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Home My WebLink About2020-03-24 Finance Committee Minutes I `F Ilk. f +tilly,l'1,. X TOWN of NORTH AN oVIE FINANCE Co TEE Haug s Meeting Date March 24,2020 Meeting Location: Via Conference Call S s a Wemrelek SW Chairman X Ed M .eMillian EM, Vice Chair x TU- nothy Tscbirhar 5 X Div ra Bhatiagar,DB x Charles a. to , A. ' X Jeerer U2, JL x Thomas ogler, TR X OKev Foley,KF Cie Allen, CA Angela Cioolo, .AC x Note: All FE% COIF votes are subject to a re-vote upon receipt of new formation. Note. Documents used in this meek are listed in Document Table herein. Non Fmoanee Committee Members attendance Melissa Rodrigues (AIR), Town Manager Denevan O'Connell(DO), Community Preservation Committee Chair Lynne Savage (LS),F nee Di-rector/Town Accountant .Callahan, (BQ, Community Preservation Member Pledge of Arranc wall .0 xjan - IIWW�.I*Y�I�IiwWrlhWYiililry ■iihYY�I �YwV1111Y� Cain to Order 7 SW: Hello everyone we are live now, with North Andover Cam remote Conference Meet: ng) some technical items to know,please do not use your speakers,and mute your phones when you are not speaking because we will get a.feedback ac ��Now Andover Cam). SW: With that being said.SW&d a roU cO of The Finance Committee Members a, . tructe the Finance Goatee Members ers to announce who they are before they s ealc Presentation from the Comma eservation Committee Discussion stems on or about :02: pjnZ 0:02:00video time Started bis presentation with letting the Co ttee know that this s his 31 ear with the Community Preservation Committee (CPC). Bill Callahan is here as well, and later on he will discuss the web project(for the CPQ that he is working on with Christopher McClure, IT Director for the Town of North Andover. ISO# Currently I ra .t to teU you of the state of the CPC. We have $ ,1 �. .�o .our account. O: Co�.�t� of the big project that is on holdthis t � . 3-24.2 2 (VILA CONFERENCE CALL) Spoke of past approved projects and the status. Then went on to tam about the recomended projects for 202 -Stevens Estate Restoration Project of Original sight Fames 3 , 00 -As recommended by the Town Manager for the Schofield Mill$2 ,o . - tevens Memorial]library historic entrance stairway $3 5 0,o 0 0. -Affo rd . Tit S 10 o,o 00. -Playground Master Plan-Alpine and Stevens Pond$200,000. -Admu" Uhtrative Expenses$5 (as we nonnaUy do DO: Also spoke of the missing Line on their list o $9 1,0 00 that wiU be in a reserve. Var*ours questions o .s and comments regarding the CPC were discussed such as Administration Expenses, a close out check list,North.Andover Housing generator,lisfmg of p ro`ect priorities, i Old and New CPC Projects, QPC fundin&the process of fiffing out applications to CPS e spaces, Schofield Mill project, etc. C: Explained and discussed the web project that he and Christopher McClure lure have been working on for the past 16 months. This web project will be a database of all the projects for the CPC displayed all on a map, and will give much detail and data on each project It will include expenses, documents, application,presentations, expenses, pictures(before and after)among other helpful details, etc.You can look at a map and see ghat impact the CSC has had on the Town. We are pretty lucky North.Andover to have an IT Dixector with the caliber of Chris McClure. Praised B C for the work and commitment he has also done on this project for CPC. The FinanceCommittee was impressed with this web project. Projects that did not make the list for CPC were also discussed,two applications withdrew and the other one was to refurbish and restore a historic painting at Stevens Estate at the cost o 0,00 . SW Asked if there was any other questions. SW: Thanked both.DO and BC `or ,=0 'ng us tonight- Old Business Discussion sus on or about 7:3 00:3 :00 on video thne S: Spoke of the fundi'ng o the Senior Center.At one time the plan was Just to renovate the Senior Center,but it volved into building a new Senior Center on Sutton Street. S: ComaCom aented that the original amount was not enough to build a Senior Center. S: Explained the added m' crease and stated that there was no way that they could build a new Senior Center at 5.5 lion dollars or even 6 won dollars_ LS Stated that last year she put an crease for the cot of construction to 750 00 0. s: Went on to say that with all the bids and other factors to make the Senior Center whole,,they found,,that they needed an additional 500,0 o. The amount of s are feet of the Senior Center is 13,800 square feet and is two stories. 3-24-2020 OJA CONFERENCE CALL) 2 SW; Thanked LS for join us tonight Approval of Mmutes February 2020 ��+�AAII.n��grUi ilIFYnMMYiirr.� Discussion starts on or about 7: aril o : : o on Video time T. Made a motion to approve the February 18,2020 mutes as Witten KF Second the motion All approved the minutes as written Discussionstarts on or about 8:00 roin/ : : on video time SW: Stated-that we will need to Table the approval of the March 1 o mutes until April St" Fm' aiace Committee Wart Letter Format Discussion Discussion staffs on or about7: 0:49:00 on video time SW and the F .ance Committee discussed the warrant letter and also spoke of last years 201 Tarrant Letter and liked, and generaUy wanted to try and follow the same format for this y='s Warrant Letter_ But it was suggested that we may want to cut down anywhere we can- ons, format, executive summary,and various topics of focus were discussed. The Finance Committee members went through each of their topics and sections and what they thought would be arora ate,helpful and important_ SW: Wanted.the Fimnce Committee members to know the LS needs to have the Went Letter completed bv 11 . Each member that was present discussed their topic for the Warrant Letter and what direction they planned on going Wit .their speeffic section, as well as what they were going to highlight in their ate up- Policies, Procedures and e Budget was also discussed_ Co Gems were expressed from some of the Finance Committee Members dig the meeting )h th today's stag of the economy_ his is not just every town a-ad city M Massachusetts it is global. S'W: Asked if there were any other questions or concems- 8:45 PM Adjourn TT Made a motion to adj oum the meeting K`: Second the motion All were in favor to adj oum .2-24-2020 CVTA CONFERENCE CALL) Document Table --Agenda Finance Comma ee Meeting for March 24,2020 -NBnutes from February 1 , oo -Minutes from March 10,Z020 -Capital Improvement Plan Genet�d 2 21-2025 -Tow.Manager's Recommended Budget FY 202 -CPC material and documents. 3-2 -22 (VIA CONFERENCE CAL)