards 115 Andover Street); the Stevens-Coolidge Place agrees not to hire Rock Groups or Heavy Metal Groups, known for their loud music; bathroom facilities must be located 100 yards away from residential property line; and vendors may only use Andover Street for entrance and exit. Motion approved 5-0. Request of Stevens Coolidge Place for a one day wine and malt license for a picnic concert on June 20, 2020 from 12:00PM to 7:00PM Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Stevens Coolidge Place for a one day wine and malt license for a picnic concert on June 20, 2020 from 12:00PM to 7:00PM. Motion approved 5-0. Request of Stevens Coolidge Place for a one day wine and malt license for a members only cocktail party on March 20, 2020 from 6:30PM to 8:30PM and for waiver of police detail Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Stevens Coolidge Place for a one day wine and malt license for a members only cocktail party on March 20, 2020 from 6:30PM to 8:30PM and to waive the police detail. Motion approved 5-0. Request of Merrimack College for two one day wine and malt licenses for receptions at Cascia Hall on April 1, 2020 from 5:00PM to 7:00PM and on May 12, 2020 from 11:30AM to 6:00PM Richard Vaillancourt made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Merrimack College for two one day wine and malt licenses for receptions at Cascia Hall on April 1, 2020 from 5:00PM to 7:00PM and on May 12, 2020 from 11:30AM to 6:00PM. Motion approved 5-0. Board of Selectmen Minutes February 24, 2020 3 Request of Gregg Lindsay of Good Day Café for an annual entertainment license Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Gregg Lindsay of Good Day Café for an annual entertainment license. Motion approved 5-0. Phil DeCologero made a MOTION, seconded by Rosemary Smedile to close the meeting of the North Andover Licensing Commission. Motion approved 5-0. APPROVAL OF MINUTES Phil DeCologero made a MOTION, seconded by Chris Nobile to approve the Open Session Minutes of January 13, 2020. Motion approved 5-0. CONSENT ITEMS Vote to open the 2020 Annual Town Meeting Warrant for May 19, 2020 and to close the warrant on March 23, 2020 at 4:30PM. All articles must be time stamped by the Town Clerk’s office by warrant closing Request of Margie Rothschild on behalf of the North Andover Farmers Market to close First Street every Sunday beginning June 14, 2020 through October 4, 2020 from 8:00AM to 3:00PM Accept donation of Moses Stevens’ bedroom set from the Stevens Family to the Stevens Estate Accept donations from the youth sports groups to be used towards the fields/facilities 1. North Andover Little League- $6,430.00 2. North Andover Youth Lacrosse Association- $3,000.00 3. North Andover Booster Club- $10,050.00 4. North Andover Youth Soccer Association- $19,890.00 Chris Nobile made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve all items listed under Consent Items. Motion approved 5-0. OLD BUSINESS Vote to adopt Town Manager’s Fiscal Year 2021 Recommended Budget Mr. DeCologero asked about the SPED Stabilization account. Ms. Rodrigues explained that it is not really a stabilization account because it’s being used to subsidize the operating budget every year. She has recommended a Finance Reserve Account that can be accessed during the year for emergencies. Finance Committee has to approve any expenditures from the account. Regina Kean made a MOTION, seconded by Chris Nobile that the Board of Selectmen adopt the Town Manager’s Fiscal Year 2021 Recommended budget. Motion approved 5-0. TOWN MANAGERS REPORT The Board was provided with the job posting/vacancy log. Town Manager Rodrigues announced Cleargov launched today. It is an online tool that allows for the public to see all the financial information for the Town. Ms. Rodrigues also announced early voting from February 24-28. SELECTMEN’S UPDATES/COMMENTS None ADJOURNMENT Chris Nobile made a MOTION, seconded by Rosemary Smedile to adjourn the meeting at 9:20PM. Motion approved 5-0. Board of Selectmen Minutes February 24, 2020 4 Respectfully submitted, Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Financial reports Tree memorandum Use of Common request Volunteer form Letter from Stevens Coolidge Place License requests-Stevens Coolidge License request-Merrimack Minutes of February 10, 2020 Farmers market request Donation letter-Stevens Estate Donation letter-Youth sports groups FY2021 Budget Job posting/vacancy log