HomeMy WebLinkAboutContract #: 1379 - From: 11-10-2020 To: 05-18-2021 - Vanasse & Associates, Inc. - Community Development TOWN OF NORTH ANDOVER
CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES
CONTRACT #
DATE:
This Contract is entered into on, or as of, this date by and between the Town of North
Andover(the "Town"), and
Contractor: Vanasse & Associates, Inc.
Address: 35 New England Business Center Drive, Suite 140
Andover,MA 01810
Telephone Number: 978-474-8800
Email: jdirk@rdva.com
1. This is a Contract for the procurement of the following:
Traffic engineering peer review services for the North Andover Planning Board for
the proposed redevelopment of Royal Crest Estates.
2. The Contract price to be paid to the Contractor by the Town of North Andover is:
Per the attached Agreement For Professional Services Between Vanasse & Associates,
Inc. and Town of North Andover, Part I, dated November 9, 2020.
3. Payment will be made as follows:
Upon completion of services and receipt of invoices (net 30 days).
4. Definitions:
4.1 Acceptance: All Contracts require proper acceptance of the described
deliverables or services by the Town of North Andover. Proper acceptance shall be
understood to include inspection of deliverables and certification of acceptable
performance for services by authorized representatives of the Town to insure that the
deliverables or services are complete and are as specified in the Contract.
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4.2 Contract Documents: All documents relative to the Contract including(where used)
Instructions to Bidders, Proposal Form, General Conditions, Supplementary General
Conditions, General Specifications, Other Specifications included in Project Manual,
Drawings, Request for Qualifications, Scope of Services, and all Addenda. The
Contract documents are complementary, and what is called for by any one shall be as
binding as if called for by all. The intention of this Contract is to include all labor
and materials, equipment and transportation necessary for the proper performance of
the Contract.
4.3 The Contractor: The"other party"to any Contract with the Town. This term shall
(as the sense and particular Contract so require) include Vendor, Contractor,
Engineer, or other label used to identify the other party in the particular Contract.
Use of the term"Contractor"shall be understood to refer to any other such label used.
4.4 Date of Substantial Performance: The date when the work is sufficiently complete,
the services are performed, or the goods delivered, in accordance with Contract
documents, as modified by approved Amendments and Change Orders.
4.5 Goods: Goods, Supplies, Materials or other Deliverables.
4.6 SubContractor: Those having a direct Contract with the Contractor. The term
includes one who furnished material worked to a special design according to the
Drawings or Specifications of this work, but does not include one who merely
furnishes material not so worked.
4.7 Work: The services or materials contracted for, or both.
4.8 Services: Shall mean furnishing of labor, time, or effort by the Contractor. This term shall
not include employment agreements,collective bargaining agreements, or grant agreements.
4.9 Standard of Care: Contractor's services shall be performed in accordance with the
generally accepted professional standard of care ordinarily used by design
professionals performing similar scope of services in the same geographic area on
projects of similar size and complexity.
5. Term of Contract and Time for Performance:
This Contract shall be fully performed by the Contractor in accordance with the provisions
of the Contract Documents on or before May 18, 2021, unless extended pursuant to a
provision for extension contained in the Contract documents at the sole discretion of the
Town, and not subject to assent by the Contractor, and subject to the availability and
appropriation of funds as certified by the Town Accountant. The time limits stated in the
Contract documents are of the essence of the Contract.
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6. Subject to Appropriation:
Notwithstanding anything in the Contract documents to the contrary, any and all payments
which the Town is required to make under this Contract shall be subject to appropriation or
other availability of funds as certified by the Town Accountant. In the absence of
appropriation, this Contract shall be immediately terminated without liability for damages,
penalties or other charges.
7. Permits and Approvals:
Permits, Licenses, Approvals and all other legal or administrative prerequisites to its
performance of the Contract shall be secured and paid for by the Contractor.
