HomeMy WebLinkAbout2020-03-11 Trustees of Osgood Hill Board Minutes Trustees of Osgood Hill Board Meeting
Minutes of Board Meeting conducted March 11, 2020
Called to order 6:40pm at Stevens Estate, Library
Voting Members Present(5): Ellen Mosier(chair), David Brown,Jeanne Irwin, Robin Ellington,Jerome
Justin
Voting Members Absent (1): William Swiggart
Town Officials (3): Joanna Collantine (Estate Director), Melissa Rodrigues (Town Manager),Andrew
Shapiro (Director of Economic and Community Development)
Handouts:
• State of the Estate (3/11/20)
State of Estate
Marl 1_2020.pdf
• Stevens Estate at Osgood Hill, Estate History(March 2020)
[i
Estate History
Marl 1_2020.pdf
• Stevens Estate at Osgood Hill, `A Work of Art'
SE A Work of Art
Marl 1_2020.pdf
• Stevens Estate Enterprise Fund (March 11, 2020)
[i
SE Enterprise Fund
Marl1_2020.pdf
• Stevens Estate P&L(March 10, 2020)
Stevens Estate P&L
statement 31020.pd-
• Bookings Report(March 10, 2020)
1. Previous minutes from February 18, 2020 meeting were unanimously approved.
2. Trustees of Osgood Hill Chair, Ellen S. Mosier
a. Ellen read the State of the Estate to attendees. Recognized several accomplishments
thus far and the desire to continue messaging the Estate's work with Town leadership
and residents.
3. Town Manager update
a. Melissa provided background and financial overview of the Stevens Estate Enterprise
Fund.
b. Melissa also provided the requested information voted on at the December 2019 Board
meeting. Dave offered to scan the information for the benefit of the Board.
c. In FY21 there will be no General Fund allocation for indirect costs.
d. Ellen raised a question about fundraising and donations. Melissa responded that the
Estate can raise funds via ticket sales, donations, etc. For donations, a separate account
number would need to be utilized to track those funds. Action: Melissa will work with
Joanna and the Town Accountant to establish proper tracking.
e. Motion (made by J Irwin, second by D Brown): Ellen to work with Jim Lafond to
schedule a joint meeting with the Long-Term Advisory Committee. Approved 5-0.
4. Director of the Stevens Estate—Joanna Collantine
a. Finance Update
i. FY20 forecast shows an expected loss of$-36,862. This is in line with the prior
month's forecast.
ii. FY21 forecast—27 bookings have been received to date with projected sales of
$191,350. Forecast needs to be updated using historical performance and
market indicators. Jerry and Dave will meet with Joanna to help with the
template and the FY21 forecast.
5. Marketing Update
a. Joanna provided `A Work of Art' handouts that can be used during events and visits to
the estate.
b. Estate history shared by Robin with the Board of Trustees to provide an orientation and
timeline of events for Trustees who are new to the Board.
6. Other Business
a. Jeanne is developing a bid package to solicit for an Exclusive Caterer for the Estate.
This will be discussed at our next meeting.
7. Upcoming Meeting schedule—all meetings at the Stevens Estate Library
a. Wednesday, April 1, 6:30pm
b. Tuesday,April 28, 6:30pm
c. Hold the date: April 14 in the evening for a Joint Meeting with Long Term Advisory
Committee
8. Meeting adjourned 8:45pm