8. Termination:
a. Without Cause. The Town may terminate this Contract on seven(7) calendar days
notice when in the best interests of the Town by providing notice to the Contractor, which shall be
in writing and shall be deemed delivered and received when given in person to the Contractor, or
when received by fax, express mail, certified mail return receipt requested, regular mail postage
prepaid or delivered by any other appropriate method evidencing actual receipt by the Contractor.
Upon termination without cause, Contractor will be paid for services rendered to the date of
termination.
b. For Cause. If the Contractor is determined by the Town to be in default of any term
or condition of Contract, the Town may terminate this Contract on seven (7) days notice by
providing notice to the Contractor, which shall be in writing and shall be deemed delivered and
received when given in person to the Contractor, or when received by fax, express mail, certified
mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate
method evidencing actual receipt by the Contractor.
C. Default. The following shall constitute events of a default under the Contract:
1) any material misrepresentation made by the Contractor to the Town; 2) any failure
to perform any of its obligations under this Contract including, but not limited to
the following: (1) failure to commence performance of this Contract at the time
specified in this Contract due to a reason or circumstance within the Contractor's
reasonable control, (ii) failure to perform this Contract with sufficient personnel
and equipment or with sufficient material to ensure the completion of this Contract
within the specified time due to a reason or circumstance within the Contractor's
reasonable control, (iii) failure to perform this Contract in a manner reasonably
satisfactory to the Town, (iv) failure to promptly re-perform within a reasonable
time the services that were rejected by the Town as unsatisfactory, or erroneous,
(v) discontinuance of the services for reasons not beyond the Contractor's
reasonable control, (vi) failure to comply with a material term of this Contract,
including, but not limited to, the provision of insurance and non-discrimination,
(vii)any other acts specifically and expressly stated in this Contract as constituting
a basis for termination of this Contact, and (viii) failure to comply with any and
(Rev 2010)Contract by and between the Town of North Andover and Page 3
all requirements of federal and/or state law and/or regulations, and Town bylaw
and/or regulations.
9. The Contractor's Breach and the Town's Remedies:
Failure of the Contractor to comply with any of the terms or conditions of this Contract shall
be deemed a material breach of this Contract, and the Town of North Andover shall have all
the rights and remedies provided in the Contract documents, the right to cancel, terminate,
or suspend the Contract in whole or in part, the right to maintain any and all actions at law
or in equity or other proceedings with respect to a breach of this Contract,including damages
and specific performance, and the right to select among the remedies available to it by all of
the above.
From any sums due to the Contractor for services, the Town may keep the whole or any part
of the amount for expenses, losses and damages incurred by the Town as a consequence of
procuring services as a result of any failure, omission or mistake of the Contractor in
providing services as provided in this Contract.
10. Statutory Compliance:
a. This Contract will be construed and governed by the provisions of applicable
federal, state and local laws and regulations; and wherever any provision of the
Contract or Contract documents shall conflict with any provision or requirement of
federal, state or local law or regulation, then the provisions of law and regulation
shall control. Where applicable to the Contract,the provisions of General Laws are
incorporated by reference into this Contract, including, but not limited to, the
following:
General Laws Chapter 30B —Procurement of Goods and Services.
General Laws Chapter 30, Sec. 39, et seq: - Public Works Contracts.
General Laws Chapter 149, Section 44A, et seq: Public Buildings Contracts.
General Laws Chapter 7, Sections 38A '/z - O: Designer Selection
b. Wherever applicable law mandates the inclusion of any term and provision into a
municipal contract, this Section shall be understood to import such term or
provision into this Contract. To whatever extent any provision of this Contract
shall be inconsistent with any law or regulation limiting the power or liability of
cities and Towns, such law or regulation shall control.
C. The Contractor shall give all notices and comply with all laws and regulations
bearing on the performance of the Contract. If the Contractor performs the Contract
in violation of any applicable law or regulation, the Contractor shall bear all costs
arising therefrom.
(Rev 2010)Contract by and between the Town of North Andover and Page 4
d. The Contractor shall keep itself fully informed of all existing and future State and
National Laws and Municipal By-laws and Regulations and of all orders and decrees
of any bodies or tribunals having jurisdiction in any manner affecting those engaged
or employed in the work, of the materials used in the work or in any way affecting
the conduct of the work. If any discrepancy or inconsistency is discovered in the
Drawings, Specifications or Contract for this work in violation of any such law, by-
law, regulation, order or decree, the Contractor shall forthwith report the same in
writing to the Town. It shall, at all times, itself observe and comply with all such
existing and future laws, by-laws, regulations, orders and decrees; and shall protect
and indemnify the Town of North Andover, and its duly appointed agents against
any claim or liability arising from or based on any violation whether by him or its
agents, employees or subcontractors of any such law, by-law, regulation or decree.
e. If changes in the law occur during the term of the contract which require a change
in the scope of services, the parties may negotiate an amendment to the Contract in
accordance with the provisions contained in Paragraph 27..
11. Conflict of Interest:
Both the Town and the Contractor acknowledge the provisions of the State Conflict of
Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any
activity which shall constitute a violation of that law. The Contractor shall be deemed to
have investigated the application of M.G.L. c. 268A to the performance of this Contract;
and by executing the Contract documents the Contractor certifies to the Town that neither
it nor its agents, employees, or subcontractors are thereby in violation of General Laws
Chapter 268A.
12. Certification of Tax Compliance
This Contract must include a certification of tax compliance by the Contractor, as required
by General Laws Chapter 62C, 49A (Requirement of Tax Compliance by All Contractors
Providing Goods, Services, or Real Estate Space to the Commonwealth or Subdivision).
13. Discrimination
The Contractor will carry out the obligations of this Contract in full compliance with all of
the requirements imposed by or pursuant to General Laws Chapter 151 B (Law Against
Discrimination) and any executive orders, rules, regulations, and requirements of the
Commonwealth of Massachusetts as they may from time to time be amended.
14. Assi ng ment:
Assignment of this Contract is prohibited, unless and only to the extent that assignment is
provided for expressly in the Contract documents.
(Rev 2010)Contract by and between the Town of North Andover and Page 5
15. Condition of Enforceability Against the Town:
This Contract is only binding upon, and enforceable against, the Town if: (1) the Contract
is signed by the Town Manager or its designee; and (2) endorsed with approval by the
Town Accountant as to appropriation or availability of funds; and (3) endorsed with
approval by the Town Counsel as to form.
16. Corporate Contractor:
If the Contractor is a corporation, it shall endorse upon this Contract (or attach hereto) its
Clerk's Certificate certifying the corporate capacity and authority of the party signing this
Contract for the corporation. Such certificate shall be accompanied by a letter or other
instrument stating that such authority continues in full force and effect as of the date the
Contract is executed by the Contractor. This Contract shall not be enforceable against the
Town of North Andover unless and until the Contractor complies with this section.
The Contractor, if a foreign corporation, shall comply with the provisions of the General
Laws, Chapter 181, Sections 3 and 5, and any Acts and Amendments thereof, and in
addition thereto, relating to the appointment of the Commissioner of Corporations as its
attorney, shall file with the Commissioner of Corporations a Power of Attorney and duly
authenticated copies of its Charter or Certificate of Incorporation; and said Contractor shall
comply with all the laws of the Commonwealth.
17. Liability of Public Officials:
To the full extent permitted by law, no official, employee, agent or representative of the
Town of North Andover shall be individually or personally liable on any obligation of the
Town under this Contract.
18. Indemnification:
The Contractor shall indemnify, defend and save harmless the Town, the Town's officers,
agents and employees, from and against any and all damages, liabilities, actions, suits,
proceedings, claims, demands, losses, costs, expenses, recoveries and judgments of every
nature and description (including reasonable attorneys' fees) incurred by, brought or
recovered against them that may arise in whole or in part out of or in connection with the
services being performed or to be performed, and out of any negligent act or omission by
the Contractor, its employees, agents, subcontractors, material men, and anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by any party indemnified hereunder. The
existence of insurance shall in no way limit the scope of the Contractor's indemnification
under this contract.
19. Documents, Materials, Etc.
Any materials, reports, information, data, etc. given to or prepared or assembled by the
Contractor under this Contract are to be kept confidential and shall not be made available
to any individual or organization by the Contractor(except agents, servants, or employees
(Rev 2010)Contract by and between the Town of North Andover and Page 6
of the Contractor) without the prior written approval of the Town, except as otherwise
required by law. The Contractor shall comply with the provisions Chapter 66A of the
General Laws of Massachusetts as it relates to public documents, and all other state and
federal laws and regulations relating to confidentiality, security, privacy and use of
confidential data.
A hard copy and an electronic copy (if requested by the Town) of Contractor's drawings,
plans, specifications and other similar documents, whether in written, graphic or electronic
form, shall be delivered to the Town. If there is a discrepancy between the electronic files
and the hard copies, the hard copies shall govern.
The Town shall have unlimited rights, for the benefit of the Town, in all drawings, designs,
specifications, notes and other work developed in the performance of this contract
including the right to use same on any other Town projects without additional cost to the
Town; and with respect thereto the Contractor agrees and hereby grants to the Town an
irrevocable royalty-free license to all such data which the Contractor may cover by
copyright and to all designs as to which it may assert any rights or establish any claim
under any patent or copyright laws. The Contractor shall not be responsible for changes
made in the documents by others without the Contractor's authorization,nor for the Town's
use of the document on projects other than the project which is the subject of this Contract,
unless this is a contract for design services for a master plan or prototype.
20. Audit, Inspection and Recordkeeping
At any time during normal business hours, and as often as the Town may deem it
reasonably necessary, there shall be available in the office of the Contractor for the purpose
of audit, examination, and/or to make excerpts or transcript all records, contracts, invoices,
materials,payrolls, records of personnel, conditions of employment and other data relating
to all matters covered by this Agreement.
22. Payment
The Town agrees to make all reasonable efforts to pay to the Contractor the sum set forth
in the Contractor's bid or proposal within thirty(30) days of receipt of an invoice detailing
the work completed and acceptance from the Town of the work completed.
23. Waiver and Amendment
Amendments, or waivers of any additional term, condition, covenant, duty or obligation
contained in this Contract may be made only by written amendment executed by all
signatories to the original Agreement, prior to the effective date of the amendment.
To the extent allowed by law, any conditions, duties, and obligations contained in this
Contract may be waived only by written Agreement by both parties.
Forbearance or indulgence in any form or manner by a party shall not be construed as a
waiver, nor in any manner limit the legal or equitable remedies available to that party. No
(Rev 2010)Contract by and between the Town of North Andover and Page 7
waiver by either party of any default or breach shall constitute a waiver of any subsequent
default or breach of a similar or different matter.
24. Forum and Choice of Law
This Contract and any performance herein shall be governed by and be construed in
accordance with the laws of the Commonwealth of Massachusetts. Any and all
proceedings or actions relating to subject matter herein shall be brought and maintained in
the courts of the Commonwealth or the federal district court sitting in the Commonwealth,
which shall have exclusive jurisdiction thereof. This paragraph shall not be construed to
limit any other legal rights of the parties.
25. Notices
Any notice permitted or required under the provisions of this Contract to be given or served
by either of the parties hereto upon the other party hereto shall be in writing and signed in
the name or on the behalf of the party giving or serving the same. Notice shall be deemed
to have been received at the time of actual service or three (3) business days after the date
of a certified or registered mailing properly addressed. Notice to the Contractor shall be
deemed sufficient if sent to the address set forth in the Contract and to the Town of North
Andover by being sent to the Town Manager, Town Hall, 120 main Street, North Andover,
Massachusetts 01845.
26. Binding on Successors:
This Contract shall be binding upon the Contractor, its assigns, transferees, and/or
successors in interest (and where not corporate, the heirs and estate of the Contractor).
27. Contract Amendments:
Any change in the scope of services or contract price shall be made only by a written
contract amendment executed by the Town and the Contractor.
28. Minimum Wage:
The Contractor will carry out the obligations of this Contract in full compliance with all of
the requirements imposed by or pursuant to General Laws Chapter 151, §1, et seq.
(Minimum Wage Law) and any executive orders, rules, regulations, and requirements of
the Commonwealth of Massachusetts as they may from time to time be amended.
29. Insurance:
Failure to provide and continue in force the following insurance during the period of this
Contract shall be deemed a material breach of this Contract, shall operate as an immediate
termination thereof, and Contractor shall indemnify the Town for all losses, claims, and
actions resulting from the failure to provide the insurance required by this Article. The
Contractor shall furnish to the Town evidence of such insurance prior to the execution of
(Rev 2010)Contract by and between the Town of North Andover and Page 8
this Contract before the same shall be binding on the parties thereto, except if specifically
waived by the Town.
a. The Contractor shall provide by insurance for the payment of compensation and the
furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts
(The Worker's Compensation Act) to all employees of the Contractor who are subject
to the provisions of Chapter 152 of the General Laws of Massachusetts.
b. Broad Form commercial general liability insurance with limits of at least $1 Million per
occurrence and$2 Million aggregate,or such other amount as the Town may require,and which
shall cover bodily injury,death, or property damage arising out of the work.
c. Automobile Liability Insurance, including coverage for owned, hired or borrowed vehicles
with limits of at least $1 M each person/each occurrence or a combined single limit of $1
Million.
d. Professional liability insurance covering errors,omissions and acts of the Contractor or of any
person or business entity for whose performance the Contractor is legally liable arising out of
the performance of the contract. The total amount of such insurance shall at a minimum equal
one million dollars or such larger amounts as the Town may require for the applicable period
of limitations. The Contractor shall obtain such insurance coverage at its own expense and
provide certificates of insurance to the Town prior to the execution of the Contract.
e. The intent of the Contract provisions regarding insurance is to specify minimum coverage and
minimum limits of liability acceptable under the Contract. However, it shall be the
Contractor's responsibility to purchase and maintain insurance of such character and in such
amounts as will adequately protect it and the Towi1 from and against all claims,damages,losses
and expenses resulting from exposure to any casualty liability in the performance of the work.
f. All required insurance shall be certified by a duly authorized representative of the insurers on
the "MIIA" or "ACORD" Certificate of Insurance form incorporated into and made a part of
this Agreement. Properly executed certificates signifying adequate coverage in effect for the
duration of the contract with renewal certificates issued not less than 30 days prior to expiration
of a policy period,must be submitted to the Town prior to commencement of this agreement.
g. The Town shall be named as an additional insured on the above- referenced liability policies
and the Contractor's insurance coverage shall be the primary coverage. The cost of such
insurance, including required endorsements or amendments, shall be the sole responsibility of
the Contractor.
30. Complete Contract:
This instrument,together with the other components of the contract documents, constitutes
the entire contract between the parties, with no agreements other than those incorporated
herein.
(Rev 2010)Contract by and between the Town of North Andover and Page 9
IN WITNESS WHEREOF the parties have hereto and to two other identical instruments set
forth their hands the day and year first above written.
THE TOWN THE CONTRACTOR
V61nca55e— A550e-,(Ae5As'n(-.
Divi on/Departrfient Head Company Name
1140-Zo
Town Manager Date S e Date
•��,�"r� 5. ��fk (fir. M�.,.�. •; �„�-.�,.
Print Name & Title
APPROVED AS TO FORM:
wn Counsel Date
CERTIFICATION AS TO AVAILABILITY OF FUNDS:
o P9A� ( 12,4 2M If 12j,/ L
Town countant 6 l5abe
(Rev 2010)Contract by and between the Town of North Andover and Page 10
CERTIFICATIONS
CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word"person" shall mean natural person, business, partnership, corporation,
committee, union, club or other organization, entity, or group of individuals.
4/10-
Signature Date d-/o -Zo
i Pf- /&-vl lowla5.4�-
Print N me & Title U Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I
Te-4-1e„ S. J_�,", k— , authorized signatory for V0.nAss` 4 Qs,,-x-;44es,1.,�.
Name of individual Name of contractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes, permit or other fees, reporting of employees and contractors, and withholding and
remitting child support.
(Y,-- -i---,_::�,
1!- /O-ZD
Si e Date
(Rev 2010)Contract by and between the Town of North Andover and Page 11
BOARD OF DIRECTORS RESOLUTION
VANASSE & ASSOCIATES,INC.
SIGNATORY AUTHORITY
SEPTEMBER 29,2020
At a duly constituted meeting of the Board of Directors of Vanasse & Associates, Inc.
(the"Corporation"), a Corporation organized under the laws of the State of Massachusetts, held on
September 29, 2020 by conference call pursuant to the Governor's March 23, 2020 Order imposing strict
limitation on the number of people that may gather in one place, at which meeting a quorum was present
and voting throughout:
WHEREAS, the Corporation is engaged in the business of providing Professional Engineering
Consulting Services(the"Services");and
WHEREAS, the performance of these Services requires the Corporation to enter into agreements,
instruments and other documents(the"Agreements")in the name and on behalf of the Corporation;
THEREFORE, IT IS RESOLVED, that the following named persons are authorized to enter into
Agreements in conjunction with the Services in the name and on behalf of the Corporation:
Name Office or Title
Jeffrey S. Dirk President and Secretary
Stephen M. Boudreau Vice President and Treasurer
Frank Giles Ham Director
Dusty R. Beeley Principal/Chief Financial Officer
Scott W. Thornton Principal
IN WITNESS WHEREOF, the undersigned directors of Vanasse & Associates, Inc. have executed this
action by the Written Cons Board of Directors as of the 29'day of September 2020.
r
BY: 4
JeffrejS!1664
Its: Preside and Secretary
BY:
teph oudreau
Its: Vice Pr de r urer
BY:
Frank ile
Its: Director
Va111a155@' & 35 New England Business Center Drive
Associates inc Suite 140
Transportation Engineers&Planners Andover,MA 01810
Ref: 8801
November 9,2020
Ms.Jean Enright
Plaiming Director
Town of North Andover
120 Main Street
North Andover,MA 01845
Re: Traffic Engineering Peer Review Services
Royal Crest Redevelopment—Turnpike Street(Route 114)
North Andover,Massachusetts
Dear Jean:
Vanasse&Associates,Inc.(VAI)is pleased to submit this proposal for providing Traffic Engineering Peer
Review Services in support of the Town of Notch Andover's review of the proposed Royal Crest
Redevelopment project in North Andover, Massachusetts. Our planned scope of work will result in a
detailed review of the October 2020 Transportation Impact and Access Study prepared by VHB and the
associated Site Plans prepared in support of the project with regard to: i)adequacy of access, circulation
and parking; ii)Massachusetts Department of Transportation (MassDOT) design standards; iii)Town
Zoning requirements as they relate to access,parking and circulation;and iv)accepted Traffic Engineering
and Transportation Planning practices. The results of our review will be summarized in a letter provided
to the Town for use in reviewing the project. We have also included a budget for participation in two(2)
meetings with the Town to present the findings of our review and answer questions.
The table below lists the expected phases and tasks for the Traffic Engineering Peer Review:
Phase/Task
Element I 1.0 Initial Investigation—Enclosed
2.0 Traffic Engineering Peer Review—Enclosed
3.0 Project and Public Meetings—Enclosed
&www.rdva.com J(978)474-8800 Q(978)688-6508
Ms.Jean Enright
November 9,2020
Page 2 of 2
We propose to complete the Scope of Services as described within a maximum fee for labor and direct
expenses as follows.
Phase Element I-Tasks Fee Schedule Payment Method
1.0 Initial Investigation $ 0 1 Week Time and Materials
2.0 Traffic Engineering Peer Review 6,500 3 Weeks Time and Materials
3.0 Project and Public Meetings(4 meetings) 2,000 As Required Time and Materials
LABOR TOTAL Phases 1.0,2.0 and 3.0 8,500
Direct Expenses 500
TOTAL $ 9,000 Not To Exceed
The total fixed fee(not to exceed) to complete the Traffic Engineering Peer Review as described herein,
including participation in four(4) virtual meetings and direct expenses,is$9,000. All services described
herein will be billed on a time and materials basis and will be completed at the direction and discretion of
the Town. Meeting costs beyond the four (4) meetings budgeted herein will be billed on a time and
materials basis at$225 per hour plus direct expenses.
We are prepared to initiate work and complete the enclosed effort after receipt of the signed agreement.
Written authorization must be received before work can begin. If you are in agreement with the attached
Scope of Set vices and terns and conditions of the Agreement,please countersign the original and return it
to our office. A copy is included for your files.
We appreciate the opportunity to assist the Town in the review of the subject project. If you should have
any questions regarding this agreement or the enclosed materials,please feel free to contact me.
Sincerely,
VANASSE&ASSOCIATES,INC.
C>. P4'r
Pffre*yD'tr7, E.,PTOE,FITE
Managing Partner
Enclosure
cc: DRB
GA8801 North Andover,h[MCantractAltayi 1 Crest Est Peer Review Proposal 11.09.20,docx IN
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
VANASSE&ASSOCIATES,INC.
AND
TOWN OF NORTH ANDOVER
NOVEMBER 9,2020
1,
This Agreement is composed of Part I* Part I includes details of the services to be performed
client-furnished information, timing of the services, and compensation.
Town,of North ,
PART
PROJECT DESCRIPTION
I will provide Traffic Engineering Peer Review Services to the CLIENT support of the
Town of North Andover's review of the proposed Royal Crest Redevelopment project in North Andover,
Massachusetts(hereafter referred to as the" j " .
SCOPE OF SERVICES
1.0 Initial Investigation
VAI will provide the following initial investigation services for the proposed Project:
• Review previous studies of the area, including studies by other consultants, the state,regional
6
planning i ,and the local community,in addition to any past V I efforts.
• Consult with CLIENTto review the scopecollect relevant background materials for use
in completing the Peer Review; establish Project milestones and associated deliverables; and
obtain contact information for Town departments.
• Review the study area to update available information and observe factors that could affect access
tote Project site;vehicle,pedestrian and bicycle circulation;public transportation services;and
features that may influence the selection of suggested improvements.
• Consult with local and state officials to review current and planned future roadway,pedestrian,
bicycle public transportation improvementsthe area that may impact traffic patterns and
transportation alternatives available within the study area.
2.0 Traffic Engineering Peer Review
Perform a detailed review of the October 2020 D-ampm-lation Impact and,4cows Ste® prepared by
VHB and the associated Site Plans prepared in support of the project for conformance with state and
local standards and accepted Traffic • er and Transportation Planning practices. Specific
areas of review will include the following as may be applicable to the materials submitted in support
of the Project:
— Project description
— Establishment of study area
Data collection techniques
Safety analysis
Pedestrian,bicycle and public transportation accommodations
Future horizon year conditions development
Trip generation methodology
Trip distribution and assignment
Build condition development
Intersection and roadway capacity and vehicle queue analyses
Sight distances
Vehicle queuing
Parking layout and adequacy with respect to design and projected demands
Project mitigation
Construction phase impacts and mitigation
• Review the Site Plans for the Project relative to access;on-site vehicle, • and bicycle
circulation; parking layout; loading and delivery vehicle access; vehicle queue storage; and
safety.
• Review up to two(2)supplemental submissions by the Applicant in response to our initial and
subsequent(1)review letters.
• The results of our reviews will be summarized in letters submitted to CLIENT for use in
evaluating the Project.
3.0 Project and Public Meefi&s
VI will participate in four(4)virtual Project meetings and/or public presentations at the request of
and as directed by the CLIENT,to discuss our findings and answer questions from the CLIENT and
the applicant, Services include preparation, travel, attendance and supporting graphics. Meeting
costs will be billed on a time and materials basis.
2 VA191
CLIENT FURNISHED INFORMATION
It is understood that VAI will perform services under the sole direction of the CLIENT. In the performance
of these services, VAI will coordinate its efforts with CLIENT and other consultants retained by the
CLIENT,as required. The CLIENT shall provide or authorize VAI to obtain on CLIENT's behalf project-
related technical data including,but not limited to,the following as may be applicable to the project:
• Application(received)
• Site plans(received)
• Engineering survey of the property(received)
• Roadway plans(not required)
• Traffic studies prepared in support oft project(received)
• Information related to the prior or approved use of the site as available
• Prior conditions of approval issued for the project site
VAI will rely upon the accuracy and completeness of CLIENT-furnished information in connection with
,the performance of services under this Agreement.
SCHEDULE
VAI will require three(3)weeks to complete Traffic Engineering Peer Review for CLIENT review. This
schedule begins on the date written authorization to proceed is received. The schedule is also subject to
timely delivery of information promised by the CLIENT and is exclusive of CLIENT and local review of
interim products. If the CLIENT requests that work under this Agreement be stopped,the schedule and fee
are subject to re-negotiation when written authorization to proceed is received.
COMPENSATION
VAI will perform the Scope of Services as outlined in this Agreement within a fixed fee not to exceed of
$9,000 as follows:
Phase Element I-Tab Fee Schedule Payment Method
1.0 Initial Investigation $ 0 1 Week Time and Materials
2.0 Traffic Engineering Peer Review 6,500 3 Weeks Time and Materials
3.0 Project arid Public Meetings(4 meetings) 2�QQ0 As Required Time and Materials
LABOR TOTAL has 1.0,2.0 and 3.0 8,500
Direct Expenses M
TOTAL $ 0000 Not To BKoped
A separate budget has been established for meetings to facilitate the tracking of meeting costs internally.
All services described herein will be completed CLIENT's direction and discretion and will be billed on a
time and materials basis.
In addition to tea ve or compensation,VAI shall be reimbursed for expenditures made specifically
for the project, such as printing and reprographics, travel and subsistence, data collection, telephone
charges, shipping, postage, and courier service charges, purchase of maps and similar documents, etc.
These direct expenses will be billed at cost and are included in the above fixed fee.
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SERVICES NOT INCLUDED
The following services may be required at a future date but are not included in this Agreement at this time:
• Preparation of any detailed engineering design
• Preparation of a Transportation Impact Assessment
• Intersection or roadway capacity analysis
• Participation in additional meetings beyond the four(4)budgeted herein
When services are required in the areas,or areas not previously described,we will prepare a proposal or
amendment,at the CLIENT's request, that contains the Scope of Services,fee, and schedule required to
complete the additional items,
CLIENT CONFIRMATION AND AUTHORIZATION
The CLIENT agrees with and accepts this proposal for professional services. Th t=
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The CLIENT certifies that funds or financing are available to meet their financial commitments and
maintain the payment schedule under the terms and conditions of this Agreement.
Agreed and Accepted for:
TOWN OF NORTH ANDOVER Total Upset Limit Not to Exceed: $9,000
pbm Fee
Authorized Agent 1.0 $ 0
2.0 6,500
3.0 2.000
LABOR TOTAL $ 8,500
Direct Expenses 500
TOTAL 910-00
(NOT TO EXCEED)
VANASSE&ASSOCIATES,INC.AUTHORIZATION
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